2.2.1(d) Attachment D-Technical Evaluation Factors-NWSE HVAC Replacement_ 07.14.26_v1_OR.pdf
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- Solicitation number
- 70FBR226R00000018
- Issued by
-
Federal Emergency Management Agency
About this file
This document contains the evaluation factors and submission requirements for a Request for Proposal (RFP) issued by FEMA for HVAC and cooling services at Naval Weapons Station Earle Building C-54. The solicitation seeks replacement of rooftop HVAC units and installation of mini split units for a server room and warehouse facility. The Government will award a firm fixed-price contract using best value selection criteria, with all non-price factors combined considered slightly more important than price. Award may not necessarily go to the lowest-priced proposal.
Offerors will be evaluated on three primary factors: Factor 1 – Technical Specifications (demonstrating understanding of scope, complexity, performance requirements, and work tasks/deliverables through a detailed work plan); Factor 2 – Past Performance (up to three relevant references from the past five years, with information including project title, role, contract number, dollar value, period of performance, agency, work summary, and client contact information; ratings range from Superior to Neutral); and Factor 3 – Price (evaluated for reasonableness through comparison with other proposals and price analysis techniques, without a specific confidence rating). Questions must be submitted by Friday, September 4, 2026, at 10:00 am ET to brenda.cruzrodriguez@fema.dhs.gov with a copy to brendaliz.pinero@fema.dhs.gov. Proposal responses must be received by Friday, September 11, 2026, at 11:00 am ET to the same email addresses. The solicitation number is 70FBR226R00000018.
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Evaluation Factors
Requirement: Naval Weapons Station Earle Building C-54 HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse
The Government will award a firm fixed-price contract resulting from this solicitation to the Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This procurement is being conducted in accordance with the procedures of RFO FAR Part 12.203, Evaluation of Acquisition of Commercial Products and Commercial Services.
The acquisition will be a best value contract. Offerors are cautioned that award(s) may not necessarily be made to the lowest priced proposal.
Price should always be fair, reasonable, and realistic. Technical/price tradeoff where other evaluation factors, when combined, cost/price may become a critical factor in the event that two or more offerors are determined to be essentially equal following the evaluation of all factors other than cost or price.
The Government will evaluate proposal submissions based on the following evaluation factors:
Factor 1 – Technical Specifications
Factor 2– Past Performance
Factor 3 – Price
All non-price factors, when combined, are slightly more important than price.
Factor 1: Technical Specifications
Offerors will be evaluated on their ability to demonstrate technical sufficiency in their proposed technical and management approach to perform and support the requirements of the Statement of Work (SOW). This section of the Offeror’s proposal shall address information regarding how the proposal logistical support task areas will be performed, the various resources that will be used to facilitate performance, and an identification of potential difficulties in conducting the work with practical suggestions for overcoming these difficulties.
Offerors will be evaluated on their ability to develop a work plan in response to the SOW. Offerors must demonstrate an understanding of ALL OF THE FOLLOWING:
• Scope of technical requirements
• Complexity of technical requirements
• Performance requirements & objectives
• Pertinent work tasks & deliverables
70FBR226R00000018 Page 64 of 78
Factor 2: Past Performance
Provide past performance information for services directly related and relevant to the services to be performed under the SOW. To be considered relevant, the services must have been performed within the past five years. Include no more than three references consisting of ALL OF THE FOLLOWING:
- Project title/description
- Role (Prime/Subcontractor)
- Contract number
- Dollar value & contract type
- Period of performance
- Agency or company for which the work was performed
- Summary of the work products/services
- Name/contact information of client point of contact
FEMA reserves the right to utilize past performance information other than the information submitted with the quotations received in conducting the evaluation. This may be a favorable CPARS rating.
However, if these are utilized and an Offeror does not have any ratings since they have not done business with the government, they will receive a neutral rating in the evaluation later that cannot be used against them.
RATING DESCRIPTION
Superior Based on an offeror’s past performance record, essentially no doubt exists that the offeror will successfully perform the required effort.
Satisfactory Based on an offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.
Unsatisfactory Based on an offeror’s past performance record, it is not likely that the offeror will successfully perform the required effort.
Neutral No relevant performance record is identifiable upon which to base a meaningful performance rating. This is neither a negative nor positive assessment.
RATING DESCRIPTION
Superior Exceeds requirements; outstanding approach and understanding.
Satisfactory Meets requirements; strengths and weaknesses are balanced.
Unsatisfactory Fails to meet requirements; significant weaknesses or deficiencies.
70FBR226R00000018 Page 65 of 78
Factor 3: Price
The price proposal will be evaluated for price reasonableness through comparison with other proposed prices and may include other price analysis techniques.
The price proposal will not be given a confidence rating, but unit prices and discounts will be evaluated to ensure prices are fair and reasonable. In any event the Government reserves the right to make an award to the Offeror(s) whose quote provides the best overall value to the Government.
Questions regarding this Request for Proposal (RFP) shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. Telephone inquiries will not be honored. All questions must be received no later than Friday, September 4, 2026, at 10:00 am ET.
Responses regarding this RFP shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. All responses must be received no later than Friday, September 11, 2026, at 11:00 am ET.
70FBR226R00000018 Page 66 of 78 mailto:brenda.cruzrodriguez@fema.dhs.gov mailto:brendaliz.pinero@fema.dhs.gov mailto:brenda.cruzrodriguez@fema.dhs.gov mailto:brendaliz.pinero@fema.dhs.gov
| STATEMENT OF WORK (SOW) FOR: |
| Naval Weapon Station, Earle, HVAC Removal and Replacement |
| 1. Background |
| FEMA has experienced recurring issues with existing Heating, Ventilation, and Air Conditioning (HVAC) systems at Building C-54 Naval Weapon Station Earle, that have affected system reliability and facility comfort. Replacement, repair, and installati... |
| 2. Purpose |
| The purpose of this Statement of Work is to define the requirements for the Contractor to inspect, remove, replace, repair, install, test, and commission heating, ventilation, and air conditioning systems at FEMA Building C-54 Naval Weapon Station Ea... |
| 3. Scope of Work |
| The scope of this effort is to secure professional services for: |
| 3.1 The removal and replacement of four (4) rooftop HVAC systems at our facility. The contractor will be responsible for conducting a comprehensive assessment of the existing HVAC units and their integration with the roof structure, identifying any d... |
| 11. Period of Performance |
| 12. Place of Performance |
| Naval Weapons Station Earle – FEMA Building C-54 |
| 201 State Route 34 |
| Colts Neck, NJ 07722 |
| 13. Point of Contacts |
| Omar Reveron, omar.reveron@fema.dhs.gov, at 202-924-7210 |
| Anthony Bolognese, anthony.bolognese@fema.dhs.gov, at 202-702-3895. |
| Ellen Gallagher, ellen.gallagher@fema.dhs.gov, at 202-805-9088. |
| 15.3 Low Risk without Information System Access: |
| 15.4 Low Risk with Information System Access: |
| 15.5 Moderate Risk: |
| 15.6 High Risk: |
| 15.7 Background Investigation Process: |
| 16. Continued Eligibility and Reinvestigation: |
| 17. Exclusion by Contracting Officer: |
| 18. OPSEC Training: |
| 19. Insider Threat Training: |
| 2.2.1(c) Attachment C-Notice to Offerors-Statement of Contractor Assurance.pdf |
| U.S. Department of Homeland Security |
| 500 C Street, SW |
| Washington DC 20472 |
| 2.2.1(c) Attachment C-Notice to Offerors-Statement of Contractor Assurance.pdf |
| U.S. Department of Homeland Security |
| 500 C Street, SW |
| Washington DC 20472 |
| 2.2.1(f) Attachment F-CLIN Pricing Excel Sheet.pdf |
| Pricing Proposal |
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