Conference Room Remodel

The Air Force Test Center seeks conference room audio and video upgrade equipment, installation, and training services at Eglin AFB, with proposals due October 26, 2026. This procurement is a total small business set-aside under NAICS 334310 (size standard 750 employees), and award will be made on a firm-fixed-price basis to the responsible quoter representing best value.

Place of performance is Building 104, Room 101, Eglin AFB, Florida. The system specifications include a 20-foot by 5-foot seamless Direct-View LED wall display (1.25mm pixel pitch) capable of displaying six concurrent 4K presentation windows, a network-based audio/video-over-IP distribution architecture with three 4K60 encoders and four decoders, five ceiling-mounted loudspeakers (one active PoE+ master, four passive), a professional PTZ camera with USB bridge, two Government-compliant 10.1-inch tabletop touchscreen controllers, a 20RU equipment rack with managed network switch (minimum 26-port PoE+) and 1500VA UPS, and an integrated modular conference table (approximately 48 inches by 180 inches) with power and connectivity hub. All equipment must be new, current manufacture, and Trade Agreements Act compliant with zero wireless or RF capability. The system must integrate with Microsoft Teams and support two independent HDMI guest laptop inputs at the conference table and dual video inputs at the control desk. The conference room measures approximately 24.5 feet wide by 30 feet long by 12 feet high.

Delivery is required no later than 120 days after receipt of order to Eglin AFB on FOB Destination basis. The contract includes mandatory 5-to-7-year post-acceptance maintenance and warranty covering 100% parts, labor, travel, and freight with advance hardware replacement, semi-annual preventive maintenance inspections, and on-site technician dispatch within 24 business hours for critical outages and 48 hours for non-critical outages. On-site work must occur during normal duty hours (Monday–Friday, 0800–1700 hours), excluding federal holidays, with any off-hours work requiring five business days' advance written approval from the Contracting Officer's Representative. No security clearance is required, but background checks are mandatory. Evaluation weighs technical capability, past performance, price, and SPRS compliance per FAR 252.204-7024 in no particular order of significance. Quoters must submit three volumes in a single PDF: Volume I (technical capability narrative not exceeding three pages with OEM specifications), Volume II (up to three similar contracts from the past three years with customer contact information and contract value), and Volume III (complete price breakdown with standard commercial warranty terms). All offerors must register in SAM.gov and Wide Area Workflow, provide CAGE codes and Unique Entity Identifiers, and hold prices firm for 60 calendar days from the quote receipt date. No advanced payments will be made.