Conference Room Remodel

The Air Force Test Center seeks conference room audio and video upgrade equipment, installation, and training services for Building 104, Room 101 at Eglin Air Force Base, Florida, with quotes due October 13, 2026 at 12:00 PM CST. This procurement is a total small business set-aside under NAICS 334310 (750-employee size standard); only certified small businesses are eligible for award.

Place of performance is Eglin AFB, FL 32542. The system comprises three commercial displays (one 98-inch center, two 65-inch flanking), a network-based Audio/Video-over-IP distribution system with three 4K60 encoders and four decoders, five in-ceiling loudspeakers, a ceiling beamforming microphone, a professional PTZ camera with USB bridge, a 20RU equipment rack with 1500VA UPS, an enterprise-managed network switch with minimum 26-port PoE+ capability, surface cable raceways, two 10.1-inch touchscreen control panels, and an integrated modular conference table (approximately 48 inches by 180 inches) with power and connectivity hub. All equipment must be new manufacture, current, Trade Agreements Act-compliant, and free from defects; refurbished or gray-market components are prohibited. On-site work occurs Monday–Friday, 0800–1700 hours, excluding federal holidays, with off-hours work requiring five business days' advance written Contracting Officer's Representative approval. The system is for UNCLASSIFIED use only. Delivery is required no later than 120 days after receipt of order, FOB destination.

The Government will award a firm-fixed-price purchase order to the lowest-priced, responsible offeror whose quote conforms to all requirements based on technical capability, past performance, price, and SPRS compliance per FAR 252.204-7024. Offerors must hold prices firm for 60 calendar days. Quotes must be submitted electronically in three volumes: Volume I (technical capability narrative not exceeding 3 pages with OEM specification sheets), Volume II (up to three similar past performance references from the past 3 years with customer contact information and contract values), and Volume III (complete price breakdown with standard commercial warranty terms). A mandatory site visit is scheduled October 6, 2026 at 9:30 AM CST at 505 Barrancas Avenue, Building 104; RSVP by September 30, 5:00 PM CST. Technical questions are due October 7, 2026 at 5:00 PM CST. All offerors must be registered in SAM.gov and Wide Area Workflow. Solicitation number is FA2823-26-Q-A113. Submit quotes to Contract Specialist Makenzi Harris (makenzi.harris@us.af.mil) and Contracting Officer Darren Alvarez (darren.alvarez@us.af.mil).