Chilled Water System (FRCSW) Combined Synopsis/Solicitation

Combines Synopsis/Solicitation has been updated to post QA attachment and update SOW section 2.2.1.  Full text Provision and Clauses Attachment updated to check that FAR 52.225-1 Buy American-Supplies applies to this RFQ.

Quote Response date has been updated to 6/17/2022 4:00 PM EST.

N68520-22-R-00010
REQUEST FOR QUOTE (RFQ)
Chilled Water System (FRCSW)

Title of requirement:  Chilled Water System for Fleet Readiness Center South West (FRCSW)

This is a combined synopsis/solicitation for commercial items and services prepared In Accordance With (IAW) the format in Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued.

The purpose of this requirement is to provide the Fleet Readiness Center South West (FRCSW) with an upgraded Chilled Water system to include the procurement of (2) Carrier Brand Chilled Water Units, necessary pumps and water storage tank.  The work to be performed under the contract will include the relocation of (2) existing units, installation, testing, calibration and training of the new combined system.   

Set Aside:  This will be a 100% Total Small Business set-aside.  NAICS code for this announcement is 333415 with small business size standard of 1,250 employees.  Quotes only from small business concerns will be accepted.  Quotes received from concerns that are not small businesses shall be considered nonresponsive and will be rejected. 

SOLICITATION CLOSING DATE:  All quotes must be received by the closing date/time on June 10, 2022 4:00 PM EST.   Preferred delivery method for submission of your quote is via email: elden.greuber.civ@us.navy.mil.  Quotes shall include at a minimum, the following:

• Unit pricing per line item as shown on the separately attached schedule of items table;
• Vendor Contact Name, Phone Number and Email Address
• Company Cage Code and DUNS Number/Unique Entity ID Number
• Business Size:  Small/Large/Other: _______________
• Place of Manufacture

To obtain or renew a DUNS number and/or CAGE code, please visit https://beta.sam.gov/.

All companies must be registered in the System for Award Management at https://beta.sam.gov/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

Attached Documents: Statement of Work (SOW), Schedule of Items, Full Text (Clauses and Provisions), Technical drawings M01-M06, E-1, Addendum to P97595 (controls sequencing), Contractor Environmental guidelines, Brand JA and CDRLS.

Contract Type:  Under FAR Part 13.3 the Government intends to award a single firm fixed Price (FFP) award. 

Description of Requirement: 

The Commander, Fleet Readiness Center (COMFRC) Procurement Group (PG), in support of the Fleet Readiness Center Southwest (FRCSW) – North Island, intends to procure two (2) new Carrier Brand Chilled Water units that are used to store and distribute chilled water to eight high temperature aircraft component testing stations at FRCSW, North Island.  The requirement will include relocating two (2) existing chilled water units, installation of the new units and ancillary equipment, startup, calibration, and training of the new system.

Please see attached Statement of Work and technical documents for full requirements

Warranties:   A warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government and final payment acceptance by the Contractor.  Please see attached Statement of Work for additional Warranty requirements.

Place of Performance, Inspection, and Acceptance:   Deliver FOB Destination, installation shall start no later than ninety (90) days from date of contract award if there is no lead-time for manufacturing.

Address for Delivery and Place of Performance:  FRCSW NAS North Island BLDG 378 San Diego, CA 92135
 

List any Acceptance Criteria:   All or none basis.

Conformance to SOW: You must provide the supplies and services in accordance with the Statement of Work. Unless an exception is specifically noted within your quote, your quote will be considered to be in complete conformance to the solicited requirements.  

BASIS FOR SELECTION:  Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Offeror’s submissions will be evaluated based upon the following:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the salient characteristics listed in the solicitation must be met.

Brand Name: The purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics are specified in the solicitation. To be considered for award, products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified in this solicitation, clearly identify the item by brand name and make or model number. Include descriptive literature such as illustrations and drawings.

(2) Price: Award will be made to the lowest price technically acceptable offer based upon salient characteristics.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Cost of Quotes:  Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government. 

Invoicing and Payment:  Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow.  It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment.  Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

Wage Determination:  The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination No 2015-5635, Revision No. 19, dated 03/15/2022 is applicable to this solicitation and may be viewed at https://www.sam.gov/

Applicable Provisions and Clauses:  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05.  The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. 

NOTE:  The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.

Please see attached Chilled Water Combined Synopsis-Solicitation for full list of Provisions and Clauses Applicable. 

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ:  All questions and inquiries concerning any aspect of this requirement must be submitted in writing to Elden Greuber and Tiffany Crayle, elden.greuber.civ@us.navy.mil; tiffany.l.crayle.civ@us.navy.mil.  Telephone requests will not be honored.  Deadline for submittal of questions is May 26, 2022 at 4:00 PM EST.  The Government’s response to inquiries will be made in writing.  Any resulting additions, deletions or changes to the RFQ will be updated on this SAM.gov posting. 

PLEASE NOTE:  A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order.