SOW Chiller V6.docx

CIP# APN22FRCSW01

CIP# APN22FRCSW01

STATEMENT OF WORK

PROCUREMENT OF A Chilled Water System in Bldg. 378

STATEMENT OF WORK

Procurement of a Chilled Water System

FRCSW, Building 378

Prepared by Thanhlan Nguyen/Emeline Lake Fleet Readiness Center Southwest (FRCSW) – North Island

1.0 SCOPE:

1.1 This statement of work (SOW) describes the minimum specifications and requirements necessary to upgrade a Chilled Water System. No building modifications or alterations are prescribed for this project or within this SOW.

1.2 DESCRIPTION:

The purpose of this SOW is to provide details to furnish parts, labor, and materials delineated by contract scope and specified by the SOW, to include; delivery, positioning, connection, start-up, validation, acceptance, calibration, and training of the Chilled Water System, located at Fleet Readiness Center Southwest (FRCSW), in Building 378. The quality, size, and capacity shall be no less than the minimum specification outlined in Section 3, of this SOW.

2.0 APPLICABLE DOCUMENTS AND REFERENCES:

2.1 GOVERNMNET DOCUMENTS:

SPECIFICATIONS, STANDARDS, AND HANDBOOKS

The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the latest issue of the Department of Defense Index of Specifications and Standards (DoDISS) and supplement thereto.

2.1.1 STANDARDS - FEDERAL

a. US NAVY OPNAVINST 3960.16A: Navy Test, Measurement, and Diagnostic Equipment (TMDE), Automatic Test Systems (ATS), and NAVAIR Metrology and Calibration (NAVAIR METCAL 2020 scheduled letter)

2.1.2 FED-STD-H28A - Screw Thread Standards for Federal Services (1994 edition)

a. MIL-STD-130N – Identification Marking of U.S. Military Property (2007 edition) (Copies of Federal and military specifications, standards, and handbooks are available from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402-0001)

2.1.3 Local Documents:

a. FRCSWINST 11300.2F – Energy and Water Management Program (26 Aug 2008 Effective Date or latest)

b. FRCSW Drawing Number P97595, sheets M-1 through M-6 and E-01

c. FRCSW North Island Layout Drawings

d. NPSL-BP-01: Metrology Engineering FST, NAVAIR ISSC North Island, NAVY Primary Standards Lab North Island

2.1.4 REFERENCED PUBLICATIONS: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the Technical Point of Contact (TPOC) for immediate resolution. The following other Government documents and publications form a part of this specification to the extent specified herein.

a. CODE OF FEDERAL REGULATIONS (CFR)

b. U.S. DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

c. 29 CFR PART 1910 - General, 2011 edition.

(Application for copies should be addressed to: The Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402-0001)

2.2 NON-GOVERNMENT DOCUMENTS:

The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract. The product offered shall comply with the following codes and specifications where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the TPOC.

2.2.1 American Society of Mechanical Engineers (ASME):

a. BPVC - Boiler and Pressure Vessel Codes (2021 edition)

b. B31.9 – Building Services Piping (latest edition) (Application for copies should be addressed to: https://www.asme.org/products/codes-standards/b894103602-2008-acceptance-test-reverification or http://www.ansi.org/)

2.2.2 CALIFORNIA STATE CODES

a. CPC - California Plumbing Code

b. CMC - California Mechanical Code

2.2.3 NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

a. NEMA ICS 6 – Industrial Control and Systems Enclosures (1993 edition) Pg. 16 (13.16.3)

b. NEMA MG-1 – Industrial Control and Systems Enclosures (1993 edition) (Application for copies should be addressed to the National Electrical Manufacturers Association, 1300 N 17th Street, Suite 1847, Rosslyn, VA 22209)

2.2.4 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

a. NFPA 70 - National Electrical Code, (2011 edition)

b. NFPA 79 - Electrical Standards for Industrial Machinery, (2012 edition)

(Application for copies should be addressed to the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269-9101)

2.2.5 AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-CONDITIONING ENGINEERS

a. ASHRAE 90.1 I-P – Energy Standard for Buildings Except Low-Rise Residential Buildings

2.2.6 AIR CONDITIONING, HEATING, AND REFRIGERTATION INSTITUTE (AHRI)

a. AHRI 550/590 (I-P) – Performance Rating of Water-Chilling and Heat Pump Water-Heating Packages Using the Vapor Compression Cycle

2.2.7 NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST), 2013 edition. Traceable Standard/Calibration

a. NIST 2013 edition can be found at: http://nvlpubs.nist.gov/nistpubs/ir/2013/NIST.IR.7298r2.pdf, and http://www.nist.gov/calibrations/sp250_series.cfm)

2.2.8 INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS (IAPMO)

a. UPC – Uniform Plumbing Code (2021 edition)

b. UMC – Uniform Mechanical Code (2021 edition)

2.2.9 INTERNATIONAL CODE COUNCIL (ICC)

a. IBC – International Building Code (2018 edition)

While every effort has been made to ensure the completeness of this list, Contractors are cautioned that they must meet all specified requirements cited in this SOW. In the event of a conflict, nothing in this SOW shall supersede applicable laws, regulations, and standards unless a specific exception has been obtained. If conflicts exist between the text of this specification and the references cited herein, contact the Contracting Officer (KO) for clarification. Deviation from the SOW and specific exceptions shall be obtained in writing from the identified contracting officer, COMFRC Procurement Group (CPG) and/or the TPOC outlined in paragraph 5.3 of this SOW.

3.0 REQUIREMENTS: This describes the minimum requirements for the upgrade, design, and on-site installation of a Chilled Water System at FRCSW North Island, Building 378. The Contractor shall make all of the adjustments, replacements, modifications, upgrade, and pass all of the environmental, safety, and fire regulations, in accordance with the technical requirements included in this SOW in paragraphs 2.0 and subsequent.

3.1 General Requirements: The system shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model, which, on the date this solicitation is issued, has been designed, engineered, sold, or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The system shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, and repair. The Contractor shall not utilize U.S Government personnel, facilities, equipment, or consumable materials for any task related to the paid service provided, except as specifically identified and authorized by the contract.

3.1.1 New Developments: The Contractor shall identify any new developments that would improve the efficiency, accuracy, or productivity of the equipment or would decrease its operating costs. Reports of such developments shall be addressed to the TPOC.

3.1.2 Measuring and Indicating Device Graduations: All measuring and indicating devices on the equipment shall be graduated in the inch/pound system.

3.1.3 Controls: All electrical and mechanical operating controls shall be located conveniently, to the operator's work station(s).

3.2 Environmental Protection and Safety Requirements: The completed installation shall meet all applicable Environmental Protection Agency (EPA) and Occupational Safety Health Association (OSHA) restriction for materials classified as hazardous to the environment in effect on the date of contract. During the operation of the equipment at their final location, all equipment shall comply with all applicable EPA and OSHA regulations in effect on the date of contract regulating the emission of material hazardous to the environment. The Contractor shall coordinate with FRCSW and Naval Air Station (NAS), North Island regarding site approvals and environmental permits required by Federal, State, County, and Local Laws. For additional information, the Contractor is instructed to contact the TPOC. Within thirty (30) days from contract award, Contractor shall provide in writing the make, model, capacity, footprint, mechanical, and electrical requirements of the equipment to the TPOC.

Waste Disposal. The Contractor shall be responsible for the disposal of non-hazardous solid waste. FRCSW shall assume all responsibility and associated liability for disposal of hazardous waste as defined in California Code of Regulations Title 22.

Disposal of old equipment: The Contractor shall disassemble, cut if necessary, and stage at a pre-arranged location for the Government old equipment. Contractor shall contact the TPOC and obtain specific instructions in regards to location to store old equipment. Unless stated otherwise, the final disposal of old equipment shall be the responsibility of the Government.

3.2.1 Safety and Health Requirements: All system parts, components, mechanisms, and assemblies furnished for the Chilled Water System, whether or not specifically required herein, shall comply with all of the requirements of OSHA 29 CFR 1910 and OPNAVINST 5100.23G.

a. Mercury Restriction: The Chilled Water System shall not contain mercury or mercury compounds nor be exposed to free mercury during manufacture.

b. Asbestos Restriction: Asbestos and materials containing asbestos shall not be used on or in the Chilled Water System.

c. Lead: Lead and materials containing lead shall not be used on or in the Chilled Water System unless otherwise stated.

d. Use of Polychlorinated Biphenyl (PCB): The use of polychlorinated biphenyl (PCB) on or in the equipment is prohibited.

e. Audible Noise Level: Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment. Noise generated by the work piece, shall be excluded in determining compliance of the equipment with the 84 dB requirements.

f. Lubrication: Means shall be provided to ensure adequate lubrication for all moving parts. Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have at least a 24 hour capacity. Means shall be provided to indicate a low oil condition. Shall a low oil condition occur; the system shall enter an emergency stop condition upon completion of the current operation. All oil holes, grease fittings, and filler caps shall be accessible.

g. Interchangeability: All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

3.3 Detail Tasks: The system shall consist of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the system to its maximum rating and capacity without distortion.

3.3.1 Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

3.3.2 Painting: The system shall be painted in accordance with the manufacturer’s commercial practice. All paint shall be of the lead free type.

3.3.3 Workmanship: Workmanship of the system shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

3.3.4 Solid-State Components: The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.3.5 Marking on Instruments, Control Panels, and Plates: All words on plates shall be in the English language commonly spoken in the United States of America. Characters shall be engraved, etched, embossed, or stamped, in boldface on a contrasting background. All plates shall be corrosion resistant.

3.3.6 Castings and Forgings: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

3.3.7 Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

3.3.8 Threads: All threaded parts, either US or SI, used on the system and its related attachments and accessories shall conform to FED-STD-H28 and the applicable "Detailed Standard" section referenced therein.

3.3.9 Welding, Brazing, or Soldering: Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

3.3.10 Maintainability: The equipment shall be designed and built to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the Contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts.

3.3.11 Epoxy Flooring Finish: Contractor shall provide all labor and equipment necessary to remove and dispose of the existing flooring in preparation of new flooring system. The Contractor shall provide and install multi-part epoxy resin STONHARD 600 series Stonclad flooring (or equivalent to).

See Paragraph 3.16.2(a)

3.4 Acceptance Test Plan (CDRL A001): A draft acceptance plan shall be delivered ninety (90) days prior to installation of the equipment. FRCSW reserves the right to comment on the draft plan and require revisions incorporating such comments at no additional charge to the Government. A final acceptance test plan incorporating FRCSW comments shall then be delivered to the FRCSW TPOC for approval.

3.4.1 An Acceptance sign-off shall be completed as two (2) separate acceptance criteria. This acceptance is intended to be a verification of the performance of this system.

3.4.2 The Contractor shall perform a fit check of the system. Any deficiencies discovered during this verification shall be corrected by the Contractor via an Engineering Change Order (ECO) received from the US Government and/or its designated engineering representatives. Acceptance will be provided by FRCSW’s TPOC.

3.4.3 The Contractor shall perform an inspection of the system and document the inspection to verify its compliance. The Contactor shall repair and/or stiffen the system via an ECO should a performance issue arises during this validation. Acceptance will be provided by FRCSW’s TPOC and signed off by TPOC, and FRCSW engineer.

3.4.4 The Contractor shall conduct the final inspection for acceptance in the presence of FRCSW’s Engineers and TPOC.

3.5 Installation:

3.5.1 No lead time for manufacturing: Installation shall start no later than ninety (90) days after contract award date with a working schedule of Monday through Friday 0600 to 1430 PST hours, respecting federal holidays, furloughs, base closures, and other dates that the base might not be operational.

3.5.2 Lead time for manufacturing: If equipment has a lead time for manufacturing, Contractor shall provide the lead time at the time of award to TPOC and KO for approval. Equipment shall arrive on site no later than thirty (30) days after manufacturing, initial inspection, and acceptance at manufacturer’s facility has taken place.

3.5.3 Utilities: The Government shall provide all utilities within twenty (20) feet from equipment and provide all necessary material to complete the required work. Contractor shall be responsible of all utilities and connections from that point to the equipment.

3.6 DELIVERABLES:

3.6.1 Installation & Integration: Contractor shall install and integrate new hardware/software as specified in this SOW. Contractor shall perform system level functional tests after installation and integration.

3.6.2 Prints and/or Drawings Documentation and Manuals (CDRL A002): Contractor shall provide all prints, drawings, specifications, and documentation to complete this project in the form of two (2) electronic sets in CD/DVD format and two (2) hard copy sets to FRCSW TPOC ninety (90) days before delivery of the equipment. Contract shall be signed off by FRCSW personnel after all manuals, documentation, and training requirements have been satisfied.

3.7 FINAL ACCEPTANCE:

3.7.1 Test Plan: Contractor shall give the TPOC a ninety (90) day notice before anticipated completion of the project. Contractor shall coordinate all tests through the FRCSW TPOC.

3.7.2 Contract Quality Assurance Inspection (Origin): Contract quality assurance inspection shall be conducted at the Contractor’s facility prior to the acceptance under the contract. The system shall pass the examination, all tests, and the contract quality assurance inspection to be acceptable. A copy of the testing reports shall be made available to the Government. The TPOC and Government’s Engineer shall attend this Contract Quality Assurance Inspection to ensure the system meets all the requirements outlined within this SOW, before it is shipped to site. Contractor shall coordinate with KO and TPOC the times and dates for the inspection. TPOC and Engineer to sign off on this inspection.

3.7.3 Acceptance Test: Contractor shall schedule and coordinate acceptance test with the FRCSW TPOC.

3.7.4 Final Inspection/Acceptance (Destination): Contractor shall perform Final Inspection and acceptance test on the Chilled Water System to ensure conformance with this SOW. The Final Inspection/Acceptance test shall be performed only after the work and installation has been completed. The Chilled Water System shall pass all of the examination, tests, and inspections to be accepted.

3.7.5 Examination: The Government will examine the equipment for design, dimensions, build, materials, components, electrical equipment, and workmanship to determine compliance with the requirements of this specification.

3.7.6 Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Contractor are correct.

3.7.7 Validation: Contractor shall perform a validation test of the equipment as part of the final inspection. The Contractor shall provide all reports (CDRL A003) and all the tools necessary for the validation. All tools and/or fixtures for validation of the equipment shall be part of the overall Chilled Water System and provided to the Government at no additional cost or included on the original bid.

3.7.8 Calibration: Contractor shall provide a certificate of calibration (CDRL A004) from the manufacturer and all the relevant documentation. The Contractor shall provide a list of all parts that require calibration (CDRL A005) to the TPOC ninety (90) days after award of contract. The Contractor shall comply with all Calibration Requirements listed under Section 2.1.1 and 2.1.3.d; NAVAIR METCAL 2020 scheduled letter and NPSL-BP-01.

3.8 INSPECTIONS:

3.8.1 Safety: FRCSW Safety will inspect, clear, and certify all work at the time of completion. All work performed shall pass all of the tests and inspections required by OSHA 29 CFR 1910, Government/Federal Regulations, and FRCSW Safety before closeout of project.

3.8.2 Fire and Safety: A final inspection and certification is required by the FRCSW fire department and safety department at the time of completion.

3.8.3 Environmental: FRCSW Industrial Hygienist and Environmental will inspect, clear and certify all work at the time of completion according to the applicable documents and requirements cited in this SOW.

3.9 QUALITY ASSURANCE:

3.9.1 Responsibility for Inspection: The Government reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The Contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract, the Contractor may use his own continental United States facility or any other continental United States facility suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.9.2 Responsibility for Compliance: All items shall meet all requirements of this SOW.

3.10 Training: The Contractor shall provide training on the system for a minimum of ten (10) Government employees (to include Government contracted employees) such as facility personnel, engineering, materials engineering, and personnel working or operating the equipment. Training shall be in the operation (CDRL A006), maintenance (CDRL A007), support, and programming of the system (CDRL A008). The training shall be performed at customer’s facility and shall be eight (8) hours a day for a maximum of five (5) workdays or forty (40) hours, between 0600 and 1430 hours excluding any federal holidays, furloughs, and base closures. The course shall utilize as-built drawings and manuals provided under this contract, and shall include both classroom and handson portions. All printed training aids shall be supplied at no additional cost to the Government and be in the English language. The following items shall be covered during the training:

3.10.1 Familiarization with the equipment including description of each system, description of safety and emergency features, and familiarization with related technical data to be provided.

3.10.2 Demonstration by Contractor personnel of all operation, safety, and emergency aspects of the equipment.

3.10.3 Hands on operation by receiving facility personnel with assistance from the Contractor.

3.10.4 Upon completion of training, facility personnel shall be capable of fully operating the equipment without assistance.

3.10.5 Government to receive two (2) full hard copies and two (2) digital copies of all training materials at no additional cost.

3.11 ACCEPTANCE TESTS:

3.11.1 Operational test (new equipment). The system shall be operated in accordance with the manufacturer's standard operating test procedure (see 3.7.2). In addition, (if not fulfilled by the standard operating test procedures) the Contractor shall demonstrate the new packaged units operate under normal testing conditions and under full load of Aircraft Engine Components Test Stand System (AECTS) and AVTRON for the duration set by Government personnel. All testing of the new units and operating system shall be performed in the presences and to the satisfaction of the TPOC and/or FRCSW engineer(s) prior to acceptance.

3.11.2 Performance tests (new equipment). After installation at the Bldg. 378, the Contractor shall perform final acceptance tests per paragraph 3.7.3.

3.11.3 Operational tests (relocated assets only): After relocation of the assets described in paragraph 3.7.3, the Contractor shall perform an operational test on each asset.

3.12 Chilled Water System Components. The system shall consist of but not be limited to the following described principle components, attachments, and accessories necessary to meet the operational and performance requirements specified herein. The two existing Carrier Air Cooled Water Chillers #1 and #2 (PEMA 65888056043 and 65888056044) shall be disconnected and removed from the mezzanine and relocated to the first floor Generator Shop area. The Contractor shall install one (1) buffer tank, ten (10) circulating pumps, and one (1) recirculating pump, as per 2.1.3.b. New pipe shall be ran as per 2.1.3.b. The two (2) new chillers shall be installed on the mezzanine approximately fifteen (15) feet above the aircraft hangar bay in building 378, as per 2.1.3.b.

3.12.1 The Chilled Water System shall consist of not less than the equipment referenced in 2.1.3.b.

3.13 SYSTEMS:

3.13.1 Pneumatic System. The pneumatic system shall conform to ISO 4414, and shall be complete, including all pumps, valves, piping, cylinders, and pressure controls.

3.13.2 Electrical System. The system shall conform to NFPA 79. The existing source voltage available at the facility is 3-Phase 480 VAC ± 10%, 60 Hz. The system’s electrical network shall be tolerant of fluctuation of ± 10 percent. The electrical network shall be complete. This shall include any electrical transformer(s) that may be required to modify the existing source voltage to the proper operating voltage of the equipment. A properly rated and fused single disconnect device shall be utilized on the system with means of lockout in the off position only. All electrical enclosures shall conform to the requirements of NEMA ICS 6.

a. The electrical requirements for the Chilled Water System shall follow 2.1.3.b.

3.13.3 Motors: shall be rated for continuous duty and shall have ball or roller bearings of the sealed and permanently lubricated type. Alternating-current motors shall be designed to operate on 60-Hz and each motor enclosure shall meet the requirements for a drip-proof enclosure. All motors shall meet the requirements of NEMA MG-1. Each motor shall have an identification plate to identify manufacturer, model identification, serial number, voltage, amperage, horsepower, phase, frequency and frame number. Motor horsepower shall be the manufacturer’s standard or standard optional horsepower as indicated on the manufacturer's design drawing(s).

3.13.4 Solid-State Components. Electrical devices used to power electrical servo and spindle motors of control voltage delivered to solid-state electrical components shall be solid-state devices. Such devices shall be capable of handling the electrical load imposed by operation of the system to its maximum capability. The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.13.5 Facility Connections. Electrical connections made to the facility electrical system shall conform to NFPA 70.

3.14 Marking on Instruments, Control Panels, and Plates. All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

3.14.1 Nameplate. A nameplate shall be permanently and securely attached to each asset. The nameplate shall contain the information listed below. If the asset is a special model, the model designation shall include the model number of the basic standard asset and a suffix identified in the manufacturer's permanent records.

a. Nomenclature

b. Manufacturer's name

c. Manufacturer's model designation

d. Manufacturer's serial number

e. Power input (volts, total amps, phase, frequency)

f. Contract Number

g. Date of manufacture

3.14.2 Identification Marking of Military Property. An Item Unique Identification Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text.

3.14.3 Lubrication Plate. A lubrication plate shall be permanently and securely attached to each asset. The plate shall contain the following information:

a. Points of lubrication application

b. Servicing interval

c. Type of lubricant

d. Viscosity

e. Military or Federal Specification for each lubricant (if applicable)

f. Size and type of each lubricant filter

3.15 Technical data. All documentation, i.e. operation manuals, maintenance manuals, programming manuals, student training materials, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and be grammatically correct. All technical data shall identify manufacturer’s name, model number, serial number and contact number. The technical data shall be delivered not later than ninety (90) days before delivery of the equipment. The system layout shall be furnished in AUTOCAD and PDF format.

3.15.1 Manuals (CDRL A009)/Drawings (CDRL A002). The Contractor shall furnish two (2) hard copies of all technical, training, and maintenance manuals and drawings containing all information in compliance with modifications of the system. The manuals shall provide the data necessary for the programming, operation, and maintenance of the system and ancillary equipment. The Contractor shall also furnish one digital copy of the above technical manuals and drawings in Adobe's Postscript (*.PDF) file format or Excel on CD-ROM(S). The digital manuals and drawings shall be organized, indexed and referenced similar to the equivalent hardcopy format (i.e. volume, manual, section, etc.).

3.15.2 Training Manuals (CDRL A006, A007, and A008): Training Manuals shall cover in detail all phases and cycles of operation such as start-up, maintenance, idle, shut down, trouble shooting, programming, running programs, printing, re-starting systems, etc. Manuals shall include the Contractor’s contact information, parts list, preventive maintenance cycles, any/all information and documentation necessary to properly service, operate, maintain, adjust, and perform all functions within the equipment.

3.15.3 Maintenance Manuals (CDRL A010): Maintenance Manuals shall properly identify in detail the extent of preventive maintenance, materials, liquids, substances, parts, and chemicals, used during preventive maintenance, repair, and/or troubleshooting of equipment. A complete list of all materials, chemicals, substances, and parts used for the maintenance and operation of the equipment shall be provided to the Government.

3.15.4 Calibration Manuals (CDRL A005): Calibration Manuals shall properly identify in detail the extent of calibration, part numbers, model numbers, and manufacturer used.

a. A complete list of all materials, chemicals, substances, and parts used for the calibration, or that need to be calibrated within the equipment shall be provided to the Government ninety (90) days prior to installation of equipment. Manuals shall be provided at the time of delivery and/or before acceptance of equipment.

Any and all adjustments made to the equipment during testing, acceptance, and warranty period shall be properly noted by the Contractor. Updated manuals with any and all adjustments, updates, or changes made to the system shall be provided to the Government at no additional cost. All manuals, documents, drawings, and information shall be in proper English, easily understood and self-explanatory in regards to process and procedures.

3.16 Test procedures (CDRL A011). The Contractor shall submit two (2) copies of the manufacturer's standard performance, operational, alignment, accuracy, and repeatability test procedures. The Government will inform the Contractor of the acceptance or the rejection of test procedures. The procedures shall be in the English language.

3.16.1 Installation at destination. The Contractor shall be responsible for the installation of all equipment in order to make it operational. In addition, the Contractor shall be responsible for the necessary personnel and equipment required for the off-loading, utility hookups and all other requirements necessary to make the equipment operational prior to the Government acceptance. The Contractor shall be responsible for all necessary certifications and permits required, for shipping by any federal, state, and local government agency. The Contractor shall be responsible for the crating and shipment of the Chilled Water System to final destination.

3.16.2 Additional Installation Work. The installation of the new Chilled Water System will require steel skids/rails to accommodate the pumps. The location for this system will be in Building 378. Layout plans will be available at the time of contract award after make; model, part number, and footprint have been provided to the TPOC.

a. Resinous Epoxy Flooring Finish: The Contractor is required to provide and install multi-part epoxy resin flooring system. The Contractor will prepare the bare concrete with shot blast and/or diamond grind the existing flooring. The flooring substrate must be treated, clear of cracks, control joints, all depressions, metal studs, objects that may cause a trip hazards, and finish surface must be prepared to ensure an adequate bond. The Contractor shall fill all depressions that are greater than one (1) inch in depth with Stoneset TG5, or equivalent to with same or greater than TG5 physical characteristic and specifications. The Contractor is required to provide and install Stonclad GS (or equivalent to) with Stonkote GS4 (or equivalent to) and Stonseal PA7 (or equivalent to), total minimum thickness of ¼ inch, comprised of a penetrating two (2) component epoxy primer, high performance, three (3) component mortar consisting of epoxy resin, curing agent, selected, graded aggregates blended with inorganic pigments and a two (2) component, epoxy sealer and a two (2) coat of component aspartic urethane sealer to achieve five (5) coat system, or equivalent to. Epoxy shall not exceed five (5) feet over the equipment footprint or per the floorplan drawing provided by the Government. Finish color shall be STONHARD 600 Pewter, or equivalent to.

4.0 POST AWARD CONFERENCE: Within seven (7) days from Contract award the Contractor shall conduct a post award conference with the Government to provide a Plan of Action and Milestones (POA&M) report (CDRL A012) to identify dates for Contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the Government. The milestones shall be prepared using a recognized project management technique. The Government shall be notified prior to any changes being made to the POA&M. The Government shall approve all changes prior to the changes being made. The Contractor shall be responsible to prepare and submit a program / plan review to FRCSW for approval. The plan review shall consist of the following:

4.1 Milestones: Contractor to provide a weekly update (CDRL A012) to the FRCSW TPOC in regards to progress of installation, tests, problems, issues, and scheduling milestones at the project site.

4.2 Program Scheduling: Within seven (7) days from contract award, the Contractor shall prepare and submit a project plan (CDRL A013) or schedule chart that delineates itemizing project tasks from contract award to install completion, to include engineering, design, manufacturing, delivery, training, and acceptance.

4.3 Program Review: The Contractor shall be responsible to prepare and submit a program review. The program review shall consist of:

4.3.1 Engineering Documentation (CDRL A014)

4.3.2 System Documentation (CDRL A015)

4.3.3 Validation Plan and Procedure (CDRL A016)

4.3.3.1 To include the fixtures and tools to be used during the validation procedure (validation to be done at the factory and at FRCSW) Any and all tools/fixtures/parts used to perform the validation of the equipment shall be included as part of the system or package of this contract and given to the Government upon completion of the project.

4.3.4 Validation of Equipment

4.3.4.1 Contractor shall calibrate, align, test, perform consistency, heat, duration, stress, integrity tests and any other tests required to ensure system is working properly and meeting all guidelines and requirements at the sites, provide certificates for the tasks.

4.3.5 Validation Report (CDRL A017)

4.3.6 System User’s Manuals (CDRL A018)

4.3.7 Calibration Procedures (if required) (CDRL A005)

4.3.8 Maintenance / Corrective Manuals (CDRL A010)

4.3.9 Provisioning Technical Documentation (A019)

5.0 SECURITY AND BASE ACCESS: Upon award, the Contractor shall request from the TPOC all documentation to request site clearance for all Contractor personnel. The documentation shall include: the name(s), date of birth, place of birth, citizenship (if other than U.S. – a copy of the resident visa), full Social Security Number, contract number, and contract commencement and end date. This documentation shall be required within five (5) days following receipt of the Notice to Proceed, by the Government. The Contractor shall send the clearance request to the TPOC, at FRCSW. Contractor shall verify with TPOC at the time of award for the latest security rules and guidelines. Any and all costs incurred to secure entrance on to the base are at no cost to the Government and the Contractor’s responsibility.

5.1 Vetting: Vetting will necessitate advance planning and the timely exchange of the cited and/or required information, with the Government. For clarification, the procedure requires a minimum of ten (10) business days following receipt of the Personally Identifiable Information and may be subject to heightened requirements, without advance notice. Contractor shall contact TPOC for the latest forms required. It is the responsibility of the Contractor to pass the vetting process.

5.2 Check-In: All Contractor personnel will be required to “check-in” at the Visitor Control Center (Bldg., 680), which is located at the Main Gate point-of-entry to Naval Base Coronado, at NAS North Island, San Diego, CA, between the hours of 0630-1400. Following receipt of a clearance, personnel will then be required to coordinate with the TPOC and obtain green daily badges through the FRCSW Quarterdeck, located in Building 94, green daily badges are to be returned to the Quarterdeck at the end of business day before leaving the base.

5.3 Technical Point of Contact: Thanhlan Nguyen, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-7707, E-mail: thanhlan.h.nguyen.civ@us.navy.mil

5.4 Rapid Gate Pass: is no longer available or accepted at North Island.

All Contractor personnel with no exceptions, shall report to the Quarter Deck in Building 94 every day, present their ID and/or dBids card and retrieve their green daily badge. Personnel found within FRCSW not wearing a green daily badge and their dBids card shall be requested to leave NAS North Island at no expense to the Government and shall not be permitted to return until they comply with the display of their green daily badge and dBids card. Contractor personnel shall return the green daily badge to the Quarter Deck in Building 94 prior to leaving for the day.

Failure to return or the loss of a green daily badge or dBids card, can result in Contractor personnel being denied access to NAS North Island.

Technical Point of Contact: Thanhlan Nguyen, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-7707, E-mail: thanhlan.h.nguyen.civ@us.navy.mil

6.0 WARRANTY: A warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government and final payment acceptance by the Contractor. The warranty shall cover all parts/labor of the identified and accepted system and equipment. This means, parts will be defect free for one-year under normal operating conditions from the date of acceptance, not the manufacturing or installation date. Replacement of said parts shall be at no additional cost to the Government. This shall include: shipping, handling, and any removal or installation involved in the replacement of said parts. Additionally, the warranty shall name FRCSW as the owner of the equipment and/or related structures.

6.1 Contractor: The warranty shall also include the following provisions.

6.2 Technical Support: A qualified technical representative shall provide telephone support, Monday through Friday (excluding Federal holidays or shutdown period) during the hours of 0600 and 1430, Pacific Standard Time.

6.3 Availability: The Contractor’s technical staff must be available to provide support either in-person, or via telephone at no additional charge and/or cost, to the Government. Additionally, it is incumbent upon the Contractor that support of specific issues and/or general inquiries must be provided within twenty-four (24) hours, following notification by the Government.

6.4 Single Point-Of-Contact (SPCO): The Contractor shall provide a SPOC that can be contacted for support via telephone and/or email.

7.0 ASSUMPTIONS, ISSUES AND LIABILITIES: The Contractor shall be expected to provide “supplies and services” in such a manner, that minimizes the likelihood and/or potential for disruption of production activities, at the Government facility. Work schedules that are influenced by either a federal holiday or shutdown period will be initiated or resumed on the next regularly scheduled workday of the Government.

7.1 Shipment and Storage: The Contractor shall be responsible for the shipment and storage of all tools, material, and supplies needed to complete all requirements that are specified in the subject order’s SOW. When required and/or identified as a component of Contractor performance, the Government will be responsible for providing a “lay-down” area. However, any and/or all related security measures and the associated costs are the sole responsibility of Contractor.

7.2 Monetary Amounts and Authorizations: The Contractor is cautioned not to exceed the amount specified herein, without receipt of prior written authorization from the Contracting Officer. Failure to comply with this requirement will result in rejection of the invoice.

7.3 Additional Costs: FRCSW shall not be responsible for any additional costs associated with an option or addition that is not formally identified through the issuance of an amendment or modification, by the applicable Government contracting activity.

INSTALLATION RESPONSIBILITIES

Government Contractor

() (XX) a. Furnish labor and material handling equipment for off-loading and placing item on steel skids/rails or concrete floor.

() (XX) b. Provide and install installation hardware (anchor bolts, nuts, etc.)

() (XX) c. Set and rough level the machine on its steel skids/rails or concrete floor.

() (XX) d. Level and align machine.

() (XX) e. Provide all necessary materials required to connect machine to the provided utilities and perform hookups.

() (XX) f. Provide all necessary materials, tools, gages, and instrumentation necessary to perform the required tests.

() (XX) g. Provide and charge all systems with fluids in accordance with manufacturer’s instructions.

() (XX) h. Provide materials for the performance testing both the Contractor’s facility and at customer facility.

GOVERNMENT RESPONSIBILITIES

( X ) Provide utilities hook-up up to twenty (20) feet of the machine

( ) Government will connect utilities to the machine based on the Contractor's accepted site drawings.

( X ) Assign one maintenance mechanic (mechanical/hydraulic) and one maintenance electrician (electrical/electronic) to provide information and any additional materials for the Contractor's representative during installation, verification, and initial startup of the machine.

( ) No work shall be performed by customer personnel when the Contractor's representative is not in the immediate work area during installation, verification, and initial startup of the machine.

CONTRACTOR RESPONSIBILITIES

( ) If installed by customer, upon verifying and certifying the machine is correctly installed, demonstrate the operation and performance of the equipment. Verification of installation shall be included within the warranty.

Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government personnel are correct.