Arlington National Cemetery HVAC Maintenance Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W91QV126RA022
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Fort Myer, Virginia 22211, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston is procuring comprehensive Heating, Ventilation, and Air Conditioning (HVAC) maintenance and repair services for Arlington National Cemetery (ANC) and United States Soldiers' and Airmen's Home National Cemetery (USSANC) under solicitation W91QV126RA022. The scope of work includes preventive maintenance, corrective and emergency repairs, duct cleaning services, Building Automation System upgrades, and replacement of a 2-ton HVAC unit with a 5-ton unit in the Administration Building server room, all of which must comply with ASHRAE, EPA, and Army standards. The contractor must maintain 90 percent equipment operational readiness, provide 4-hour emergency response times for critical system failures, and employ key personnel including a Project Manager with five years of HVAC experience, a Quality Control Manager with ASHRAE Building Commissioning Professional certification, and a Safety Officer with OSHA 30-hour certification. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis, with proposals evaluated on technical merit and price, submitted in three separate volumes limited to 12 pages for technical content and submitted pricing templates. Critical deadlines include March 19, 2026 at 5:00 PM EDT for questions and comments, a mandatory site visit on March 18, 2026 at 9:00 AM EDT, and a final proposal due date of March 30, 2026 at 2:00 PM EDT.
This solicitation is set aside 100 percent for women-owned small businesses (WOSB) under NAICS code 238220 with a size standard of $19 million in annual receipts, and the government files indicate no identified incumbent contractor. The total evaluated value (TEV) is capped at $550,000, covering a 10-day phase-in period, an 11-month base year beginning April 16, 2026, and four optional 12-month extension periods through April 15, 2031, with a potential 6-month FAR extension. Services will be performed at Arlington National Cemetery, Fort Myer, Arlington, Virginia 22211, covering multiple facilities including boilers, chillers, air handling units, rooftop units, variable air volume boxes, domestic hot water systems, ice machines, and refrigerators across ten major locations plus security shacks and lodges. The contract type is firm-fixed-price on a hybrid basis with monthly service CLINs, per-occurrence emergency repair funding estimated at $100,000 per period, per-job consumables pricing, per-linear-foot duct cleaning services for an estimated 3,500 linear feet annually, and lump-sum pricing for the phase-in and system upgrade projects. All work must be performed during normal operating hours of 5:00 AM to 7:00 PM Monday through Friday, except federal holidays, with all technicians required to possess EPA Section 608 certification and state HVAC licenses for Virginia or Washington, D.C.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT 0003 DETAILS (CLIN 0005 IS REMOVED)
Heating, Ventilation, and Air Conditioning (HVAC) Maintenace and Repair Services at Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National Cemetery (USSANC).
The purpose for this amendment is to extend the Solicitation Closing Date from March 30, 2026 8:00 AM to March 30, 2:00 PM.
****CLIN 0005 Will not be evaluated for award purposes.****
****CLIN 0005 BMS and BAS lifecycle upgrades and replacement(s) will be negotiated with the successful vendor post award.****
****All PWS deliverables under Section 1.3.3 that were previously captured as "CLIN 0005" deliverables no longer apply to this solicitation.
REMINDER:
52.212-1 Instructions to Offerors-
Volume I-Administrative - Offerors must submit the SF1449 in its entirety. Offerors must fill in all
information required in blocks 17. Including offeror's Cage Code. Offerors must also return any
applicable SF30-amendment cover sheets. Both the SF1449 cover page including Blocks 17a
(including telephone number) 30a, 30b, and 30c. and the SF30s shall be signed and dated by
an official having the authority to contractually bind the firm. In addition, a complete copy of the
offeror's System for Award Management (SAM) record, inclusive of Representations and
Certifications shall be completed and submitted.
NOTICE: Instructions to Offerors requires 2 complete proposals, with one being fully redacted of all Vendor information.
Attachment:
- Solicitation W91QV126RA022 0003 AMENDMENT (SF30) (NEW)
Update #3 ·
AMENDMENT 0002 DETAILS
Heating, Ventilation, and Air Conditioning (HVAC) Maintenace and Repair Services at Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National Cemetery (USSANC).
****** PROPOSALS: Please submit your proposals by Mar 30 2026 at 8:00 AM EDT *******
CLOSELY REVIEW AMENDMENT 0002 AND PWS. WE REMOVED THE BOTTOM TWO BULLETS IN PWS 1.3.3. SYSTEM UPGRADES AND LIFECYCLE REPLACEMENT. THIS CHANGE DIRECTLY AFFECTS CLIN 0005.
REMINDER:
52.212-1 Instructions to Offerors-
Volume I-Administrative - Offerors must submit the SF1449 in its entirety. Offerors must fill in all
information required in blocks 17. Including offeror's Cage Code. Offerors must also return any
applicable SF30-amendment cover sheets. Both the SF1449 cover page including Blocks 17a
(including telephone number) 30a, 30b, and 30c. and the SF30s shall be signed and dated by
an official having the authority to contractually bind the firm. In addition, a complete copy of the
offeror's System for Award Management (SAM) record, inclusive of Representations and
Certifications shall be completed and submitted.
NOTICE: Instructions to Offerors requires 2 complete proposals, with one being fully redacted of all Vendor information.
Attachments:
- Performance Work Statement (UPDATED)
- RESPONSES TO RFI (PREVIOUSLY SUBMITTED)
- Service Contract Wage Determination (PREVIOUSLY SUBMITTED)
- Pricing Template Attachment A (PREVIOUSLY SUBMITTED)
- Solicitation W91QV126RA022 0002 AMENDMENT (SF30) (NEW)
The requirments in the PWS are subject to change. Any change will be made by a posted Amendment to this solicitation. It is the responsibility of the interested vendor to follow this posting for any and all updates that may be made.
Update #2 ·
Heating, Ventilation, and Air Conditioning (HVAC) Maintenace and Repair Services at Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National Cemetery (USSANC).
****** PROPOSALS: Please submit your proposals by Mar 27 2026 at 11:30 PM EDT *******
NOTICE: Instructions to Offerors requires 2 complete proposals, with one being fully redacted of all Vendor information.
Attachments:
- Performance Work Statement (UPDATED)
- RESPONSES TO RFI (NEW)
- Service Contract Wage Determination (PREVIOUSLY SUBMITTED)
- Pricing Template Attachment A (UPDATED)
- Solicitation W91QV126RA022 0001 AMENDMENT (SF30) (NEW)
The requirments in the PWS are subject to change. Any change will be made by a posted Amendment to this solicitation. It is the responsibility of the interested vendor to follow this posting for any and all updates that may be made.
Update #1 ·
Heating, Ventilation, and Air Conditioning (HVAC) Maintenace and Repair Services at Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National Cemetery (USSANC).
PROPOSALS: Please submit your proposals by Mar 26 2026 at 11:00 AM EDT
SITE VISIT: A site visit is scheduled Mar 18 20206 at 9:00 AM EDT. Participants should arrive by 8:50 AM EDT. Please fill out the ANC Access Roster (Attachment provided) for ANC HVAC Walkthrough and send to the Contracting Officer Representative (COR) listed below no later than 1400 Hrs on Mar 17 2026. If more than one person is attending, please only use one vehicle. Duration is one to three hours.
COR: Mr.Dalwuan R. Williams; dalwuan.r.williams.civ@army.mil
QUESTIONS AND COMMENTS: Due date for questions and comments regarding this RFP is March 19 2026 at 5:00 PM EDT.
NOTICE: Instructions to Offerors requires 2 complete proposals, with one being fully redacted of all Vendor information.
Attachments:
- Performance Work Statement
- Service Contract Wage Determination
- Pricing Template (Attachment A)
- Solicitation W91QV126RA022
- ANC Access Roster
The requirments in the PWS are subject to change. Any change will be made by a posted Amendment to this solicitation. It is the responsibility of the interested vendor to follow this posting for any and all updates that may be made.
Files
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Arlington National Cemetery HVAC Maintenance Services | Award Notice | |
| This notice | Solicitation | |
| Arlington National Cemetery HVAC Maintenance Services | Pre-Solicitation |
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