RFIs - SET 1 through SET 8 3.25.2026 RELEASED.pdf

Arlington National Cemetery Solicitation # W91QV126RA022

PWS Request for Information (RFI)

Set #1

1. Section 1.3 Objectives, pages 1-2

a. 1. Preventive Maintenance, bullet #2 duct cleaning, page 1: can the government provide approximate duct size of duct work that has typically been scheduled for cleaning to assist in proper estimated costing of this CLIN?

REPONSE: PWS does not specify the size of the ductwork. However, Section 1.3 on page 1 estimates the annual linear footage for cleaning to be between 100 and 3,500 linear feet. Section 5.3.2.1 confirms that duct cleaning will be performed as directed by the Contracting Officer Representative.

b. 2. Corrective and Emergency Maintenance, Emergency Repairs, page 2: can the government provide details (count of calls per year) as to emergency repairs that have historically been required?

RESPONSE:15

c. 3. System Upgrades and Life Cycle Replacement, bullet #4, page 2:

i. Building Automation System Upgrade, bullet #2 there is not a CLIN on Pricing Template, Attachment A for this System Upgrade, Life Cycle Replacement: which CLIN should reflect the one-time cost of the controls upgrade?

RESPONSE: The PWS does not specify which CLIN should be used for the one-time cost of the Building Automation System (BAS) upgrade. The CLIN structure is detailed on page 4, but the BAS upgrade is not explicitly assigned to a CLIN. This needs to be addressed Revised CLIN 0005 to include BAS upgrade ii Administrative Building server room 5-ton system replacement is also recorded under section 1.4 Scope, bullet #4 is recorded as a 2-ton system.

Can the government confirm to be replaced is a 5 ton or a 2 ton?

RESPONSE: 5 Ton

2. 1.4 Scope, Bullet #1, variable volume (VAV) boxes, page 2: VAV boxes are not listed in the Equipment list, can the government provide a count of VAV boxes by facility?

RESPONSE: 20 in each building

3. 1.5 Period of Performance: Base year, page 2-3: The base year is listed as being 12 months in one section of the PWS and 11 months in others. Please clarify if the base year is 11 or 12 months in duration for pricing purposes.

RESPONSE: Base year includes 10-day Phase-In and 11 Months POP. We used 11 months POP to not exceed 12 months total. 12 Months Applies to Option Years 1 through 4.

4. Section 1.6.10 Key personnel requirements, pages 6-7:

a. Quality Control Manager: which specific ASHRAE certification is the government requiring? Will the government also accept IFMA and/ or BOMI equivalent certification(s)?

RESPONSE: The PWS (Section 1.6.10, page 7) requires the Quality Control Manager to be "certified in relevant ASHRAE standards" but does not specify a particular certification. It also does not mention the acceptance of IFMA or BOMI equivalent certifications.

The Quality Control Manager shall have the ASHRAE Building Commissioning Professional (BCxP) certification at a minimum. The requirement comes from its alignment with the Federal Buildings Personnel Training Act (FBPTA).

NOTE: If QC Manager does not have BCxP certification, the Awarded contractor shall immediately enroll QC Manager to obtain certification at the earliest date possible. This certification is at the Contractor’s expense, not the Government’s.

Contractor shall keep the Contracting Officer updated on status.

b. Key Personnel: will the government accept that the Quality Control Manager and Safety Officer roles be combined under one individual, if they possess the necessary qualification and experience?

RESPONSE: YES

NOTE: The rate offered should be a blended rate based on the estimate of the type of work being performed such as a 40/60 split or whatever it truly is going to be.

Please indicate in pricing proposal

5. 1.6.7 Security Requirements, bullet #2 Personnel Access, page 5:

a. How many contractor personnel can be submitted for badging?

RESPONSE: NO LIMIT

b. Will badging provide full access to all areas required to access the equipment being serviced or will escorts with keys need to be coordinated for service visits?

RESPONSE: The PWS indicates that keys/key cards will be issued to the contractor (Section 1.6.7.2), separate from the required ID badges. ALL VETTED

CONTRACTORS WILL NOT NEED TO BE ESCORTED. DO NOT SEND

UNVETTED CONTRACTORS

6. 4.3 Materials, page 19: Will a secure area for onsite storage of filters and maintenance supplies be provided?

RESPONSE: SUPPLIES CAN BE STORED IN EACH MECHANICAL ROOM

7. 5.2 Standard Maintenance Items, page 20:

a. 5.2.2 Condition of Equipment: as the contractor is assuming some repair risk as defined in the PWS and the government’s requirement that the Equipment is maintained at a minimum of 90% operational readiness, will the contractor be afforded the opportunity to perform an initial deficiency list and provide proposal for recommended repairs should any of the equipment be found non-operational and/ or in need of repair when the contract is awarded?

RESPONSE: PWS allows for a 10-day phase-in period to "review equipment" (Section 1.6.23). While it doesn't explicitly mention a process for submitting proposals for deficiencies found upon starting, Section 5.3.2 establishes a procedure for reporting all deficiencies to the COR with cost estimates during the contract.

8. 5.3 Routine Maintenance, page 21:

5.3.2.1 Duct Cleaning: can the government provide a ROM of the amount and size of duct work that has required routing cleaning during the current contract?

RESPONSE: This is a duplicate question. As stated in the answer to question 1, the PWS estimates an annual requirement of 100 to 3,500 linear feet.

9. 5.9 Building Automation System (BAS) Services, page 23

a. From a BAS standpoint, will each building be stand alone or is there to be a campus network for controls?

RESPONSE: CAMPUS NETWORK

b. If there is a campus network, who will provide the server and where will it reside?

RESPONSE: ANC

c. Will an IP drop be required for each building? YES Who will be providing? ANC

d. Will there be a central BAS Workstation or Workstation per building? Who will provide?

RESPONSE: CONTRACTOR

e. Will this control system upgrade be required to connect to or coordinate with the current expansion project? If so, in what manner?

RESPONSE: U.S. Army Corps of Engineers (USACE)

10. Technical Exhibit #3, Equipment List, Item Row #3, Glycol Fill Tank, Page 81: Should the contractor include costs to provide water treatment services? YES If so, can the government provide recent water treatment reports from the current contract? NO

RFI

Set #2

Question 1

Reference: RFP Section PWS, Part 5, Paragraph 5.1, Page 20 Are all HVAC systems and equipment listed in Technical Exhibit 3 currently operational? Are there any known inoperable units, deferred maintenance items, or systems with ongoing issues that the incoming contractor should be aware of prior to submitting pricing?

RESPONSE: No

Question 2

Reference: RFP Section PWS, Part 3, Paragraph 3.4, Page 17 Are as-built mechanical drawings, equipment submittals, or floor plans available for contractor review prior to proposal submission? If so, how may we obtain copies?

RESPONSE: Drawings will not be provided.

Question 3

Reference: RFP Section PWS, Part 5, Paragraph 5.4, Page 21 Approximately how many covered corrective repair calls per month did the previous contractor respond to under the prior contract? This historical volume is critical to accurate FFP pricing under CLIN 0001.

RESPONSE: PWS does not provide historical data on repair calls or duct cleaning. It does provide an estimate for future duct cleaning (100-3,500 linear feet annually).

Question 4

Reference: RFP Section PWS, Part 5, Paragraph 5.3, Page 21; Part 1, Paragraph 1.6.3, Page 3 Are monthly and quarterly preventive maintenance visits typically completed in a single day per site or spread across multiple days? Are there specific ceremony blackout periods when maintenance work is not permitted on the cemetery grounds?

RESPONSE: Depends on the manpower the KTR provides if PM’s are done in a day or spread throughout the week. Admin building PM’s must be completed before 8:00am if work is needed on the main floor.

Question 5

Reference: RFP Section PWS, Part 5, Paragraph 5.9, Page 23 Does the government have a preferred timeline within the base year for completing the BAS upgrade at the three designated buildings? Are there active vendor support agreements currently in place with Johnson Controls or Trane that the incoming contractor must coordinate with or formally transition?

RESPONSE: Must be completed within the base year. There is not a active vendor support agreement, The KTR needs to provide support.

Question 6

Reference: RFP Section PWS, Part 5, Paragraph 5.10, Page 23; CLIN 0005, Page 4 What is the government's maximum acceptable downtime window for the server room during the CLIN 0005 unit replacement? Is a temporary portable cooling unit available to maintain server room operations during the transition, or must the contractor provide interim cooling?

RESPONSE: The maximum acceptable downtime window is one week. The government will provide interim cooling.

Question 7

Reference: RFP Section PWS, Part 1, Paragraph 1.6.10, Page 6 Our technical subcontractor holds a current Virginia DPOR license and is actively pursuing their DC DCRA license. May the contractor perform USSANC work under a currently DC-DCRA-licensed sub-tier contractor on an interim basis while the primary subcontractor's own DC DCRA application is being processed?

RESPONSE: State and federal laws must be followed

Question 8

Reference: RFP Section PWS, Part 1, Paragraph 1.6.7, Page 5; Paragraph 1.6.23, Page 13 What is the typical processing time for JBMHH AIE ID and ANC ID Badge issuance following submission of JBM-HH Form 190-16a and NCIC/TSDB background check authorization? Is there a provisional or temporary access process available during the 15-day phase-in period to allow technicians to begin equipment familiarization?

RESPONSE: 24-48 Hrs.

Question 9

Reference: RFP Section PWS, Part 5, Paragraph 5.3.2.1, Page 21; CLIN 0004, Page 3 Approximately how many linear feet of ductwork were cleaned annually under the previous contract? Which buildings or areas required duct cleaning most frequently?

RESPONSE: Data not available; duct cleaning is new a requirement.

Question 10

Reference: RFP Section PWS, Part 5, Paragraph 5.6 and 5.7, Pages 22-23 Does the government provide a preferred service report template, or does the contractor develop their own format consistent with PWS Section 5.6 data elements? Is there a specific facility management software platform such as Maximo or ServiceNow that the contractor must interface with for service documentation or work order management?

RESPONSE: Contractor develop their own format.

Question 11

Reference: RFP Section PWS, Part 5, Paragraph 5.5, Page 22 What is the government's expectation if multiple simultaneous emergency failures occur across different locations? Is the contractor expected to maintain sufficient staffing to respond to concurrent emergencies, or is sequential response with COR notification acceptable?

RESPONSE: The PWS requires a 4-hour on-site response time for critical failures (Section 5.5).

It does not explicitly address simultaneous failures, which implies the contractor must be staffed sufficiently to meet all response time requirements.

Question 12

Reference: RFP Section PWS, Part 1, Paragraph 1.6.23, Page 13 Will the incumbent contractor be required to provide transition documentation, equipment condition reports, or service history records to the incoming contractor during the phase-in period? Is there a formal transition plan or knowledge transfer requirement?

RESPONSE: The PWS states that during the 10-day phase-out period, the outgoing contractor is responsible for transitioning services and delivering documentation (Section 1.6.23).

Set #3

Reference: RFP Section Solicitation Page 52, Paragraph 4(c) Please advise if cover sheets, table of contents, resumes, and summary sections apply to page count.

RESPONSE: Cover sheets, table of contents, resumes, and summary sections do not apply to page count.

Question 2

Reference: RFP Section Solicitation Page 53, Paragraph 4(c) Please confirm the Government wants the full record of Reps & Certs? If yes, please advise on page limit.

RESPONSE: Yes, No limit

Question 3

Reference: PWS, PWS 1, Paragraph 1.3.1.

Please provide any available drawings for duct work to show access panels, lengths, etc.

RESPONSE: Drawings will not be provided. KTR is asked to propose based on 100 and 3,500 linear feet.

Question 4

Reference: PWS, PWS 2, Paragraph 1.3.3.

Please provide any available drawings for Controls/ HVAC (if drawings are unavailable, please provide sequence of operations). In addition, please provide specifications for the 5-ton HVAC unit being requested.

RESPONSE: Not provided.

Question 5

General Question Please confirm whether this requirement is a follow-on to an existing contract or a new solicitation. If it is a follow-on, please identify the incumbent contractor.

RESPONSE: W91QV1-26-P-A012/FFP/POP 16 Jan 2026 through 15 Apr 2026 and W91QV1- 20-C-0060/ FFP/POP 16 Jul 2020 through 15 Jan 2026

Set #4

Reference RFP Section General Information, Paragraph(s) 1.3 & 1.4, Page 2.

Can you confirm the required capacity of the HVAC unit to be replaced in the ANC server room? The PWS references both a 2-ton and 5-ton unit on page 2, and clarification is needed.

RESPONSE: The current crac unit is a 2-ton and needs to be replaced with a 5-ton

Question 2

Reference RFP Section Exhibit List, Paragraph(s) N/A , Page(s) 80-85.

Please provide the current make and model of the HVAC unit installed in the ANC server room.

RESPONSE: It’s in PWS.

Question 3 & 4

Reference RFP Section Specific Tasks, Paragraph 5.4.1, Page 22.

3. Is there a defined cost threshold for repairs covered under this section?

RESPONSE: No, however this is LPTA.

4. Will the contractor be permitted to submit quotes for deficiencies identified at contract start, even if such items may fall under the "repairs at no additional cost" category?

RESPONSE: Yes

Reference RFP Section Specific Tasks, Paragraph 5.3.2, Page 21.

Are there designated time frames or scheduling constraints during which preventive maintenance activities must be performed?

RESPONSE: General hours are 5:00 AM to 7:00 PM (Section 1.6.4), and work must be scheduled with the COR to avoid disruption to ceremonies (Section 5.3.1).

Question 6

Reference RFP Section Specific Tasks, Paragraph 5.9.1, Page 23.

Can you confirm the type, manufacturer, and version of the BAS currently in use?

RESPONSE: Please propose using the information available.

Reference RFP Section Security Requirements, Paragraph 1.6.7, Page 5 Provide any specific vehicle requirements or restrictions that we can have on-site.

RESPONSE: All vehicles require ANC-issued passes, and an updated list must be maintained.

No other restrictions are specified (Section 1.6.7).

Reference RFP Section Contractor furnished items and Services, Paragraph 4.1, Page 18 - Is there a storage area where the contractor can store supplies?

RESPONSE: Mechanical rooms filters and belts only

Reference RFP Section Technical Exhibit 3, Paragraph N/A, Page(s) 80-85 Please provide the current operating condition and status of all equipment under this contract.

RESPONSE: Operational

Question 10

Reference RFP Section Key Personnel, Paragraph 1.6.10, Page 7 Clarify whether designated key personnel are required to be on-site on a full-time basis.

RESPONSE: The Project Manager must be "available and reachable" during operating hours, but the PWS does not explicitly require any key personnel to be physically on-site full-time (Page 8).

Reference RFP Section Objectives, Paragraph 3, Page 2 Confirm the list of equipment identified for replacement under this contract.

RESPONSE: Please refer to section 1.3.3. System Upgrades and Life Cycle Replacement and Section 5 Specific Tasks.

Reference RFP Section Objectives, Paragraph 3, Page 2 Please provide detailed specifications for the energy management system replacement.

Question 13

Reference RFP Section Contractor furnished items and Services, Paragraph 4.1, Page 18 Could you please provide a list of filters and belts?

RESPONSE: Section 4.1 provides a general, non-inclusive list of consumable types (e.g., "Panel filters," "V-belts") but not specific sizes or models.

Question 14

Reference RFP Section- Technical Exhibit 3, Paragraph N/A, Page(s) 80-85 Please provide copies of all active warranties applicable to equipment covered under this contract.

RESPONSE: None

Question 15

Reference RFP Section Table 1 Maintenance Checklist Requirement, Air Distribution Systems Paragraph N/A Page(s) 26-70 Provide a list of approved or recommended cleaning chemicals for indoor and outdoor coils.

RESPONSE: The PWS lists "Coil cleaning solutions (acidic, alkaline, or foaming)" as a consumable but does not provide a list of approved chemicals (Section 4.1).

Question 16

Reference RFP Section Objectives, Paragraph 1.3, Page 1 Could you please indicate the date when the air ducts were last cleaned?

RESPONSE: N/A

Question 17

Reference RFP Section Specific Tasks, Paragraph(s) 5.1.2, Page 20 Please provide the established cost threshold on repairs.

RESPONSE: The PWS defines "Covered Repairs" by a list of components to be repaired at no additional cost (Section 5.4.1), not by a monetary threshold.

Question 18

Reference RFP Section Covered Repairs, Paragraph 5.4.1, Page 22 Would the Government consider moving circuit boards, VFDs, and heat exchangers to Section 5.4.2, given the potentially high cost of these components?

RESPONSE: No

Question 19

Please provide clarity on repairs at no additional cost from Section 5.4.1. Does this mean we are to include estimated pricing of the “Covered Repairs” in our CLIN 0001 pricing?

RESPONSE: Since CLIN 0001 for "HVAC Services" is Firm-Fixed-Price and covered repairs are at "no additional cost," the cost for these repairs should be included in CLINs 0001, 1001, 2001, 3001, 4001 price.

Question 20

If the answer is yes, can the Government please provide the annual number of “Covered Repairs” for 2024, 2023, and 2022 to ensure an accurate number?

Question 21-24

21. Confirm whether mechanical water treatment services are included within the scope of this contract.

RESPONSE: Yes

22. Is the contractor responsible for the maintenance of the glycol system and the replacement of the glycol?

RESPONSE: Yes

23. Please provide the date and results of the most recent legionella testing conducted on the systems.

RESPONSE: N/A

24. Confirm whether the contractor is responsible for inspection, testing, and maintenance of backflow preventers under this contract.

RFIs Set #5

(From February 5 2026)

Duct Cleaning Frequency: “Section 1.3 - 1, 2nd Bullet: The statement mentions performing scheduled duct cleaning to maintain air quality and system efficiency but does not specify the frequency. Should it be done twice a year or quarterly? This information will help us accurately determine the cost.”

RESPONSE: The PWS does not specify a single, comprehensive frequency for "scheduled duct cleaning" as a whole. However, Table 1 Maintenance Checklist Requirements on page 24 provides frequencies for related tasks under "Air Distribution Systems":

• Semiannually: Inspection and cleaning of "grilles, registers, and diffusers for dirt accumulation."

• Annually: Inspection and cleaning of "areas of moisture accumulation for biological growth."

Therefore, while a full duct cleaning frequency is not explicitly defined, the associated components are to be cleaned on a semiannual and annual basis.

Question 2:

Quality Maintenance Testing: “Page 20, Section 5.3.5, Quality Maintenance: For the Energy Efficiency and Air Quality testing, the type of testing required is not defined. To provide an accurate cost, please specify the type of energy testing needed. Additionally, for Comfort (PMV) testing, should it be performed per building spot, per unit (zone), or as a spot check on every equipment zone? Please clarify”."

RESPONSE: Based on the text in Section 5.3.5, "Quarterly Maintenance," on page 20:

• Energy Efficiency Testing: The PWS does not define a specific type of energy efficiency testing to be performed. It only specifies the required outcome, which is to "Verify...

energy efficiency (≥10% savings)." The method for verifying these savings is not detailed in the document.

Comfort (PMV) Testing: The PWS does not clarify the scope or methodology for where Comfort (PMV) testing should be conducted. It does not state whether the test should be performed "per building spot, per unit (zone), or as a spot check." The document only provides the required performance target, which is to "Verify... comfort (PMV ± 0.5)."

Question 3:

Duct Cleaning: How often do you require duct cleaning?

RESPONSE: The PWS does not specify a fixed frequency (e.g., annually, semiannually) for duct cleaning. Section 5.3.1, "Routine Maintenance," states the contractor shall perform "scheduled duct cleaning in accordance with manufacturer's recommendations and ASHRAE Standard 180." This indicates that the schedule is to be determined by the contractor based on these external standards, rather than being a predefined interval in the

PWS.

Question 4:

Duct Cleaning: All duct systems in what buildings?

RESPONSE: According to Section 1.4, "Facility Coverage," the services, including duct cleaning, apply to all listed facilities.

Question 5:

IAQ & Energy Savings Verification: What are the required testing methods for the comfort PMV and energy savings?

RESPONSE: The PWS does not define the specific testing methods to be used. However, it does provide the required outcomes and tools:

• Required Levels: Section 5.3.5, "Quarterly Maintenance," requires the contractor to "Verify IAQ (CO₂ <1,000 ppm), comfort (PMV ±0.5), and energy efficiency (≥10% savings)."

• Required Tools: Section 4.4, "Equipment," states that the contractor must furnish all necessary test instruments, including "specialized ASHRAE-compliant tools such as...

indoor air quality (IAQ) meters."

Question 6:

Required Rating Levels on Equipment: What will be required if results are outside of required ratings/levels?

RESPONSE: If testing results are outside the required levels, the contractor is obligated to take corrective action. Section 5.2.2, "Condition of Equipment," requires the contractor to maintain "a minimum of 90% operational readiness" and to address "all identified issues within 48 hours." An inability to meet the specified IAQ and comfort levels would be considered a deficiency that the contractor must diagnose and rectify to restore the system to its required operational state.

Question 7:

Objectives vs. Mandatory Requirements: Please confirm that the first four items under section 1.4 Objectives are goals and not mandatory requirements.

RESPONSE: There appears to be a mix-up in the section reference. Section 1.4 is titled "Scope," not "Objectives." The bulleted items under the "Scope" section, such as "Core HVAC Systems," "Ancillary Systems," etc., are mandatory components of the contract. The introductory sentence states, "Services include, but are not limited to," which defines the breadth of work required.

If you are referring to the four bullet points under Section 1.3, item 3, "System Upgrades and Life Cycle Replacement" (page 2), these are also mandatory requirements, not simply goals. While they fall under the general heading of "Objectives," they are specified as mandatory tasks in Part 5 of the PWS:

• BAS Upgrades: Section 5.9.1 states the contractor "shall provide comprehensive services for the Building Management Systems."

• Equipment Replacement: Section 5.10.1 states the contractor "shall perform specified life-cycle equipment replacement projects."

The use of the word "shall" throughout PWS indicates a binding, mandatory requirement.

RFIs #6

Question 1:

Solicitation Provisions, 52 Section C COMMENT: Page Count, Content Requirements QUESTION: Do the required Cover Sheet, Table of Contents, and Summary Sections for each volume count towards the page limit?

RESPONSE: No, it does not count.

Solicitation Provisions, 52 Sections b & c and 53. Volume I instructions COMMENT: Page Count, Content Requirements, Include a complete copy of… Sam Record inclusive of Reps and Certs.

QUESTION: Our sam.gov Entity Information and Reps and Certs, with sections expanded to show the answers, records are nearly 60 pages. Even if the Reps & Certs sections are not expanded to show answers, the entity record is still longer than the page limit for the Administrative Volume. The Clause in the solicitation must also be in this section, with SF1449 and SF30s. Please Advise:

RESPONSE: Please follow instructions in Vol 1 - Administrative, page 56

Question 3

Solicitation Provisions, 52, bottom, 53 Paragraph 2 COMMENT: Each Volume of eProposal shall consist of 1) Cover sheet that identifies the volume

2) TOC 3) Summary Section (Abstract) 4) Narrative Discussion QUESTION: Does Volume I Admin and Volume III Price require narrative discussions? If so, what should be covered in those narrative discussion?

RESPONSE: No, it does not require narrative. For volume III, just submit Pricing template.

Solicitation Page 61: “NOTE: All CLIN prices shall be fully inclusive of personnel required to oversee, manage quality control and safety, perform specific tasks, and administer deliverables in accordance with the PWS. Attachment A (provided) is required. The contractor shall provide, as part of a fully responsive proposal, a separate Excel File labeled (Attachment B) that breaks down Labor Rates, G&A, Profit, Indirect and other Direct Costs.”

Question 4

Solicitation Provisions, 54(b)

COMMENT: (1), (2), (3), (7)

QUESTION: Should these be on the cover sheets?

RESPONSE: Completed 1449, in full

Question 5

Solicitation Provisions, 54(b) (4) COMMENT: Technical Description… QUESTION: Should this be in Volume II Technical Capability?

RESPONSE: Volume II

Question 6

Solicitation Provisions, 54(b) COMMENT: (5) Terms of Warranty QUESTION: Should this be in Volume II Technical Capability?

RESPONSE: Volume II

Question 7

Solicitation Provisions, 54(b) COMMENT: (6) Price and Discount Terms QUESTION: Should this be in Volume III Price?

RESPONSE: Volume III (Pricing Template)

Solicitation Provisions, 54(b) COMMENT: (8) Complete copy of FAR 52.212-3 QUESTION: Should this be in Volume I Admin Proposal?

RESPONSE: Solicitation corrected. FAR Clause 52.212-3 is no longer required

Question 9

Solicitation Provisions, 54(b) COMMENT: (9) Solicitation Amendments QUESTION: Should this be in Volume I Admin Proposal?

RESPONSE: Submit ALL MICC-Published Amendments posted in SAM

Question 10

Solicitation Provisions, 54(b) COMMENT: (10) Past Performance QUESTION: Since information about Should this be in Volume II Technical Capability?

REPONSE: Past Performance not required

Solicitation Provisions, 54(b) COMMENT: (11) agreement with contract terms and conditions QUESTION: Should this be in Volume I Admin Proposal?

REPONSE: Completed 1449, in full

Question 12

Solicitation Provisions, 53 Volume II COMMENT: …provide resumes or discuss qualifications QUESTION: Volume II describes technical performance, past performance, and resumes of key personnel. Can you expand that page limit?

REPONSE: Need Resumes for key personnel: technicians, project manager, QC Manager and Safety officer. Not part of 12 pages. Include the QC Plan, reference 1.6.1. QC Plan does not count towards the page count. “As it is an evaluation factor, a comprehensive written QCP shall be submitted with the contractor’s proposal.” NOTE: Past performance no longer applies.

Question 13

Solicitation Provisions, 53 Volume II COMMENT: Volume II describes technical performance, past performance, and resumes of key personnel.

QUESTION: Will you consider an increase in pages for the technical volume?

REPONSE: See the answer above

Question 14

Solicitation Provisions, 53 Volume II COMMENT: …provide resumes or discuss qualifications QUESTION: Do resumes count towards the page limit?

Solicitation Provisions, 53 Volume II COMMENT: Two complete proposals, redacting all information that identifies the offeror (Volume I - Administrative) QUESTION: Should names and company names be redacted from resumes?

REPONSE: Yes ~ Company information, including cage code, address, etc. and names of personnel.

Question 16

Solicitation Provisions, 55 (2) COMMENT: Two complete proposals, redacting all information that identifies the offeror…and pricing. Volume III (Price)

QUESTION: Does the redaction statement apply only to Volume II Technical Proposal and Past Performance?

RESPONSE: Can accept redacted for Volume II only.

Question 17

Solicitation Provisions, 55 (2) COMMENT: Two complete proposals, redacting all information that identifies the offeror (Volume I - Administrative) QUESTION: Since the entire required contents of Volume I identifies the offeror, what should offerors include in the redacted version of Volume I? This becomes even more difficult when discussing qualifications for JVs.

RESPONSE: Volume I consists of submitting 1449, Amendments, and SAM; redaction not required. Please follow instructions provided.

Question 18:

Solicitation Provisions, 55 (page 2) COMMENT: Two complete proposals, redacting all information that identifies the offeror Volume II (Technical) QUESTION: Should the contract, agency, and award information be redacted from project examples in Volume II?

RESPONSE: No. Only company information as described in (f)(2), page 58

Question 19:

Solicitation Provisions, 55 (page 2) COMMENT: Two complete proposals, redacting all information that identifies the offeror…and pricing. Volume III (Price) QUESTION: Since the entire contents of Volume III identifies the "price" which must be redacted, what information should be included in the redacted proposal volume III?

REPONSE: Redacting only applies to Volume II, not Vols I &III

Question 20 (17 on document)

Solicitation CLIN 0005, 5. CLIN 0005 COMMENT: #3 specifically, "is for a specific project that requires removal of the existing cooling unit and replacement with a larger unit…" QUESTION: Can you please provide data for the existing system and complete specs for the existing and replacement system? Why are you seeking a "larger" unit (e.g., what performance or other problems or issues determined a larger unit would be preferred?

RESPONSE: page 58. CLIN 0005 applies to 1.3.3. Please propose using the information available.

Question 21: (18 on document)

2 CLIN 0005, 1.4 Scope Admin Bldg.

COMMENT: System Upgrades and Replacements: Upgrading HVAC control systems to meet UFGS 23 09 23.01 and UFGS 23 09 23.02 specifications and replacing the 2.0 Ton HVAC unit in the ANC Administration Building’s server room.

QUESTION: Should the price for this work should be on CLIN 0005?

RESPONSE: Yes, all of PWS Section 1.3.3. applies to CLIN 0005

Question 22: (19 on document)

Price Sheet, PWS CLIN x003 p. 18 Price sheet has QTY of 1 and Unit of Job COMMENT: In the solicitation, this CLIN is described as a FFP monthly billing, divisible by 12 months (11 in base year). 0003, 1003, 2003, 3003, 4003 Catalog Price / FFP / Job QUESTION: If this CLIN is ffp and invoiced monthly, should offerors expected to use their experience and information provided in the solicitation to estimate a firm fixed price for the consumables to be priced on this CLIN to be billed in equal monthly increments? If not, how is this CLIN supposed to be priced and billed each month?

REPONSE: Page 62 Item 3 reads: For CLIN 0003 the Base Period is Eleven Months. The amount in the base period (CELL H6) should be an amount equal to the expected consumables used during the 11 month period of performance. All Option Years (CELL I6-L6) are 12 months and shall be priced in one fully burdened amount and equally divisible by 12 to ensure consistent monthly invoicing by the contractor and payment by the government upon receipt of all deliverables in the PWS. A list of consumables, although not all-inclusive is in PWS Section 4.1.

11 Months applies to base year, 12 months applies to the remaining 4 options. We are asking for your whole lump amount by year. Since the Unit is JOB, Consumable Supplies CAN be invoiced monthly or as needed.

Question 23: (20 on document)

PWS Page 18, CLIN X003, 4.1 Consumables COMMENT: All pricing shall be at commercially available catalog pricing. 0003, 1003, 2003, 3003, 4003 Catalog Price / FFP / Job QUESTION: Does this mean that contractor-furnished materials and equipment used for preventive maintenance and covered repairs will be billed by the contractor when they are incurred? If this is the case, then is it appropriate to include this sum in the total price to be evaluated (LPTA)? Which catalog is referenced here (e.g., supplier catalog?) ] Will you establish hourly pay rates, and markup rates for material or subcontractor vendors the successful contractor will use on some projects in this initial proposal to use for the proposals for reimbursable work?

RESPONSE:

• "when they are incurred?" YES;

• "evaluated (LPTA)?" YES

• "supplier catalog?" Standard pricing is readily available through Market Research.

• “Will you establish hourly pay…" Vendors are asked to propose based on the information presented here. Future work above scope will be negotiated with awarded KTR and added via contract modification.

Question 24: (21 on document)

PWS Page 18, CLIN X003 4.1 COMMENTS: Other than Consumable Equipment and Supplies additional quantities can be added by a bilateral modification in accordance with FAR 15.404-1(b)(2)(iv). 0003, 1003, 2003, 3003, 4003 Catalog Price / FFP / Job QUESTION: Please clarify that this means that equipment and materials that are not covered under FFP CLIN x003 can or may be added by a modification (e.g., services that are not covered under standard maintenance/repairs, basic services)?

RESPONSE: Correct.

Question 25: (22 on document)

PWS Page 22 5.4.2.

COMMENT: 5.4.2 Repair Exclusions (Parts and Labor): Submit cost estimates for excluded parts and or repairs to KO/COR within 30 days, with nonproprietary recommendations.

QUESTION: Nonproprietary parts are not available or compatible for some systems, so offerors cannot provide nonproprietary recommendations for all repair exclusions (reimbursable repairs) price quotes when none exists. Can this section be modified to account for instances where nonproprietary parts are not available or clarify if I misunderstand.

RESPONSE: 5.4.2. intended to cover costs not part of this HVAC scope of work. May relook at

5.4.2 with KTR after contract award to determine if changes to PWS are necessary.

Question 26: (23 on document)

PWS 22 5.5, On Call Service COMMET: It appears that emergency services outside normal operating hours are reimbursable, and the contractor will provide an estimate to the ANC team for approval. And if approved, will be awarded funding for the work. Is this correct?

QUESTION: Will the government pay for the service call to cover the onsite labor of the technical who responds to after-hours calls? Or is the time needed for periodic emergency calls after hours for diagnosis and pricing to be included in CLIN 0001 as part of the base bid (e.g., and no extra charge)? Or will you consider adding price lines to the schedule for reimbursable emergency service calls (Typically 4-hour minimum on CBA jobs) for HVAC mechanics, plumbers, and maintenance workers.

Question 27: (24 on document)

Price Sheet COMMENT: Proposals

QUESTION: Agencies often price the hourly rates and vendor markup percent the awardee will use to prepare proposal under this type of contract. Will you consider that approach for this requirement?

RESPONSE: This is LPTA. Please refer to Solicitation 52.212-1 Instructions to Offerors and HVAC Pricing template (Pg 61) for more guidance.

Question 28: (25 on document)

PWS, Part 3, Page 2 COMMENT: System Upgrades and Life Cycle replacements:

QUESTION: We are not clear about the requirement to update the controls, BAS and BMS. Are these services reimbursable, and will they be priced as needed or is the price required to be put in by offerors future option years on CLIN 0005?

REPONSE: Applies to CLIN 0005 only. Please propose using the information available.

Question 29: (28 on document)

Site Visit Controls, BAS, BMS Admin Bldg.

COMMENT: This appears to have mid Atlantic controls.

QUESTION: How many updates behind the current is this system? Is the system in good working order, integrated to all the equipment onsite?

Question 30: (29 on document)

PWS Page 2 Controls 3. 3. System Upgrades and Life Cycle Replacement.

COMMENT: "The scope of the control system replacement will be limited to the Visitor Center, the Administration Building, and the Memorial Amphitheater." (see related questions below) QUESTION: Are these descriptions of potential future projects? The price sheet only describes a CLIN to replacement a system. Will all control updates be reimbursable under negotiated contracts?

ANSWER: CLIN 0005. The work shall be completed within 30 days of Notice to Proceed.

Coordinate with COR if delays occur in the supply chain or other reasons beyond the Contractor’s control for not completing the project within 30 days.

Question 31: (30 on document)

PWS Section 3 Section 5 Page 2 5.9.1.

COMMENT: This involves installing non-proprietary control networks down to the level of each individual device in the system. The contractor shall provide comprehensive services for the Building Management Systems (BMS) and control networks. This includes upgrading and maintaining all systems to meet the requirements of UFGS 23 09 23.01 and UFGS 23 09 23.02, which involves installing non-proprietary control networks down to the individual device level.

The contractor shall also provide ongoing control service, maintenance, and troubleshooting for the BAS to ensure optimal performance.

QUESTION: No CLIN is listed for section 5.9.1, although it is described on page 2 under 3.

System Upgrades and Life Cycle Replacement. Is pricing for BAS, BMS, Control systems, and system upgrades and life cycle replacement required when requested, on CLIN x0005 outyears?

If upgrading all the control systems is included on this price sheet, which CLIN should offerors add the cost for this scope? There is not enough information about the current controls for us to include pricing for the upgrades needed on the systems in place now.

RESPONSE: Upgrade work applies to CLIN 0005 only. Maintaining the system after the install project applies to 0001, 1001, 2001, 3001, and 4001.

QUESTION 32 (31 on document)

PWS Section 3 Page 2 COMMENT: System Upgrades and Life Cycle replacements QUESTION: If offerors are required to include BAS upgrades in the fixed price contract services, please provide the manufacturer and model of each control system, the vendor POC, and a complete record of the capabilities, set points, humidity levels, each piece of equipment connected to the system, each control devices, what version of software is currently installed, and design documents.

RESPONSE: Schematics cannot be provided. Two site visits were provided since Feb 25, 2026.

Pictures were allowed at site visits. Please propose using the information available.

QUESTION 33 (32 on document)

Site Visit Controls, BAS, BMS Amphitheater.

COMMENT: These appear to be a Johnson Control system QUESTION: How many updates behind the current is this system? Is the system in good

QUESTION 34 (33 on document)

Site Visit Controls, BAS, BMS Admin Building.

COMMENT: These appear to be Mid Atlantic controls components QUESTION: How many updates behind the current is this system? Is the system in good

QUESTION 35 (34 on document)

Site Visit Controls, BAS, BMS Visitor Center.

COMMENT: These appear to be a Johnson Control system QUESTION: How many updates behind the current is this system? Is the system in good

QUESTION 36 (35 on document)

Site Visit Controls, BAS, BMS General COMMENT: Control devices compatibility after software upgrades QUESTION: In our experience, when systems have fallen behind in software control upgrades, updates make existing control devices obsolete. Each update must be done in order, and each time, many other system components become obsolete. Updating to each next level for the controls software will be far more expensive than starting over a new with current software, and adding new control devices. There is not enough information for offerors to price this, and there is not place to put the price in the current CLIN structure. The controls appear to need to be addressed as individual projects. Can new CLINs like 0005 be added to address controls deficiencies and/or obsolescence?

QUESTION 37 (36 on document)

PWS Pg 22 Part 4 COMMENT: Consumables list: item - Heat exchangers QUESTION: Does "heat exchangers" refer to combustion appliance heat exchangers (e.g., NOT the major chiller component called this)?

QUESTION 38 (37 on document)

PWS Tech Exhibit 3 COMMENT: It appears that equipment maintenance checklists include types of equipment that are not listed in the inventory, and some items seen onsite may not appear in the inventory.

QUESTION: Is the equipment list complete?

RESPONSE: Propose on PWS requirements. Corrections will be made if necessary, via mod after award.

QUESTION 39 (38 on document)

PWS Tech Exhibit 3 COMMENT: Site Visit QUESTION: Can you provide the estimated age and condition of the assets?

RESPONSE: Data not available. Equipment requires typical maintenance and service as other HVAC facilities operating under normal conditions.

QUESTION 40 (39 on document)

General Site Visit COMMENT: Onsite Conditions QUESTION: Is there any Asbestos known to be onsite? Is abatement excluded from our scope of work?

QUESTION 41 (40 on document)

General Unaddressed equipment repairs, Site visit COMMENT: Re: Typically, the successful offeror discovers equipment deficiencies (equipment is not operating as designed, is broken, not controlled, not communicating, or has other operational problems prior to the start of the base year during the phase in period. If these are deficiencies are minor and would be considered "covered repairs" once our period of performance begins, the successful contractor will be responsible for covered repairs as described in the contract. While the successful contractor should not be responsible for repairs that should have been done by the existing incumbent contractor during their POP under the previous contract. Government agencies typically allow the follow-on contractor to be reimbursed for preexisting conditions that should have been completed by the outgoing contractor?

QUESTION: (1) Are existing deficiencies considered covered repairs or are they treated as reimbursable repair exclusions? Pre-existing "covered repairs" should be addressed by the incumbent contractor who is responsible for them because they occurred during their Period of performance. (2) Typically, the new contractor is able to identify operational deficiencies during the initial stages of performance, so they will be reimbursable. Is this how this contract works?

(3) If the new contractor is required to make covered repairs that currently exist onsite under the basic services, please provide a condition report of all non-operating equipment so offerors can include the repair prices for the deficient equipment and add it to our base year price. (4) If not, and the new awardee is responsible to fix all the existing deficiencies for covered repairs, please provide a list of unfunded repairs, non-inoperable equipment, and other problems that have not been rectified under the incumbent contractor so offerors can determine their level of risk and include the prices in their proposal.

RESPONSE: Propose on PWS requirements. No known concerns with the ANC HVAC program exist at the present time. Corrections will be made if necessary via mod after Award.

QUESTION 42 (41 on document)

PWS 1.6.20

COMMENT: Conflict of Interest, "(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components."

QUESTION: This seems to conflict with the contractual requirement on Page 1 of the PWS to provide Life-Cycle upgrades and Replacements to the HVAC equipment in this contract, and the requirements to report equipment replacement recommendations to government, and to recommend ancillary services (like duct cleaning) where a subcontractor may be used. Please clarify. If contractors have the capability to self-perform Life-Cycle upgrades, are they prohibited from doing so by the conflict-of-interest rules?

RESPONSE: Question was confusing. PWS 1.6.20.d.4.(1) simply states the prime contractor accepts full responsibility for satisfactory performance under this contract. KTR shall be responsible for Life-Cycle upgrades in accordance with the PWS and applicable standards.

Set #7

QUESTION 1:

General, Site Visit Can the Government provide the attendee sign-in sheets for both site visits?

RESPONSE: Sign-in sheets are not provided to vendors.

QUESTION 2:

Pricing Sheet, ANC HVAC pricing tab, G8 Given the limited information available for CLIN 0005, would the Government consider providing a standardized ‘plug number’ to be applied with a contractor-proposed coefficient? If not, please provide the following additional information to support accurate pricing.

QUESTION 3:

PWS Section 1.3.3 page 2 Will the government provide the 5-Ton replacement HVAC unit?

RESPONSE: No. The contractor is responsible for removing and installing equipment described in PWS Section 1.3.3. 3. System Upgrades and Life Cycle Replacement. Additionally, the contractor is responsible for removing all debris, old units, construction debris, packaging, etc.

Coordinate with the COR.

QUESTION 4

Please confirm required specifications for the 5-ton HVAC replacement unit, including system type (DX vs other), cooling configuration, and any performance or efficiency requirements.

QUESTION 5

Please provide existing electrical characteristics for the unit to be replaced (voltage, phase, MCA/MOCP, breaker size, and available capacity).

QUESTION 6

Can the government please provide the door openings dimensions for all doors that the HVAC unit will need to travel through before being installed.

QUESTION 7

Can the government please provide the refrigerant line set sizes, lengths, and reuse requirements?

QUESTION 8

Can the government please provide server room heat load and any redundancy or temporary cooling requirements?

QUESTION 9

Is there a requirement for commissioning and testing requirements?

QUESTION 10

Would there be any work hour restrictions and site access limitations?

QUESTION 11

Is there currently approved equipment manufacturers and submittal requirements?

QUESTION 12

Can the government confirm that there are no warranty requirements?

QUESTION 13

Please clarify whether the controls scope is limited to field device/controller replacement or includes front-end workstation, server, and GUI/graphics upgrades.

QUESTION 14

Can the Government provide a comprehensive Points List (Input/Output Summary) for the affected buildings?

QUESTION 15

Can the Government provide the existing Control Schematics and "As-Built" documentation for the current BAS?

RESPONSE: Control Schematics and "As-Built" documentation will not be provided. Please propose using the information available.

QUESTION 16

Please provide a current I/O Schedule. Additionally, please clarify if the mechanical equipment itself is being replaced or if the scope is restricted to controls only.

QUESTION 17

Please confirm if any equipment needs to be added to the BAS that is not currently attached. i.e.

new points.

QUESTION 18

PWS Section 1.6.7 page 5 Please provide the level of security clearance required for this contract and the DD Form 254.

RESPONSE: DD From 254 is not required for this contract. The government security manager will conduct suitability background check to satisfy the Security Clearance requirements. The newly-awarded Contractor provides the Contracting Officer Representative a Contractor Roster so the security manager can perform the suitability determination. Contractor shall also obtain vehicle access, personnel access, and personnel documentation as outlined in paragraph

1.6.7. These actions are completed immediately during the Phase In.

QUESTION 19

Solicitation 52.212-1 page 53 The solicitation states that offerors shall “provide resumes or discuss the qualifications of personnel.” Will the Government accept concise narrative paragraphs summarizing key personnel qualifications in lieu of full resumes, or are full resumes required?

RESPONSE: Yes, the government will accept concise narrative paragraphs in place of Resumes summarizing key personnel qualifications. However, summaries shall be in a Resume format by including Name, Education, Experience, and qualifications – Include pertinent dates

QUESTION 20

Solicitation 52.212-1 page 54 The solicitation references past performance information “when included as an evaluation factor,” but does not clearly state whether past performance will be evaluated for award. Can the Government clarify whether past performance will be evaluated, and if so, the criteria and relative importance?

RESPONSE: Past Performance not required

QUESTION 21

PWS Section 1.6.13 page 8 The solicitation requires the Quality Control Manager to be “certified in relevant ASHRAE standards.” As ASHRAE primarily publishes standards rather than widely recognized certification programs, would the Government consider accepting equivalent industry-recognized certifications related to HVAC operations, maintenance, and quality control? Examples may include, but are not limited to, EPA Section 608 Certification, NATE (North American

Technician Excellence) Certification, HVAC Excellence Certification, Certified Energy Manager (CEM) – AEE, Certified Building Commissioning Professional (CBCP) – AEE, Certified Maintenance & Reliability…