HVAC PWS 3.26.2026 RELEASED.pdf

PERFORMANCE WORK STATEMENT (PWS) – 26 March 2026

Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National

Cemetery (USSANC)

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide HVAC maintenance, repair, and HVAC system cleaning. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform HVAC Preventive Maintenance, Repairs, Cleaning and Life Cycle upgrades and Replacements as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: ANC, a national shrine hosting 4–6 million visitors annually, conducts 6,000 funerals and 2,000 ceremonies yearly, including high-profile events with dignitaries and media.

USSANC supports similar solemn functions. HVAC system reliability is critical to maintain visitor comfort, staff operations, and digital infrastructure (e.g., server rooms), with zero tolerance for disruptions during funerals or ceremonies. The Contractor’s services must reflect ANC’s symbolic importance, adhering to FAR 46.4, AR 702-11, and DoD 5000.02 for quality assurance.

1.3 Objectives:

1. Preventive Maintenance

• Conduct regular inspections, cleaning, and servicing of all HVAC systems in accordance with ASHRAE Standard 180. This includes routine checks to prevent system failures and ensure efficient operation.

• Perform scheduled duct cleaning to maintain air quality and system efficiency. The annual estimated linear footage is between 100 linear and 3500 linear feet. See 5.3.2.1.

for more information.

2. Corrective and Emergency Maintenance

• Corrective Maintenance: Perform necessary repairs and adjustments to restore the functionality of HVAC systems, chillers, domestic hot water systems, ice machines, refrigerators, and ancillary equipment.

• Emergency Repairs: Provide rapid response services for unexpected system failures, ensuring a 4-hour on-site response time for critical systems to minimize downtime and maintain operational continuity. Estimate 15 calls per year.

3. System Upgrades and Life Cycle Replacement

• The scope of the control system replacement will be limited to the Visitor Center, the Administration Building, and the Memorial Amphitheater.

• Building Automation System (BAS) Upgrades: Upgrade and maintain all building management systems (BMS) to meet the requirements of UFGS 23 09 23.01 and UFGS 23 09 23.02. This involves installing non-proprietary control networks down to the level of each individual device in the system.

1.4 Scope: The services to be performed are comprehensive Heating, Ventilation, and Air Conditioning (HVAC) system maintenance, repair, and upgrade services.

Services include, but are not limited to:

• Core HVAC Systems: Maintenance and repair of boilers, chillers, air handling units (AHUs), rooftop units (RTUs), and variable air volume (VAV) boxes. 20 VAV boxes are located in each building.

• Ancillary Systems: Service and repair of domestic hot water systems, ice machines, refrigerators, exhaust fans, and associated control systems.

• Server Room HVAC Systems: Ensuring precise temperature and humidity control in server rooms, adhering to ASHRAE Standard 90.4 for data centers.

• System Upgrades and Replacements: Upgrading HVAC control systems to meet UFGS 23 09 23.01 and UFGS 23 09 23.02 specifications and the Building Automation System (BAS). Upgrade and maintain all building management systems (BMS).

• Compliance and Documentation: Ensuring all work complies with FAR 37.1, DFARS 252.204-7012, AR 420-1, and relevant ASHRAE standards, while providing detailed documentation for all services rendered.

• Facility Coverage: Services shall cover all listed facilities, including the Visitor’s Center, Administration Building, Memorial Amphitheater, building 123 and 117 Service Complex, security guard shacks, lodge 1, lodge 2, columbarium restrooms and mechanical rooms, and future Southern Expansion systems, as outlined in Technical Exhibit 3 (Equipment List).

The contractor shall accomplish all tasks necessary to ensure the operational integrity, efficiency, and longevity of all specified HVAC and ancillary systems, maintaining full compliance with all referenced regulations and standards across all designated facilities.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 11 months and four (4) 12-month option years. The eleven (11) months base year starts at the conclusion of the phase-in period. The period of performance reads as follows:

Phase-In 10 Days from Award Date Base Year 11 Months from end of Phase-In Period Option Year I 12 Months from end of the Base Year

Option Year II 12 Months from the end of Option Year I Option Year III 12 Months from the end of Option Year II Option Year IV 12 Months from the end of Option Year III FAR 52.217-8 Not To Exceed 6 Months from End of Option Year IV.

The FAR 52.217-8 Clause may be unilaterally exercised at any time with a 60-day notice.

1.6 General Information

1.6.1 Quality Control Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements).

The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. As it is an evaluation factor, a comprehensive written QCP shall be submitted with the contractor’s proposal.

Following contract award, three copies shall be submitted to the contracting officer (KO) and contracting officer representative (COR) within ten (10) working days. Any approved changes made thereafter must be submitted to the KO and COR within five (5) working days. . After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The contractor is not required to perform routine or preventive maintenance services on the Federal holidays listed below, with the exception of Memorial Day and Veterans Day. On Memorial Day and Veterans Day, all routine and preventive maintenance services shall be performed as scheduled. For all other listed holidays, only emergency and corrective maintenance services are required. The contractor remains responsible for providing emergency response services on all days, including all Federal holidays, to ensure the operational continuity of critical systems in accordance with this PWS.

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June

Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 5:00 AM and 7:00 PM, Monday through Friday, except on Federal holidays as specified in section 1.6.3, or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings. For other than firm-fixed-price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

• Arlington National Cemetery (ANC): 1 Memorial Avenue, Arlington, VA 22211

• U.S. Soldiers' and Airmen's Home National Cemetery (USSANC): 21 Harewood Road

NW, Washington, DC 20011

1.6.6 Type of Contract: The government will award a C type Commercial contract with hybrid CLIN structures as detailed in the summarty below.

1.6.6.1. CLIN Structure: Refer to the Continuation of Supplies or Services and Prices/Costs section of the contract for the full CLIN structure. This initial requirement consists of six (6) CLINs: HVAC Services, HVAC Emergency Repairs, Equipment and Supplies, Duct Cleaning, Server Room Project, and PHASE-IN.

0001, 1001, 2001, 3001, 4001 Schedule Price / FFP / Monthly

0002,1002, 2002, 3002, 4002 Estimated at $100,000.00 / To Be Negotiated / Job

0003, 1003, 2003, 3003, 4003 Catolog Price / FFP / Job

0004, 4001, 4002, 4003, 4004 Estimated at 100 LF to 3500 LF annually / To Be Negotiated / Per Linear Foot

0005 – One Time CLIN / Schedule Price / FFP / Job

0006 – One Time CLIN / Schedule Price / FFP / Job

CLINS 0001 – 4004 will continue beyond Phase-In and the Server Room Unit replacement project.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must be able to successfully pass all required background checks and obtain the necessary access credentials at the time of proposal submission, and must maintain this eligibility for the life of the contract. The contractor is responsible for ensuring all personnel comply with the following:

• Regulatory Compliance: Comply with FAR 4.4 (Safeguarding Information), AR 190-13 (Physical Security), and all applicable ANC directives.

• Personnel Access: All personnel require a Joint Base Myer-Henderson Hall (JBMHH) AIE ID. For RFID access, an ANC ID Badge from the G2 Security Office is also required.

• Personnel Documentation: The contractor must submit a completed JBM-HH Form 190- 16a for all personnel within five (5) workdays post-award and must provide updates for any changes in personnel within 24 hours.

• Vehicle Access: All contractor vehicles require ANC-issued passes. The contractor must maintain an updated vehicle list (including make, model, color, and license plate number) with the Contracting Officer's Representative (COR).

• Background Checks: Conduct limited background checks for all personnel via the National Crime Information Center (NCIC-III) and the Terrorist Screening Database (TSDB) in accordance with Army Directive 2014-05.

The overall security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification, if applicable. (The unit security monitor is responsible for initiating this form).

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key safetyds to the contracting officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.6.7.2.2. The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

1.6.7.3 Lock Combinations The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Personal Identity Verification (PIV). N/A.

1.6.9 Visit Notification. Beginning on 07 May 2025, the REAL ID Act will be in effect, meaning military bases and federal facilities will no longer accept a non-REAL ID compliant driver’s license or identification card for access. Each state has different requirements for the documentation needed and the paperwork to be completed. All contractor personnel must consult with their local Department of Motor Vehicles office or review their state-specific Department of Motor Vehicles website to obtain complete instructions on how to obtain a REAL ID. It is the contractor's responsibility to ensure all personnel assigned to this contract possess compliant identification by the deadline to ensure uninterrupted access to all required places of performance.

In addition, the contractor must provide a minimum 24-hour advance visit notification to the Contracting Officer's Representative (COR) for any non-vetted visitors requiring access to the facilities. This notification is required for any individual not previously cleared for routine access under the security requirements outlined in this PWS.

1.6.10 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain the following qualifications and certifications throughout the execution of this contract.

• Technicians:

• Licensing: All technicians must be licensed by the Virginia Department of Professional and Occupational Regulation (DPOR) for work performed in Virginia and by the Department of Consumer and Regulatory Affairs (DCRA) for work performed in Washington, D.C. Contractor shall adhere to State and Federal laws.

• Experience: Technicians must have successfully completed an accredited HVAC apprenticeship program plus have a minimum of two to four (2-4) years of relevant field experience.

• Certification: All technicians must hold a current EPA Section 608 certification for proper refrigerant handling.

• Labor Standards: All personnel must comply with FAR 22.10 (Service Contract Labor Standards) regarding prevailing wages.

• Key Personnel:

• Project Manager: Must have a minimum of five (5) years of experience managing

HVAC or similar government maintenance contracts. Project Management Professional (PMP) certification or an equivalent is preferred.

• Quality Control Manager: Must be certified in relevant ASHRAE standards and possess a minimum of three (3) years of experience in quality control for mechanical systems. At a minimum, the QC Manager shall have the ASHRAE Building Commissioning Professional (BCxP) certification. This certification requirement is aligned with the Federal Buildings Personnel Training Act (FBPTA).

• Safety Officer: Must hold a current OSHA 30-hour certification and have a minimum of two (2) years of relevant safety management experience. One employee shall perform QC Manager and Safety officer roles.

• Security:

• All contractor personnel must comply with FAR 52.204-9, Personal Identity

Verification of Contractor Personnel.

1.6.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The following personnel are considered key personnel by the government: Project Manager, Quality Control Manager, and Safety Officer.

The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The Project Manager or alternate shall be available and reachable during the established hours of operation, 5:00 AM to 7:00 PM, Monday through Friday, except on federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

• Project Manager: Must have a minimum of five (5) years of experience managing HVAC or similar government maintenance contracts. Project Management Professional (PMP) certification or an equivalent is preferred.

• Quality Control Manager: Must be certified in relevant ASHRAE standards and possess a minimum of three (3) years of experience in quality control for mechanical systems.

• Safety Officer: Must hold a current OSHA 30-hour certification and have a minimum of two

(2) years of relevant safety management experience.

1.6.14 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.15 Anti-Terrorism and Operations Security Requirements:

• Contractor/subcontractor employees complete iWatch training per ANC Antiterrorism

Officer (ATO) standards.

• Training within 60 days of award (30 days for new hires); records submitted to COR within

90 days.

• Comply with DoD/AR antiterrorism policies.

1.6.16. Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the government.

The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.6.17 Contractor Travel N/A

1.6.18 Other Direct Costs N/A

1.6.19 Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government.

These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.20 Organizational Conflict of Interest:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract.

Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-

4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components.

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property.

The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished.

The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or

(b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the bsolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S.

Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest.

With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.6.21 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.22. IAW FAR 39.2, (Applicable to IT services only): HQIIS shall be compliant with Section 508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all HQIIS applications are accessible to people with disabilities and that current and future requirements to maintain compliance with Section 508 are met.

1.6.23 PHASE IN /PHASE OUT PERIOD – CLIN 0006

• Phase-In: 10 days post-award to onboard personnel, obtain badges, and review equipment.

• Phase-Out: 15 days pre-expiration (if not extended) to transition services, deliver documentation, and return badges.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A.

3.2 Facilities N/A, except access to ANC/USSANC facilities for service performance

3.3 Utilities: The government will provide water, electricity, and natural gas required for the contractor’s use in the performance of tasks outlined in this PWS. The contractor (to include subcontractors) shall instruct employees in utilities conservation practices and shall be responsible for operating under conditions that preclude the waste of utilities. This includes turning off water faucets or valves promptly after use and minimizing energy consumption where possible. The contractor shall report any identified utility system issues, such as leaks or outages, to the COR immediately upon discovery. All operations must comply with the energy and water conservation requirements outlined in AR 420-1, Army Facilities Management, and applicable DoD sustainability policies.

3.4 Equipment: The government will not provide general-purpose equipment. However, the government will grant the contractor the necessary access to Building Management Systems (BMS) for the purposes of monitoring, diagnostics, and control, subject to all applicable NIST 800-53 cybersecurity controls and government IT security policies. The contractor is responsible for furnishing all other tools, test instruments, and equipment required to perform the work outlined in this PWS.

3.5 Materials: The government will provide no materials

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS, in accordance with FAR 37.1 and AR 420-1. The contractor shall accomplish all work in accordance with ASME B31.1 (Power Piping), ASME B31.5 (Refrigeration Piping and Heat Transfer Components), NFPA 70 (National Electrical Code), and NFPA 90A (Standard for the Installation of Air-Conditioning and Ventilating Systems), except as modified herein or indicated otherwise for equipment, materials, installation, examination, inspection, and testing.

Consumable supplies used in both HVAC Services and HVAC Emergency Repairs are included in this requirement. A list of consumables is provided below but should not be considered all-inclusive.

Consumables:

• Panel filters: Common in standard air handling units.

• Pleated filters: Offer higher dust-holding capacity.

• HEPA filters: Used in environments that require ultra-clean air like hospitals and labs.

• Carbon filters: Effective for odor control and chemical removal. Fan belts (V-belts and multi-groove belts)

• Motor pulleys and tensioners

• Couplings and bearings Compressor oil

• Bearing grease

• Motor lubrication oils

• Synthetic lubricants for high-temperature environments Compressor oil

• Bearing grease

• Motor lubrication oils

• Synthetic lubricants for high-temperature environments R-410A, R-134a, or R-1234yf refrigerants (as per system type)

• Leak detection dye and sealant kits

• Pressure testing tools

• R-410A, R-134a, or R-1234yf refrigerants (as per system type)

• Leak detection dye and sealant kits

• Pressure testing tools Coil cleaning solutions (acidic, alkaline, or foaming)

• Coil brushes and sprayers

• Fin combs for straightening bent fins Capacitors and relays

• Fuses and circuit breakers

• Pressure and temperature sensors

• Control switches Liquid line filter-driers

• Oil strainers

• Water filters

• Inline gas filters Digital and programmable thermostats

• Temperature and humidity sensors

• Pressure switches

• Control boards Condensate pumps

• Drain pans

• PVC drain line fittings

• Anti-algae tablets Flexible ducts and clamps

• Duct tape and mastic sealants

• Dampers and louvers

• Air diffusers and registers Bolts, nuts, and washers

• Mounting brackets

• Vibration isolators

• Support rods and clamps

Note: Consumable Equipment and Supplies – CLIN 0003, 1003, 2003, 3003, 4003

Other than Consumable Equipment and Supplies additional quantities can be added by a bilateral modification in accordance with FAR 15.404-1(b)(2)(iv). All pricing shall be at commercially available catalog pricing.

4.2 Secret Facility Clearance: N/A

4.3. Materials. The contractor shall furnish all materials, supplies, and parts necessary to meet the requirements under this PWS. All materials shall be manufacturer-recommended and compliant with the Buy American Act, as specified in DFARS 252.225-7001. The contractor shall maintain an adequate inventory of Original Equipment Manufacturer (OEM) or equivalent parts to ensure timely availability for both scheduled maintenance and unscheduled repairs. For all refrigeration work, the contractor shall use low Global Warming Potential (GWP) refrigerants, such as R-454B or other approved alternatives, in compliance with EPA Section 608 regulations and Executive Order 14057 on Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability.

4.4. Equipment. The contractor shall furnish all tools, test instruments, and equipment necessary to meet the requirements under this PWS. This includes, but is not limited to, specialized ASHRAE-compliant tools such as anemometers for air balancing, indoor air quality (IAQ) meters, and refrigerant leak detectors. The contractor shall maintain all equipment in accordance with manufacturer standards, ensuring proper calibration and safe operation at all times. The contractor shall also use appropriate equipment, such as vibration isolators, to mitigate noise and vibration during maintenance and repair activities.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for the maintenance, cleaning, and repair of HVAC systems, domestic hot water equipment, chillers, refrigerators, ice machines, controls, pumps, exhaust fans, and ancillary equipment at Arlington National Cemetery (ANC) and the U.S. Soldiers' and Airmen's Home National Cemetery (USSANC). The covered facilities at ANC include the Visitor’s Center, Administration Building, Memorial Amphitheater, Tomb Guard Building, Facilities Maintenance Complex, Vehicle & Equipment Maintenance Complex, Lodges, Public Safety Answering Point (PSAP), Receiving Vault, and security shacks. Services shall extend to the Southern Expansion area post-construction, with a contract modification to officially include all new systems as detailed in Technical Exhibit 3.

5.1.2. The contractor shall perform corrective maintenance by responding to service calls from the COR to diagnose and repair faults in a timely manner, restoring functionality to all core HVAC and ancillary equipment; performing all covered repairs at no additional cost, which includes diagnostics, combustion analysis, and the replacement of a comprehensive list of components such as relays, circuit boards, and fractional horsepower motors with OEM or equivalent parts; properly disposing of all waste materials like refrigerants and filters off-site in accordance with all EPA, VDEQ, and ANC regulations while submitting quarterly disposal records and providing cost estimates for excluded repairs like compressors or large motors;

providing 24/7/365 on-call emergency service with a two-hour telephonic and four-hour on-site response time for critical failures as authorized by the KO or COR; and meticulously documenting all activities by checking in and out with the COR for every service call, submitting a detailed, legible report upon completion of each service, notifying the KO/COR of any repairs beyond the contract scope, providing comprehensive monthly summary reports by the 7th of the following month, and maintaining all service logs for a period of five years for government inspection.

5.2. Standard Maintenance Items

5.2.1. See Table 1 Maintenance Checklist Requirements to develop and use maintenance checklists for each equipment type, based on manufacturer recommendations and ANSI/ASHRAE/ACCA Standard 180.

5.2.2. Condition of Equipment. The contractor shall maintain the condition of all equipment by ensuring a minimum of 90% operational readiness, as verified by Building Management System (BMS) logs and Contracting Officer's Representative (COR) inspections; achieving this through conducting quarterly inspections and addressing all identified issues within 48 hours; fully documenting all maintenance and repairs to ensure compliance with ASHRAE, EPA 608, and AR 420-1; and promptly reporting any equipment nearing its end-of-life to the COR with non-proprietary replacement recommendations.