Warmline RFP Cost Sheet.docx
DOCX document 51 KB Posted
- Attached to
- Third Party Warmline Service
- Solicitation number
- 123190 O3
- Issued by
- Lancaster County, Nebraska
About this file
This is a cost sheet template for RFP #123190 O3 issued by the State of Nebraska, Department of Health and Human Services, for Third Party Warmline Services. The solicitation seeks a qualified vendor to establish a centralized, 24/7 intake and referral support system connecting families with local community resources to prevent unnecessary child welfare interventions. The project is structured in four phases over a 12-month implementation period: Discovery (20-40% of Part I costs), Development and Community Engagement (20-40%), Pilot Program/Soft Launch (20-40%), and Full-Scale Launch (20-40%). The contract includes a three-year initial term with potential renewals contingent on performance and mutual agreement. Proposals were due by October 21, 2025, at 2:00 p.m. Central Time.
The cost proposal is divided into four parts, with Parts I and II serving as the primary evaluation components. Part I encompasses all project deliverable categories across the four implementation phases, with pricing allocated according to specified percentage ranges. Part II covers operating costs for the post-warranty period on a quarterly basis, including subscriptions and all associated fees, calculated at a monthly rate for six months in Year 1. Part III and Part IV, addressing Year 2 and Year 3 operating costs and optional miscellaneous support services respectively, are excluded from the Total Overall Cost evaluation. Bidders must complete all yellow-highlighted fields and may add additional line items if essential to meet RFP requirements, provided they conform to stated percentages and prescribed formats. In cases of mathematical errors, unit prices shall govern the extension of costs. The RFP requires vendors to demonstrate a minimum of five years of experience managing community-based prevention services, serve at least three client groups, and handle approximately 5,000 families annually, with call center operations physically located and staffed within Nebraska.
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Text version
Cost Sheet
RFP#: 123190 O3
Third Party Warmline Services State of Nebraska, Department of Health and Human Services
Bidder Name: ________________________________
Important Instructions: Bidders are to complete all fields highlighted in yellow.
Do not alter existing format or content within the Cost Sheet. However, if Bidder identifies that other items are essential in Part I and/or Part II to create full functionality, and meet the requirements as outlined in the RFP document and any related attachments, then additional lines may be inserted as needed. Such additional lines must be included in Part I and Part II pricing and be reflected in the Total Overall Cost. Any inclusion of additional lines must still conform within the stated percentages as outlined in Part I and follow the prescribed format as provided. Important: In case of a mathematical error in extension of price, unit price shall govern.
Please indicate the “Total Overall Cost” for the Third Party Warmline Services $ _______________. This amount shall equal the sum of the Total for both Part I and Part II. Do not include any costs for Part III and Part IV in the “Total Overall Cost”, as these sections are not included in the cost evaluation.
Part I: Project section requirements as outlined in Section (VI)(A) of the Request for Proposal (RFP) document and any related attachments. Bidder to provide pricing for each of the project deliverable categories listed. The sum of all project deliverable categories listed directly below constitutes the Part I – Total. Important: Bidders are to ensure that allocation of their percentages are based on the % provided for each category and that the total of all categories within Part I does not exceed 100%.
| Description |
| % Breakdown by Category for Part I |
| Number of Units |
| Unit of Measure (UOM) |
| Cost (Unit Price) |
| Phase I-Discovery |
| Phase I |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase II-Development and Community Engagement |
| Phase II |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase III- Pilot Program (Soft Launch) |
| Phase III |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase IV- Full Scale Launch |
| Phase IV |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Part I – Total |
| $ |
Part II – Operating Costs after Full Scale Launch (Note: These items would be paid for on a quarterly basis) Bidder’s price for operations shall include all associated costs or fees (including but not limited to subscriptions costs). Important: Do not include statements in the RFP proposal submittals, attachments, etc. indicating that there will be additional fees which are not included in the table below. The sum of the extended cost (Number of Units x Unit Price) constitutes the Part II – Total.
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) - Post Warranty period. |
| Year 1 |
| Monthly |
| 6 |
| $ |
| $ |
| Part II - Total |
| $ |
Part III – Costs associated with operating requirements (Do not include these amounts in the Total Overall Cost associated with Part I and Part II)
Year 2
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) |
| Year 2 |
Monthly
| $ |
| $ |
| Total Cost for Year 2 |
| $ |
Year 3
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) |
| Year 3 |
Monthly
| $ |
| $ |
| Total Cost for Year 3 |
| $ |
Example (Example applies to Part II and Part III of Cost Sheet)
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees |
| Year Two (1) |
| Monthly |
| 12 |
| $10 |
| $120 |
Extended Cost = Number of Units x Unit Price (12 x 10) = $120
Important: In case of a mathematical error in extension of price, unit price shall govern.
Part IV – Optional Services Miscellaneous Support and Enhancements (Do not include these amounts in the Total Overall Cost associated with Part I and Part II)
Hourly Rates for Miscellaneous Support and Enhancements (beyond RFP/Contract requirements) The Bidder should provide the Title/Role with each respective hourly rate to perform additional services*.
| Title / Role such as, but not limited to: |
| Hourly Rate |
| (Example) Project Manager |
| $ |
*Bidder may add additional lines as needed.
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