Warmline RFP Cost Sheet.docx
DOCX document 51 KB Posted
- Attached to
- Third Party Warmline Service
- Solicitation number
- 123190 O3
- Issued by
- Lancaster County, Nebraska
About this file
The document is a Cost Sheet for RFP #123190 O3 for Third Party Warmline Services, issued by the Nebraska Department of Health and Human Services (DHHS). The solicitation seeks a vendor to develop and implement a statewide 24/7 intake and referral support system connecting families with community resources. The project will be implemented across four phases (Discovery, Development and Community Engagement, Pilot Program, and Full-Scale Launch) over a 12-month timeline, with an initial three-year contract term. Proposals are due by October 21, 2025, at 2:00 p.m. Central Time, with vendors required to be physically located in Nebraska and demonstrate at least five years of experience managing community-based prevention support services.
The cost proposal is structured with four parts, though only Parts I and II will be evaluated for cost. Part I covers project deliverable categories, with each phase representing 20-40% of total costs, while Part II addresses operating costs after full-scale launch. The solicitation requires detailed pricing for monthly operations, with specific requirements for cloud-based hosting, data encryption, and compliance with federal and state regulations including HIPAA, HITECH, Section 508, and NIST standards. Vendors must provide hourly rates for miscellaneous support and enhancements, with the ability to handle approximately 5,000 family intakes annually. No specific budget range is provided, but the comprehensive technical requirements suggest a significant investment in developing a robust statewide family support system.
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Cost Sheet
RFP#: 123190 O3
Third Party Warmline Services State of Nebraska, Department of Health and Human Services
Bidder Name: ________________________________
Important Instructions: Bidders are to complete all fields highlighted in yellow.
Do not alter existing format or content within the Cost Sheet. However, if Bidder identifies that other items are essential in Part I and/or Part II to create full functionality, and meet the requirements as outlined in the RFP document and any related attachments, then additional lines may be inserted as needed. Such additional lines must be included in Part I and Part II pricing and be reflected in the Total Overall Cost. Any inclusion of additional lines must still conform within the stated percentages as outlined in Part I and follow the prescribed format as provided. Important: In case of a mathematical error in extension of price, unit price shall govern.
Please indicate the “Total Overall Cost” for the Third Party Warmline Services $ _______________. This amount shall equal the sum of the Total for both Part I and Part II. Do not include any costs for Part III and Part IV in the “Total Overall Cost”, as these sections are not included in the cost evaluation.
Part I: Project section requirements as outlined in Section (VI)(A) of the Request for Proposal (RFP) document and any related attachments. Bidder to provide pricing for each of the project deliverable categories listed. The sum of all project deliverable categories listed directly below constitutes the Part I – Total. Important: Bidders are to ensure that allocation of their percentages are based on the % provided for each category and that the total of all categories within Part I does not exceed 100%.
| Description |
| % Breakdown by Category for Part I |
| Number of Units |
| Unit of Measure (UOM) |
| Cost (Unit Price) |
| Phase I-Discovery |
| Phase I |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase II-Development and Community Engagement |
| Phase II |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase III- Pilot Program (Soft Launch) |
| Phase III |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Phase IV- Full Scale Launch |
| Phase IV |
Shall be at least 20% and shall not exceed 40% of the total cost for Part I
| 1 |
| Each |
| $ |
| Part I – Total |
| $ |
Part II – Operating Costs after Full Scale Launch (Note: These items would be paid for on a quarterly basis) Bidder’s price for operations shall include all associated costs or fees (including but not limited to subscriptions costs). Important: Do not include statements in the RFP proposal submittals, attachments, etc. indicating that there will be additional fees which are not included in the table below. The sum of the extended cost (Number of Units x Unit Price) constitutes the Part II – Total.
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) - Post Warranty period. |
| Year 1 |
| Monthly |
| 6 |
| $ |
| $ |
| Part II - Total |
| $ |
Part III – Costs associated with operating requirements (Do not include these amounts in the Total Overall Cost associated with Part I and Part II)
Year 2
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) |
| Year 2 |
Monthly
| $ |
| $ |
| Total Cost for Year 2 |
| $ |
Year 3
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees (including but not limited to subscriptions) |
| Year 3 |
Monthly
| $ |
| $ |
| Total Cost for Year 3 |
| $ |
Example (Example applies to Part II and Part III of Cost Sheet)
| Description |
| Contract Term |
| Unit of Measure (UOM) |
| Number of Units |
| Cost |
(Unit Price) Extended Cost
| Operating and any additional costs or fees |
| Year Two (1) |
| Monthly |
| 12 |
| $10 |
| $120 |
Extended Cost = Number of Units x Unit Price (12 x 10) = $120
Important: In case of a mathematical error in extension of price, unit price shall govern.
Part IV – Optional Services Miscellaneous Support and Enhancements (Do not include these amounts in the Total Overall Cost associated with Part I and Part II)
Hourly Rates for Miscellaneous Support and Enhancements (beyond RFP/Contract requirements) The Bidder should provide the Title/Role with each respective hourly rate to perform additional services*.
| Title / Role such as, but not limited to: |
| Hourly Rate |
| (Example) Project Manager |
| $ |
*Bidder may add additional lines as needed.
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