Draft Solicitation IDIQ PWS v14.pdf

DRAFT IDIQ – PERFORMANCE WORK STATEMENT

Facilities Infrastructure and Logistics Operations Support Services (FI&LOSS)

US Army Combat Capabilities Development Command Chemical Biological Center (DEVCOM-CBC)

C.1 SCOPE. The US Army Combat Capabilities Development Command Chemical Biological Center (DEVCOM- CBC) and other tenants require facilities, infrastructure, and logistics services in support of administrative offices, laboratories, major ranges, and engineering test facilities within the Aberdeen Area (APG-AA) and Edgewood Area (APG-EA) of Aberdeen Proving Ground, MD.

C.1.1 Administration.

C.1.1.1. The contract is a single award, Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with individual task orders. The contract is administered through performance-based practices, when applicable and practical, and establish a Quality Assurance Surveillance Plan (QASP) as the overarching management tool in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.6, Performance Based Contracting. Individual task orders may contain QASPs with specific performance standards and inspection methods for each task order.

The period of performance is Five (5) One (1) Year Ordering Periods.

C.1.1.2. Individual task orders are awarded as firm fixed price.

C.1.1.3. Phase In/Phase out Period. The Contractor shall provide a plan and timeline describing actions, plans and procedures to ensure a smooth transition from contract award and at final close out of the contract.

C.1.1.3.1 The Contractor shall propose the amount of time required for phase in, however the time should not exceed thirty (30) days after contract awarded. The Contractors performance during the period shall constitute the Phase-In Period. The Government recognizes time may be required to achieve full operational status for the newly awarded Contractor to include: the transfer of Government Furnished Property (GFP)/Government Furnished Equipment (GFE) and inventory lists; Post registration of Contractor vehicles; acquisition of Contractor equipment and supplies in support of services; transfer or new hire of personnels; Security Visit Request for all personnels under the contracted services; request for Contractor Badges or Common Access Cards (CACs); training enrollments; enrolling for computer access across various networks; manpower reporting, Invoicing Receipt Acceptance & Property Transfer (IRAPT) invoicing and service specific systems; contract kickoff meeting; and Contractor Quality Plan submission.

C.1.1.3.2 Phase Out Period. The Contractor shall propose the amount of time required for phase out; however, the time should not exceed the lifecycle end of the contract. The Contractor shall coordinate a smooth and orderly transition with the successor Contractor as to maintain contract performance IAW the PWS. The Contractor shall conduct the phase out period as follows:

C.1.1.3.2.1 Phase Out typically to include: remove all Contractor-owned property from the Government-Furnished spaces by midnight on the last day of the contract; turn in of all (GFP)/GFE and inventory lists; conduct Key Control Inventories; close out all reports and access for computer systems; clear and turn in all CAC Cards and Contractor badges; clear training system; and package and complete all contract close out requirements for reporting and final invoicing.

C.1.2 Background. DEVCOM-CBC provides executive management of Army and joint service Nuclear, Biological, and Chemical (NBC) defense research development, and engineering programs for NBC defense systems and serves as the single executive agent throughout each program’s life cycle. The DEVCOM-CBC is headquartered at APG- EA. The Chemical Materials Activity (CMA) is also located at APG-EA. DEVCOM Headquarters and support buildings are located at APG-AA.

C.1.3 Objective. The objective of the contract is to obtain facilities, infrastructure, and logistics services as listed in paragraph C.3 Requirements for DEVCOM-CBC and other tenant organizations at APG-AA and APG-EA to include: facility operations, maintenance, and management; project management, real property management, personal property book management support, supply operations, warehouse receiving and delivery service, excess equipment turn-in services, equipment management program, material handling equipment services, moving and transportation services of supplies, equipment, office furnishings and personnel professional property; facility maintenance and repair services; clean-up of emergency spills or leaks; maintenance of life, health and safety equipment; snow removal; and janitorial and custodial services. Individual task orders may be classified up to the SECRET level in administrative, laboratory, warehouse, mixed-use, and headquarters space.

C.2 APPLICABLE DOCUMENTS. Documents listed below form a part of the contract to the extent invoked by specific reference in other paragraphs of the contract. If a document is referenced without indicating the specific paragraph as being applicable, then the document is applicable in its entirety, or as specified in the individual task or delivery order. For the purposes of the PWS, “Required”, as it applies to the paragraph, means the requirements contained in the directly cited document are contractually applicable to the extent specified. The term “For Guidance Only” means the document is not contractually required and is provided for guidance and information only. Army Regulations, Pamphlets, Directives, and Technical Bulletins may be obtained from http://armypubs.army.mil and DOD Manuals may be obtained from https://www.esd.whs.mil/directives/issuances/dodm. Documents specified below are required unless otherwise specified (Additional documents will be included with individual task orders as applicable).

C.2.1 Army Regulation 25-2, Army Cybersecurity, 4 April 2019 C.2.2 Army Regulation 190-13, The Army Physical Security Program, 27 June 2019 C.2.3 Army Regulation 200-1, Environmental Quality, Protection & Enhancement, 13 December 2007 C.2.4 Army Regulation 210-14, Installation Status Report Program, 19 July 2012 C.2.5 Army Regulation 210-20, Real Property Inventory Management, 16 May 2005 C.2.6 Army Regulation 381-12, Threat Awareness and Reporting Program, 1 June 2016 C.2.7 Army Regulation 385-10, The Army Safety Program, 24 July 2023 C.2.8 Army Regulation 420-1, Army Facilities Management, 27 March 2013 C.2.9 Army Regulation 710–2, Supply Policy Below the National Level, 28 March 2008 C.2.10 Army Regulation 725-50, Requisition, Receipt, and Issue System, 15 November 1995 C.2.11 Army Regulation 735–5, Property Accountability Policies, 9 November 2016 C.2.12 Army Regulation 750-1, Army Materiel Maintenance Policy, 2 March 2023 C.2.13 Army Regulation 750-43, Army Test, Measurement, and Diagnostic Equipment, 24 January 2014 C.2.14 Army Pamphlet 710-2-1, Using Unit Supply System (Manual Procedures), 1 December 2016 C.2.15 Army Pamphlet 750-1, Army Materiel Maintenance Procedures, 02 February 2023 C.2.16 Army Pamphlet 750-8, The Army Maintenance Management System (TAMMS) User Manual, 22 August C.2.17 Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors, 7 March 2014 C.2.18 DoD Manual 8140.03-M, Cyberspace Workforce Qualification and Management Program, 15 February C.2.19 Technical Bulletin 43-180, Calibration and Repair Requirements for the Maintenance of Army Materiel, 1 September 2023 C.2.20 Technical Bulletin 43-0142, Safety Inspection and Testing of Lifting Devices, 28 February 1997 C.2.21 Technical Bulletin 750-25, TMDE Calibration and Repair Support (C&RS) Program, 1 April 2022 C.2.22 Engineer Manual 385-1-1, Safety and Health Requirements, 30 November 2014 C.2.23 Unified Facilities Criteria 3-560-01 Operations and Maintenance: Electrical Safety, 7 July 2017 C.2.24 DEVCOM-CBC Material Handling Equipment Policy, 5 February 2015 or current version C.2.25 DEVCOM-CBC SOP, Responsibilities for Standards and TMDE System Record and Recall System, 5 February 2015 or current version C.2.26 DEVCOM-CBC Desktop Guide, Property Accountability, June 2017 or current version C.2.27 DEVCOM-CBC Logistics External Standard Operating Procedures, 27 June 2017 or current version C.2.28 DEVCOM-CBC Logistics Internal Standard Operating Procedures, 6 July 2017 C.2.29 All applicable Occupational Safety and Health (OSHA) Laws and Regulations C.2.30 All applicable American National Standards Institute (ANSI) regulations C.2.31 All applicable American Society Mechanical Engineers (AMSE) Standards C.2.32 OSHA 1910.179, Overhead and Gantry Cranes C.2.33 OSHA 1910.184, Slings C.2.34 ANSI B30.2, 1996 Overhead and Gantry Cranes http://armypubs.army.mil/ https://www.esd.whs.mil/directives/issuances/dodm

C.2.35 ASME B30 Series as related to slings, hooks, monorails, hoists, and gantry cranes, etc.

C.2.36 Code of Federal Regulations Part 778.105, Determining the workweek C.2.37 Code of Federal Regulations Part 1910.178(l), Occupational Safety and Health Standards, Materials C.2.37 C.2.38 Handling and Storage, Powered Industrial Trucks, Operator Training

C.3 REQUIREMENTS. The Contractor, as an independent Contractor and not as an agent of the Government, shall provide the necessary resources (except those specifically designated as GFP/GFE) to perform the work as outlined in the PWS. The Contractor shall follow all applicable federal, state, local, and Army regulations when working on-site.

C.3.1 General. The Contractor shall be required to provide facilities and logistics services to DEVCOM-CBC, DEVCOM, CMA and other tenant organizations located at APG-AA and APG-EA. The organizations are responsible for more than (300) buildings, (11,000) pieces of major equipment, (200) acres of range area.

DEVCOM-CBC is the lead organization for the acquisition of the services (See Attachment 1 – IDIQ Facilities Matrix). The Government will define deliverable requirements, frequencies, and tasks specific requirements at the individual task order level.

C.3.1.1 Hours of Operation.

C.3.1.1.1 Unless otherwise stated in the individual task orders, the official work hours shall be 6:00AM to 6:00PM Monday – Friday. No Regular Day Off is authorized for any Contractor personnel.

C.3.1.1.2 The Contractor shall provide an on-site qualified Program Manager during work hours not to exceed (40) hours per week, excluding U.S. Federal Holidays. The Program Manager shall be accessible twenty-four (24) hours a day seven (7) days a week, to administer and facilitate all services IAW with the PWS.

C.3.1.1.2.1 U.S. Federal Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday will be observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

New Year’s Day – January 1st M. L. King Memorial Day – 3rd Monday in January Inauguration Day – January 20th (every 4 years) Presidents Day- - 3rd Monday in February Memorial Day – last Monday in May Juneteenth – June 19th Independence Day- - July 4th Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – November 11th Thanksgiving Day – 4th Thursday in November Christmas Day – December 25th

C.3.1.1.3 Telework is not authorized for Facility Coordinators, Warehouseman, and General Maintenance Personnel – due to the requirements of the position. The Contractor can authorize an alternate work schedule – (10) hour workdays for Facility Coordinators, Warehouseman, and General Maintenance Personnel – not to exceed (40) hours per work week. The Contractor shall schedule days off as to always maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS.

C.3.1.1.4 No telework or alternate work schedule is authorized for Facility Monitors. Work schedule for Facility Monitors shall be aligned with official work hours.

C.3.1.1.5 Telework is authorized on Fridays only for remaining Contractor personnel. The Contractor shall perform telework under conditions not to affect operations or the ability to meet the deliverable requirements as outlined in the PWS. The Program Manager shall monitor Contractor deliverables and performance during a telework posture.

C.3.1.1.6 The Government contemplates the Program Manager, Facility Coordinators, Facility Monitors, and General Maintenance Personnel will be required to provide support after work hours – not to exceed (240) hours/(12.5%) per position. The Government contemplates the Program Manager, Facility Coordinators, Facility Monitors, and General Maintenance Personnel will occasionally be required to work in staggered shifts after 6:00PM (i.e., as prescribed by a work plan, emergency repairs, access control, etc.); however, the support is designed for the Government to have a formal channel to quickly communicate after-hour concerns or quickly provide urgent updates. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS.

C.3.1.1.7 The Contractor shall adjust the start and end time of the workweek to ensure the normal pay-week does not exceed (40) hours and is within core work hours IAW the Base IDIQ PWS paragraph C.3.1.1.2. The 29 CFR Part

778.105 states a personnel workweek is a fixed and regularly recurring period of (168) hours – seven consecutive

(24) hour periods, and the workweek does not have to coincide with the calendar week and may begin on any day and at any hour of the day.

C.3.1.1.8 The Contractor shall coordinate and get approval from the Contracting Officer’s Representative (COR) for all work conducted outside of work hours.

C.3.1.1.4 Base Closing. Notification of the base closing and delayed arrival due to inclement weather will be announced on local radio and TV news. The COR will inform the Program Manager of approved early dismissal.

The Contractor shall perform certain functions (i.e. flood, snow removal, etc.) while APG is officially closed. The Contractor shall provide specified support personnel to travel the installation to conduct pre-event salting, snow removal, etc. (i.e., sidewalk, entryway, etc.) IAW the PWS in the event of a base closure. The Contractor shall schedule work hours and after work hour. The Contractor shall identify and coordinate with the COR any work activity with the potential of exceeding work hours. The COR will verify obligation and approve work activity prior to the Contractor proceeding.

C.3.1.2 The Government will provide, without cost, office space for Operations and Program Management. The Government will furnish office space which will be co-located with DEVCOM-CBC C4 Government Staff designed to support a collaborative working environment, sharing information, and support of FI&LOSS functions for DEVCOM-CBC customers. The Contractor shall use land, facilities and utilities provided by the Government for the performance of work IAW the PWS. The Contractor shall not construct any new buildings, facilities, or structures on Government property nor make any structural changes or alterations on the provided buildings without the express written approval of the DEVCOM-CBC C4 Director via the Contracting Officer (KO). The Contractor shall report structural repairs, as determined by a structural engineer, required during the term of the contract to the COR for appropriate action. The Contractor shall maintain a supervisory responsibility of all personnel during PWS execution. All feedback from the DEVCOM-CBC C4 Government Staff will be communicated to the Program Manager or designated Contractor Supervisor to include: feedback on performance; staff-related issues; or general information required to perform contract deliverables via email to the COR and KO.

C.3.1.3 The Contractor shall appoint a Program Manager who shall supervise all Contractor and sub-Contractor personnel. The Contractor shall designate an alternate point of contact (POC) to the COR in the absence of the Program Manager. The Contractor shall identify an alternate POC with the Program Manager requisite qualifications IAW the PWS to the COR in the event the Program Manager absences are longer than (14 )consecutive days. The Contractor shall designate a new permanent Program Manager within (21) calendar days of the position being vacant.

C.3.1.4 The Contractor shall acquire all supplies and equipment required for contract performance as specified in individual task orders. The Contractor shall consider any items purchased by the Contractor specifically for use under the individual task orders GFP/GFE and shall remain with the Government, in custody and accountability, after contract completion. The GFP/GFE and facilities will be delineated in each individual task order.

C.3.1.5 Onsite Contractor shall comply with APG installation safety and health regulations, as well as the DEVCOM HQ Safety Office standards, DOL OSHA standards and all applicable Army, Federal, State and Local regulations. Onsite Contractors shall not use radioactive material or equipment which generates ionizing radiation unless approved by the DEVCOM-CBC Radiation Safety Officer (410) 436-4411. The Contractor shall perform all repair, maintenance, construction, and demolition in compliance with Army Regulation 385- 10, Army Safety Program dated 24 July 2023, and US Army Safety and Health Manual Engineers Manual (EM) 385-1-1.

C.3.1.6 The Government will not infringe upon the installations directed capabilities of the APG Directorate of Public Works (DPW) with the support of FI&LOSS functions. The Government will contemplate/conduct work for services DPW cannot support. The Government will execute work as Above Common Level of Service as defined by the DPW. The Contractor shall execute work under the PWS by adhering to the DEVCOM-CBC C4 workflow approval process via the COR.

C.3.2. Facilities & Infrastructure. The Contractor shall provide operational and technical support for the Government to include:

C.3.2.1 Facilities Inspection. The Contractor shall assess facilities to determine the condition of systems. The Contractor shall evaluate and plan for short and long-term repairs. The Contractor shall conduct regular facility inspections to identify: building and component deficiencies; regular facility monitoring for cleanliness; space management; key inventory management; submission and tracking of service orders and work orders with the APG DPW; inspection, replacement & disposal of fire extinguishers; and automated external defibrillators (AEDs). The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.2 Service Orders. The Contractor shall provide support to the Government Facilities Managers in the submission and tracking of all service orders (i.e., demand maintenance orders). The Contractor shall track all service orders from initiation to completion. The Contractor shall maintain a comprehensive digital repository to track all service orders. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.3 Work Orders. The Contractor shall provide support to the Government Facilities Managers in the preparation, coordination, and tracking of all annual sustainment, repair, and maintenance (SRM) projects (i.e., DA 4283 Work Request). The Contractor shall support the development of organization five-year work plan (i.e., capital investment strategy). The Contractor shall maintain a comprehensive digital repository to track all work orders. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.4 Facilities & Infrastructure - Minor General Repair and Minor General Construction Services. The Contractor shall provide minor repair and minor construction services for infrastructure and facilities components (i.e., renovation of an office, lobby, storage room, etc.). The Contractor shall provide project management oversight from project initiation to completion. The Contractor shall coordinate all proposed minor repairs and minor construction through established DEVCOM-CBC C4 workflow approval process provided to the Contractor by the COR. The Contractor shall not conduct any work activities involving activities such as chemical or biological agents, toxins, or radiation emitting sources. The Contractor shall provide project estimation and project schedules for each Minor General Construction Project – cost estimates shall be developed utilizing CostWorks RSMeans software, and project schedules shall be developed utilizing Microsoft Project. The Contractor shall purchase the required software/license(s) and stand-alone laptop(s) for Contractor use (the application software shall not be connected to the Government’s network). The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.5 Facilities & Infrastructure – General Maintenance Services. The Contractor shall provide general maintenance and preventative maintenance for designated infrastructure and buildings, and associated building components to include: carpentry; electrical; plumbing; interior finishes; valve replacement; concrete patching;

filter changes; power washing; window; locks and door repairs or replacements; fabrication and installation of interior office signage; and lighting, etc. The Contractor shall coordinate all proposed minor repairs and minor construction through the established DEVCOM-CBC G4 workflow approval process provided to the COR and Facilities Division Chief. The Contractor shall not conduct any work activities involving activities such as chemical or biological agents, toxins, or radiation emitting sources. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.5.1 Signage. The Contractor shall be responsible for acquiring, maintaining, and installing interior office room signage. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.6 Lightning Protection System (LPS). The Contractor shall provide qualified personnel to conduct LPS testing bi-annually and mitigate any LPS deficiencies for Ammunition and Explosive (A&E) facilities while noting LPS codes applicable to A&E facilities are more stringent than the LPS codes applied to standard facilities. The Contractor shall ensure qualified personnel, LPS testing, and mitigation are IAW principal criterion for explosive safety standard, Manual DoD 6055.09-M, DOD Ammunition and Explosives Safety Standards, and National Fire Protection Association (NFPA) 780, Standard for the Installation of Lightning Protection Systems. The Contractor shall immediately report all LPS deficiencies to the COR and Facilities Division Chief.

C.3.2.7 Paint Maintenance. The Contractor shall paint interior and exterior surfaces, both buildings and structures, on a routine schedule. The Contractor shall prepare all surfaces for painting to include: patching or repairing holes or marks on walls and all damaged corners. The Contractor shall clean the surfaces and make-ready for painting after patching the walls. The Contractor shall remove hardware and hardware accessories, light fixtures, and items in places not to be painted or provide protection such as taping or masking for ornamental moldings, prior to surface preparation and painting. The Contractor shall protect floors from soiling and paint spills with suitable protective cover. The Contractor shall be responsible for moving and protecting furniture and protecting all surfaces from paint splatters. The Contractor shall be responsible for replacing fixtures removed to facilitate the work. The Government will provide all necessary paint, painting supplies, and equipment to include: brushes; rollers; buckets; mixers; drop cloths; scrapers; and sanding gear. The Government will provide the Contractor with interior and exterior approved paint color schemes required to complete the work.

C.3.2.8 Snow and Ice Removal Services. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.8.1 The Contractor shall provide snow and ice removal to include: sidewalks; entryways; emergency exits;

stairs; loading docks; handicap ramps; ramps; and lifts. The Contractor shall conduct pre-event salting, with chloride-based salt, ahead of forecasted snow/precipitation and excess salt will be removed (i.e., swept up) by the Contractor at the end of each event for all designated areas.

C.3.2.8.2 The Contractor shall provide snow removal plans to the Government prior to mobilization participate in the Government destructive weather calls.

C.3.2.8.3 The Government may require snow removal operations outside of regular work hours, to include:

weekends and/or holidays. The Contractor shall complete snow and ice removal during normal work hours or in a manner not resulting in billable overtime charges to the Government.

C.3.2.9 Janitorial & Custodial Services. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.9.1 The Contractor shall provide: sweeping; vacuuming; mopping; scrubbing; waxing and polishing floors;

carpet shampooing; high and low dusting; and washing/cleaning of entrances, foyers, vestibules and interior doors;

all interior window cleaning and all ground level exterior window cleaning - specifically to include: the glass window apron side jams and facades; dusting and cleaning of installed light fixtures, radiators, screens, exposed fans and ducts in finished spaces, hardware, furniture, air conditioning grills, louvers, ducts, and similar equipment;

cleaning and servicing restrooms, toilets, shower stalls, shower rooms, and slop sinks; trash removal from offices and centrally staged recycling areas; policing garbage racks and dumpsters; and related janitorial activities. The Contractor shall provide janitorial services designated exterior area to include: smoking area, perimeter, and courtyard. The Contractor shall provide both routine and emergency janitorial and custodial services to include:

cleaning and sanitizing of any bodily fluids.

C.3.2.9.1.1 Emergency Response. The Contractor shall provide emergency clean-up for water leaks, floods and spills and ensure areas are cleaned, dried, and treated for mold if needed.

C.3.2.9.1.2 Mold Remediation. The Contractor shall be required to employ industry best practices and mitigate all mold in affected area (up to 500 sf ft per request) if mold is present. The Contractor shall determine the appropriate resources required to execute the requirement IAW the PWS.

C.3.2.9.3 Pest Control. The Contractor shall provide removal of dead pests and rodents concurrently with routine janitorial custodial services. The Contractor shall utilize commercial over-the-counter treatments to prevent or kill pests infestations (i.e., ants, roaches, bees/wasps). The Contractor shall utilize commercial over-the-counter treatments to prevent or kill rodent infestations (i.e., mice, rats) concurrent with routine janitorial custodial services.

C.3.2.10 Facilities Security Monitoring. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.10.1 The Contractor shall act as Security Facility Monitor for required buildings facilitating access control and tracking visitors, issue visitor badges and sign-in. The Contractor shall be responsible for un-locking and locking designated buildings. The Contractor shall open buildings one half hour prior to work hours and locked one half hour after core work hours. The Contractor shall complete Standard Form (SF) 701 Activity Security Checklist daily and submit a summary of Activity Security Checklist to the COR. The Contractor shall immediately report any suspicious activity identified during inspection reported to the COR and DEVCOM-CBC Security Officer.

C.3.2.10.2 The Contractor shall serve as an escort to un-cleared visitors (i.e., construction Contractors, DEVCOM- CBC guests, etc.,) for any DEVCOM-CBC project. The Contractor shall be available to provide access and escort services during emergency events outside of routine hours (nights/weekends) as necessary.

C.3.2.10.3 The Contractor shall participate in Force Protection/ Chemical Accident or Incident Response and Assistance/BAIRA (Biological Accident or Incident Response and Assistance) exercises. The DEVCOM-CBC G4 Director in collaboration with the DEVCOM-CBC G3/5 Director will communicate the procedures and level of support required for all emergency exercises or actual events with the Contractor via the COR.

C.3.2.10.4 Access Control. The Contractor shall unlock the primary access doors at the start of each regular workday 5:30AM and lock each of the doors at the end of the workday 6:30PM.

C.3.2.10.5 The Contractor shall perform a quarterly physical security inspection.

C.3.2.11 Fire Prevention Monitor. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.11.1 The Contractor shall act as the Fire Prevention Monitor of assigned buildings and infrastructure and coordinate fire prevention and fire safety inspections for the organizations. The Contractor shall support fire prevention activities by tracking all the deficiency reports furnished by the Government Fire Marshal/Inspector and process all deficiencies for corrective action to include: submitting service orders; processing DA 4283 work authorization packages; or submitting minor service order requests; and provide feedback to the COR and Facilities Division Chief on the status of the fire violation and associated repair through final resolution. The Contractor shall provide monthly reports to the COR and Facilities and Infrastructure Division Chief.

C.3.2.11.2 The Contractor shall develop NFPA compliant fire evacuation plans and coordinate all fire evacuation plans with the COR and Installation Fire Department for approval.

C.3.2.11.3 The Contractor shall inspect and track the life cycle of facility safety equipment to include: touchless faucets; water filters; and eyewash stations monthly. The Contractor shall provide monthly reports to the COR and Facilities Division Chief.

C.3.2.11.4 The Contractor shall inspect and track the life cycle of all fire extinguishers located in buildings and infrastructure assigned to the organization monthly. The Contractor shall provide monthly reports to the COR and Facilities Division Chief.

C.3.2.11.5 The Contractor shall inspect and track the life cycle of all AEDs quarterly. The Contactor shall notate any items needing replacement on the quarterly report to include: a cost to repair or replace. The Contactor shall digitally track fire inspections and deficiencies and provide the findings to the COR and Facility Division Chief monthly.

C.3.2.12 Facilities Database Management. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.2.12.1 The Facilities Database Management has three subtasks: Installation Status Report (ISR), Enterprise Proactive Real Property Interactive Space Management System (ePRISMS), and Real Property Planning and Analysis System (RPLANS) data and processes IAW all U.S. Army regulations, standards and guidelines. The Contractor shall propose methods to minimize the Government burden for extensive coordination and technical discussions. The Contractor shall demonstrate an efficient and effective method to collect and to interpret data from various sources and organizations to complete requirements analysis. The Contractor shall provide database reports of all data managed as requested by the COR and Facilities Division Chief. The Contractor shall maintain all files and records.

C.3.2.12.1.1 Installation Status Report. The Contractor shall conduct quarterly ISR inspection to assess facility mission functionality and condition. The Contractor shall review facility data provided from the ISR inspection and BUILDER Sustainment Management System to ensure accuracy and support corrections as needed. The Contractor shall report facility inspections yielding failed or failing building components to the COR immediately.

C.3.2.12.1.2 ePRISMS. The Contractor shall conduct quarterly facility utilization surveys to identify space utilization ratios and validate building architectural as-builts. The Contractor shall coordinate with the Government Facilities Managers and DPW ePRISMS Manager to make changes to the ePRISMS database. The Contractor shall ensure compatibility of all the source graphic files with AUTOCAD latest application software.

C.3.2.12.1.3 RPLANS. The Contractor shall perform requirement edits in RPLANS based upon ePRISMS findings.

The Contractor shall identify and analyze allowance changes: compare algorithm and assets Category Codes in the current version of RPLANS and the previous version of RPLANS and identify where space authorization has changed; analyze whether the change is reasonable based on the system data and method of calculation parameters;

identify Category Codes where allowance change does not appear appropriate based on calculation factors.

C.3.3 Logistics Operations and Support Services. The Contractor shall provide operational and technical support for the Government to include:

C.3.3.1 Property Book Management/Supply Operations. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.3.1.1 The Contractor shall generate, send, track, follow-up, reconcile and maintain custodian hand receipt inventories for both quarterly and annual requirements. The Contractor shall prepare and process documents for property book adjustments to include: transfer of equipment between organizations. The Contractor shall catalog and process property item receipts. The Contractor shall conduct physical inspections and make entries to the Government database to update equipment information IAW regulatory and Standard Operating Procedures (SOP).

The Contractor shall review, track, inspect, and reconcile and process supply and equipment purchase requests. The Contractor shall maintain and reconcile multiple document registers. The Contract shall complete Reconciliation Reports for signature from the Property Book Officer. The Contractor shall be responsible for all supporting document files and required reports. The Contractor shall assist with the processing of Financial Liability Investigation of Property Loss (FLIPL) inquiries, processing, and training.

C.3.3.2 Warehouse Receiving and Delivery. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.3.2.1 The Contractor shall support the receipt of incoming supplies, materials, equipment, furniture, and industrial chemicals for DEVCOM-CBC.

C.3.3.2.2 The Contractor shall maintain a daily record of receipts, deliveries, and shipping by purchase request number, date received, quantity ordered, quantity received, determination of property book for inventory reconciliation, date delivered, quantity delivered, customer name who took delivery, etc. – utilizing Government issued laptops/tablets for warehouse management, data entry, and tracking purposes.

C.3.3.2.3 The Contractor shall adhere to operating hours for the receiving, shipping, and delivery warehouse from 7:00AM – 5:00PM Monday – Friday. The Contractor shall keep the warehouse organized and in compliance with safety and environmental regulations. The Contractor shall maintain good warehouse housekeeping (i.e., broom swept clean, material/equipment neatly and efficiently stored, etc.). The Contractor shall maintain a daily log of visitors for all warehouses.

C.3.3.2.4 The Contractor shall check incoming material against the packing slip for correct nomenclature, part number, model number, manufacturer, and quantity. The Contractor shall be responsible for answering all telephone and electronic inquiries to resolve all matters related to the status of receipts, materials received, discrepancies or conflicts, and/or deliveries within (48) business hours. The Contractor shall move processed orders to the appropriate staging area within the warehouse for delivery.

C.3.3.3 Storage Management. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.3.3.1 Consumable Warehouse Storage. The Contactor shall digitally track and maintain all DEVCOM-CBC consumables in the G4 warehouses. The Contractor shall inspect and prepare a monthly report to include:

consumable description; brand; quantity in stock, etc.; and identify if any consumables are low on inventory or missing. The Contractor shall submit the monthly report to the COR and Logistics Division Chief.

C.3.3.3.2 Consumable by Building Storage. The Contractor shall work with the COR and Logistics Division Chief to identify a single supply room per facility. Across all assigned buildings, the Contractor shall inspect and consolidate excess supplies spread throughout the building, into one approved storage room for each building.

C.3.3.3.3 Equipment Storage. The Contactor shall digitally track and maintain all DEVCOM-CBC equipment in the G4 warehouses. The Contractor shall inspect and prepare a monthly report to include: equipment description;

original purchase cost; quantity in stock; expandable determination, etc.; and identify if any equipment is low on inventory or missing. The Contractor shall submit the monthly report to the COR and Logistics Division Chief.

C.3.3.4 Moving and Transportation Services. The Contractor shall perform disassembly, transport to designate local area, and reassembly of any Government office furnishings, equipment, and related items. The Contractor shall also transport, setup, and teardown furniture and equipment for special events and projects as needed at both APG-AA and APG-EA facilities. The Contractor shall provide transportation moves to include: between APG-AA and APG- EA; Ft. Meade, MD; and surrounding states for delivery services (Government contemplates delivery transportation services outside of Maryland will occur 6-12 times per year).

C.3.3.5 Excess Equipment Turn-in Program. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.3.5.1 The Contractor shall be responsible for overall management of all Government owned equipment in excess from time of turn-in/pickup to disposal. The Contractor shall not be responsible for excess equipment turn-ins to include: chemical waste: items designated as potentially agent contaminated waste; or items containing hazardous substances. The Contractor shall perform the following tasks in support of the excess equipment turn-in program:

equipment pickup; preparation and palletization; paperwork preparation; and turn-in to the Logistics and Readiness Center (LRC) or Defense Logistics Agency (DLA).

C.3.3.5.2 The Contractor shall render all equipment safe for turn-in by ensuring qualified Contractor personnel remove petroleum, oils, lubricants, or refrigerant for the equipment prior to final disposition at LRC or DLA. The Contractor shall dispose of recovered petroleum, oils, lubricants, or refrigerant at the APG Temporary Storage Disposal Facility located in the Edgewood Area of APG.

C.3.3.5.3 The Contractor shall reload all items rejected by LRC or DLA personnel for turn-in and transport the items back to DEVCOM-CBC to be placed into an assigned section of the storage area for reconciliation. The Contractor The Contractor shall be responsible for the necessary corrective actions to allow for proper disposal and return to the LRC. The Contractor shall review and process all turn-in document requests to include: assigning turn-in document numbers; placing the asset(s) in a pending status; and dropping the asset(s) from the property book when a signed turn-in document has been received. The Contractor shall perform an annual inventory of all property requiring formal accountability utilizing a computer-generated equipment listing provided by the DEVCOM-CBC Property Book Office (PBO).

C.3.3.6 Equipment Management Program. The Government will provide deliverable requirements, frequency/schedule, reporting and tasks specific requirements at the individual task order level.

C.3.3.6.1. Test measurement and Diagnostic Equipment (TMDE). The Contractor shall be responsible for program management only and shall not perform any actual calibration efforts. The Contractor shall support TMDE owners with accomplishment of calibration program requirements IAW applicable documents referenced in paragraph C.2.

The Contractor shall provide necessary equipment information to the APG TMDE Test Service Laboratory (TSL) to keep the TMDE TSL DEVCOM-CBC list accurate. The Contractor shall maintain a separate up to date DEVCOM- CBC master listing of all TMDE equipment. The Contractor shall inspect buildings or structures with TMDE equipment to determine full compliance with Army calibration requirements. The Contractor shall ensure program is postured for inspection results to include, but are not limited to: accurate inventory data; delinquency rate; location;

proper markings on labels; and owner of equipment. The Contractor shall provide pickup and return services to customers with equipment requiring calibration. The Contractor shall act as liaison between TMDE-TSL Lab personnel and TMDE equipment owners to ensure the coordination of on-site calibration services. The Contractor shall collect annual reconciled signed calibration equipment lists from each customer. The Contractor shall update, prepare, process and maintain Delegation of Authority (DD Form 1687) signature cards. The Contractor shall provide TMDE Reports each quarter to the Equipment Manager in the established format. The Contractor shall maintain a listing of Directorate Calibration Coordinators and Team POCs.

C.3.3.6.2 Mobile Equipment Management. The Government will provide mobile equipment to include: trailers;

mobile generators; vehicles; and forklifts, etc. The Contractor shall collect required equipment information to include: title and receipt documentation upon receipt of equipment. The Contractor shall maintain a master database of all equipment pertaining to the Mobile Equipment Program. The Contractor shall not be performing mobile equipment maintenance. The Contractor shall track equipment life cycle and facilitate mobile equipment maintenance through other vendors. The Contractor shall inspect and establish a scheduled equipment maintenance record in the automated property book accountability system. The Contractor shall generate, coordinate, track, reconcile and close out work request orders for maintenance and turn-in requests in the automated property book system and file all maintenance documents. The Contractor shall generate, distribute, track, collect and review monthly vehicle trip tickets from customers to capture utilization data. The Contractor shall obtain fuel keys/cards from the LRC used to dispense gasoline from Government filling stations. The Contractor shall track costs for fuel consumption, GSA vehicle leasing and mobile maintenance.

C.3.3.6.3 Vehicle Fleet Management. The Contractor shall maintain a digital database of the vehicle fleet, to include: GSA and Army-owned vehicles. The Contractor shall include: physical inspection; utilization rate by mileage and days used; lease start; acquisition start; vehicle model type; and associated trip ticket information. The Contractor shall establish: an equipment logbook; obtain registrations with the approved Government agency;

administratively assigned new license plates; and collect expired license plates and fuel card in the digital database.

The Contractor shall reconcile discrepancies among supported customers and Federal Motor Vehicle Registration System (FMVRS). The Contractor shall survey the vehicle fleet for damages and ensure SF 91 Motor Vehicle Accident (Crash) Reports are prepared, signed, tracked, and submitted to the DEVCOM-CBC C4 Equipment Manager for further processing.

C.3.4 Task Order Administration.

C.3.4.1 Contract Data Requirements List (CDRL). The Contractor shall have specific identified data deliverables on a Contract Data Requirements List (CDRL) assigned to each individual task order.

C.3.4.1.1 Progress Reports and Meetings. The Contractor shall prepare and submit monthly progress reports IAW Exhibit Line-Item Number (ELIN) A001 and a final comprehensive report detailing all the efforts conducted and the results of those efforts IAW ELIN A002 (See Attachment 6 – Contract Data Requirements List (CDRL) Monthly Status Reports) for each individual task order at a minimum (unless otherwise specified on task order).

C.3.4.1.2 GFP & GFE. The Contactor shall be responsible for the damage or loss of GFP/GFE resulting from Contractor work or negligence. The Contractor shall be required to repaired or replaced damage or lost GFP/GFE at no cost to the Government (See Attachment 3 – GFP & GFE List, Attachment 4 – GFE Serially Managed Items (Pictures), Attachment 5 – GFE Non-Serially Managed Items (Pictures), Attachment 6 – Contract Data Requirements List (CDRL) GFP).

C.3.4.1.3 Contractor Manpower Reporting. The Contractor shall submit Contractor Manpower Reports at http://sam.gov. The Contractor shall submit each report no later than October 31 for every whole or part of the fiscal year in which the contract is being performed. The reporting period covers one fiscal year (no more than 12 months) which begins 1 October and ends 30 September. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains the secure Army data collection site where the Contractor shall report ALL Contractor manpower (to include subContractor manpower) required for performance of the contract (See Attachment 8 – Contract Data Requirements List (CDRL) COR Meeting Agenda & Minutes, Contractor Manpower & Training Report).

C.3.4.1.4 Start of Work Meeting. The Contractor shall host a start of work meeting within (10) days after contract award at the Contractor’s facility to summarize its understanding of the effort to be completed, ask and answer questions, and serve as a venue for all parties to make introductions.

C.3.4.1.4.1 The Contractor shall include a verbal “walk-through” of the Performance Work Statement in the start of work meeting. The Contractor shall present the Quality Control Plan at the start of work.

C.3.4.1.4.2 The Contractor shall provide start of work meeting agenda to follow the understanding of the PWS and the Contractors’ approach to execute the services. The Contractor shall provide the COR meeting minutes no later than (NLT) (3) business days after the Start of Work Meeting (See Attachment 9 – Contract Data Requirements List (CDRL) Start of Work Meeting Minutes).

C.3.4.2 On-Site Personnel. The Contractor shall appoint a Program Manager with authority over and responsibility for the Contractor personnel or any sub-contracted personnel for Contractor personnel working on-site (except where otherwise specified in an individual task order). The Contractor shall appoint an Alternate to serve as the Program Manager in the absence of the Program Manager. The Contractor shall not perform personal services IAW FAR 37.104(d). The Government will coordinate with the appointed the Program Manager for assignment of work tasks to on-site Contractor personnel.

C.3.4.2.1 The Contractor personnel working on-site shall implicitly consent to Government searches, monitoring and surveillance, to include: audio and video recording of actions and conversations while entering and working on the Government facility.

C.3.4.2.2 The Contractor personnel working on-site shall wear a Common Access Card (CAC) or a DA Form 1602, Contractor Identification Card, always attached above the waist or on a lanyard around the neck while in any Government owned, controlled building, or facility.

C.3.4.2.3 The Contractor shall require all managers and office personnel performing services under the contract to wear business appropriate attire during work hours. The Contractor shall adhere to the following guidelines for specific task orders under the contract requiring other services personnel to wear uniforms. The Contractor personnel shall wear distinctive uniform clothing (shirts and pants) for identification and shall ensure all personnel are in uniform no later than the time specified by the KO or no later than ten (10) working days from the date personnel first enters duty. The Contractor shall ensure the uniform has the Contractor's name and be easily identifiable, such as a name plate or embroidery. The Contractor shall ensure the uniforms are not torn, frayed, or discolored to present a neat appearance. The Contractor shall ensure personnel are dressed professional commensurate with the tasks being performed.