W9133L-18-R-0008-03.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation until 12:00 p.m. EDT 12 April 2018. Vendors w ho previously submitted proposals are allow ed to re-submit updated proposals.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9133L-18-R-0008

X 9B. DATED (SEE ITEM 11)

20-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2018

CODE

NGB-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373

W9133L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9133L-18-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L.1. INSTRUCTIONS TO OFFERORS

GENERAL INFORMATION

L.1.1. These instructions are a guide for preparing a proposal. These instructions describe the type and extent of information required, and emphasize the significant areas to be addressed in the proposal. Review the Performance Work Statement (PWS) contained in this Request for Proposal (RFP) for further insight into the areas that must be addressed within the proposal.

Include detailed information sufficient to enable the Government evaluators to conduct a meaningful review and make a determination relative to the Offeror's understanding of the requirements in each of the evaluated areas. The Government intends to award a five (5) year, IDIQ, single-award, hybrid Firm Fixed-Price (FFP) contract consisting of one (1) base year and four (4) optional years with some non-fee bearing cost elements (e.g. Travel) which are ancillary to the services provided.

L.1.1.1. In accordance with FAR Subpart 19.8, this solicitation will be conducted as a competitive acquisition set-aside 100% for 8(a) Business concerns. All offerors must meet the requirements outlined in FAR 19.802 in order to be eligible to submit an offer under this solicitation.

L.1.1.2. The primary NAICS code is 493110, General Warehousing and Storage. The size standard for this NAICS code is $27.5 M.

L.1.2. The offeror’s proposal shall be clear, concise, and shall include sufficient detail for evaluation and substantiation of the validity of stated claims. The Government may consider the offeror’s assertions or merely restating or paraphrasing the Governments requirements without further explanation, clarification, or context to be weaknesses or deficiencies. Therefore, the offeror should not simply rephrase or restate the Government's requirements, but shall provide a rationale or explanation to convince the Government that the offeror’s approach will meet the Government requirements. Likewise, the Government will not consider assertions or representations without substantiation and context to be convincing or explanatory.

L.1.3 In accordance with Federal Acquisition Regulation (FAR) Clause 52.215-1, Instructions to Offerors - Competitive Acquisition (Jan 2004), the Government intends to evaluate proposals and award a contract without discussions with offerors, but reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In accordance with FAR 15.306(c)(2), if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may make a competitive range determination for purposes of efficiency, consisting of only those proposals that have a reasonable chance of award without a major rewrite. Any Offeror eliminated from further consideration will be notified in writing.

Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. Offerors are cautioned to examine this RFP in its entirety, inclusive of clauses and provisions incorporated by reference, and to ensure that proposals contain all necessary information, provide all required documentation, and are complete in all respects. The Government is not obligated to make another request for the required information nor does the Government assume the duty to search for data to cure problems it finds in proposals. During the evaluation process, the Government may request clarifications as needed. Clarifications do not constitute discussions and an Offeror is not permitted to change its proposal in response to a request for clarification.

L.1.4. Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. The basis of the Government’s evaluation is the information offerors present in their proposals.

L.1.5. A proposal is presumed to represent the Offeror's best efforts in response to this RFP. Any inconsistency, whether real or apparent, between promised performance and the costs shall be explained in the proposal. For example, if a business policy decision was made to absorb a portion of the estimated costs, that approach shall be stated within the proposal (including any associated calculations). The burden of proof as to the cost credibility rests with the Offeror.

L.1.6. The proposal shall be valid for 180 days from the required submission date.

L.1.7 Offers, modifications, revisions, or withdrawals of Offers received after the date established in this RFP for receipt of proposals will be handled in accordance with FAR Clause 52.215-1. Offerors are advised that they must notify the contracting officer immediately if there is any change to their proposal after submission (e.g. a proposed employee departs the company or is no longer available).

L2. NOTICE OF PRE-PROPOSAL CONFERENCE

L.2.1. A pre-proposal conference will be conducted on 28 February 2018 for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at the CoMSupCen, Blue Grass Station - Bldg 415, 5751 Briar Hill Rd, Lexington, KY. Interested Contractors are highly encouraged to attend the Pre-Proposal Conference. The conference will include a tour of the facility.

L.2.2. Due to security conditions, all offerors must register in advance to attend this Conference.

NGB requests no more than 2 employees per Offeror. Email the information required for all attendees to the following address: cole.p.cook.civ@mail.mil and theresa.m.glasgow.civ@mail.mil include the words CoMSupCen SOLICITATION PRE- PROPOSAL CONFERENCE in the subject line of the email request.

L.2.3. Authorized Visitor Information for each person who will be attending the Conference (maximum of 2 per vendor).

Name: ________________________________________________________________ Driver’s License (State and number) ________________________________________ Vehicle (make/model/color/year) ___________________________________________ Company______________________________________________________________ Destination on base: Blue Grass Station - Building 415; 5751 Briar Hill Rd Date of access requested: February 28, 2018

L.2.3. This information must be provided in advance, not later than 12:00 pm ET, 23 February, 2018, in order to ensure access to the military base and Conference site; also ensuring adequate seating for the Conference attendees. Because of the coordination constraints involved in this requirement, no requests will be honored after that date. The time limits for this requirement cannot be extended. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Blue Grass Station Security who will authorize your entrance to the site. You will be required to present the following information upon arrival at the gate: (1) Vehicle Registration, (2) Valid Driver’s License, (3) Proof of Valid Insurance for vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

L.2.4. Information provided at this conference shall not qualify the terms and conditions of the solicitation. Terms of the solicitation remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

L.2.5. A record of the conference shall be made and furnished to all prospective offerors via an amendment which will be posted on www.fedbizopps.gov. The record will include a list of attendees, minutes of the conference, including questions (on a non-attribution basis) and answers.

L.2.6. Transport will be provided from the gate to Building 415 promptly at 08:00 a.m.

L3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

L.3.1. The Contracting Officer is the sole point of contact for this acquisition. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, for proposals, Performance Work Statement (PWS), etc., must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their offer. A cut-off date for receiving questions concerning the RFP has been established as 4:00 pm, EST, 5 March, 2018.

Because of the tight time constraints involved in this requirement, questions will not be addressed after that date. After 5 March, 2018, sufficient time will not be available to answer questions and give ample time for the interested offerors to make changes or respond. At this time, the Government does not intend to extend the proposal due date.

L.3.1.1. The Contracting Officer reserves the right to address questions received after the cutoff date with those offers deemed responsive and/or in the competitive range (if established) after closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. Any interpretations made will be in the form of an amendment of the solicitation and will be furnished to all prospective offerors via posting to www.fedbizopps.gov.

Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

L.3.2. Submit proposal questions by email to the contracting office at the addresses shown below:

National Guard Bureau Subject Line: Questions W9133L-18-R-0008 Email: cole.p.cook.civ@mail.mil theresa.m.glasgow.civ@mail.mil

L.3.3. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS: The right is reserved, as the interest of the Government may require, to revise or amend the solicitation prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals, will be posted on www.fedbizopps.gov. Though every effort will be made to provide email notification when a change is posted, such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the latest information.

L.4. SUBMISSION OF OFFERS

L.4.1. The proposal shall be prepared in a clear and legible manner. In addition, the Offeror shall write the proposal in English and the proposal must be specific and complete as described in these instructions. Offerors shall not specifically prepare samples or descriptive literature for submission with the proposal. Adherence to the prescribed format is required. An official authorized to bind the firm shall sign the Standard Form (SF) 33, all signed amendment coversheets, SF30, and all certifications requiring original signature. Electronic signatures are acceptable.

L.4.2. All information pertaining to a particular volume shall be confined to that volume. For example, no Price information shall be included in any volume other than the Price Proposal volume. The Government is not required to and will not search other volumes for a missing file.

L.4.3. Offerors shall not include CLASSIFIED material in the proposal. Proprietary data contained in the offer must be clearly marked as such by the offeror, and shall be handled in accordance with DFARS 252.227-7013.

L.4.4 Offeror must be registered in the System for Award Management (SAM) and have a Marketing Partner Identification Number (MPIN) and Commercial and Government Entity (CAGE) Code.

L.4.5. Each offeror must comply with the detailed instructions for the format and content of the offer in order to be considered for award. When evaluating an offer, the Government will consider how well the offeror complied with both the letter and spirit of these instructions. The government will consider any failure on the part of an offeror to comply with both the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance. Therefore, offerors are encouraged to contact the Contract Specialist by e-mail in order to request an explanation of any aspect of these instructions.

L.4.6. Offerors shall mail or hand-deliver their proposals and submit their proposals digitally via AMRDEC on the following link: https://safe.amrdec.army.mil/safe/Welcome.aspx. Offerors shall submit proposals (3 hard copies and one soft copy) in a sealed package and shall clearly mark the outer portion of the sealed package with the address specified below:

NGB-AQ

ATTN: Cole P. Cook 111 S. George Mason Drive, Bldg 2 Arlington, VA 22204

L. 4.7. Offers must be received at the address listed in section L.4.6 above no later than 12 Noon Eastern Daylight Time (EDT) on Thursday, 12 April 2018.

L.5. OFFER FORMAT

L.5.1. The offeror shall submit one softcopy, 3 hardcopies, and 1 original of proposal for Volumes I, II, III and IV. Volume IV shall contain the auxiliary supporting price data Microsoft Excel spreadsheets in the same manner as above. The Government considers all proposals as “For Official Use Only" and to contain "Source Selection Information in accordance with FAR

2.101 and FAR 3.104.

L.5.2. The offer shall meet the following format requirements:

L.5.2.1. Fold-out pages shall be counted as two pages for page limitation purposes. Offerors shall number pages sequentially by volume or plan. Offerors shall number pages printed on both sides, if both sides contain information.

L.5.2.2. The offeror’s hardcopy version of the proposals shall be 8.5 x 11 inches, not including foldouts. Text shall be single-spaced. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman, the font size shall be no less than 11 point; print pages shall have at least 1-inch margins on the top and bottom and 3/4 inch side margins. For tables, charts, graphs and figures, any readable font is acceptable, but the font size shall be no smaller than 8 point.

L.5.2.3. The offeror may use legible tables, charts, graphs, and figures wherever practical to depict systems, implementation schedules, and plans. These displays shall be legible and easy to follow and shall not exceed 11 x 17 inches. Foldout pages shall fold entirely within the volume and each foldout shall count as two pages. The offeror may only use foldout pages for large tables, charts, graphs, diagrams, and schematics, not for pages of text.

L.5.2.4. The offeror shall deliver proposal softcopies on CD-ROMs, and softcopies shall comprise all data submitted in the hard copy (e.g. all proposal volumes and the auxiliary supporting cost and price data Microsoft Excel spreadsheets). Softcopies shall be in Microsoft Office or Adobe Acrobat compatible formats only. Offeror shall ensure that data contained on CD-ROMs are virus-free. Offeror shall label each CD-ROM with the volume title, solicitation number, company name, and date.

L5.2.4.1. Digital Microsoft (MS) Word files and MS Excel files shall be compatible with MS Office 2013.

L.5.2.4.1.(a) Please Note: Do not lock or password protect any file (e.g. *.doc, *.pps, *.xls, *.txt,*.msg).

L.5.2.5. In the event hardcopy and softcopy content conflict, the hardcopy version will take precedence over softcopy version.

L.5.2.6. Each hardcopy proposal volume shall be in its own three-ring loose-leaf binder, which shall permit the pages to lie flat when open.

L.5.2.7. The offeror shall provide a separate three-ring loose-leaf binder containing all of the CD-ROMs (softcopies) for the proposal volumes and the auxiliary supporting cost and price Excel spreadsheets.

L.5.3. Offerors should use cross-references within their offer and provide a clear, consistent reference system by section, paragraph, page, etc. The cross-reference index is excluded from the page limitation of the offer.

L.5.4. The offer shall be limited to the following submissions and pages:

5.4.1. Volume I, RFP Documents

No page limit

5.4.2. Volume II, Technical and Management - 125 pages (excludes Quality Control Plan) Factor 1 – TECHNICAL APPROACH Factor 2 – MANAGEMENT APPROACH

5.4.3. Volume III, Past Performance

25 pages

5.4.4. Volume IV, Price

No page limit

5.5. The page limits do not apply to the Questionnaires, cover letter, solicitation, Amendments, table of contents, cross reference index, resumes, definitions, required representations and certifications. The Government shall treat page limitations as maximums. If exceeded, the Contracting Officer will remove the excess pages prior to the evaluation. The Government will not read or evaluate removed pages.

L6. PROPOSAL CONTENT

L.6.1. Volume I RFP Documents

L.6.2. RFP documents shall contain the signed original of all documents requiring signature of the offeror. This would include the Standard Form (SF) 33. Offerors are cautioned that the SF 33 (original submission) must contain an original signature in Block 17 of the form. Each offeror should complete (fill-ins and signatures) and submit the original as stated below. An authorized official of the firm shall sign the offer and all certifications requiring original signature. PART I should include the following information:

L.6.2.1. (Tab 1) Executive Summary - A summary cover letter to the proposal should provide the following: Identification of the proposal POC and phone number; Cage Code, DUNS Number and Tax Identification Number TIN.

L.6.2.1.1. Also include a list of the proposal package contents;

L.6.2.1.2. Name of the offeror’s cognizant DCAA office, if available, DCAA POC and phone number; date of last audit. The contractor must have an approved accounting system from

DCAA.

L.6.2.1.3. List of subcontractors and the task areas of expertise in which they will perform.

(Note: In accordance with 13 CFR 125.6 and FAR 52.219-14, “Limitation of Subcontracting” at least 50% of the work must be performed by either the small business acting as the Prime Contractor or a small business JV). If a formal teaming agreement is contemplated provide a copy of the agreement.

L.6.2.1.4. Indicate socioeconomic status (see paragraph 6.2.4 below)

L.6.2.1.5. Provide Equal Employment Opportunity (EEO) Pre-award Clearance Information. To expedite the Government’s EEO pre-award clearance request process, the prime Contractor shall include a list of all proposed subcontractors with a proposed subcontract value estimated at $10 million or more, to include the following information: Name, address, individual’s name/point of contact, and telephone number. The Government plans to request EEO clearances early in the evaluation process to avoid possible delays in making contract awards.

L.6.2.1.6. Joint Venture and Teaming Information.

L.6.2.1.7. Include a narrative addressing the financial capability of the prime Contractor, critical subcontractors, teaming Contractors, and/or Joint Venture partners. This narrative should demonstrate the understanding of and capability to meet the financial requirements of the solicitation.

L.6.2.2. (Tab 2) Section A – Standard Form 33, Solicitation Offer and Award. Acknowledgment of Amendments can be made on the face of the SF 33 or signed copies of the amendments can be included in this Section.

L.6.2.3. (TAB 3) Section K – Representations, Certifications, and Other Statements of Offerors.

Include any Representations and Certifications contained in Section K of this solicitation only.

All potential offerors are required to register in the System for Award Management (SAM), https://www.sam.gov/index.html/#1 in order to complete the annual Representations and Certifications requirements of the solicitation. Note: the SAM site has incorporated the former "ORCA" and "CCR" websites site for completing your business representations and certifications. The SAM site contains an FAQs, user guides and videos for assistance. Ensure your SAM information is up-to-date and does not expire before the solicitation due date. You are not required to provide a copy of the Representations and Certifications with your written proposal. Do include any Representations and Certifications contained in Section K of this solicitation, which are in addition to the annual certifications on SAM. Additionally, provide the following in Tab 3 concerning your Business Size. Include all categories that are applicable-explanations/definitions of these can be found in the representations and certifications located at the SAM link above. Offerors are reminded that it is their responsibility to ensure that their SAM Representations and Certifications are accurate and current as of the date of their proposal submission.

L.6.2.4. Information provided below will be used to verify your certifications. Check all that are applicable

( ) Small Business ( ) Small Business, Woman Owned ( ) Small Business, HUBZone (Certified) ( ) Small Disadvantaged Business ( ) Certified Section 8(a) Contractor - SBA District of Certification _____________ ( ) Small Veteran Owned Business ( ) Service Disabled Veteran Owned Small Business

L.6.2.5. Section I clauses that require contractor completion.

L.6.2.6. Offeror POCs: The Offeror is required to provide at least two (2) company individuals whose responsibilities will include reading and responding to Evaluation Notices (ENs). For example, the Offeror's Contract Manager, as an agent of the company might be the main agent responsible, but a second agent should be available in case of the main agent's unavailability.

The agents' names, company titles, telephone numbers, and e-mail addresses should be provided.

A Title Page is allowable to provide for the restriction or disclosure and use of data as specified in FAR Clause 52.215-1.

L.6.2.8. By responding to this solicitation, the Offeror agrees to meet all the requirements incorporated herein, including those listed in the PWS, and agrees to all terms, conditions, and provisions.

L.6.3. VOLUME II – Technical and Management Proposal

L.6.3.1. The following information shall be provided and will be evaluated to assess proposal risk in accordance with Section M, Evaluation Basis for Award. Proposals shall be clear, concise, and include sufficient detail for effective evaluation. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the offeror’s proposal. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

L. 6.3.2 Evaluation Factor 1 – Technical Approach. (TAB A) Within the page limit outlined in paragraph 5.4 above, the offer shall contain sufficient detail to indicate the offeror’s ability to deliver performance of the requirements within the Performance Work Statement without great risk. Proposals that provide a clear and thorough explanation regarding how the offeror will provide a quality solution to the requirements outlined in the PWS will be rated more favorably than offers that provide limited detail (including merely restating the requirements in the PWS).

The Government will evaluate the proposal against the Technical factor as delineated in section M.5.1, Factor I - Technical Approach.

Additional guidance is as follows:

(a) The offeror shall discuss their proposed process and procedures to plan and perform the work required to achieve all of the tasks specified in the PWS.

(b) The offeror shall include a table of contents cross referencing each PWS task to the applicable page number(s) within the proposal which addresses how the performance objectives will be achieved.

Sub-factor 1-IDIQ Technical Approach. (TAB A1)

Element 1 – General Approach - The Offeror shall provide a description of the proposed technical approach and associated enabling capabilities as follows:

a. Describe the technical approach to achieving the objectives stated in the IDIQ PWS.

Specifically, describe the technical capability to effectively perform the range of technical requirements outlined in the IDIQ PWS

Element 2 – Understanding of Requirements - The Offeror shall provide a detailed explanation of its understanding of the requirements of the PWS to include:

a. Describe the understanding of the mission and role of the CoMSupCen as it relates to the requirements of the PWS.

b. Describe the understanding of the mission and organization of the National Guard Bureau and the entities to be supported through the resultant contract as they relate to the requirements of the contract.

c. Describe the understanding of the intregrating of tasks and plans in supporting the missions of the CoMSupCen and the supported elements as it relates to the requirements of the PWS.

Sub-factor 2- Logistics, Facilities and Repair Processes (TAB A2)

Element 1 – Understanding of Requirements - The Offeror shall provide a detailed explanation

a. Describe the understanding of the Logistics, Facilities & Repair requirements as it relates to the mission and role of the CoMSupCen per the PWS requirements.

b. Describe the understanding of their role, as potential awardee, in support of this requirement.

Element 2 – Technical Approach - The Offeror shall provide a description of the proposed

a. Describe the technical approach in terms of how well the methodology proposed will accomplish the Logistics, Facilities & Repair requirements and how effectively the proposal describes, in detail, how the contractor intends to meet the requirements at the lowest cost possible.

b. Provide a clear and thorough explanation regarding how the offeror will provide a quality solution to the Logistics, Facilities & Repair requirements outlined in the

PWS.

c. Describe the unique processes and/or approaches to overcome performance risks in performance of Logistics, Facilities Operations & Repairs. The proposal will provide a detailed explanation of how their process and/or approach will deliver timely, effective services and their process of how they will manage changing customer needs and requirements.

Sub-factor 3- Procurement Processes (TAB A3)

a. Describe the understanding of the procurement requirements and regulations as it relates to the mission and role of the CoMSupCen per the PWS requirements.

accomplish the procurement requirements and how effectively the proposal describes, in detail, how the contractor intends to meet the requirements at the lowest cost possible.

quality solution to the procurement requirements outlined in the PWS.

performance of procurement actions. The proposal will provide a detailed explanation of how their process and/or approach will deliver timely, effective services and their process of how they will manage changing customer needs and requirements.

Element 3 - Program Management – Describe their plan to provide staffing for procurement activities to ensure appropriate labor resources (qualifications, levels of effort, and labor categories) are commensurate to the tasks outlined in the PWS. The offeror shall detail effective processes for risk identification, mitigation reporting and methods to reduce or eliminate those risks associated with effectively managing its personnel and performance in order to ensure timely and seamless delivery of services.

Sub-factor 4- Information Technology (IT) Approach (TAB A4)

a. Describe the understanding of the IT requirements and regulations as it relates to the mission and role of the CoMSupCen per the PWS requirements.

accomplish the IT requirements and how effectively the proposal describes, in detail, how the contractor intends to meet the requirements at the lowest cost possible.

quality solution to the IT requirements outlined in the PWS.

performance of IT functions. The proposal will provide a detailed explanation of how their process and/or approach will deliver timely, effective services and their process of how they will manage changing customer needs and requirements.

Element 3 - Program Management – Describe their plan to provide staffing for IT activities to ensure appropriate labor resources (qualifications, levels of effort, and labor categories) are commensurate to the tasks outlined in the PWS. The offeror shall detail effective processes for risk identification, mitigation reporting and methods to reduce or eliminate those risks associated with effectively managing its personnel and performance in order to ensure timely and seamless delivery of services.

L.6.3.3. Evaluation Factor 2 – Management Approach. (TAB B) Within the page limit outlined in paragraph L.5.4 above, offer shall provide sufficient detail to address the management approach to meet the requirements listed in the Performance Work Statement to include Facility Operations and Maintenance. Offerors are encouraged to provide personnel and processes that support their ability to provide a low risk solution to accomplishment of the desired end state and their ability to exceed the minimum requirements and qualifications. The offeror shall use the PWS, together with other applicable portions of the solicitation, as a basis to prepare a specific and comprehensive proposal. Mandatory sections include the following:

Factor 2, Sub-factor 1 - Management/Staffing Plan (TAB B1)

The offeror shall provide a management/staffing plan that addresses the requirements of the IDIQ. This approach must include adequate details of chain of command structure and methodology, and internal controls for problem resolution.

(a) The offeror shall provide an organization chart that shall identify staff and key personnel positions.

(b) The offeror shall describe existing policies and procedures that the offeror will use in the operation of the contract, including the management of subcontractors and the process of obtaining Government review and approval for intermediate and final deliverables as they relate to the PWS.

(c) The offeror shall provide evidence of its corporate stability and competencies with respect to the requirements of the PWS such as length of time in business, both for the corporation and for the organization performing the work.

(d) The offeror shall provide a comprehensive staffing plan that demonstrates a corporate ability to both hire and maintain a strong, stable workforce with appropriate qualifications that match the technical requirements related to the tasks in the PWS.

(e) The Offeror shall provide a summary of its approach for Program Management. This summary shall describe the Program Management approach to control Cost, Schedule, Personnel, Communications, Documentation, and Training. The offeror shall outline its plan to organize, direct, control and deliver the administrative and technical requirements of this contract as implemented through future task orders. The offeror shall detail effective processes for risk identification, mitigation reporting and methods to reduce or eliminate those risks associated with effectively managing its personnel and performance in order to ensure timely and seamless delivery of services. The offeror shall detail its approach to interacting with contract oversight personnel and other Government personnel to include various stakeholders while controlling for the potential of performance of personal, inherently governmental or out of scope services.

Factor 2, Sub-factor 2 - Key Personnel (TAB B2) (Refer to PWS 4.2.3 Key Personnel for position specific requirements)

(a) The Offeror shall provide the following information in regards to proposed personnel:

(i) Individual roles, responsibilities, and lines of authority to include Key

Personnel and managers that report directly to any Key Person (only Key Personnel must be named);

(ii) A description of the structure, composition, duties of the involved organization(s), and any resources available outside of the site to ensure performance under the Contract without loss of efficiency

(iii) How the proposed organizational structure ensures coherent governance.

(b) Key Personnel consist of the Site Director, Contracts Manager and Information Technology Manager, personnel with direct responsibility for performance of the PWS

The Offeror shall submit written resumes addressing the elements described below, for the Key Personnel.

1. Name of Offeror:

2. Name of Key Person:

3. Proposed Position:

4. Duties and Responsibilities in Proposed Position including elements of the Statement of Work assigned:

5. Chronological Work History: Start with current position and work backwards.

A. Name and Address of Firm:

B. Dates of Employment:

C. Position(s) Held:

D. Name, Title, Phone Number, and Email of Supervisor:

E. General Summary: Address the Key Person’s expertise and experience in: leading and/or managing work similar in size, scope or complexity to the SOW, for the position proposed

6. Education: List degree(s); Discipline(s); Year(s); and Institution(s)

7. Citizenship:

8. Level of Security Clearance (if any):

9. References: Name, title, address, current telephone number, e-mail. The proposed Key Personnel should list three references. It is the Government’s preference that Offerors provide references that are not currently Federal employees.

10. Signature of Key Person:

Include the following statement: By submission of this information, the Key Person and Offeror authorize Department of the Government to contact references and previous employers provided to verify accuracy.

By submission of each resume, the Key Person and Offeror authorize the Government to contact any references and previous employers to verify accuracy of information provided in the resume.

The Offeror shall submit a signed and dated Letter of Commitment for each proposed Key Person. The Letter of Commitment shall indicate the Key Person’s intention to accept employment, total compensation to include reimbursable and non-reimbursable costs under the contract, benefits, commitment to relocate as necessary. Proposed Key Personnel must be United States citizens, and be eligible to receive a Secret clearance.

Listing of Key Personnel, commitment letters, and resumes shall be included as a separate Appendix to Volume II and are excluded from the Volume II page count limitation. Each resume shall be limited to three pages, except for the Site Director’s resume, which shall be limited to five pages (no cover page for resumes is required). The Government will not evaluate information contained on pages that exceed the page limits.

Failure to provide commitment letters for all “Key personnel” may result in the rejection of the offer.

Factor 2, Sub-factor 3 - Quality Control (QC) Plan (TAB B3)

The offeror shall provide a Quality Control Plan which identifies how the offeror intends achieve and maintain quality performance standards listed in the performance requirements summary and the PWS. This plan shall also outline how the offeror intends to develop and implement procedures and controls to identify, prevent and ensure non-recurrence of defective services.

This section should address the general requirements of the base IDIQ. There is no page limit to the QC Plan.

Factor 2, Sub-factor 4 - Transition Plans (TAB B4)

Transition Plans – Include:

a. Phase-In Plan.

The offeror shall include milestones to reflect how your company will use the transition period.

The transition plan, the offeror shall use a transition period of 30 days. The offeror shall discuss specific methods for ensuring: (1) consistency of operations, and (2) continuity of operations in the following areas: Human Resources, Warehouse Operations/Inventory Management, Maintenance, Purchasing, and Information Technology.

For the Phase-In: Describe your plan for transition staffing (including training), including hiring incumbent employees, and contingency plans in case such incumbent employees cannot be hired.

Discuss your plan to ensure the seamless transfer of inventory, work-in-progress, data, and hand-receipt Government Furnished Property from one contractor to another.

L.6.4 VOLUME III – Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages, excluding Past Performance Questionnaire Forms. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

L.6.4.1. Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax number.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e- mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

L.6.4.2. Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

L.6.4.3 Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Letters of Commitment shall be included in the proposal for these employees in order to be considered.

L.6.4.4. Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to cole.p.cook.civ@mail.mil

L.6.4.5 The offeror shall e-mail to the POC listed above a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

L.6.4.6. Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

L.6.5 VOLUME IV – Price

The Price Proposal shall include a comprehensive summary of all pricing information for the proposed services. The offeror shall submit a price proposal describing proposed cost and pricing data for contract performance. The price proposal shall include a basis of estimate describing the rationale, and relating cost to the Technical/Management proposal. The offeror shall state all ground rules and assumptions used to derive, develop, or calculate costs and prices. Offerors shall structure their pricing proposal in three parts: Group A, exempt employees and Group B Non-exempt, Service Contract Act (SCA) employees.

L.6.5.1. Additional guidance is as follows:

(a) The offeror shall clearly explain their approach to deriving and calculating proposal price. The CLIN for services is to include all labor, resources, etc.

(b) The offeror shall provide basis of estimate information that is consistent with and traceable to the offeror’s Technical/Management approach. This includes describing the tasks identified in the proposal and labor hours (by labor category) required to complete those tasks. The offerors proposal shall clearly justify the proposed level of effort, both total and for each labor category.

(c) The offeror shall use Microsoft Excel to calculate and produce all price and cost tables used in the price proposal (ATTACHMENT 14 - PRICING WORKSHEET). The offeror shall submit supporting price and cost data that the offeror used to develop pricing and costs. This data shall include the Excel spreadsheet versions of all cost and price tables and data included in the price proposal. It also includes an Excel version of the basis of estimate that includes all the tasks and cost calculations.

(d) The offeror shall price out all rates (base and option years) to include FAR 52.217-8 Utilization of 52.217-8, Option to Extend Services. Circumstances may arise that require the Contracting Officer to utilize FAR 52.217-8, Option to Extend Services, upon the performance end date of Option Period 4, for no more than six (6) months. Offeror shall provide pricing for an additional six (6) months based off of pricing proposed for Option Period 4 by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option.

(e) The offeror shall provide pricing for the first task order (Attachment #14) for price evaluation purposes only to be utilized upon award of future task orders.

(f) A lack of a realistic pricing or supporting data such as that required by (b) and (d) above may result in the assessment of a weakness or deficiency with regard to non-price factors.

L.6.5.2. Offerors who fail to provide pricing for Groups A, B or any of the tiers, if applicable, on their price proposal will not be evaluated.

L.6.5.3. Price Proposal: Offerors are encouraged to provide any mix of labor categories that they deem appropriate so long as they cover the full spectrum of services in this solicitation and they also comply with the requirements of the Service Contract Act for those labor categories not determined to be “Professional Services” (i.e. Subject Matter Expert.)

L.6.5.3.1. Group A. Fixed unit prices for the base year and all option years shall be placed in the Group A SCA-exempt section. It is the responsibility of the Offeror to determine the number and types of labor categories that are necessary to perform all of the services listed in the solicitation.

L. 6.5.3.2. Group B. Non-exempt Group B Schedule covered by the SCA will include the fully burdened coefficient, stated in the form of a percentage. The SCA rate will be determined by Task Order as it will be derived from the applicable SCA Wage Determination in effect for the location of the work at the time of Task Order award. The applicable SCA rate will be multiplied by the proposed/awarded coefficient to obtain the unit rate. The applicable SCA required Health and Welfare amount (currently $4.27) will be added to the unit rate to obtain the fixed unit rate or bill rate. For example, the applicable SCA rate is $10.00, your proposed coefficient is 140% then the unit rate is $14.00 and the fixed unit (bill) rate would be $18.27 ($14.00 + $4.27). For the purposes of providing labor rates for the base year, offerors shall utilize the Wage Determination WD 15-4683 (Rev.