Q&A_CoMSupCen_W9133L-18-R-0008.xlsx
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Department of the Army National Guard
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Sheet1
| Section/Title | RFP Page # | Question | Answer |
| PLEASE BE ADVISED THAT ALL CHANGES WILL BE MADE EFFECTIVE VIA OFFICIAL AMENDMENT 01 OF THE RFP (W9133L-18-R-0008) 16 MARCH 2018. SIGNING OF THE SUBJECT AMENDMENT (SF30) WILL BE CONSIDERED AS ACKNOWLEDGEMENT OF THE PREVIOUS FBO.GOV POSTINGS. | |||
| Section B - Supplies or Services and Prices | N/A | In regard to the Cost CLINs X002, X003, X004, X005, X006, X007 to normalize the evaluation and reduce the competitive advantage of the incumbents, we are requesting that the Government provide NTE plug numbers for all of the Cost CLINS. | All COST CLINS will include plug values and be NTE. |
| M.5.4.1. | 124 | The incumbent will be most familiar with the historical travel and ODCs for the program. Will the Government consider providing a NTE value for all base and option year travel and ODCs? | All COST CLINS will include plug values and be NTE. |
| Section B Transition Period CLINs: 0009 | 4 | CLIN 009 is listed as a “COST” CLIN, please clarify if the offeror shall price the transition period as a Firm-Fixed Price? | All COST CLINS will include plug values and be NTE. |
| Section B COST CLINs: X003, X004, X005 & X006 | 2&3 | Will the offeror be allowed to change G&A or a material handling fee against the COST CLINs? | G&A shall only be considered for cost incurred on X004-series CLINs. |
| 4.2.3 Key Personnel | 32 | We understand that the Government is requesting Key Personnel. Are a Site Director, Contracts Manager and IT Manager currently performing as key personnel on the current contract? | Yes; those are the only key personnel requested by the Government. |
| Factor 2, Sub-factor 2 - Key Personnel (TAB B2) (PWS 4.2.3 Key Personnel ) | 103 | Please confirm that the only three key personnel requiring resumes and letters of commitment in the proposal are the Site Director, Contracts Manager, and Information Technology Manager. | Yes; those are the only key personnel requested by the Government. |
| 3.2 | 33 | Paragraph 3.2 Contractor Mission references "Four Teams"; In Paragraph 3.1 only three teams are listed. Is there a fourth team? If so what is the name of that team, and their function? | I believe this is the Air Force components of the CERFPs & HRFs. These units are not co-located with their parent units because they are part of an air wing. They may not even be located in the same state. |
| PWS 4.2.5 | 34 | Given that there is a requirement for on-call help desk support after hours, should we assume the after-hours support will be part of the CLIN 002, Surge? Or should this labor be included in CLIN 001, Labor Core? | Currently there are two types of after-hour support. One is the analytical support line which is a separately billed requirement on CLIN 3, Operations. The other is the after hours answering service, which is also billed separately on CLIN 3, Operations. |
| N/A | N/A | Please clarify the difference between the 2 Help Desk Functions (Technical and General) and confirm if the Technical Help Desk must only run from 07:00-21:30 Monday-Friday and that the General Help Desk must run 24/7 on all days except holidays. | Currently there are two types of after-hour support. One is the analytical support line which is a separately billed requirement on CLIN 3, Operations. The other is the after hours answering service, which is also billed separately on CLIN 3, Operations. |
| PWS 4.2.5 | N/A | Is overtime currently being paid to individuals providing on-call technical support after hours? | Currently there are two types of after-hour support. One is the analytical support line which is a separately billed requirement on CLIN 3, Operations. The other is the after hours answering service, which is also billed separately on CLIN 3, Operations. |
| PWS 5.1; L.5.3.3.3., Factor 2, Sub-Factor 4 | 38 & 104 | During the industry day the transition period mentioned was one month as opposed to the three weeks specified in the solicitation. Can the Government please clarify? | The RFP will be amended to reflect 30 Days. |
| 5.1 Transition Planning and Section B | 38 | The base and the option periods include a Transition Period CLIN. What is the period of performance for each Transition CLIN? Does the Government intend to issue a phase-in/phase-out Task Order? Will the Government consider including a NTE CLIN for the Transition Period CLINS? | 30 Days; No |
| N/A | N/A | Will the government please confirm the length of the transition-in and transition-out periods? The RFP states 1 21-day period, but a 30-day period was mentioned at Industry Day. | The RFP will be amended to reflect 30 Days. |
| N/A | N/A | Can you please provide the total number of days that will be included in the transition phase? | The RFP will be amended to reflect 30 Days. |
| 5.18 Service Contract Act Wage Determination Incorporated | 48 | We understand that the Service Contract Act Wage Determination applicable to the work location is incorporated into this service requirement. Was there been an approved DOL Conformance incorporated? | A DOL Conformance for the applicable SCA Wage Determination is not required for this action. |
| 5.18 Service Contract Act Wage Determination Incorporated | 48 | To ensure we capture relevant information and provide for a fair evaluation, we are requesting that the Year of Service for each Non-Exempt/SCA position be provided. | A DOL Conformance for the applicable SCA Wage Determination is not required for this action. |
| PWS 6.1.5 | 50 | Will the government provide a list of Maximo modules currently in use for the contract? | Assets, Preventative Maintenance, Inventory, Work Orders, Purchasing, Self-Service, Service Desk, Analytics, Contracts, Financial, IT Infrastructure, Planning, Task Management, Integration, Maximo Change, Maximo Release, Maximo Service Level, Maximo Administration, Maximo Security, Maximo System Configuration. The modules that we are not using are the HR module, the IBM Maximo Health, Safety and Environment Manager module. |
| N/A | N/A | Regarding Maximo, If we plan to continue with Maximo: What modules are currently deployed? Can you confirm, the existing data, configurations, and workflows are Government owned or otherwise available to the incoming contractor? | Assets, Preventative Maintenance, Inventory, Work Orders, Purchasing, Self-Service, Service Desk, Analytics, Contracts, Financial, IT Infrastructure, Planning, Task Management, Integration, Maximo Change, Maximo Release, Maximo Service Level, Maximo Administration, Maximo Security, Maximo System Configuration. The modules that we are not using are the HR module, the IBM Maximo Health, Safety and Environment Manager module. |
| N/A | N/A | Can the Enterprise Asset Management System (currently Maximo) be hosted via a secure cloud solution or must it be housed in on-site servers owned by the Government? | Currently, Maximo is not being hosted at the Government site. However, it is possible to be hosted by Government servers. |
| 6.4 | N/A | The PWS states under 6.4 Information Technology (IT), All data and software developed under this contract are Government property. The current management system in use is Maximo®. Does the current instance of Maximo® belong to the Government? | No, the Maximo program is owned by the current contractor and the yearly licenses are cost reimbursable. The actual data is owned by the Government. |
| 6.4 | N/A | The PWS states under 6.4 Information Technology (IT), All data and software developed under this contract are Government property. If the Maximo® system isn’t owned by the Government, will the Government provide a complete list of the data reports that will be issued to upload the incoming inventory management system? | Yes; the Government will provide the data reports. |
| 6.4 | N/A | The PWS states under 6.4 Information Technology (IT), All data and software developed under this contract are Government property. Is there a data dictionary that defines the fields that will be issued in each of the reports that might be delivered as requested in question 2? | The Government is unclear as to what the offeror question is referencing. |
| PWS 6.4.3 | 56 | Who is responsible for up-time, revisions, data, and maintenance of the website? The Government or the contractor? | The Contractor is responsible for all up-time, revisions, data and maintenance of the website. |
| RFP, Proposal Adequacy Checklist | 80 | Please clarify if offerors are required to submit a proposal adequacy checklist? If yes, which volume shall include the proposal adequacy checklist? | The Government is not asking for certified cost/pricing data at this time. The checklist is not required. This clause will be removed in its entirety. |
| 252.215.7009 Proposal Adequacy Checklist | 80 | In which section of the proposal shall the completed check list be included? Under which criteria are prospective subcontractors required to submit the checklist? | The Government is not asking for certified cost/pricing data at this time. The checklist is not required. This clause will be removed in its entirety. |
| Section I, Clause 252.215-7009 Proposal Adequacy Checklist. | 80 | Clause 252.215-7009 states the offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information is not provided. Please confirm offerors do not need to include the Proposal Adequacy Checklist as part of their submittal. | The Government is not asking for certified cost/pricing data at this time. The checklist is not required. This clause will be removed in its entirety. |
| Section I, 252.215-7009, FAR 15.408, Table 15-2, Section III | 85 | Should item #30 also include a reference to Paragraph A? | The Government is not asking for certified cost/pricing data at this time. The checklist is not required. This clause will be removed in its entirety. |
| Section L, Paragraph L.4 Submission of Offers and Section L, Paragraph L.6.2 Volume I RFP Documents. | 94 & 97 | Paragraph L.4.1 states “An official authorized to bind the firm shall sign the Standard Form (SF) 33, all signed amendment coversheets, SF30, and all certifications requiring original signature. Electronic signatures are acceptable.” Paragraph L.6.2 states “RFP documents shall contain the signed original of all documents requiring signature of the offeror. This would include the Standard Form (SF) 33. Offerors are cautioned that the SF 33 (original submission) must contain an original signature in Block 17 of the form.” Please confirm electronic signatures are acceptable per L.4.1, since the soft copies on CD and uploaded files to AMRDEC will need to contain those electronic signatures. | Signed/Scanned copies as well as digitally signed documents are acceptable. |
| L.5.1 | 95 | States that only Volumes I, II and III are to be submitted and that the excel pricing schedule should be included in Volume I. We believe this to be an error and all Volumes I-IV should be submitted with the excel pricing schedule being submitted in Volume IV, please confirm. | Attachment 14 - Pricing Worksheet shall be included with Volume IV. |
| L.5.1 | 95 | How many hard and softcopy copies are required for the Volume IV, Price | One softcopy and 3 hardcopies as with the other Volumes. |
| L.4.6 | 95 | The paragraph states that Offerors shall mail or hand-deliver proposals and submit via AMRDEC. Please confirm that we are required to submit via ARMDEC and provide hard copies and soft copy. | Yes; please submit via both mediums. |
| L.4.6. | 95 | This paragraph says the Offerors shall submit proposals (3 hard copies and one soft copy) in a sealed package. Please confirm these 3 hard copies comprise 1 original and 2 copies, thereby totaling 3 hard copies. | Yes. |
| L.5.1 | 95 | Please confirm that the Microsoft Excel spreadsheets should be included on the Volume IV softcopy and not with Volume I CD-ROM. | Yes. |
| L.5.1. | 95 | Please indicate whether the Government is requesting hard copies of Volume IV. | Yes; the RFP has been updated to reflect as such. |
| L.5.1. | 95 | Of these three hard copies, does the Government expect one original and two copies? | Yes. |
| L.5.1. | 95 | This paragraph says “The offeror shall submit one softcopy and 3 hardcopies of proposal Volumes I, II and III. Volume I shall contain the auxiliary supporting price data Microsoft Excel spreadsheets.” Please confirm that Government would like one softcopy and 3 hardcopies of proposal Volumes I, II, III, and IV. Please confirm that the auxiliary supporting price data Microsoft Excel spreadsheets should be included in Volume IV Price and not Volume I RFP Documents as written. | Yes. |
| L.4.7. | 95 | Given the complexity of the solicitation’s requirements, would the government consider a two week extension for submission of offers? | An extension will be provided. |
| L.5.5. | 96 | The Government seems to call for numbered tabs to divide sections. Please confirm that tabs will be also excluded from page count. | Yes; tabs will not be included in each section's respective page count. |
| N/A | N/A | L.6.4 requires letters of commitment and written consent from major subcontractors. May these two items be combined into one letter from each subcontractor? There is not a specific place named in Volume III where these are to be placed; may they be placed in an appendix at the end of the volume? Will they count against total page count for Volume III? | No; please place them in their respective appendix. No; they will be excluded from the page count. |
| L.6.3.3., Factor 2, Sub-factor 2 | 104 | Please confirm that the required Letters of Commitment are not included in the page limitations for Key Personnel resumes. | Yes; Letters of Commitment and excluded from the page count. Please place in the respective appendix. |
| L.6.4. | 105 | Please confirm that the required written consent and letters of commitment are not included in the major subcontractor past performance page limit of five pages. | Yes; Letters of Commitment and excluded from the page count. Please place in the respective appendix. |
| L.4.6 & L.5.2.7 | 95 & 96 | Offerors shall mail or hand-deliver their proposals and submit their proposals digitally via AMRDEC…, The offeror shall provide a separate three-ring loose-leaf binder containing all of the CD-ROMs (softcopies) for the proposal volumes and the auxiliary supporting cost and price Excel spreadsheets. Please confirm that the Government requires electronic copies of the final submission through both AMRDEC and on CD-ROMs submitted with proposal hard copies. | Yes. |
| RFP, Section L, Paragraph L.6.3.2, Sub-factor 2- Logistics, Facilities, and Repair Processes (TAB A2). | 100 | When the Government uses the word “Repair” in Section L, is this referring to the “Maintenance” functional work requirement from PWS 6.2? | Yes. Maintenance and Repair is, in this case, interchangeable. |
| RFP, Section L, Paragraph L.6.3.2, Sub-factor 2- Logistics, Facilities, and Repair Processes (TAB A2). | 100 | The heading in Sub-factor 2 looks like truncated versions of the functional work requirements in the PWS. Please confirm that this section should address PWS 6.1 Logistical Operations, PWS 6.5 Facility Operations, and PWS 6.2 Maintenance. | Yes. |
| Factor 2, Sub-factor 2 - Key Personnel (TAB B2) (PWS 4.2.3 Key Personnel ) | 103 | What is the period for the Chronological Work History? | There is no time period specified in the requirement. |
| RFP, Section L, Factor 2, Sub-factor 2 - Key Personnel. | 103 | Item D states to include the “Name, Title, Phone Number, and Email of Supervisor” for each work history blurb. Given that a presented key person may have been (or currently is) an employee of either an active competitor and/or the incumbent staff, there is an inherent concern that the employer in question may provide less than accurate or less than favorable references on the proposed candidate. Additionally, ideal candidates are also hesitant to provide contact information for their current supervisor because of potential reprisals in their current work environment if the company the candidate committed to does not win this award. Given the impacts and challenges noted above, would the government consider deleting the supervisor point of contact requirement and only requiring the three (3) “Professional References per the RFP? | No. |
| Section L, 3rd Paragraph, Key Personnel Resumes. | 104 | This paragraph states that each resume shall be limited to three pages, except for the Program Manager’s resume, which shall be limited to five pages (no cover page for resumes is required). The role of “Program Manager” is not listed in the RFP or PWS as a key personnel position. Please clarify the 5-page resume is intended for the “Site Director” or if the Government will be adding “Program Manager” as a key personnel role. | Yes, Program Manager now reflects "Site Director". |
| PWS 4.2.3 Key Personnel | Will the government consider removing the Senior Database Administrator from the responsibility and associated qualification/certification requirements from the IT Manager position and allow us to assign those responsibilities to a senior full-stack web developer? | No; the requirement stands as-is per the RFP. | |
| Factor 2, Sub-factor 2 - Key Personnel (TAB B2) (PWS 4.2.3 Key Personnel ) | 104 | The requirement for the References, pre-supposes that the candidate only worked for commercial companies. How does the Government want us to present the information if the candidates are recently separated federal employees and/or military personnel? | It is the Government’s PREFERENCE that Offerors provide references that are not currently Federal employees. Please provide in a similar manner to those in commercial sector. |
| Factor 2, Sub-factor 2 - Key Personnel (TAB B2) (PWS 4.2.3 Key Personnel ) | 104 | Are Letters of Commitment required if the candidate is an employee of the prime contractor or subcontractor? | Yes. |
| L.6.4. | 105 | In light of the page limits in this volume, would the Government consider limiting past performance references to three recent, relevant citations as is the standard in most solicitations? | No. |
| RFP, Section L, Paragraph L.6.4 Volume III Past Performance. | 105 | This section states that this volume shall not exceed 25 pages plus five pages for each major subcontractor. Major Subcontractors are defined as members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort. With this level of significance, will the Government consider increasing the past performance page allotment to 10 pages for each major subcontractor? | No. |
| L.6.4.4. Past Performance Questionnaire. | 106 | To reduce the onus on our Federal clients who repeatedly complete questionnaires on our behalf, may Offerors provide CPARS evaluations or previously completed PPQs in lieu of having our clients fill out new forms? | Yes. CPARS may be submitted as well as PPQs. |
| L.6.4.5 | 106 | Please provide the due date for the POC list which includes the information for the clients completed the PPQ. | The due date will coincide with the RFP due date. |
| L.6.5.3.4 Contract and Task Order | 108 | Historically how many task orders have been issued? | As of 08 Feb 2018, there have been 16 Task Orders with over 40 individual modifications done to them. |
| L.6.5.3.3, L.6.5.3.7 | 108, 109 | The paragraphs requires a breakdown of all cost elements and descriptions of the components. This seems contrary to the FFP labor requirement of the procurement. Please delete the requirement to provide any detail cost build up. | No. Rate build-up information remains a Government requirement. |
| L.6.5.3.5, Contractor Site Rates | 109 | Does the Government plan to provide office space for all employees or is the contractor required to provide its own office? | The Government provides the building for the contractor to operate in. |
| M.2.1. | 115 | Please confirm that the completed DD254 should be submitted as part of Volume I, RFP Documents. | The DD254 shall be placed in the appendix of the corresponding section. These documents will not be included in the section page count. |
| M.2.1. | 115 | Section M.2.1 says, “The Contractor shall prepare and submit DD254 and its attachments are part of this document and apply herein.” Please clarify whether the DD254 should be submitted with the proposal, and if so, where. | The DD254 shall be placed in the appendix of the corresponding section. These documents will not be included in the section page count. |
| M.5.3.3 | 121 | Please confirm that 541614, Process, Physical Distribution, and Logistics Consulting Services is not the correct NAICS Code for this evaluation. | Yes; correct NAICS has been added. |
| M.5.4.1.4 | 124 | Does the Government intend to release a task order for evaluation? | No. |
| RFP Section M, Factor 4 Price, M.5.4.1. | 124 | Given the anticipated value of ODCs expected on this contract and the potential risks thereof, please explain at what point in the purchasing process can the contractor invoice the government for purchased/acquired equipment and inventory. | Generally purchases are billed once a month per CLIN. But due to the contract being cost reimbursable, the COR has agreed to accept additional invoices monthly for straight purchases over $100,000. |
| Section 4.2.3 Key Personnel and Pre-Proposal Conference | N/A | Based on the PWS and the Pre-Proposal Conference comments, the understanding is that all personnel must have a favorable background check, have a SECRET Clearance, or maintain a favorable security investigation prior to contract performance start date to support a SECRET clearance. Please confirm this statement is accurate. | Yes; this statement is accurate. |
| Section 4.2.3 Key Personnel | N/A | Under the Site Director Position, the PWS states 15 years of proven senior management and supervisory experience. Master’s Degree or equivalent experience. How many years of experience does the Government consider as equivalent experience to a Master’s Degree? | The Government considers 12 years with an accredited Master's Degree as equivalent experience. |
| Section 4.2.3 Key Personnel | N/A | Under the Contracts Manager Position, the PWS states 10 years of experience in a related field, including supervisory or management experience. Bachelor’s degree in associated discipline or equivalent years in experience. How many years of experience does the Government consider as equivalent experience to a Bachelor’s Degree? | The Government considers 8 years with an accredited Bachelor's Degree as equivalent experience. |
| Attachment 5 - Government Furnished Equipment | N/A | Is Attachment 5 a complete and up-to-date list of Government Furnished Equipment? Some equipment that was visible on the site visit does not seem to be on the list. | The date of the GFE attachment was 22 Sep 2016, as listed on Pg. 1, Attachment # 5, Government Furnished Equipment. The purpose of this document was solely to provide a reference point for industry. |
| Attachment 7 - Historical Workload Data | N/A | Line 10 states that 89 CERF‐P events were supported. Was this support provided from on-site or offsite locations? • How many were off-site? | These were off-site at different locations around the country. |
| Attachment 7 - Historical Workload Data | N/A | Line 21 states that SMEs travel approximately 120+ trips a year with 123 trips from Oct 15 to Sep 16. • Were these trips inclusive of the 89 events listed in Line 10 CERF‐P Events? • What is the average number of days for each trip to include travel days? | Yes, these would include the CERFP support. / The number of days varies in relation to what event they are supporting ranging from a week to two if required. |
| Attachment 7 - Historical Workload Data | N/A | Will the Government please provide the historical number of annual productive hours that contractor personnel have incurred supporting the CoMSupCen requirement at Blue Grass? | At this point in time we have 75 FTEs @ 1920 hrs. |
| Attachment 12 - CoMSupCen DD254 | N/A | The NGB issued the DD254 on the obsolete version, dated Dec 1999. The Department of Defense requires Contractors to use the new version, dated Nov 2017. Will NGB issue the DD254 using the revised form dated Nov 2017 in an amendment? | Upon award of the ID/IQ the Government will provide an updated version of the form for completion. |
| Attachment 13 - Within-Scope Tasks | N/A | Attachment 13 provides a non-inclusive list of tasks; however, there are no subtasks under Item F for Technical Reach-Back Support. In addition, Technical Reach-Back Support is not listed in the Attachment 11 PWS. Please clarify what is required under the Technical Reach-Back Support task. | It is the combination of D. Technical Support & E. Specialized OEM-Certified Technical Support and may or may not involve after hours phone support. |
| Attachment 14 - Pricing Worksheet | N/A | Will the offeror be permitted to add additional Labor Categories for future Task Orders? | Yes. |
| Attachment 14 - Pricing Worksheet | N/A | Are all ODCs Cost Reimbursable? If the answer is no, what ODCs are FFP? | Yes. |
| Attachment 14 - Pricing Worksheet | N/A | What ODCs does the government intend for the contractor to propose on the Pricing Detail Tab of Attachment 14? | ODCs expected to be incurred over the course of a task order. |
| Attachment 14 - Pricing Worksheet | N/A | Will the contractor be permitted to propose $0 for ODCs, with the assumption that all required ODCs are cost reimbursable? | Yes. |
| Attachment 14 - Pricing Worksheets | N/A | Please clarify the period of performance for Task Order #1? | The initial task order for each FY will be for a period of 12 months. |
| Attachment 14 - Pricing Worksheets | N/A | The Template lists Other Direct Cost, please clarify if the offeror shall list the estimated Other Direct Costs for Task Order 1 or the Other Direct Costs apply to CLIN X003? | Please provide pricing for all sections requested in the RFP. |
| Attachment 14 - Pricing Worksheet | N/A | The first tab is for Rate Build up which generally is not required for FFP efforts. Also, the table does not provide any columns to include hours or a total FFP. We are requesting that the table be modified to support a FFP effort. | The requirement is of a hybrid nature (FFP/COST) offerors are to structure submissions as such. |
| Attachment 14 - Pricing Worksheet | N/A | The second tab is for Pricing Detail - Task Order #1. What is the PWS and period of performance for Task Order #1. | The initial task order for each FY will be for a period of 12 months. |
| Attachment 14 – Pricing Worksheet | N/A | Per Section L.6.5 Volume IV – Price, should the Offeror structure this Tab separating pricing of SCA LCATs and Non-SCA LCATs? Please advise. | Yes. |
| Attachment 14 – Pricing Worksheet | N/A | Should the Offeror structure this Tab separating pricing of SCA LCATs and Non-SCA LCATs? Please advise. | Yes. |
| L.6.5 Price Volume | N/A | Please clarify if offerors shall include pricing for a 6 month extension in the pricing volume? | No; separate pricing of a 6 month extension is not required. |
| N/A | N/A | Per Section L.6.5.1 (d), should the Offeror show pricing for a base year, 4 one-year options and a 6-month extension period? Please confirm. | No; separate pricing of a 6 month extension is not required. |
| N/A | N/A | Under the current contract, how many times has the facility operated on an expanded schedule? | As a facility, the 24/7 expanded schedule has not been implemented. However, certain individuals have been tasked with overtime requirements (for example: on-site support with a unit or salaried personnel to ship required packages). |
| N/A | N/A | What is the typical composition of required Forward Area Support Teams (FAST)? | This is event driven. There are 3 personnel that may or may not go depending on the severity of an event. They are a DSO Rep (Logistician), Operational SME & an Analytical SME. The number of pallets varies depending on severity from 18 (CST) to 120 pallets (HRF & Medical). |
| N/A | N/A | Within the warehouse, what is the annual percentage of Type I destroyed or disposed items? | Expired shelf life items are generally used for training. 1 to 2 DRMO shipments or Unserviceable/obsolete equipment are turned in annually. |
| N/A | N/A | Due to the 1st Amendment not being posted, can we get the RFP due date extended by 10 Calendar Days? | An extension will be provided. |
| N/A | N/A | Are Past Performance contracts submitted valid for 5 years prior or only 3 years prior as there is conflicts in the solicitation documents? We feel strongly that 5 years is relevant data for this type of logistics contract. Also there has not been a PPQ provided with the solicitation documents. | A Past Performance Questionnaire (PPQ) template will be issued with the forthcoming solicitation amendment. |
| N/A | N/A | Is there a reason physical proposals are required in addition to submitting electronically via AMRDEC? | Physical proposals are used for evaluation purposes. |
| N/A | N/A | Please confirm if FAST Packages come pre-kitted/pre-assembled or do the components come separate and the contractor is responsible for kitting of the FAST Packages. | The FAST Packages are comprised of many different types of equipment that is palletized and put on the shelf ready to be deployed. |
| N/A | N/A | What is included in cleaning and maintenance of the building including the internal warehouse, office, bathrooms and other common areas? Whatever cost is not included in the program's lease should these additional costs to the contractor be calculated under CLIN003? | That is correct. |
| 5.1.2 | N/A | The PWS states under 5.1.2 Phase-Out Responsibilities, The contractor’s phase-out actions at a minimum will include reconciliation of all property accounts, clean-up of contractor work areas, provision for training of the successors personnel on automated systems used in performance of this contract, and any required security debriefings. Please provide clarification on this statement “provision for training of the successors personnel on automated systems used in performance of this contract”. Is this intended to mean the transfer of all training records of the incumbent workforce? If not, will this information be supplied to the incoming contractor for each employee? | Yes; it does mean transfer of all training records of incumbent workforce. |
| 5.7.2 | N/A | The PWS states under 5.7.2 Data Rights, The Government has unlimited rights to all documents, materials and software (including source codes) that are purchased and/or developed by the Government as a result of this contract. These items will be deemed Government owned and therefore the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. Does the Government own the source codes for the interfaces that may have been built between Maximo and the CoMSupCen web-based database? | Yes. |
| 5.7.2 | N/A | The PWS states under 5.7.2 Data Rights, The Government has unlimited rights to all documents, materials and software (including source codes) that are purchased and/or developed by the Government as a result of this contract. Does the Government own and have access to all data that resides within the Readitrack® system? | Yes. |
| 5.9 | N/A | The PWS states under 5.9 Workload, If the support or assistance will impact cost or mission capability of the contractor, the contractor shall contact the COR / KO for authorization. The task order for labor is FFP and it is our understanding this CLIN should cover the requirements as outlined in Attachment 7, as well as possible increases on the contract. The PWS identifies potential increases in work scope outside of Attachment 7, but it is unclear as to the percentage of projected growth. Is there a percentage of increase on the contract that defines when the increase of work, non-surge related, allows for a mod to the existing FFP Labor CLIN? | At this time, the Government does foresee potential growth in training arena. However, the Government does not anticipate a potential increase unless additional programs are added. |
| 5.9 | N/A | The PWS states under 5.9 Workload, If the support or assistance will impact cost or mission capability of the contractor, the contractor shall contact the COR / KO for authorization. Will the support that is currently being provided to the 773rd in Germany be covered as an over and above or should they be included in the labor CLIN? Also, are the projections to support this work included within the historical workload presented in Attachment 7? | They are considered as a normal CST and should be included in the FFP labor cost. The only difference is in how their expenses are tracked for purchases, SME travel and shipping requirements. |
| 6.1.3.1 | N/A | The PWS states under 6.1.3.1 Asset Visibility, The contractor shall ensure that asset visibility and accountability for all items of equipment is maintained in a contractor-determined, contractor-provided, Government-accessible database. Is the contractor database a reimbursable cost on the contract? If so, which CLIN will cover the initial cost of the system and then any re-occurring cost, such as licenses and system upgrades, over the course of the contract? | Once approved, these costs would be billed under CLIN 3, Operations. |
| 6.2 | N/A | The PWS states under 6.2 Maintenance, The contractors PCS will be used to track all maintenance requirements for each piece of equipment - both COTS and other designated equipment as directed - by serial number to ensure service records remain current (e.g., yearly certifications). The current system in use is Maximo®. The contractor shall compile this maintenance data in an online centralized database available for Government review via the website. Please clarify the requirement for an online centralized database. Can this be the same system as the contractors PCS since the Government has access to it. | Yes it can. The intent is visibility of the equipment. |
| 6.2.2 | N/A | The PWS states under 6.2.2 Technical Data Repository, The contractor shall develop, prepare, update and maintain technical documentation required by this PWS. Does the Government own the technical documentation created by the incumbent and will it be turned over as part of the new contract? | Yes and yes. |
| 6.3.1 | N/A | The PWS states under 6.3.1 Scope of Purchasing Duties, In performance of this contract, the prime contractor may acquire supplies and services (including maintenance and repair services) from subcontractors and suppliers on a reimbursable basis to support the fielding of CoMSupCen equipment. In the event the original part number isn’t available and the program has alternate part numbers or suitable replacements identified, will these be supplied to the incoming contractor with the corresponding part numbers identified? | Yes, but there may be research required by the contractor to determine a suitable replacement part. |
| 6.5.8 | N/A | The PWS states under 6.5.8 Government-Provided Utilities, The contractor, on a reimbursable basis, pays for telephone (including cell phones), television, non-hazardous and hazardous trash removal and internet service. Will the contractor have the ability to use the existing internet service to run the PCS they install locally? Will the Government provide the specifications of the current internet lines that are installed at the facility? | Yes and we are currently researching on installing fiber to the building for internet access. |
| N/A | N/A | The RFP states that the labor CLINS beginning with 0002 for surge support should be billed at cost. Should this CLIN be treated as time and material or at cost? | Cost. |
| N/A | N/A | Are there other DoD, AC, or RC entities located at or near the CoMSupCen that the contractor may be required to support? | National Guard Material Management Center - Managed by the NG Army G4. |
| N/A | N/A | Is the existing website government property that will be available to the contractor? Does the government anticipate the contractor will need to develop a website largely from scratch? | The website is Government owned. |
| N/A | N/A | How many and how often are CoMSupCen employees required to travel to support units? | See Attachment 07 - Historical Workload Data. |
| N/A | N/A | Will existing and past CoMSupCen inventory, maintenance, life cycle management, and related data be made available to the next contractor in usable data formats? Will CoMSupCen data from Maintenance Connection, Maximo, Archibus, or similar enterprise software programs be made available to the next contractor if using the same or related software? | Yes. The current computer program used for inventory, maintenance, life cycle management, and related data is Maximo®…Readitrak® is also used for tracking as well. |
| N/A | N/A | What Life Cycle Management software does NGB J4 currently use? Does the government anticipate changing this? | The current computer program used for inventory, maintenance, life cycle management, and related data is Maximo®…Readitrak® is also used for tracking. This is up to the Contractor awarded the next CoMSupCen contract. |
| N/A | N/A | What is the current security (FISMA) level of the system? | Low to medium |
| N/A | N/A | How many desktop/laptop users will we be supporting? | The CoMSupCen can support 300 users with our current setup. |
| N/A | N/A | How many users of the website? How many concurrent users must it support? | The website can support approximately 1,000 users with approximately 500 active (active = logged in at least once per month). NG has not determine a concurrent user count requirement. |
| N/A | N/A | How many servers are currently in use? Type? Location? | 15 Servers total, 8 virtual, 2 physical HyperV servers to support virtual environment, 1 physical backup server, 1 physical storage server ,and 3 physical test servers. |
| N/A | N/A | Is there a hypervisor currently in use? If so, which one? | Yes, we are using Microsoft HyperV. |
| N/A | N/A | How many routers and switches are in the current network? How many router ports and switch ports? Is Cisco management software currently in place? | Currently there are 6 managed switches and 9 unmanaged switches. 5 of the 6 managed switches have 48 ports each. One has 20 ports. Two of the unmanaged switches have 16 ports and 7 of the unmanaged switches have 8 ports. |
| N/A | N/A | What is the size of the current database? (e.g. records, Gb, etc.) | The current database is approximately 20GB, some tables have around 200K records, the bulk of the size is from about 1,000 documents for the document download center that are stored in the database. |
| N/A | N/A | Is management of the firewall to the internet part of this tasking? | Yes. Meraki Is the current firewall program used. |
| N/A | N/A | Are there any plans to move this system to the cloud? | No. |
| N/A | N/A | Do you use RFID Tags to locate and track equipment and pallets | No, the truck is tracked. |
| N/A | N/A | Since there are cost-based CLINS, do you require DCAA approved accounting submission with the proposal or later? | Not with submission. |
| N/A | N/A | Can past performance look back three or five years? | 3 years |
| N/A | N/A | Is there a report/deliverable listing purchasing activity still in process? Such a report/deliverable will be needed Day One to ensure that purchasing activities still in process are completed and not missed during the transition period. | Yes, it is the open document report that is reviewed weekly and can be transitioned to daily during a transition if needed. |
| PWS 4.2.2 | N/A | States that the contractor must respond to emergencies within two hours of notification. Is there any overtime payment to individuals for this level of readiness? | No. Initial work is performed by salaried employees. |
| PWS 3.2 | N/A | States that the contractor will maintain the capability to support contingency operations 24 hours a day, 7 days a week when ordered. However, PWS 4.2.2 states that the operation will be closed due to local or national emergencies, administrative closings, or similar government directed facility/installation closings. Which is correct? | Both are accurate depending on the situation. We have been closed due to the weather, but this was directed by the Government personnel. |
| PWS 6.5.6 | N/A | Are there any current hazardous material conditions? | There are no hazardous working conditions at the facility. |
| PWS 5.16.7 | N/A | Are the post award conference and periodic meetings, conferences or meetings with the government held at locations other than CoMSupCen? If so, please confirm location(s) and please quantify the expected number of periodic meetings. | No. All meeting are held at the facility. |
| PWS 6.3.3 | N/A | Is the review of purchasing functions conducted by DCAA or DCMA? | No. |
| N/A | N/A | FAR clause 52.203-13 (a) (2) appears to be incomplete. How should it read? | The clause is complete as is. For further information please refer to the following link. http://farsite.hill.af.mil/vmfara.htm |
| N/A | 2 | Each Option Year in Section B contains a Transition CLIN 1009, 2009, 3009 and 4009. Does the Government intend to remove these CLINs from section B? | The Government has removed this requirement in its entirety. |
| PWS 6.1.9.1 | 50 | When was the last 100% inventory completed? | August-September 2016. The 10% cyclic inventories were done in 2017, but not a 100%. |
| L.6.4.4.4. | 106 | Will the Government accept CPARS or PPIRS in lieu of Past Performance Questionnaires? | Yes. |
| L.2.5 | 93 | Will the Government release the record of the Pre-proposal Conference prior to the March 5 deadline for questions concerning the RFP? If not, will the Government extend the deadline for solicitation questions to enable offerors to review the record and ask questions based on the information from the Pre-proposal Conference? | The briefing was provided via FBO.gov on 12 March 2017. An extension will be provided. |
| C.5.5.1 and C.6.1.18 | N/A | Are there any Government-required certifications or licensing needed to operate forklifts? | Contractor training and licensing only. This requirement is part of their safety program. |
| C.4.2.5 | N/A | “Other examples of contractor work within the scope of contemplated task orders are shown in Exhibit D.” Will the Government please provide Exhibit D? | Page 33 reference has been updated. |
| L.6.5.1(e) | N/A | “The offeror shall provide pricing for the first task order (Attachment #14) for price evaluation purposes only to be utilized upon award of future task orders.” Will the Government please provide the instructions and work statement for pricing Task Order One? | No. Please provide responses as specified in the RFP. |
| N/A | N/A | Will the government provide a Consent Letter and Commitment Letter format? Is a Consent Letter and a Commitment Letter required? | No. Yes. |
| N/A | N/A | During the pre-proposal conference, two briefings were presented detailing the opportunity and the operations. We were told that the briefings would be posted. Please let us know when the briefing slides will be made available. | The briefing was provided via FBO.gov on 12 March 2017. |
| N/A | N/A | What policies, procedures and restrictions are in place to ensure segregation of data (CoMSupCen) from other contractor data in Maximo? | |
| N/A | N/A | Will the transition (CLIN 0009) include cost other than labor costs? For example, will we include IT Systems and hardware to CLIN 0009 for initial start-up cost? | No, those would be billed under CLIN 3. The transition CLIN is for Labor due to the contract being Firm-Fixed Price. |
| N/A | N/A | Please explain "Green Material". And, what is the preferred method to order and replace it, such as DLA, GSA, other commercial source, etc. | This would be military equipment with a NSN. There is not a preferred method at this time. |
| N/A | N/A | What is the average wait time from time invoice is submitted to NGB until reimbursement to the contractor? | The invoice in iRAPT is required to be accepted by the COR within 7 days. |
| N/A | N/A | Does the Gov’t require that the invoicing team be located on site at the COMSUPCEN location? | No, but due to the high volume of individual invoices that are processed monthly, an accounting section was put onsite to help facilitate processing them. This section has been part of the last three contracts. |
| N/A | N/A | In RFP Section L.6.4.4 it states that offerors will complete Past Performance Questionnaires. A form for PPQs is not included in the solicitation documents. Please advise. | The PPQ form was provided via FBO.gov on 12 March 2017. |
| L.5. OFFER FORMAT, 5.5 | 96, 105 | The paragraph states that the page limits do not apply to the Questionnaires…Are the completed Questionnaires required to be included in the Volume III? | Yes; PPQs shall be placed in their respective section's appendix. |
| L.6.4.4. Past Performance Questionnaire. | 106 | Paragraph L.6.4.4 states “The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office.” Will the Government be providing the Past Performance Questionnaire (PPQ) template as an attachment? | The PPQ form was provided via FBO.gov on 12 March 2017. |
| N/A | N/A | Will the government please provide the Past Performance Questionnaire to be sent to customer POCs? | The PPQ form was provided via FBO.gov on 12 March 2017. |
| N/A | N/A | While contractors are asked to send a Past Performance Questionnaires to customers, there doesn’t seem to be a Questionnaire included in any of the RFP documents. Will the government be providing a questionnaire to be sent to customers? | The PPQ form was provided via FBO.gov on 12 March 2017. |
| L.6.4 | N/A | Requires the use of Past Performance Questionnaire (PPQ) Forms. L.6.4.1 through L.6.4.3 describe the specific sections on the PPQ Forms. However, no PPQ Form is included in Section J, List of Documents, Exhibits and Other Attachments. Is there a specific Government provided PPQ Form desired for use on this RFP? If so, please provide. | The PPQ form was provided via FBO.gov on 12 March 2017. |
| L.6.4.4.4. | 106 | For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. Please provide the Past Performance Questionnaire. | The PPQ form was provided via FBO.gov on 12 March 2017. |
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