Meeting_Minutes_Jefferson_Barracks_SEED_1.docx

Meeting Minutes Pre-proposal Conference and SEED 1 Walk-through

10 AM, 20 FEB 2019 W912NS-19-R-0001

· ALL attendees were requested to sign in.

· Contract Specialist, Mr. Craig Lueckenotto took notes

· BCE LTC Nelson started introductions and briefly discussed project opportunities

· Contracting Officer, Ms. Kerrey Renkemeyer presented the slides (included as an attachment) which highlighted sections of the solicitation which included:

· ALL questions must be submitted in writing NLT 1 MAR 2019

· A reference to a Prototypical project was included in the solicitation but this refers to the SEED project.

· No less than 5 vendors will be awarded a MATOC

· May be additional set-asides within the MATOC for individual Task Orders

· Exhibit A should be completed for 5 questionnaires instead of the 3 as referenced in the solicitation

· Exhibit C can be submitted directly to the KO from the customer or included as part of the proposal submittal

· Ensure wage determinations are checked prior to submittal to ensure proper wages are included in the proposal

· Stay within the page limits for the proposals

· Ensure business is SAM registered and appropriately documented for business type

· Amendments will be posted to FBO

· Prime contractor must perform no less than 15% of the project

· Follow the evaluation criteria to ensure a complete package is submitted

· SF-24 is the correct form for the bid bond

· Site visit was conducted at Bldg. 59

· Statement of Work was reviewed by Mr. John Matthews who is a state employee serving as the project manager

· As-builts and complete floorplan will be added to the solicitation as an amendment

· 4 options are included and will be exercised as funding permits

· ALL questions to be asked in writing and answered addressed as a posting to FBO

· Bid bond must be submitted for the SEED proposal

· Allow 4 hours in proposal for mechanical training and include instruction binder with owner’s manuals and warranty information