01300.doc

SECTION 01300

PART 1

GENERAL

1.1

SECTION INCLUDES

A.

Submittal procedures.

B.

Construction progress schedules.

C.

Proposed products list.

D.

Staff Names

E.

Shop drawings.

F.

Product data.

G.

Manufacturers' instructions.

H.

Manufacturers' certificates.

1.2

RELATED SECTIONS

1.3

SUBMITTAL PROCEDURES

A.

Submittal Register: The Contractor shall submit to the Contracting Officer a register indicating the required submittal data and his proposed submittal dates for all equipment and materials for which a submittal is required. The Contractor shall submit the register to the Contracting Officer within ten (10) working days after the date of the Notice of Award.

B.

General Procedures:

1.

Procedures and requirements for submittals are specified herein. Government reserves the right to modify the procedures and requirements for submittals, as necessary to accomplish the specific purpose of each submittal. Direct inquiries to Contracting Officer regarding the procedure, purpose, or extent of any submittal.

2.

Review, acceptance, or approval of substitutions, schedules, shop drawings, lists of materials, and procedures submitted or requested by Contractor shall not add to the Contract amount, and additional costs which may result therefrom shall be solely the obligation of Contractor. Where Contractor suggests use of a substitution, he must demonstrate why the substitution is in the Government’s best interest and pay all associated costs for re-engineering, as required.

3.

Government is not precluded, by virtue of review, acceptance, or approval, from obtaining a credit for construction savings resulting from allowed concessions in the work or materials therefore.

4.

Government is not responsible to provide Engineering or other services to protect Contractor from accruing additional costs from submittals.

5.

Submittals processed by Contracting Officer do not become Contract Documents and are not Change Orders; the purpose of submittal review is to establish a reporting procedure and is intended for Contractor's convenience in organizing the work and to permit Contracting Officer to monitor Contractor's progress and understanding of the design.

6.

Submittals will be acted on by the Contracting Officer as promptly as possible and returned to the Contractor not later than the time allowed for review in Paragraph 1.3, SPECIFIC SUBMITTAL PROCEDURES. Delays caused by the need for resubmittal shall not constitute basis for claim or for an extension of contract time.

7.

After checking and verifying all field measurements, make submittals to Contracting Officer, in accordance with the submittal register for review.

a.

Submittals shall bear a stamp or specific written indication that Contractor has satisfied its responsibilities under the Contract Documents with respect to the review of the submittal.

b.

Data shown shall be complete with respect to quantities, dimensions, specified performance and redesign criteria, materials, and similar data to enable Contracting Officer to review the information. Contracting Officer will not be responsible for discovery of flawed dimensions or angles in submittals.

c.

Submitted data shall be fully sufficient in detail for determination of compliance with the Contract Documents.

8.

Before submission of each submittal, determine and verify quantities, dimensions, specified performance criteria, installation requirements, materials, catalog numbers, and similar data with respect thereto; review and coordinate each submittal with other submittals, requirements of the work, and Contract Documents.

9.

At the time of each submission, give Contracting Officer specific written notice of each variation that the submittal may have from the requirements of the Contract Documents; in addition, make specific notation on each shop drawing submitted to Contracting Officer for review and approval of each such variation.

10.

Contracting Officer’s review will be only for conformance with the design concept of the project and for compliance with the information given in the Contract Documents, not extending to means, methods, techniques, sequences, or procedures of construction (except where a specific means, method, technique, sequence, or procedure of construction is indicated in or required by the Contract Documents) nor to safety precautions or programs incident thereto. The review of a separate item as such will not indicate review of the assembly in which the item functions.

11.

Contracting Officer's review of submittals shall not relieve Contractor from responsibility for any variation from the requirements of the Contract Documents unless Contractor has in writing called Contracting Officer's attention to each such variation at the time of submission, and Contracting Officer has given written approval of each such variation by a specific written notation thereof incorporated in or accompanying the shop drawing or sample approval; nor will any approval by Contracting Officer relieve Contractor from responsibility for errors or omissions in the shop drawings or from responsibility for having complied with the provisions therein.

12.

Where a shop drawing or sample is required by the Specifications, related work performed prior to Contracting Officer's review and approval of the pertinent submission shall be the sole expense and responsibility of Contractor.

13.

Should the Contractor propose any item on his shop drawings, or incorporate an item into the work, and that item should subsequently prove to be defective or otherwise unsatisfactory, (regardless of the Contracting Officer's preliminary review), the Contractor shall, at his own expense, replace the item with another item that will perform satisfactorily.

14.

Review of first submittal and one resubmittal will be performed by the Contracting Officer at no cost to the Contractor. Subsequent submittals will be reviewed by the Contracting Officer; however, the Contracting Officer will document the work-hours and other expenses required for such review(s) and the Contractor shall reimburse the Government for the charges of the Contracting Officer with a deduction from the Contractor's monthly pay estimate.

C.

SPECIFIC SUBMITTAL PROCEDURES

1.

The Contractor shall submit the number of copies the Contractor requires, plus the number of copies requested on Form 66 to the Contracting Officer.

2.

Combine submittals specified in each Specification section into a single package. Partial packages will not be reviewed until all submittals required for the section have been received. These shop drawings shall be accurate, distinct, and complete, and shall contain all required information, including satisfactory identification of items, units, and assemblies in relation to the Contract Drawings and Specifications.

3.

Transmit each submittal using AF Form 3000.

4.

Sequentially number the transmittal forms. Resubmittals to have the original number with an alphabetic suffix.

5.

Identify project, Contractor, subcontractor or supplier; pertinent Drawing sheet and detail number(s), and Specification section number, as appropriate. Identify supplier with phone number and fax number.

6.

Apply Contractor's stamp, signed or initialed certifying that review, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

7.

Coordinate submission of related items. Schedule submittals to expedite the project, and deliver to:

162nd Fighter Wing (ANG)

FW/CEO, Major Carol Kenny 1350 E. Perimeter Way

Tucson, AZ 85706-6022

8.

Identify variations from Contract Documents and product or system limitations which may be detrimental to successful performance of the completed work.

9.

Provide space for Contractor and Contracting Officer review stamps.

10.

Revise and resubmit submittals as required, identify all changes made since previous submittal.

11.

Distribute copies of reviewed submittals to concerned parties. Instruct parties to promptly report any inability to comply with provisions.

12.

Submittals will be acted upon by Contracting Officer and transmitted to Contractor not later than 20 regular working days after receipt by Contracting Officer. Shop drawings shall be submitted in sufficient time to allow the Contracting Officer not less than 20 regular working days for examining the shop drawings.

13.

When shop drawings have been reviewed by the Contracting Officer, up to five (5) copies will be returned to the Contractor appropriately annotated. Contractor is responsible for replicating Contracting Office’s annotations on any additional copies required by the Contractor, subcontractor(s), and suppliers.

a.

If major changes or corrections are necessary, shop drawing may be rejected and one set will be returned to the Contractor with such changes or corrections indicated.

b.

Correct and resubmit the shop drawings in the same manner and quantity as specified for the original submittal, unless otherwise directed by the Contracting Officer. If changes are made by the Contractor (in addition to those requested by the Contracting Officer) on the resubmitted shop drawings, such changes shall be clearly explained in a transmittal letter accompanying the resubmitted shop drawings.

1.4

SUBSTITUTIONS

A.

Items of equipment and materials originally specified may be replaced by approved substitutions until such time that the Schedule of Materials and Equipment is submitted to the Contracting Officer, as previously specified.

B.

Where items of equipment and materials are specifically identified herein by a manufacturer’s name, model, or catalog number, and the words, “or approved equal” do not follow the manufacturer’s name, only such specific items may be used in the Base Bid, except as herein after provided.

C.

The terms “or equal” and “similar to” which do not specifically require approved substitutions indicate that material of equal specifications of the Contractor’s choice may be substituted without obtaining prior approval.

D.

Items of equipment of the Contractor’s choice, which have not received prior approval, may be offered as alternates to such specified items, in the space provided for in the proposal form or on the Contractor’s letterhead. Alternate proposals must be accompanied by full descriptive and technical data for item proposed, together with statement of amount of cost addition or deduction from the Base Bid if alternate is accepted. Substitutions proposed by the Contractor will not be considered in the award of the contract.

E.

After the award of the Contract, any request for a substitution must be made in writing by the Contractor (not material supplier or subcontractor). Such request shall state: the name of the product specified, name of the product proposed for substitution, reason for requesting the substitution, and any change in Contract Amount resulting from the substitution. No such substitution shall be made until an appropriate Contract Modification has been issued and approved.

F.

The system is designed around the first-named manufacturer shown for each piece of equipment. The cost of any changes to this and other trades as a result of use of the substitute material or equipment shall be borne by the Contractor using such material or equipment and included in the bid price.

1.5

CONSTRUCTION PROGRESS SCHEDULES

A.

Submit initial progress schedule in duplicate within 15 days after date of Government's Notice of Award for the Contracting Officer’s review.

B.

Submit revised schedules with each Application for Payment, identifying changes since previous version.

C.

Submit a chart with separate line for each major section of work or operation, identifying first workday of each week.

D.

Show complete sequence of construction by activity, identifying work of separate stages and other logically grouped activities. Indicate the early and late start, early and late finish, float dates, critical path, and duration.

E.

Indicate estimated percentage of completion for each item of work at each submission.

F.

Indicate submittal dates required for shop drawings, product data, samples, and product delivery dates.

1.6

PROPOSED PRODUCTS LIST

A.

Submit complete list of major products proposed for use, with name of manufacturer, trade name, and model number of each product in the spaces provided on the bid form. Substitutions will be allowed, as this Section 01300, paragraph 1.4.

B.

For products specified only by reference standards, give manufacturer, trade name, model or catalog designation, and reference standards.

C.

Should the Contractor elect to substitute a proposed equivalent material to an "or approved equal" specification, the Contractor shall submit to the Contracting Officer adequate documentation allowing the Contracting Officer to determine the equivalency of the material. Contractor shall pay Contracting Officer for costs incurred by Contracting Officer in reviewing the proposed substitution.

1.7

STAFF NAMES

A.

Within 10 days of Notice to Proceed, or prior to starting work on the project site, which ever is earliest, submit a list of Contractor’s principal staff assignments, including the Superintendent, and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

1.8

SHOP DRAWINGS

A.

General:

1.

The Contractor shall submit shop drawings, equipment and materials data as required in the Technical Provisions of these specifications concerning the specific item as soon as practical. The Contractor may proceed, only at his own risk, with manufacture or installation of any equipment or work covered by said drawings, etc. until they are approved, and no claim, by the Contractor, for extension of the contract time will be granted by reason of his failure in this respect.

2.

Shop drawings, as defined herein, consist of all drawings, diagrams, illustrations, schedules, and other data which are specifically prepared by or for Contractor to illustrate some portion of the work; and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams, and other information prepared by a manufacturer and submitted by Contractor to illustrate material or equipment for distinct portions of the work.

3.

Submittal of incomplete or unchecked shop drawings will not be acceptable. Shop drawing submittals that do not clearly show Contractor's review stamp or specific written indication of Contractor review will be returned to Contractor for resubmission.

4.

Submittal of shop drawings not required under these Contract Documents and not shown on the Submittal Register will be returned to the Contractor unreviewed and unstamped by the Contracting Officer.

B.

Stamp of Approval: All drawings, equipment, materials, and other submitted data shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Contracting Officer. Each submittal shall be dated, signed, and certified by the Contractor, as being correct and in strict conformance with the Contract Documents. No consideration for review by the Contracting Officer of any Contractor submittals will be made for any items that have not been so certified by the Contractor. All non-certified submittals will be returned to the Contractor without action taken by the Contracting Officer, and any delays caused thereby shall be the total responsibility of the Contractor.

C.

Shop Drawing Contents:

1.

Shop drawings referred to herein shall include shop drawings and other submittals for both shop and field-fabricated items. The Contractor shall submit, as applicable, the following for all prefabricated or manufactured structural, mechanical, electrical, plumbing, process systems, and equipment:

a.

Shop drawings or equipment drawings, including dimensions, size and location of connections to other work, and weight of equipment.

b.

Catalog information and cuts.

c.

Installation or placing drawings for equipment, drives, and bases.

d.

Supporting calculations for equipment and associated supports specified to be designed by equipment manufacturers or suppliers.

e.

Wiring and control diagrams of systems and equipment.

f.

Complete manufacturer's specifications, including materials description and paint system.

g.

List of special motor features being provided (i.e. space heater, altitude corrections, thermal protectors, etc.).

h.

Performance data and pump curves.

i.

Complete motor rating for all motors 15 horse-power and larger, including motor no-load, starting, and full-load current at rated voltage; full-load speed and current at 110 percent voltage; motor efficiency and power factor at 2, 3/4, and full-load at rated voltage.

j.

Suggested spare parts list with current price information.

k.

List of special tools required for checking, testing, parts replacement, and maintenance (special tools are those which have been specially designed or adapted for use on parts of the equipment, and which are not customarily and routinely carried by maintenance mechanics).

l.

List of materials and supplies required for the equipment prior to, and during startup.

m.

List of materials and supplies furnished with the equipment.

n.

Samples of finish colors for selection.

o.

Special handling instructions.

p.

Requirements for storage and protection prior to installation.

q.

Requirements for routine maintenance required prior to startup.

r.

List of all requested exceptions to the Contract Documents.

D.

Foreign Manufacturers: The Contractor shall give preference to domestic United States construction and equipment materials as required in the Buy American Act (41 U.S.C. 10).

E.

Seismic Design: Machinery, equipment, and components such as tanks, piping, and electrical panels, including their supports and anchorages, designed by manufacturers or suppliers, shall be designed in accordance with the provisions of the latest edition of the Uniform Building Code to withstand seismic loads in addition to other loads. An appropriately licensed professional Engineer familiar with seismic design shall perform design. The Design Engineer shall certify that submittals are in conformance with Uniform Building Code Requirements.

F.

Interfacing Work: Where called for in the Specifications, and as determined necessary by Contracting Officer to provide proper correlation with other work, complete interface information shall be submitted. This interface information shall be accurate and contain all information necessary to allow for manufacturing and construction of the interfacing or connection work.

1.9

QUALITY CONTROL SUBMITTALS

A.

Manufacturers' Certification of Proper Installation: Where manufacturer's certification is required in the Specifications, the manufacturer shall provide certification stating the following:

1.

The product or system has been installed in accordance with the manufacturer’s recommendations.

2.

A manufacturer's authorized representative has inspected the product or system.

3.

Applicable safety equipment has been properly installed.

4.

Proper electrical and mechanical connections have been made.

5.

The product or system has been serviced with the proper lubricants.

6.

Proper adjustments have been made and the product or system is ready for functional testing, startup, and operation.

7.

Compliance with all specified standards.

B.

Functional Test Certification: Where a certification of functional testing is specified for certain facilities or equipment, Contractor (as applicable to the facilities or equipment furnished) shall state in writing that:

1.

Necessary hydraulic structures, piping systems, valves, and similar facilities have been successfully tested.

2.

Necessary equipment systems and subsystems have been checked for proper installation, started, and successfully tested to indicate they are operational.

3.

Adjustments and calibrations have been made.

4.

The systems and subsystems are capable of performing their intended functions.

5.

The facilities are ready for performance testing, or for startup and intended operation, as applicable.

C.

Performance Test Reports: Prepare and submit performance test reports where specified for equipment and systems.

1.10

MANUFACTURER'S INSTRUCTIONS

A.

When specified in individual specification Sections, submit manufacturers' printed instructions for delivery, storage, assembly, installation, adjusting, and finishing, in quantities specified for product data.

B.

Identify conflicts between manufacturers' instructions and Contract Documents.

1.11

MANUFACTURER'S CERTIFICATES

A.

When specified in individual specification Sections, submit manufacturers' certificate to the Contracting Officer for review.

B.

Indicate that the material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

C.

Certificates may be recent or previous test results on the material or product, but must be acceptable to Contracting Officer.

D.

Wherever an item is specified as per an industry standard, provide manufacturers certification of compliance regardless of whether or not specifically called for.

PART 2

PRODUCTS (Not Used)

PART 3

EXECUTION (Not Used)

END OF SECTION

01300 - 5 H:\8348\8348003.23\Docs\B-3 Specs\Division 1\01300.doc October 20, 2005