01200.doc

SECTION 01200

PART 1

GENERAL

1.1

RELATED DOCUMENTS:

A.

Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.2

SUMMARY:

This Section specifies administrative and procedural requirements for project meetings including but not limited to:

Pre-construction conference.

Pre-installation conferences.

Progress meetings.

1.3

PRE-CONSTRUCTION CONFERENCE:

The Contracting Officer will schedule a pre-construction conference and organizational meeting at the Project Site or other convenient location as soon as practicable after award of the Contract and prior to commencement of construction activities. The Meeting will be conducted to review responsibilities and personnel assignments, outline administrative procedures and provide Contractor means of clarifying any contractual considerations prior to issuance of Notice to Proceed.

B.

Attendees: The Contracting Officer; other key Government personnel; the Engineer, Architect, and his consultants; the Contractor and its superintendent, major subcontractor, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C.

Agenda: Discuss items of significance that could affect progress including such topics as:

Tentative construction schedule.

Critical Work sequencing.

Designation of responsible personnel.

Procedures for processing field decisions and Change Orders.

Procedures for processing Applications for Payment.

Distribution of Contract Documents.

Submittal of Shop Drawings, Product Data and Samples.

Preparation of record documents.

Use of the Premises.

Office, Work and storage areas.

Equipment deliveries and priorities.

Safety procedures.

First Aid.

Security.

Housekeeping.

Working hours.

1.4

PRE-INSTALLATION CONFERENCES:

Conduct a pre-installation conference, as coordinated with the Contracting Officer, at the site before each construction activity that requires coordination with other construction. The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Contracting Officer of scheduled meeting dates.

Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

Contract Documents.

Options.

Related Change Orders.

Purchases.

Deliveries.

Shop Drawings, Product Data and quality control Samples.

Possible conflicts.

Compatibility problems.

Time Schedules.

Weather limitations.

Manufacturer's recommendations.

Compatibility of materials.

Acceptability of substrates.

Temporary facilities.

Space and access limitations.

Governing regulations.

Safety.

Inspection and testing requirements.

Required performance results.

Recording requirements.

Protection.

Record significant discussions and agreements and disagreements of each conference, along with the approved schedule. Distribute the record of the meeting to everyone concerned, promptly, including the Contracting Officer.

D.

Do not proceed of the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference.

1.5

PROGRESS MEETINGS (WEEKLY SITE MEETINGS):

Conduct Progress meetings at the Project Site. Notify the Contracting Officer and Engineer/Architect of scheduled meeting dates.

Attendees: In addition to representatives of the Government and Engineer/Architect, Contractor Project Manager and Superintendent, each subcontractor, supplier or other entity concerned with current progress or involved in planning, coordination or performance of future activities shall be represented at these meetings by person familiar with the Project and authorized to conclude matters relating to progress.

Agenda: Review and correct or approve minutes of the previous progress meeting review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1.

Contractor's Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor's Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

2.

Review the present and future needs of each entity present, including such items as.

Interface requirements.

Time.

Sequences.

Deliveries.

Off-site fabrication problems.

Access.

Site utilization.

Temporary Facilities and services.

Hours of Work.

Hazards and risks.

Housekeeping.

Quality and Work standards.

Change Orders.

Documentation of information for payment requests.

D.

Reporting: No later than the next progress meeting, distribute copies of minutes of the meeting to each party present and to other parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

1.

Schedule Updating: Revise the construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.

PART 2

PRODUCTS (not used)

PART 3

EXECUTION (not used)

END OF SECTION

01200 -1 H:\8348\8348003.23\Docs\B-3 Specs\Division 1\01200.doc October 20, 2005