01027.doc

SECTION 01027

PART 1

GENERAL

1.1

RELATED DOCUMENTS

A.

Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.2

SUMMARY

A.

This section specifies administrative and procedural requirements governing the Contractor's Applications for payment.

1.

Coordinate the Schedule of Values and Applications for Payment with the Contractor's Construction schedule, List of Subcontracts, and Submittal Schedule.

B.

The Contractor's Construction Schedule and Submittal Schedule are included in Section "Submittals".

1.3

SCHEDULE OF VALUES

A.

Coordinate preparation of the Schedule of Values with preparation of the Contractor's Construction Schedule.

1.

Correlate line items in the Schedule of Values with other required administrative schedules and forms, including:

a.

Contractor's Construction schedule.

b.

Application for Payment form.

c.

List of subcontractors with invoices.

d.

Schedule of allowances.

e.

List of Products.

f.

List of principal suppliers and fabricators.

g.

Schedule of submittals.

B.

Submit the Schedule of Values to the Contracting Officer at the earliest feasible date, but in no case later than 10 days after award of contract.

C.

Format and Content

1.

Use the Specifications Table of Contents as a guide to establish the format for the Schedule of Values.

2.

Identification: Include the following Project identification on the Schedule of Values:

a.

Project name and location.

b.

Name of the Architect/Engineer.

c.

Project number.

d.

Contractor's name and address.

e.

Date of Submittal.

3.

Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a.

Generic name.

b.

Related Specification Section.

c.

Name of subcontractor.

d.

Change Orders (numbers) that have affected value.

e.

Dollar value.

f.

Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent.

4.

Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for payment and progress reports. List all expenses/costs in the amount of $5,000 or more. Break principal subcontract amounts down into several line items.

5.

Round amounts off to the nearest whole dollar; the total shall equal the Contract Sum.

6.

For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

D.

Margins of Cost

1.

Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

2.

At the Contractor's option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

E.

Schedule Updating

1.

Update and resubmit the Schedule of Values when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.4

APPLICATIONS FOR PAYMENT

A.

Each application for Payment shall be consistent with previous applications and payments as certified by the Contracting Officer's Representative (COR) and paid for by the Government.

1.

The initial Application for Payment, the Application for Payment at the time of Substantial Completion, and the Final Application for Payment involve additional requirements. Coordinate such additional requirements with the COR and the Contracting Officer.

B.

Payment Application Times

1.

The date for each progress payment is the 30th day of each month. The period of construction Work covered by each Application for Payment is that portion of the calendar month ending 30 days prior to the date for each progress payment and starting the day following the end of the preceding period.

C.

Payment Application Forms

1.

Use either the form at the end of this section for Application for Payment, or other self-generated form or invoice providing the same information/certifications as prescribed in FAR clause 52.232-5, Payments under Fixed Price Construction Contracts.

D.

Application Preparation

1.

Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Contractor. Incomplete applications will be returned without action.

2.

Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions have been made.

3.

Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

E.

Transmittal

1.

Submit 3 executed copies of each Application for Payment to the Contracting Officer’s Representative by means ensuring receipt within 24 hours. Contractor’s request for progress payments shall include the following substantiation:

a. Itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

b. Listing of the amount included for work performed by each subcontractor under the contract.

c. Listing of total amount of each subcontract under the Contractor.

d. Listing of the amounts previously paid to each such subcontractor under the contract.

e. Additional supporting data in a form and detail required by the Contracting Officer.

i.

List of subcontractors.

ii.

List of principal suppliers and fabricators.

iii.

Schedule of Values.

iv.

Contractor's Construction Schedule (preliminary if not final).

v.

Submittal Schedule (preliminary if not final).

vi.

Copies of authorizations and licenses from governing authorities for performance of the Work.

vii.

Initial progress report.

viii.

Report of pre-construction meeting

The following must be submitted prior to issuance of NTP:

a) Certificates of insurance and insurance policies.

b) Performance and payment bonds.

F.

Application for Payment at Substantial Completion:

1.

Following issuance of the Certificate of Substantial Completion, submit an Application for Payment; this application shall reflect any Certificates of Partial Substantial Completion issued previously for Government occupancy of designated portions of the Work.

2.

Administrative actions and submittals that shall proceed or coincide with this application include:

a.

Warranties (guarantees) and maintenance agreements.

b.

Test records.

c.

Maintenance instructions/Operators' manuals.

d.

Start-up performance reports.

e.

Change-over information related to Government's occupancy, use, operation and maintenance.

f.

Final cleaning.

g.

Application for reduction of retainage, and consent of surety.

h.

List of incomplete Work, recognized as exceptions to Government's letter of Substantial Completion.

G.

Final Payment Application:

1.

Administrative actions and submittals which must precede or coincide with submittal of the final payment Application for Payment include the following:

a.

Completion of Project closeout requirements.

b.

Completion of items specified for completion after Substantial Completion.

c.

Assurance that unsettled claims will be settled.

d.

Assurance that Work not complete and accepted will be completed without undue delay.

e.

Transmittal of required Project construction records to Government.

f.

Certified property survey.

g.

Proof that taxes, fees and similar obligations have been paid.

h.

Removal of temporary facilities and services.

i.

Removal of surplus materials, rubbish and similar elements.

j.

Consent of surety for final payment.

k.

Release of claims against the Government.

1.5 Any disparity between instructions enumerated in this section will not take precedence over any information/requirements contained in FAR Clause 52.232-5, Payments Under Fixed-Price Construction Contracts, which is a part of this contract.

PART 2

PRODUCTS (Not Used)

PART 3

EXECUTION (Not Used)

END OF SECTION

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