B.08_Response To Questions Amend 02 KO_2_03_23.pdf

Document and Section Page Question Response

Will an Offeror that is an 8(a) Mentor-Protege Joint Venture where both JV entities hold TS Clearance, but the JV as an entity does not hold TS Clearance, meet the DIA standard for a Corporation holding a clearance for this opportunity?

No

Can the Government please provide the information for the incumbent contract such as contract number, value, and awardee?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

Currently we do not hold a FLC security clearance, but hold key personnel that are TS/SCI eligible. Would the government consider providing sponsorship under this requirement?

No

Can you tell me if these services are currently being performed by a contractor? If so, could you please provide the incumbent name as well as the contract number?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

5 Is there an incumbent contractor? If so, what is their contract number?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC 1700 Old Meadow Road, McLean, VA 22102

Is the scope of the incumbent contract similar to the Solicitation PWS? If not, what are the major changes?

The scope for the incumbent includes all services required for multiple Government agencies in the National Capital Region.

The solicitation is a portion of the current contract and provides support only to DIA. Several other contracts were already awarded to provide services included in the incumbent SOW including Plant Operations, Roads &

Grounds (at DIA HQ only), and a Tiger Team.

Is there any historical information available on the numbers and types of service calls at each location?

Types of service calls are specified in PWS paragraph 4.11.There is historical data forthcoming; however, all the data that will be provided may not be work covered under this Contract. In addition, the data may not clearly define the trade type and location.

8 4.3.2 PWS Sect. 4.3.2 mentions a “Service Central”. Can you clarify what that means?

Service Central is a computerized maintenance management system (CMMS). DIA currently uses this CMMS.

QUESTION AND ANSWERS (Q&A) SPREADSHEET

SOLICITAION W912DY-23-R-0015 AMENDMENT 02

Facilities Support Services in support of DIA, Region IV, Natl Capital Region

Will an on-site desk be provided for CMMS entries or should we assume this will be done off-site?

DIA will provide an on-site desk for CMMS entry at DIA HQ only. CMMS is on Secured network

Will there be a site visit of all locations? Without a comprehensive site visit, bidding for non-incumbent contractors will be difficult and this would clearly give an unfair advantage to the incumbent.

No site visit is planned. The incumbent is a large business.

This solicitation is a small business 8(a) set aside.

Is this contract a new requirement for DIA or is there an existing, current contract where this work is being performed? If it's an existing requirement/contract who is the current incumbent and what is the total contract value?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

Solicitation, Evaluation Criteria, Factor 2 - Price

Supplemental Price Breakdown

Would the government please clarify what type of information they are requesting in the supplemental price breakdown of the FFP to be provided with the proposal. Are there any specific formatting requirements? Could the government provide a categorized table for the contractor to complete in order to meet the submission requirements.

The supplemental price breakdown is the Basis of Estimate (BOE) required in Factor 2 (page 51 of the RFP). The BOE is a narrative describing how the offeror determined the elements of the proposed FFP. The offeror shall describe any adjustments made to the pricing workbook in the BOE.

Examples of elements include, but are not limited to, base labor rates and cost factors used to determine the corporate labor markup (H&W, pension, tax burden, etc.), specific equipment, material, and trades with labor hours used to determine PM costs (CLIN X002), specific equipment included in CLIN X001, any assumptions made, etc.

13 PWS 4.9.1.1 Pre-Treatment Are there any restrictions on the type of pre-treatment that can be applied (i.e. salt brine)? Offerors should plan on CaCl or similar for ice melt.

14 PWS 4.9.3 Other Sites Is the contractor required to provide snow removal service on a service order basis at all sites in TE-1 (to include those sites mentioned in A.2) or just those facilities within 50 miles of DIAC?

Only those sites within 50 miles of DIAC. The majority, if not all, snow/ice removal services will be at NCMI on Fort Detrick.

All other sites would be for an emergency only.

15 PWS 4.9.3 Other Sites Would the government please provide square footage for all other sites that may require snow removal. Would the cost for these service orders be part of our existing FFP snow pricing, or would a separate task order be issued each time a request is made?

All snow removal is performed on an as needed basis with a SO issued for each occurrence. Snow/ice removal services at

NCMI are pre-priced. The offeror is not guaranteed the full amount of the snow/ice removal CLIN. The cost of snow removal at any site other than NCMI would be an independently priced SO charged to CLIN X003 (CM), not

X004 (Snow & Ice Removal) based on the SOW provided by DIA at the time of the snow removal event.

16 PWS 4.9.3 Other Sites In addition to DIAC, do any of the other sites have an existing snow and ice removal contract in place? If so, would the government please provide a list of those sites with existing contracts in place?

All other sites are covered by the installation or the municipality.

Collective Bargaining Agreement

Are there any collective bargaining agreements in place at any of the sites?

CBA in place at JBAB and Charlottesville. Please see CBA

Attachments.

18 Site Visit In order to provide the most accurate bid, would the government consider holding a site visit at the various locations, if the contractor has personnel with the appropriate security clearances?

No site visit is planned.

19 Workload Data Are there current job plans for the PM workload? Or will these need to be developed by the contractor?

There are no current PM Plans available.

20 PWS 4.9.1.1 Pre-Treatment

Per PWS 4.9.1 the contractor is not permitted to perform any services or work without written authorization from the government. In section 4.9.1.1 Pre-Treatment, it states the contractor shall pre-treat all identified paved areas at least one hour prior to expected snow. Is the contractor required to obtain written authorization from the government before initiating pre-treatment?

Yes, the designated DIA representative(s) will be monitoring weather and will provide the required authorization to the offeror. The intent is for the offeror and the DIA representative to be in communication to discuss the anticipated level of snowfall to approve the cost of the SO. In the event of an unanticipated snow event, verbal authorization followed up by written authorization is acceptable. It is important for the

Government to verify funds are available prior to incurring a cost.

21 PWS 4.9.1 Snow Removal What happens in the event of 0.01 - 1.11-inch snowfall or ice event?

Snowfall less than 2" does not required snow removal. If icy conditions are anticipated, the designated DIA representative and the offeror should discuss pre-treatment with ice-melt compounds and issue the SO for that level of service.

Is the contractor only responsible for testing and inspecting the elevators? Is there a requirement to perform preventative and corrective maintenance?

The offeror is expected to perform PM and CM (as needed) for all equipment listed in TE-2 as specified in the CM and PM columns (two rightmost columns on each tab, "X" indicates that type of service is performed)

23 Are we responsible for maintaining the generators identified in TE-2 Asset Listing?

The offeror is expected to perform PM and CM (as needed) for all equipment listed in TE-2 as specified in the CM and PM columns (two rightmost columns on each tab, "X" indicates that type of service is performed)

24 Breaker Testing Is the contractor required to perform breaker testing? If yes, what are the required timeframes to conduct testing?

This is not included in the firm fix price; however the Government reserves the right to request this type of work via

Service Order

25 Breaker Testing If the contractor is required to perform breaker testing, can the government please provide dates when the most recent testing was conducted?

This is not included in the firm fix price; however the Government reserves the right to request this type of work via

Service Order

26 TE-2 Asset Listing Dock Levelers Is the contractor responsible for maintaining the dock levelers identified in TE-2 Asset Listing?

The offeror is expected to perform PM and CM (as needed) for all equipment listed in TE-2 as specified in the CM and PM columns (two rightmost columns on each tab, "X" indicates that type of service is performed)

HVAC

Requirements

Are there any HVAC requirements? We found nothing applicable in TE-2 Asset Listing and PWS section 4, however HVAC qualifications are referenced in PWS Section 3.5.2.

No, HVAC is maintained/repaired on a separate contract

Service Order Workload Data

For us to provide an accurate estimate of required manpower, would the government please provide historical workload data for the last three years of all service orders broken down by type (Routine, Urgent, and Emergency) and trade (Mechanical, Electrical, Plumbing, etc.)?

There is workload data forthcoming; however, all the data that will be provided may not be work covered under this Contract.

In addition, the data may not clearly define the trade type.

29 PWS 4.4

Request additional information for painting program requirements

To accurately provide a price for painting labor, please provide the following workload data associated for one complete cycle of the requested painting program:

1. Percentage of exterior vs interior painting at each location

2. Total building common areas in square feet.

3. Total building office areas in square feet.

4. Total building stairwells in square feet.

The expected square footage to be painted is listed in the PWS. Percentages of exterior vs. interior, office space, stairwells will vary each year.

30 PWS 3.5.2

Qualifications & Experience Requirements

The position requirements specified in PWS Section 3.5.2 exceed the minimum SCA position requirements specified in the “SCA Directory of Occupations – Fifth Addition.” The National Capitol Region area market value compensation package, wages and benefits combined, for technicians and mechanics that meet the qualifications specified in PWS Section 3.5.2 is on average 45% higher than those of technicians and mechanics that meet the minimum SCA.

Will the Government please clarify which skillset offerors should price, from the options below?

1. Straight SCA positions in accordance with the SCA wage determination and the Directory of Occupations; OR

2. Positions at market value that meet the qualifications specified in PWS Section 3.5.2

SCA rates are a minimum required wage rate. Offerors shall price at anticipated wage rates to fill those positions based on current market conditions. Offerors should explain rates higher than the SCA rates in their Basis of Estimate.

31 PWS 3.5.2

Qualifications & Experience Requirements

The PWS and the SCA wage determinations are provided with the RFP. However, the position requirements specified in PWS section 3.5.2 exceed the minimum SCA position requirements specified in the SCA wage determinations. Will the Government please clarify which skillset is required to be included in offer’s proposal?

SCA rates are a minimum required wage rate. Offerors shall price at anticipated wage rates to fill those positions based on current market conditions. Offerors should explain rates higher than the SCA rates in their Basis of Estimate.

Solicitation, Evaluation Criteria, Factor 3 - Past Performance

Will the government please clarify if they will consider the past performance of affiliates (e.g., sister subsidiaries) of the offeror in accordance with FAR 15.305(a)(2)(iii)?

Offerors are NOT REQUIRED to submit any past performance information. However, if an offeror elects to submit past performance information it must provide sufficient information in order to allow for proper evaluation. The offeror may submit any form of information not limited to the Contractor Performance Assessment Reporting System

(CPARS).In addition the past performance (Optional) shall meet the RECENT and RELEVANCY definition listed under factor 3. The page count total is 10 pages.

33 PWS 4.11 Service Orders The first bullet in section 4.11 references a section 4.12, however the PWS does not include a section 4.12. Please clarify if this is an error, or if section 4.12 is missing from the current PWS.

This is an error. Updated PWS provided.

34 Appendix E.1 Resident Management System

In regard to Appendix E.1 RMS, we interpret the statement, "The work of this section is not measured for payment. The Contractor is responsible for the work of this section, without any direct compensation other than the payment received for contract items." to mean the contractor will include all work related to RMS data entry based on their FFP labor price not the volume of transactions.

Correct

RFP Section 1.8 and Factor Instructions

Factor 3 - Past Performance

Factor 3 is not listed on the table of page 5. Can you please clarify (though understood as optional) if Past Performance will constitute Factor 3? What is the page limit?

Offeror is NOT REQUIRED to submit any past performance.

However, if an offeror submits (optional) the page count limit is 10 pages..

RFP Section 1.8 and Factor Instructions

Completed Forms

Can you please confirm what Factor/Volume to include the completed SF1449, Representations and Certifications, and JV Agreement documents?

Volume 3

37 RFP Section 1.10 Additional Requirements

Should we include these additional requirements in the same Volume/Factor as the contractual documents (SF1449, Reps/Certs, etc.)?

The 8a companies SBA District office should be included in Volume 3.

Is there an incumbent contractor, or contractors, performing services related to this solicitation at any of the locations shown in Attachment 11, Technical Exhibit 1, or is this an entirely new requirement where the work is currently performed by the Government?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

Page 3 of 55;Instructions To Offerors; 1.0 GENERAL

INFORMATION

The instructions to offerors requires text to be “at any font size greater than or equal to 10 Pitch.” Will the Government clarify if “10 Pitch” is the same as 10-point font?

10 Pitch is the same as 10-point.

Page 3 of 55;Instructions To Offerors; 1.0 GENERAL

INFORMATION

Site Visit According to the solicitation, no site visit is scheduled. Not having a site visit tilts the competitive balance in favor of the incumbent contractor(s). Why is there no site visit?

No site visit is planned. The incumbent is a large business.

This solicitation is a small business 8(a) set aside.

Page 3 of 55;Instructions To Offerors; 1.0 GENERAL

INFORMATION

According to the “Service Contract Act Wage Determination” section, costs shall be in compliance with applicable Collective Bargaining Agreement (CBA) rates. Is there a CBA currently in place for any portion of this contract? If there is an applicable CBA, will the Government provide the CBA(s) so offerors can confirm compliance?

CBA in place at JBAB and Charlottesville. Please see CBA Attachments.

Page 4 Of 55; Instructions To Offerors; 1.3 Copies Of Solicitation Documents And Amendments

According To 1.3 Copies Of Solicitation Documents And Amendments, “Copies of the solicitation and amendments are available by EMAIL ONLY.” If amendments are only available by email, will the Government provide offerors with instructions on how to register to receive amendments by email?

All Future Copies of Amendments shall be posted on sam.gov

Page 4 of 55; Instructions To Offerors; 1.8 Proposal Submittals

: The proposal submittal instructions state “Offeror shall submit their proposal in electronic (.pdf) format.” Will the Government clarify if offerors are to submit Attachment 1 Pricing Workbook as a Microsoft Excel file (.xlsx) or in a .pdf format?

The Pricing workbook shall be submitted in its current Microsoft Excel Form.

Page 5 of 55; Instructions To Offerors; 1.8 Proposal Submittals

Paragraph 3) of the proposal submittal instructions references a “Completed CLIN Price Schedule.” Will the Government clarify if a Completed CLIN Price Schedule is referring to the completed Attachment 1 Pricing Workbook?

Yes, the completed Attachment 1 Pricing Workbook is the completed CLIN price schedule

Page 5 of 55; Instructions To Offerors; 1.8 Proposal Submittals

Paragraph 3) of the proposal submittal instructions references a “Completed CLIN Price Schedule.” If offerors are required to provide the completed CLIN schedule in solicitation pages 6 through 18, what are offerors to include for CLINs X003 and X004 which are labeled as “DO NOT PRICE” in Attachment 1 Pricing Workbook?

No entry is required. The Government will determine the amount of CLIN X003 and X004 based on the amount of the awarded contract to a maximum contract value of $10M

Page 5 of 55; Instructions To Offerors; 1.10 Additional Requirements, Section B

Section B CLIN X001 shows a QUANTITY of 1 and UNIT of Job? Will the Government confirm if the QUANTITY should be 12 and UNIT Months so it matches Attachment 1 – Pricing Workbook’s “CLIN Roll Up” worksheet for both CLINs X001 and X002, where both CLINs show a Monthly, Rounded, and Total (Divisible by 12) price breakout?

UNIT of Job. Pricing workbook updated to remove the monthly, rounded, divisible by 12 for CLIN X001 and X002

Page 5 of 55; Instructions To Offerors; 1.10 Additional Requirements

According to 1.10 ADDITIONAL REQUIREMENTS, offerors are to provide our 8a Small Business Administration District Office contact information. Should offerors include this information in Volume 3?

Yes. The 8a companies SBA District office should be included in volume 3.

Page 5 of 55; Instructions To Offerors; 1.10 Additional Requirements, Post Award Phase In Plan (PIP)

The Post Award Phase In Plan (PIP) section discusses post award contact with the incumbent contractor. Who is the incumbent contractor(s)?

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

Page 50 Of 55; 52.212-2 Evaluation--Commercial Products And Commercial Services (NOV 2021)

In the 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) section, there is an Evaluation Factors table that lists Factor 1 as Technical Approach. However, in the paragraph following the table, Factor (1) is listed as “Specialized Experience.” Will the Government clarify if Factor 1 is Technical Approach or Specialized Experience?

This error has been updated for this CLAUSE to its correct name " technical Approach".

Page 50 of 55; 52.212-2 Evaluation--Commercial Products And Commercial Services (Nov 2021), Factor 1 Technical Approach, Element 4:

Key Personnel

Element 4: Key Personnel’s evaluation criteria identifies key personnel for this effort “as the PM, Site Lead, and a Level I Safety and Health Officer.” Site Lead is referenced as a singular position; however, Attachment 2 PWS and Attachment 1 Pricing Workbook refer to two (2) Site Leads – the Site Lead at DIAC and the Site Lead at Charlottesville. Will the Government confirm that there are two (2) Site Leads and that offerors are to provide resumes for both Site Lead positions?

Yes, two Site Leads are required.

Page 52 of 55; 52.212-2 Evaluation--Commercial Products And Commercial Services (Nov 2021), Factor 2 - Price

Factor 2 – Price’s evaluation criteria states “It is requested that a supplemental price breakdown of the FFP price be provided with the proposal.” Will the Government clarify if the “supplemental price breakdown” is referring to Attachment 1 Pricing Workbook, which provides a breakdown for each CLIN in a separate tab/worksheet, or is the Government requesting a separate price breakdown workbook that shows the cost build up for CLINs X001 and X002 that duplicates the logic and mathematical formulas reflected in the offeror’s narrative Basis of Estimate (BOE)?

Offerors shall provide a completed Pricing Workbook and a BOE. Offerors are highly encouraged to add additional worksheet(s) to the Pricing Workbook with supporting formulas. Formulas should not be included in the BOE unless required to clarify the narrative explanation of the offeror's pricing methodology.

52 Attachment 1 Pricing Workbook According to the solicitation, CLIN X004 has a Not to Exceed budgeted amount of $13,000. In Attachment 1’s “CLIN 4 Snow & Ice Removal” worksheet, are Offerors required to propose totals that are within the $13,000 Not to Exceed budget?

The $13,000 is a place holder. The final amount for this CLIN will be determined based on the awarded contract amount to allow a maximum contract value of $10M.

53 Attachment 1 Pricing Workbook

In Attachment 1’s “CLIN 2 Preventive Maintenance” worksheet, the instructions in row 4 state “Preventive Maintenance services are defined in PWS paragraphs 4.9 through 4.9.5.5.”

However, PWS paragraph 4.9 (and subsequent paragraphs) is for “Snow and Ice Removal.

Fort Detrick only”. Will the Government clarify the PWS paragraphs for Preventive Maintenance services?

The pricing workbook is updated to correct this reference to PWS paragraph 4.10 through 4.10.7.4.

54 Attachment 1 Pricing Workbook In Attachment 1’s “CLIN 2 Preventive Maintenance” worksheet, there is an “Equipment” column (Column F) that offerors must complete for each Preventive Maintenance item. Will the Government clarify what the Equipment column (Column F) represents?

This if for the cost of any equipment (e.g. scissor lifts) required to perform the maintenance. Offerors should be aware that there is a lift available for use at DIA HQ and

Charlottesville.

55 Attachment 1 Pricing Workbook In Attachment 1’s “CLIN 2 Preventive Maintenance” worksheet, what should offerors use for preventive maintenance frequencies and tasks?

TE-2 lists some frequencies (Charlottesville). For sites where a frequency is not provided, use industry standard or, if known, manufacturer's recommended frequency.

56 Attachment 1 Pricing Workbook Attachment 1 does not have worksheet for CLIN 3 Corrective Maintenance. Will the Government confirm this was intentional because CLIN X003 has a Not to Exceed budgeted amount of $340,000.

Yes, the budgeted amount of $340,000 is a place holder and may change based on the FFP value of the awarded contract.

Attachment 2 PWS; Page 9 of 46; 2.12.1. Government Provided Facilities

PWS Section 2.12.1 states “…shared workshop with government owned power tools…” Will the Government provide a list of Government-owned power tools and equipment available for contractor use?

Shop equipment is limited to 1 ea.: Band saw, table, bench grinder and disc grinder. DIA does not intend to maintain this equipment. Contractor s will be responsible for the safety and operation. DIA will not replace upon failure.

Attachment 2 PWS; Page 10 of 46; 2.12.1.3. Parking

How many parking spaces will be provided?

Employee parking is first-come in surrounding parking area, 2 Inside the compound will be available for for company vehicle

Attachment 2 PWS; Page 15 of 46; 3.5.2. Qualification & Experience Requirements

PWS Section 3.5.2 mentions Refrigerants, Industrial Control Systems (ICS), HVAC Systems, and Elevators. Equipment associated with these requirements does not appear in Attachment

12. Are these functions required, and if so, where?

These functions will likely not be required for this contract.

The language is included to cover the unlikely event work on one of those systems is required incidental to a service order issued against this contract.

Attachment 2 PWS; Page 19 of 46; 4.2.1. Equipment Direct Condition Assessments: Annual

PWS Section 4.2.1 states “The Contractor shall perform annual dynamic inspections resulting in direct condition rating on all asset types with the UNIFORMAT II designations with matching meter group descriptions in TE-8.” Will the Government provide a listing of the equipment that meets this definition? Attachment 12 does not include this equipment except for lighting.

TE-8 dated 20220829 includes B2030410 - Overhead Doors, B2030901 - Hangar Doors, D1010901 - Lifts, D5090901 -

Emergency Lighting, and Lighting

Attachment 2 PWS; Page 19 of 46; 4.2.1.1. Inventory of Dynamic Assets

Which equipment is covered under PWS Section 4.2.1.1. Inventory of Dynamic Assets?

TE-8 dated 20220829 includes B2030410 - Overhead Doors, B2030901 - Hangar Doors, D1010901 - Lifts, D5090901 - Emergency Lighting, and Lighting

Attachment 2 PWS; Page 21 of 46; 4.3. Work Control

Is there space and a computer onsite for the person performing the work control functions listed in PWS Section 4.3?

DIA will provide an on-site desk for CMMS entry at DIA HQ and Rowe.

Attachment 2 PWS; Page 22 of 46; 4.3.1. Service Request Reception

PWS Section 4.3.1 states that during duty hours, the Contractor shall answer all telephone calls within 30 seconds and after hours and on holidays, the Contractor shall answer telephone calls within 90 seconds. Given the timeframes for answering calls, does Work Control require 24/7/365 staffing?

No. The intent for after hours is for a designated contractor person to have a cell phone for after hours emergency events

Attachment 2 PWS; Page 27 of 46; 4.8. High Lobby Cleaning.

DIAC, DLOC, and Charlottesville Only

PWS Section 4.8 states “The Contractor shall perform high bay cleaning, window cleaning, spider web removal for interior and exterior windows and surfaces. High bay cleaning is defined as above 7 feet up to 40 feet and includes interior windows and flag ironing. The DIA Lobby Inventory is provided in TE-2.” The inventory and list of locations that require this service is not included. Which locations require this service?

DIAHQ & Rowe. TE-2 updated with the quantities of windows above and below 14 feet high.

Attachment 2 PWS; Page 27 of 46; 4.9. Snow and Ice Removal.

Fort Detrick only.

Does the Government provide snow and ice removal equipment and material as part of the NTE on this CLIN?

No, any contractor dedicated equipment should be included in CLIN X001 management. Materials should be included in the

"per event" price.

Attachment 2 PWS; Page 30 of 46; 4.10.6. Lighting Surveys

Are replacement light bulbs Government furnished or Contractor furnished? If Contractor furnished, what has the historical workload data been?

Contractor furnished. DIAHQ estimates 5000 bulbs/annually.

Rowe estimate 150 bulbs.

Attachment 2 PWS; Page 40 of 46; 7.3. Inspection and Testing Pricing

PWS Section 7.3 states “The Contractor shall provide inspection and testing services as FFP.”

Which systems/equipment fall under PWS Section 7.3?

Any equipment listed in TE-2 that has an "X" in the PM column that requires testing as part of the manufacturer or industry standard PM.

68 Attachment 2 PWS Will the Government provide historical workload data, by location? There is limited historical workload data forthcoming.

69 Attachment 2 PWS How many trips are required to the outlying sites? Which trades/disciplines are involved?

Historical data does not support the answering this questions, but based on the data; DIA estimates 12 or less visits to

DLOC, Reston & NCMI, 6 or less to Pentagon & Quantico.

These are just estimates, there may be more or less during any given period of performance.

Attachment 12, Technical Exhibit 2 Equipment Lists

With the exception of the Charlottesville FSSC, there are no preventive maintenance (PM) frequencies (daily, weekly, monthly, bi-monthly, quarterly, etc.) shown for the other locations, and there are no specific PM tasks to be performed for each of the PMs for any of the locations for the equipment listed in Attachment 12. To price CLIN X002 Preventive Maintenance Services, what should offerors use for PM frequencies and tasks?

TE-2 lists some frequencies (Charlottesville). For sites where a frequency is not provided, use industry standard or, if known, manufacturer's recommended frequency.

Attachment 12, Technical Exhibit 2 Equipment Lists

Is the Equipment List in Attachment 12 complete?

Yes, however, the offeror should plan to verify the equipment list in the first few months of the contract. The equipment list may be updated based on customer and/or contractor input and/or equipment being installed/removed from the facilities included in the contract

Attachment 12, Technical Exhibit 2 Equipment Lists

It appears that many of typical facility-related equipment is missing from Attachment 12, e.g., boilers, chillers, etc. Is some of the preventive maintenance being performed by other contractors?

Yes, there is a separate contract for those items.

Attachment 12, Technical Exhibit 2 Equipment Lists

It appears that many of typical facility-related equipment is missing from Attachment 12, e.g., boilers, chillers, etc. If some of the preventive maintenance is being performed by other contractors, who is doing the other facility-related work? Is their shop space collocated with the Contractor on this effort?

Currently the incumbent contractor. US Army Corps of Engineers Huntsville Center (HNC) has a solicitation under their UMCS MATOC for the equipment in question. Shop space will be available to all O&M contracts.

Please provide the name of the incumbent contractor and the current contract number associated with this work

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC

1700 Old Meadow Road, McLean, VA 22102

75 Section SF 1449, Paragraph 1.2

“The Contractor shall possess a Top Secret (TS) facility security clearance.” and in Attachment 14 PWS, Technical Exhibit 4, Page 1, 1st Paragraph also states, “The Contractor shall possess a Top Secret (TS) facility security clearance.”

Please confirm whether an Offeror must possess an adjudicated TS facility security clearance at time of bid submission, at time of award, or XX days after award.

Factor 1 Technical Approach ADDS Element 5 Security Requirements: The Contractor shall possess a Finalized adjudicated Top Secret (TS) facility security clearance at the time of proposal submission. Contractor shall self certify this requiment is met in order to meet the standards for this element. Failure to self certify shall deemed this element

Unacceptable

Section SF 1449, Paragraph 1.10(2)

Section SF 1449, Paragraph 1.10(2) states, “Upon Award the Contractor shall provide within

(7) calendar days all current personnel with TS/SCI clearances that will perform on the Contract to be vetted by DIA security…In addition, upon Award the contact information for the incumbent Contractor will be provided to start the coordination process to develop a PIP.” FAR 52.222-41 Service Contract Labor Standards, Paragraph (n) Seniority List states, “Not less than 10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract.”

While the Government will be providing the contact information for the incumbent Contractor, will the Government also require the incumbent Contractor to provide a list of the incumbent personnel earlier than the FAR 52.222-41 requirement of “not less than 10 days prior to completion” of their contract?

Or, will the Government assist the awardee in obtaining this information, so that we may determine the list of current personnel with TS/SCI clearances in order to meet the seven (7) calendar day window after award?

The Government will make it's best effort to obtain the incumbent's list of employees to provide to the incoming

Contractor. The Government will extend the submission of the list of current personnel with TS/SCI clearances to (14) calendar days. Section SF 1449, Paragraph 1.10(2) and PWS has been updated.

Section 52.212-2, Factor 3 – Past Performance

“The offeror is NOT REQUIRED to submit any past performance information.”; however, it further provides details about the Government’s adjectival rating scale.

It appears that an Offeror could elect to submit Past Performance information. Is this a correct assumption?

If so:

a.What details would the Offeror need to submit?

b.What would be the maximum number of Past Performance examples allowed?

c.What would be the page count for each example?

d.Would the Offeror be able to submit CPARS or Past Performance Questionnaires from other RFP responses?

Offerors are NOT REQUIRED to submit any past performance information. However, if an offeror elects to submit past performance information it must provide sufficient information in order to allow for proper evaluation. The offeror may submit any form of information not limited to the Contractor Performance Assessment Reporting System

(CPARS).In addition the past performance (Optional) shall meet the RECENT and RELEVANCY definition listed under factor 3. The page count total is 10 pages.

Is there any current Collective Bargaining Agreements in place at any of the locations? If yes, please provide copies of any applicable Collective Bargaining Agreements?

CBA in place at JBAB and Charlottesville.

79 Would the Government consider excluding resumes from the 15 page limit? Resumes are not included the 15 Page limit.

DOD MANUAL 5220.22, VOLUME 2 NATIONAL INDUSTRIAL SECURITY PROGRAM:

INDUSTRIAL SECURITY PROCEDURES FOR GOVERNMENT ACTIVITIES and 32 CFR Part 117.9(b) Entity Eligibility Determination for Access to Classified Information require reciprocity for an FCL issued by any CSA stating that the FCL will be considered valid and acceptable for use on a fully reciprocal basis by all federal departments and agencies if it meets or exceeds the level of classified access. Will the Government accept a contractors Top Secret FCL with the Nuclear Regulatory Commission (NRC), a NSIPOM CSA)?

Top Secret FCL with the Nuclear Regulatory Commission (NRC), a NSIPOM CSA can be be accepted with additional review and acceptance procedures.

81 If you can please confirm the current incumbent contractor and contract number.

The incumbent contract Number is N62470-19-D-2013 and contractor name is DYNCORP International, LLC 1700 Old Meadow Road, McLean, VA 22102

82 Attachment 21 DD254 section 9- “This contract requires contractor personnel to obtain a polygraph issued by the customer” If you can please confirm that the requirement is for a CI Polygraph?

Yes, Section 8.3 states CI Polygraph

PWS 2.12.1 Government Provided Facilities:

Indicates space at DIAC includes shared workshop with government owned power tools and storage. Can you please provide a list of government provided tools/equipment that are available for contractor use?

Shop equipment is limited to 1 ea.: Band saw, table, bench grinder and disc grinder. DIA does not intend to maintain this equipment. Contractor s will be responsible for the safety and operation. DIA will not replace upon failure.

Will the government provide a list of government provided tools/equipment for contractor use and location?

A list can be provided, it needs to be the contractor's responsibility to assess the operation and safety of the equipment prior to use. DIA will NOT repair or replace the equipment upon failure.

PWS 2.12.1 Government Provided Facilities:

space provided for storage. Can you please clarify the specifications of storage available for contractor use at each site?

DIAHQ has available space, to be assigned upon NTP. Rowe:

400sqft shared, can be 200 sqft split.

PWS 2.12.1 Government Provided Facilities:

Will the government consider providing works space, and respective equipment (computer, internet, phone, etc.) for the production control clerk?

Office workstations will be provided at DIAHQ for the Project Manager, Site Lead, and Production Control Clerk.

Workspace is also provided for the Locksmith at DIAHQ.

Office workstation at Charlottesville is limited to the Site Lead

Will the government provide the historical workload for the past 3 years for corrective maintenance services with a breakdown of labor categories, hours priority level, and location.

DIA estimates 2,400 SO at DIA HQ; 240 at Charlottesville; 12 or less at DLOC, Reston & NCMI; and 6 or less at Pentagon and Quantico. These numbers include the locksmith. The data available does not provide adequate detail to distinguish

SO by trades.

Will the government provide the historical workload for the past 3 years for preventive maintenance with a breakdown by service area and location (such as locksmith, etc.)

DIA estimates 2,400 SO at DIA HQ; 240 at Charlottesville; 12 or less at DLOC, Reston & NCMI; and 6 or less at Pentagon and Quantico. These numbers include the locksmith. The data available does not provide adequate detail to distinguish

SO by trades.

Please confirm that the preventive maintenance portion only covers the assets provided in attachment 12, TE-2 Equipment list? If not, can the Government provide a comprehensive assets list that will be in scope for this contract? Please note, not all of the CLIN 2 Preventive Maintenance breakout areas have respective assets on the TE-2 Equipment list (ex.

locksmith).

Any equipment listed in TE-2 that has an "X" in the PM column that requires testing as part of the manufacturer or industry standard PM. The locksmith is expected to be one

FTE with a benchstock of locks listed in the PWS capable of working on the locks specified in the PWS.

Are there minimum FTE requirements for any of the facilities besides the designated key personnel?

Requirements are specified in the PWS. Expected FTE include GSA certified locksmith, production control clerk, painter(s). Offerors should perform analysis of the equipment maintenance requirements and propose FTEs as needed to fulfill the requirements. Offerors should explain any FTE proposed in the Basis of Estimate

Please provide the list and location of all items that fall under PWS 4.52. Lock Out and Lock Failure Response Times.

Table in 4.5.2 and TE-1 list the locations

All of the positions listed in the PWS are at the journeyman level. Can some of the PM work be accomplished with a lower level PM helper?

Work may be accomplished by a lower level PM helper, however, a journey level worker is required to oversee work performed by an apprentice or other lower level worker

93 General Please confirm there is not HVAC PM included in this contract, e.g. filters, belts, etc. There is no HVAC PM included in this contract.

94 PWS Para. 2.11 In addition, toilet facilities desired at the "Contractor's management office shall be provided at the expense of the Contractor." Can the government confirm that the Contractor's management office does not have access to toilet facilities furnished by the customer?

Positions with space allocated at DIAC and Charlottesville have access to toilet facilities in those buildings. Workers performing work in any DIA facility with functional toilet facilities will have access to those facilities. The intent of this statement is if the offeror provides additional space for their employees working on this contract, the Government is not providing toilet facilities for those additional work spaces.

95 PWS Para. 2.12.1 Can the government confirm that there is enough storage space for the contractor to store a scissor lift at both DIAC and Charlottesville?

There is a Government owned scissor lift at both locations.

Space for contractor provided lifts is very limited

96 PWS Para. 2.12 How much space is available at DIAC for a service order desk? How many desks/offices, shop space?, storage?

Yes. There will be storage space and 2-3 work stations for the contractors.

97 PWS Para. 2.12 How much space is available at Charlottesville? What size is the storage space? DIA will provide up to 200 sf of space.

98 PWS Para. 3.1 Confirm there is no phase-in period? Award to NTP expectation?

Up to 30 day transition with incumbent, depending on award/NTP date of our contract.

99 PWS Para. 3.2 Confirm the expectation to replace removed employees in one day? With TS/SCI clearance requirements, this is highly improbable. Request at minimum 45 days.

The one day requirement is to provide a temporary backfill for key personnel, which the offeror should have for those positions with a required alternate.

100 PWS Para. 3.5.2 Confirm there is no HVAC, ICS, and elevator work required in this contract? Confirmed.

101 PWS Para. 4.3 Does the CMMS - Service Central and Archibus exist outside the government network? Is it accessible remotely?

No these CMMs reside on a secured DIA network

102 PWS Para. 4.4 What is the expected life cycle painting requirements? E.g. every 5 years repaint? Is this part of FFP, or will it be executed via Service Order?

Life cycle painting is part of the FFP. Offerors should base their proposal on the SF provided in PWS paragraph 4.4.3

103 PWS Para. 4.5 Can the government confirm that they want the contractor to hire a full time GSA Certified Locksmith? If not, can the government please provide historical workload information associated with locksmithing?

The expectation is for one FTE GSA certified locksmith

104 PWS Para. 4.4.3 Does the government intend to repaint all surfaces annually?

No. The facilities are larger than the planned interior/exterior

SF provided in PWS paragraph 4.4.3

105 PWS Para. 4.5

Please confirm this as FFP. Seems to infer FFP, but then there is a line that states, "The Government may request the Contractor to respond via service order to coordinate a local subcontractor to perform locksmith requirements at any DIA facility at sites and states listed in

TE-1."

The locksmith and all work performed by the locksmith is part of the FFP. Any work that requires the offeror to coordinate with a subcontractor (e.g., outside the 50 miles radius of DIAC) is performed as a service order charged to CLIN X003.

Work at Charlottesville may be performed via SO.

106 PWS Para. 4.3 Work Control/Service Order Desk: Is this part of the requirements in this contract? Or is this a requirement for all service orders for these facilities?

The Work Control/Service Order Desk is a requirement for the contract. The intent is for the offeror to provide someone to answer phones and input data into the CMMS during regular duty hours. After hours emergencies are input into the

CMMS the next business day.

107 PWS Para. 4.5 Confirm response time expectations are for all locations?

DIAHQ (JBAB) and Charlottesville require locksmith response in 30 minutes. For DIAHQ, this means the locksmith is onsite in 30 minutes. Exceptions are allowed if the locksmith is already at another site. For Charlottesville, this means the locksmith (subcontractor is acceptable) is either onsite or enroute. All other sites (listed in TE-1) require response

(onsite or enroute) in one hour.

108 PWS Para. 4.8

Can the government provide the number of High bay windows along with the above ground height? Can the government provided the number of window can be reached with a 14ft step ladder? Should the windows not be reached with a ladder, can the government confirm that that scissor lift has access to these windows and that all windows are not obstructed?

DIAHQ has approximately 646 windows above 14', 206 have restricted access. ROWE has approximately 20 windows above 14'. Lifts are available. TE-2 has been updated.

109 PWS Para. 4.8 Can the government confirm the number of lights that cannot be reached with a 14ft step ladder? Should the lights not be reached with a ladder, can the government confirm that that scissor lift has access to these lights and that all said lights are not obstructed?

DIAHQ has approximately 200 lamps and Row has 6 lamps requiring a lift. Lifts are available at both sites.

PWS Para. 4.9, Pricing

Workbook Does the Government intend to order a deicing event using the 2-4 inch and/or 2-7 inch snow event ELIN?

Deicing may be requested for any weather event that may cause ice, e.g., freezing rain, sleet, snow less than 2", etc.

Expectations are that paved surfaces will be pre-treated prior to any event.

111 PWS Para. 4.9.1.4 Can the government confirm that contractor can store Ice Melt Compounds on site? Should the contractor be able to store Ice Met Compounds on site, are there any limitation on storage process?

Limited covered space is available for approved Ice melts

112 PWS Para. 4.10

"The Contractor shall perform PM on all food service equipment listed on TE-2 IAW the manufacturers’ recommended services" In the TE-2 Inventory, the food service equipment does not have enough information to create a PM schedule. Can the government provide manufacture and model information for this equipment or provided a PM schedule?

Quarterly PM appears to be the industry standard for all food service equipment, based on RS Means

113 PWS Para. 4.10.7.2

"The Contractor shall change filters and adjust water flow, per manufacturer’s instructions, for drinking fountains and water coolers to ensure proper operation." TE-2 list for this requirement is missing some manufacture information, can the government provide the required information to build out a PM schedule or provide a PM schedule?

The Industry standard in RS Means is annual. All water coolers are similar by brand. Those filter indicators should be replaced as needed.

114 PWS Para. 4.10.7.3 Can the government confirm that eyewash stations are plumbed and not portable? TE-2 list does not give enough information.

Only installed building equipment is included in TE-2. There is a mixture of plumbed/non-portable eye wash stations/showers.

115 PWS Para. 8.6 TS/SCI clearances required for all locations? Yes

116 RFP Para. 1.3 Please confirm amendments will be issued on SAM.gov. All Future Copies of Amendments shall be posted on sam.gov

117 RFP 1.0, General Information Please confirm 10 pitch font allows offerors to use no smaller than 10 point font. Yes, confirmed.

118 RFP Para.1.8.2) Please confirm Resumes are not part of the overall 15 page count for the technical? Resumes are not included in the 15 Page limit.

119 RFP Para.1.8.2) Will the government allow offerors to title Volume 3 - Administrative, instead of Volume 3 - SF 1449, Representations and Certifications, and Joint Venture Teaming Agreements?

YES.

RFP Para. 1.8.3), and Factor 2 -

Price

Please confirm if the SF1449 CLIN Pricing Sheet is to go in Volume 2 - Pricing Information and the first page of the SF1449 is to go in separate Volume 3 - SF 1449, Representations and Certifications, and Joint Venture Teaming Agreements.

YES, Confirmed.

121 RFP Para. 1.8.2 Please confirm indices pages such as the cover, title page, cover letter, authority letters, and table of contents are not included in the page count for the technical volume.

The cover, title page, cover letter, authority letters, and table of contents are NOT INCLUDED in the page count for the technical volume.

122 RFPPara. 1.10 The RFP does not specify, in which Volume do we include our SBA District Office information?

The 8a companies SBA District office should be included in volume 3.

123 RFP Delivery Information The government states the period of performance begins April 1, 2023. Would the government confirm this is the intention or is this too soon of a start date?

The target to prevent a gap in service is to begin performance on April 1, 2023.

RFP Factor 1 Technical

Approach, Element 1 Are we correct in assuming that the BoE/Narrative for Price is to be submitted in PDF format, and that a completed Attachment 1 Pricing Excel Workbook is also required?

Yes, both are required. The BOE in .pdf is acceptable. The Pricing Workbook shall be an unlocked excel file. Offerors may submit a locked version as well.

125 RFP Factor 2 Price Will the government please clarify how the following sections will be evaluated: "Document Control", "Financial Reporting", and "Field and Home Office Reporting"?

The offeror should describe in clear language how they perform these requirements. The evaluation is based on the offeror providing a valid, sound method and is required to ensure the awardee has safeguards in place to protect the awardee and the Government

126 RFP Element 1 Will the government accept an organizational chart on 11x17? Yes

127 RFP Element 1 If the government accepts an org chart on 11x17, please confirm this will only count as 1 page. Confirmed 1 page

128 RFP Element 2b Document control requirements are specific to which items? CUI documents generated in the execution of work? Facility plans, etc.?

Yes. CUI and any document that has the potential to harm the Government or awardee if released to the public.

RFP Factor 3 - Past

Performance Please confirm offerors are not required to include a separate section in their proposal for Factor 3 - Past Performance.

Offerors are not required to include a separate section for past performance.

Attachment 20 SCA Wage

Determination

We understand this is a…