Appendix D - Spill Prevention and Response Plan.pdf

Pituffik Space Base 1 May 2023

A070

SPILL PREVENTION AND

RESPONSE PLAN

Pituffik Space Base, Greenland

A070 Spill Prevention and Response Plan

Pituffik Space Base 2 1 May 2023

Installation Implementing Instruction

Date: This plan is a considered a draft, until approved by the Installation Commander and Peterson ESOHC.

Requiring Office: 21 CES/CEIE.

OPR: Vectrus Services A/S, Environment Safety & Health (VS/ESH).

Subject: Spill Prevention and Response Plan (SPRP), Base Maintenance Contractor (BMC) deliverable A070.

References: - Final Governing Standards (FGS).

- TAB OPLAN 10-2501, CE Contingency Response Plan (CRP).

- Thule AB COOP/IEMP 10-2 (Continuity of Operations/ Thule AB

Installation Emergency Management Plan)

- REPORT AND RECOMMENDATIONS for the OIL SPILL

RESPONSE AND CONTINGENCY PLAN for THULE AIR BASE, GREENLAND (PCCI Marine and Environmental Engineering, 28 November 2011).

Purpose: The purpose of the SPRP is to implement criteria for the prevention, response and reporting of oil and chemical spills at Pituffik SB.

Discussion: Implementation of this plan provides documented guidance regarding spill prevention and response actions to ensure a safe, healthy, and clean environment and ensure continuity of operations. It is a comprehensive document applicable to all personnel working at Pituffik SB. It is designed to ensure installation compliance with FGS regulations governing spill prevention and response.

Applicability: The requirements of this plan apply to all base operations.

Approved by:

Rasmus Mouridsen Vectrus Services Environmental specialist

David D. Schoenhardt, Lt Col, USAF, P.E.

Commander, 821st Support Squadron

Pituffik Space Base 3 1 May 2023

Summary of Changes to the Spill Prevention and Response Plan (SPRP)

• Throughout document: Names and acronyms changed to reflect name change to Pituffik Space Base from Thule Air Base on 6 Apr 2023.

• Throughout document: Names and acronyms changed to reflect Mission Organization within United States Space Force.

• Throughout document: Replaced “Hazardous Waste Management Plan” and “HWMP” with “Overseas HWMP” and “Storm Water Management Plan” with “Storm Water Pollution Prevention Plan”.

• Page 8. Chapter 2: Reviews/changes plan updated according to FGS 2020.

• Page 9. Chapter 3. Emergency phone numbers updates.

• Page 10 Chapter 4.3. ESOHC replaced by EMS CFT.

• Page 11 Chapter 5.1. Roster list (Table 5.1) updated.

• Page 14 Chapter 5.3: Potential Spill Locations, Oil/water separators, grease traps and drum storage included.

• Page 16 Chapter 5.6. Text added: “Organizational fuel storage tank inventory and inspections are tracked in the Air Force’s Storage Tank Accounting & Reporting (STAR) system. Fuels tanks are inspected monthly and annually using Tank Compliance Assessment Checklists from STAR.”

• Page 17 Chapter 5.12: Table 5.2. updated.

• Page 21 Section 6.1: Spill Response Team (VS/UFM) and Marine Spill Team text updated.

• Page 24 Section 6.5: Notification of Spills Table 6.1. updates.

• Page 27 Section 6.8: Text revised.

• Page 28 Section 6.10 Replaced “Grønlands Kommando” with “Joint Arctic Command”.

• Page 29 Section 6.12 Added “or shipped out as hazardous waste”.

• Page 32 Section 7.1 Added “EASIER Database Inputs”.

• Page 32 Section 7.2. Added “21 CES/CEIE will input the actual data in EASIER”.

• Appendix 1: Fire suppressant systems updated.

• Appendix 2: Tank appendix renewed, updated with STAR tank ID, asset number and list updated to reflect current in use tanks as of May 2023. Oil/water separators in use at PSB added.

• Appendix 5: Evacuation plan for building 1412 added.

• Appendix 8: Spill kit inventory updated to reflect current spill kit allocation as of May

2023. Spill team equipment minor update. Absorbent MSDS replaced with SDS.

• Appendix 12: Contingency plans renewed to reflect new allocation of spill kits, dates updated.

• Appendix 14: FGS references updated to reflect FGS 2020. Flowchart updated as reporting of non-significant spills were visualized. Flowchart spelling mistake corrections.

Pituffik Space Base 4 1 May 2023

TABLE OF CONTENT

1 DEFINITIONS

2 LETTER OF INSTRUCTION

3 INFORMATION AND EMERGENCY CONTACTS

4 GENERAL

4.1 Purpose

4.2 Scope

4.3 Regulatory Overview

5 PREVENTION SECTION

5.1 Incident Commander (IC)

5.2 General Information

5.3 Potential Spill Locations

5.4 Arrangements for Emergency Services

5.5 Telephone Number to Emergency Services

5.6 Prevention, Control and Countermeasures

5.7 Emergency Equipment

5.8 Communication Systems

5.9 Evacuation Plans

5.10 Required Procedures

5.11 Site specific Procedures

5.12 Deficiencies in Spill Prevention and Control Measures

5.13 Worst Case Spill Scenarios

6 SPILL CONTROL SECTION

6.1 Responsibilities, Duties, Procedures and Resources

6.2 Immediate Response Actions

6.3 Emergency Response Team (ERT)

6.4 Procedures for ERT Alert and Response

6.5 Notification of Spills

6.6 Notification of IC, Installation Commander and Local Authorities

6.7 Assignment of Responsibilities for making Notifications

6.8 Surveillance Procedures for early Detection of Spills

6.9 Critical Water and Natural Resources

6.10 Additional Emergency Assistance Organizations

6.11 Cleanup Procedures

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6.12 Reuse and Disposal of Recovered Substances and Absorbent Materials

6.13 General Health, Safety and Fire Prevention Precautions

6.14 Public Affairs and Releasing Information

7 REPORTING SECTION

7.1 Recordkeeping and Notification to USAF

7.2 Spill reporting

7.3 Notification of Host Country Authorities

7.4 Spill Response Training and Drills

7.5 Follow-up Actions

APPENICES:

APPENDIX 1: INVENTORY OF HAZMAT & HAZWASTE

APPENDIX 2: POTENTIAL SPILL LOCATIONS

APPENDIX 3: SPILL ROUTE MAPS

APPENDIX 4: DRAINAGE PATTERNS

APPENDIX 5: EVACUATION PLANS

APPENDIX 6: WATER PROTECTION AREAS

APPENDIX 7: SPILL MIGRATION PATHWAYS

APPENDIX 8: INVENTORY OF SPILL RESPONSE EQUIPMENT

APPENDIX 9: FUEL DISTRIBUTION PIPELINE MAP

APPENDIX 10: FUEL TRANSFER PROCEDURES

APPENDIX 11: SPILL ROUTE MAP FLIGHT LINE

APPENDIX 12: SITE SPECIFIC CONTINGENCY PLANS

APPENDIX 13: PETROLEUM PRODUCT CONTAMINANTS OF CONCERN

APPENDIX 14: FLOWCHART ON SPILL REPORTING

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1 DEFINITIONS

12SWS – 12th Space Warning Squadron 821 SBG – 821st Space Base Group 821 SFS – 821st Security Forces Squadron 821 SPTS – 821st Support Squadron SFB –Space Force Base (PSFB) ALOG – Activity LOG BCE – Base Civil Engineer BMC – Base Maintenance Contractor BST – Bulk Storage Tank CCC – Consolidated Communications Center Det-1 – Detachment 1, 23rd Space Operations Squadron DLA – Defense Logistics Agency DLA-DS – Defense Logistics Agency-Disposition Services DLA-E – Defense Logistics Agency-Energy DLO – Danish Liaison Officer DoD – Department of Defense DPI – Danish Police Inspector EASIER – Enforcement Actions, Spills and Inspections Environmental Reporting ERT – Emergency Response Team ECP – Entry Control Point EMS CFT– Environmental Management System Cross Functional Team FGS – Final Governing Standards, Dec 2020 GG – Greenland Government HazMat – Hazardous Materials HazWaste – Hazardous Waste IC – Incident Commander MST – Marine Spill Team PMP – Preventive Maintenance Program POL – Petroleum, Oil and Lubricant SDS – Safety Data Sheet SPRP – Spill Prevention and Response Plan SRT – Spill Response Team Pituffik SB– Pituffik Space Base USAF – United States Air Force VS/ESH – Vectrus Services A/S Environment Safety & Health VS/FD – Vectrus Services A/S Fire Department VS/HS – Vectrus Services A/S Health Services VS/PG – Vectrus Services A/S Pavement & Grounds VS/UFM – Vectrus Services A/S Utilities Facilities Maintenance VS/VM – Vectrus Services A/S Vehicle Maintenance WIT – Wing Inspection Team

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2 LETTER OF INSTRUCTION

Date:

This plan is a considered a draft, until approved by the Installation Commander and Peterson

ESOCH.

Title:

The title of this document is “Spill Prevention and Response Plan”. The acronym “SPRP” will be used throughout the document.

Classification:

The document is unclassified.

Responsibilities:

VS/ESH is the office with the primary responsibility for developing and maintaining the plan. The instructions given in this plan are applicable to all organizations and tenant units on Pituffik SB.

Organizations are authorized to extract and reproduce those portions of the plan that are essential in the execution of the necessary planning and in the preparation of supporting documents and reports.

References:

References referred to in the SPRP do not appear in the plan, but they may be accessed through VS/ESH or the Air Force Electronic Publication Library (AFEPL).

Reviews/Changes:

This plan is updated

• at least every 5 years or

• within 6 month of significant changes to operations.

• when there have been two significant spills (as defined in the FGS) to water of Greenland in any 12-month period

• when there has been a POL spill of 3,785 liter (1,000 gallons) or greater.

Distribution:

The final plan is distributed IAW the BMC Deliverables distribution list to tenant units, US/Danish Contractors and other organizations performing work at Pituffik SB.

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3 INFORMATION AND EMERGENCY CONTACTS

As Pituffik SB is a remote site, no immediate support from outside installation agencies can be expected in case of emergencies. If an emergency occurs and Pituffik SB is not capable of responding, SBD1 must be contacted.

Emergency Phone Numbers List of persons to be contacted in case of an emergency and their phone numbers:

Department Extension

Main Base Fire Department or Ambulance 911

UEWR Site Fire Department or Ambulance 911

Det-1 Fire Department or Ambulance 911

821 SFS Security Forces Squadron 911

Consolidated Communication Center (CCC) 911

Storm Operations Center (SOC) 2860

Civil Engineering Service Call 2111

Environmental Responder on Call (Service Call) 2111

Base Civil Engineer 2723

Environmental Engineering 2698/3650

Spill Response Team (SRT) Supervisor 2511

Marine Spill Team (MST) Supervisor 2010

821 SPTS/SG Medical Liaison Officer 2782

821 SBG Safety Officer 2709

821 SPTS/CE Civil Engineering 3274

Danish Liaison Officer (DLO) 2276

Danish Police Inspector (DPI) 1448

21 CES/CEIE +1 719-554-2750

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4 GENERAL

4.1 Purpose

The purpose of the plan is to assure that documented guidance regarding spill prevention and response is available to all installation personnel. The plan will describe the procedures, methods, and equipment used to prevent spills at Pituffik SB, as well as procedures to be followed in case of releases, accidents, and spills. The goal is to achieve a full state of awareness throughout the installation and in this way enable personnel to:

• Be familiar with spill prevention and response procedures including related regulatory requirements.

• Develop related planning documents (e.g. action plans) that will bring the installation into full compliance with regulatory requirements.

• Quickly and appropriately, respond to spills in a manner that will greatly reduce or eliminate contamination, which is the overall purpose.

• Maintain a safe working environment at the installation.

4.2 Scope

The provisions of the SPRP apply throughout the whole installation and to all personnel. Certain responsibilities are specifically assigned to selected individuals identified in the plan. The SPRP limits its contents to spill prevention and response issues. The Thule AB COOP/IEMP 10-2 (Continuity of Operations/ Thule AB Installation Emergency Management Plan) is the overall response instruction for major spills and natural disasters at Pituffik SB.

4.3 Regulatory Overview

Pituffik SB: Final Governing Standards (FGS)

The Environmental Management System Cross Functional Team (EMS CFT) functions as the primary executive steering group for environmental compliance, conservation and pollution prevention programs. The EMS CFT has four scheduled meetings annually and is chaired by 821 SBG/CC or designated representative.

Host Nation: The Greenland Government (GG) Authority has the primary role for environmental protection in Greenland outside the Defense Area. This includes Greenlandic waters such as North Star Bay.

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5 PREVENTION SECTION

5.1 Incident Commander (IC)

The IC at Pituffik SB is the Fire Chief. The following table lists the IC and alternates.

TABLE 5.1

Roster listing the IC and alternates, IAW FGS C18.3.2.1

Title Responsibility Duties Duty Phone

Tetra Phone

Fire Chief Aage Johansen

IC

First Responder

Evaluate spill situation. Provide guidance in spill containment, clean-up actions and restoration activities.

Coordinate HazMat personnel, SRT and

MST

3249 (88) 3249

Deputy Fire Chief, Prevention.

Flemming Kanto

Alternate IC First Responder

Evaluate spill situation. Provide guidance in spill containment, clean-up actions and restoration activities.

Coordinate HazMat personnel, SRT and

MST

(88) 3158

Asst. Fire Chief, Operations Brian Eeg Jesper Bønding Karl Mortensen

Alternate IC First Responder

Evaluate spill situation. Provide guidance in spill containment, clean-up actions and restoration activities.

Coordinate HazMat personnel, SRT and

MST

(88) 2589

5.2 General Information

Facility Description Pituffik SB is located 695 miles North of the Arctic Circle (76 32' North latitude, 68 50' West longitude), and 947 miles south of the North Pole on the northwest side of the island of Greenland.

It is approximately 550 miles east of the North Magnetic Pole.

The Pituffik Defense Area is a large land area that includes various base functions outside the Main Base area. Pituffik SB contains three distinct areas; Main Base, UEWR, and Det-1 (Figure 2). The area of the Main Base (Figure 1) is divided into building areas designated as 100 through 900 areas and 1400 area. The Group Headquarters and other support functions are located in the 400 area of the base. The area identified as the goal for consolidation efforts is within the 100 and 200 areas together with the flight line facilities in the 600 area and the 1400 area. Some large facilities in the 500, 800, 900, primarily with stand-alone heating systems, will remain.

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Figure 1: Pituffik SB Main Base area

Pituffik SB is located in the valley of a glacially fed stream called North River. This area is designated by the Danish government as the Pituffik Defense Area. The Main Base is located on a relatively flat plain near the mouth of the stream. The active landfill at Pituffik is located southeast of the Main Base (Figure 3, from Final Landfill Assessment and Operations Management Plan, 821st ABG, December 2005). Det-1 is located 3 miles east of the Main Base (Figure 4) and UEWR located 12 miles northeast and 1,250 feet higher on a hill overlooking Wolstenholme Fjord (Figure 5). Lake Crescent is used for potable water production and is located 5 miles east of the Main Base.

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Figure 2: Map of Pituffik SB

Figure 3: Pituffik SB Landfill area

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The base mission consists of 12th Space Warning Squadron (12SWS) and 23rd Space Operations Squadron (Det-1, 23 SOPS) satellite tracking and control operation.

Figure 4: Pituffik SB Det-1 area

Figure 5: Pituffik SB UEWR area

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Maps of Locations Figure 1 to 5 above show maps of the locations covered by this plan. The locations are the Pituffik SB Main Base area, Pituffik SB Landfill area, Pituffik SB Det-1 area, and the Pituffik SB UEWR area.

Water Protection Areas There are three main water protection areas. They are the North River, North Star Bay, and Lake Crescent. Maps of these three locations are shown in Appendix 6.

Critical Water Resources Lake Crescent is a critical water resource to Pituffik SB functioning as water supply of potable water to Pituffik SB. Lake Crescent is the only approved potable water supply for all facilities at

Pituffik SB. There is no direct protection of the water source in Lake Crescent and runoff from the watershed goes directly into the lake. Handling of chemicals and other water pollutants is not to take place in the proximity of the lake without taking special precautions.

Spill Migration Pathways The potential spill migration pathways are shown in Appendix 7.

Drainage Patterns Drainage patterns are shown in Appendix 4.

5.3 Potential Spill Locations

All HazMat and HazWaste storage locations which includes POL drum and IBC tanks, where there can be a significant spill are listed in Appendix 1.

Bulk Storage sites for JP-8 are 12 Bulk Storage Tanks (BST) at Tank Farm North, Tank 98 at the pier and two BSTs at J-plant. Further, there are a number of smaller organizational tanks at Pituffik

SB.

Bulk storage, transformers, generators with more than 55 GL POL, all oil/water separators, and handling and transfer sites including range and total quantity of potential spill are listed in Appendix 2.

5.4 Arrangements for Emergency Services

Emergency services are provided by Consolidated Communication Center (CCC) and BMC FD.

Security is provided by 821 Security Forces Squadron. Section 6.1 describes the role of each emergency response team.

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5.5 Telephone Number to Emergency Services

The telephone number to emergency services on a 24-hour basis is ext. 911.

For incidents where there is no imminent danger to human health or the environment, the incident can be reported to service call instead at ext. 2111.

5.6 Prevention, Control and Countermeasures

The potential sites where a significant spill can occur are listed in Appendix 1 and Appendix 2.

The slope of the terrain will cause all spills in the main base area to ultimately flow west, eventually reaching the North Star Bay (possibly via the North River).

Further, the Wolstenholme Fjord could be threatened by a major spill incident at UEWR.

Most indoor spills will be contained to the building in which the tanks or hazardous substances are located. A spill will be contained using compound absorbent material and spill kits. The primary concern will be the safety of personnel and entry into the sewage system. All indoor potential spill locations must have appropriate spill kits available.

Site specific spill route maps for outdoor locations are provided in Appendix 3 and Appendix 11 and indicate the potential direction of flow.

Appendix 1 lists the areas where large amounts of hazardous materials and/or waste are stored.

The table is listed according to building number, functional area, amount and type of material or waste. The hazardous material inventories from the individual shops are overseen by VS/ESH and DLA-DS function.

Organizational fuel storage tank inventory and inspections are tracked in the Air Force’s Storage Tank Accounting & Reporting (STAR) system. Fuels tanks are inspected monthly and annually using Tank Compliance Assessment Checklists from STAR.

In all cases spills will be collected in trucks to be temporarily disposed of in POL/water tanks designated for POL spills or stored at Bldg. 604 for later shipment as hazardous waste. In case the storage capacity of Pituffik SB is not sufficient, the temporary use of capacity designated for other purposes will be coordinated with 821 SBG/CC and 21 CES/CEIE. Potential options in decreasing order of priority include waste fuel trucks and tanks, tank farm rinsate tanks, other available tank capacity, and as a last option the containment areas at the tank farm.

5.7 Emergency Equipment

Appendix 8 contains an inventory of emergency equipment. Appendix 1 and Appendix 2 list emergency equipment present at potential spill locations.

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5.8 Communication Systems

Pituffik SB have following communication systems, which can be used during a spill incident:

• Telephone system

• Tetra Land Mobile Radio system

Spill Incidents when first observed, will be notified via the telephone system dialing 911. From Tetra dial 2860.

5.9 Evacuation Plans

Evacuation plans for potential spill sites are provided in Appendix 5. The signal for evacuations at Pituffik SB is fire alarms.

5.10 Required Procedures

Procedures for operations to preclude spills, inspections and recordkeeping requirements are enclosed in Appendix 10.

5.11 Site specific Procedures

Appendix 12 includes site specific contingency plans. At each potential spill locations, these plans are posted with appropriate spill flow route maps (Appendix 3 and 11) or evacuation plans (Appendix 5).

5.12 Deficiencies in Spill Prevention and Control Measures

The following deficiencies were identified at Pituffik SB:

TABLE 5.2

Deficiencies in Pituffik SB’s Spill Prevention and Control Measures

Potential Spill Location Deficiencies Corrective action plan North Star Bay Insufficient storage capacity for worst case spill Insufficient support agreement planning

North Star Bay Many tanks do not meet the FGS 2020 requirements

Tanks are projected to be replaced or renovated to adhere to FGS 2020 during summer 2023/2024

North Star Bay Oil/water separators direct connection to base sewage system with insufficient control of oil content in outlet water.

Develop and implement oil/water separator discharge inspection program

Appendix 2 shows the tanks which are not in compliance.

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5.13 Worst Case Spill Scenarios

The worst-case planning threshold for spills at Pituffik SB is 1.84 million gallons IAW FGS Appendix AP2. Pituffik SB does not have the capability to respond to a spill of that magnitude without external support. The current designated storage capacity for spills is 12,500 gallons.

Tank Ship Operation A disaster scenario at Pituffik SB would be if the tanker that delivers fuel (JP-8) to Pituffik SB during the summer experienced a significant spill. Approximately 6 million gallons of JP-8 jet fuel are received annually. While Pituffik is unable to respond completely to a very large spill in the bay without external support, the likelihood of a major disaster affecting the ship while moored is very low. The following precautions are taken to avoid spills from the hoses (which would be in the thousands of gallons range):

• The transfer hoses are pressure tested prior to use to minimize the risk of hose failure.

• In case a weather warning calling for high-speed winds is issued the fuel transfer will be aborted temporarily. This minimizes the risk of a spill caused by rapid disconnection of hoses provoked by an immediate need to get the vessel to deeper water.

If a spill does occur the Marine Spill Team (MST) will deploy the LAMOR Near-shore Skimming System to contain and recover fuel from the ocean surface. Recovered diesel would be transferred to towable bladder tank and transferred to holding tanks.

Tank Farm North The Pituffik SB tank farm consists of twelve BSTs, each with a capacity of 2.1 million gallons. The BSTs all have secondary containment in the form of berms that incorporate double liners, drainage, and all tanks are equipped with level gauges and alarms. The secondary containment berms are sized for 110% of the tank capacity. The tank farm is located on a hill side above the North River with the first tank being approximately a mile from the bay.

A BST could potentially release more than 2 million gallons fuel. The procedure for containing such a release would be to pump the spill from the secondary containment to an empty BST. No BST is designated for this purpose and if all BSTs are full the spill would remain in the secondary containment basin until a BST could be emptied. The probability of such a scenario is very little.

The fuel transfer lines between Tank Farm North and buildings and tanks pass over the North River (Appendix 9). During high river flows or flooding these lines are potentially at risk. Even if the fuel transfer is aborted immediately following the detection of a leak, the volume of fuel in the pipelines is thousands of gallons.

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The strategy will be to deploy the LAMOR Near-shore Skimming System with the MST. However, due to high water speed in the river, it will be a challenge to position the boom and recover such a spill completely and only partial recovery can be expected.

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6 SPILL CONTROL SECTION

The spill control section may be considered a contingency plan and is also often referred to as the spill response section. The scope of this section is to identify resources for cleaning up spills at installations and activities located in the Thule Defense Area, and to provide assistance to other agencies when requested.

6.1 Responsibilities, Duties, Procedures and Resources

It is the responsibility of the personnel mentioned below to maintain the procedures necessary for implementing this plan. Such procedures shall ensure adequate training of personnel and implementation of environmental protection and pollution abatement procedures in their areas of responsibility. The personnel will designate additional project officers and monitors as required ensuring an effective program. These designated individuals will continuously inspect the work areas under their individual areas of responsibility. The names and telephone numbers of the project officers and monitors will be posted in prominent locations at potential spill sites.

The Emergency Response Team (ERT) consists of personnel from the BMC FD (HazMat personnel) and designated individuals from BMC Operations (SRT and MST).

The personnel involved in the process of containing and cleaning up spills at Pituffik SB (including drills) are identified below. Other offices can be involved in follow-up actions.

Installation Commander (821 SBG/CC) The Installation Commander exercises the overall responsibility for the management of spill prevention and response planning at Pituffik SB. The 821 SBG/CC is the chairperson of the EMS

CFT.

Public affairs including all notifications to the DLO and/or external offices must be accomplished by or coordinated with the Installation Commander prior to execution. The Installation Commander designates the Incident Commander (IC).

Danish Liaison Officer (DLO) The DLO serves as the official representative of Denmark, and Greenland Self Rule at Pituffik SB.

Consolidated Communication Center (CCC) The CCC receives emergency calls (911) and activates responders. The CCC also operates the Service Call function.

Security Forces Squadron (821 SFS) During a spill situation, 821 SFS will:

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• Evacuate personnel from the scene, if needed, based on the decisions of the IC or the Fire Chief.

• Secure the area as “Off Limits” to unauthorized personnel.

• Coordinate the movement of specific personnel to assist at the incident scene.

• Direct traffic.

HazMat Personnel and IC (VS/FD) The Fire Department at Pituffik SB is the first responder to all incidents (exception: spills in North Star Bay and Wolstenholme Fjord are responded to the MST). The responsibilities include responding, containing, and assessing all incidents to ensure that the scene is a safe and controlled incident site. It is the Fire Chief’s responsibility to designate an Entry Control Point (ECP) based on the incident situation. The Fire Chief or Assistant Fire Chief on duty is the designated IC by the Installation Commander.

The IC is responsible for directing and coordinating all spill response actions within Pituffik SB.

The IC will have the authority to utilize the expertise and resources of the ERT, or any other office of expertise in determining and performing response actions.

Spill Response Team (VS/UFM) The Spill Response Team (SRT) consists of designated members mainly from the Utilities Facilities Maintenance section, but personnel from the Fuels, Transportation and Vehicle Maintenance shops can also be appointed. Members must have received training in HazMat communication training and have a technical background. The mission of the SRT is to immediately respond to all outlets or leaks of fuel or other hazardous substances that can be hazardous to personnel or environment when requested by the IC or the Fire Chief in order to perform spill containment, recovery, disposal, and restoration activities within the Pituffik Defense area. Specific SRT tasks are outlined in Thule AB COOP/IEMP 10-2501 (Continuity of Operations/Installation Emergency Management Plan described, Annex L Appendix 10).

Marine Spill Team (VS/PG) The Marine Spill Team (MST) consists of personnel in the water port operations section (Pavements and Grounds) and selected persons from the UFM section. Members must have received training in HazMat communication and have a technical background. The mission of the MST is to immediately respond to all outlets or leaks of fuel or other hazardous substances that can be hazardous to personnel or environment when requested by the IC or the Fire Chief in order to perform spill containment, recovery, disposal, and restoration activities in North Star Bay and Wolstenholme Fjord. Specific MST tasks are outlined in Thule AB COOP/IEMP 10-2501 (Continuity of Operations/Installation Emergency Management Plan described, Annex L Appendix 10).

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Civil Engineering Flight Commander (821 SPTS/CE) The Civil Engineering COR will oversee BMC response efforts and act as the point of contact for follow-on actions and remediation efforts.

Environment Safety & Health (VS/ESH) VS/ESH has the responsibility of managing the Pituffik SB SPRP. In a spill situation, VS/ESH is tasked to assist the IC in evaluating the situation and provide guidance on spill containment, cleanup actions and restoration activities. VS/ESH will manage a record of all spills at Pituffik SB and prepare all required reports and documentation.

The Chief of Safety (821 SBG/SE) is notified of major spills. ESH will provide technical expertise on safety hazards at the request of the IC or Chief of Safety.

Pavement and Grounds (VS/PG) The Transportation Pavement and Grounds division will perform excavations and transport contaminated snow and/or soil as requested by ESH.

Vehicle Maintenance (VS/VM) The Vehicle Maintenance shop will ensure that emergency vehicles are operational to perform according to this plan. This includes boats.

Health Services (VS/HS) Health Services (the base hospital) can be activated by the IC to provide medical expertise.

General Personnel Each individual working at Pituffik SB including all seasonal contractors are tasked to report any spills to the CCC ext. 911 or 2111 and to take every reasonable precaution to prevent spills.

Appendix 8 provides data on locations and quantities of spill response equipment at Pituffik SB.

This is to provide a better and more efficient emergency response to minor spills and to keep a total list of equipment available and updated. Shops can use the lists as a reference if a spill occurs within their shop and additional spill response equipment is needed.

6.2 Immediate Response Actions

Each individual working at Pituffik SB are obligated to react immediately, when a spill incident occurs and/or is first discovered (e.g. by calling 911, or 2111). Depending on the quantity of the spill, some personnel groups may be able to initiate an immediate response.

Immediate response actions can include

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• Restrict all sources of ignition.

• Check causes and stop source of spill if this is possible without undue risk of personal injury, stop source of spill or establish containment/diversionary devices to contain release.

• Evacuate the area.

• Report the incident to the CCC ext. 911. For spills of less than 25 gallons of POL product, the spill can be reported to 2111 if personnel at the scene are able to respond to the incident. The CCC will contact VS/ESH in each spill incident.

• Make the spill scene “Off Limits” to unauthorized personnel.

6.3 Emergency Response Team (ERT)

The personnel involved in spill response actions can be divided in three groups; HazMat personnel, the SRT and the MST.

HazMat Personnel The HazMat personnel will complete the initial response to any spill situation and get it under control. HazMat personnel are trained professional responders (fire fighters) from the BMC FD.

Documentation for educational background for IC and fire fighters is available at BMC Human Resources. The IC directs the HazMat personnel.

Spill Response Team (SRT) The SRT will be notified by the IC and requested to initiate cleanup actions when the incident scene is considered under control and safe to enter. The SRT at Pituffik SB is limited in equipment and training, and is therefore not able to respond to all types of incidents. The role of the SRT is to provide work force for low-risk clean-up tasks and they will always work under the direction of the IC. Specific incidents they would not be able to respond include chemical spills where response activities require chemical protection suits and/or advanced respiratory protection equipment.

In order to provide the SRT with the skills needed to be effective, the training will include:

• Training in how to act at spill locations

• Performing a drill in cooperation with the HazMat team

• Safety at incident locations

• Spill recovery waste disposal

Training in the use of Spill Response Equipment (Appendix 8) is accomplished with on-the-job training.

Marine Spill Team (MST) The MST is a special team with training and equipment responding to a spill in coastal open waters near Pituffik SB.

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The effectiveness of the MST is maintained annually by exercising the deployment of the spill recovery assets listed in Appendix 8.

The MST will begin mobilizing immediately following a spill incident during the tanker off-load operation (in preparation for activation) or as requested by the IC for other spill situations when spills in excess of 50 gallons affect coastal host nation waters. Spills of less than 50 gallons will not require the full mobilization of the team. However, team assets such as boats and personnel will be used in order to recover spills of this scale using floating adsorbing pads. The MST mobilization point is the boat pier near bldg. 984 where assets will be pre-positioned for the tanker off-load operation. Recovered oil will be transferred to towable bladder tanks that will be taken to the shore for transfer to holding tanks. The MST has the capability to recover and store up to 12,000 gallons without outside assistance, subject to limitations posed by environmental factors such as wind and current. Peterson Space Force Base (SFB) will be contacted for assistance in case of an emergency that Pituffik SB is not equipped for or otherwise able to respond to.

6.4 Procedures for ERT Alert and Response

The IC or alternate is on duty at all times. The ERT is activated through the CCC.

When notified about a spill incident by the CCC and the BMC FD responds immediately to contain the incident and initiate the clean-up. Access to CCC is available at all times by radio or phone.

Initial response time for a HazMat spill is 7 minutes on the main base. Full response time is 22 minutes on the main base.

The IC may request the activation of the SRT and/or the MST. The activation of teams is coordinated by the CCC. The individual team members are activated by telephone or radio.

6.5 Notification of Spills

For all spill incidents, the IC and ESH Supervisor or alternates are notified by phone or tetra. For emergencies reported through the emergency dispatch (ext.: 911) the following roster of persons are notified by phone or radio.

TABLE 6.1

Key personnel Roster regarding spill response

Person/organization Office symbol Office Email Phone duty

Tetra number

Phone home

CCC VS/NSC shr-thule-servicecenter@Vectrus.com

911 N/A N/A

Aage Johansen Flemming Kanto, Fire Department

VS/FD

Aage.Johansen@Vectrus.com Flemming.Kanto@Vectrus.com

3249 88 3249 3149

Britta Gribsholt

ESH

VS/ESH shr-thu-env@Vectrus.com 2698 88 3650 3650

Civil Engineering 821 SPTS/CE 821spts.ce@us.af.mil 3274 88 3274 3274

Pituffik Space Base 24 1 May 2023

Andrew Huntamer 821 SBG/SE 821ABG.SE@us.af.mil 2709 88 2709 3432 Civil Engineering, Fire COR

SPTS/CEF

821spts.ce@us.af.mil 2271 88 2271 2271

Michael Henriksen Civil Engineering

VS/CE Michael.henriksen@Vectrus.com 3220 88 3220 3220

Donald Doyle VS/PD Donald.doyle@Vectrus.com 3808 88 3808 3808

Subsequent notification of spills will occur through email as described in sections 7.2 and 7.3.

6.6 Notification of IC, Installation Commander and Local Authorities When notifying CCC and the BMC FD, the following information should be provided:

• Name of individual reporting spill

• Location of spill

• Number of injured personnel and nature of injuries

• Substance spilled

• Amount spilled (estimated)

• Rate substance currently leaking (estimated)

• Time spill occurred (estimated)

• Extent to which the spill has traveled

• Any pertinent information (e.g., other potential hazards)

All notification of the Installation Commander will follow the chain of command and be initiated by

821 SPTS/CE.

All notifications to the DLO and/or external offices must be accomplished by or coordinated with the Installation Commander prior to execution.

6.7 Assignment of Responsibilities for making Notifications

All permanent residents and seasonal contractors at Pituffik SB are obligated to react immediately, when a spill incident occurs and/or is first discovered. Specific obligations depend on the size of the spill and the capacity of the shop to perform an appropriate response on their own.

If the spill is small and can be responded to by the shop personnel, actions to control and clean up the spill will be initiated. VS/ESH must immediately be notified and will verify that the spill has been cleaned up appropriately. If a spill kit is used in the spill response action, this must be properly disposed of in accordance with the Overseas HWMP (Hazardous Waste Management Plan) or guidance provided by VS/ESH.

Pituffik Space Base 25 1 May 2023

If the spill cannot be handled or occurs in areas of concern, the personnel on site will call 911.

When receiving a 911 call, the Consolidated Service Center is responsible for notifications as described in section 6.5.

Significant spill A spill is considered a significant spill if it is uncontained and one of the following conditions is fulfilled:

• For hazardous waste or hazardous substance: The spill exceeds the reportable quantity (RQ) listed in Table AP1.T4 in FGS.

• For POL: The spill exceeds 400 liters (110 gallons).

• For other hazardous material: the spill exceeds 225 kg (500 pounds)

• For combinations of POL and liquid, semi-liquid and solid hazardous materials, hazardous waste or hazardous substance: the spill exceeds 340 Kg (750 pounds)

All significant spills must be reported immediately via 911.

If a spill is contained inside an impervious berm, or on a nonporous surface, or inside a building and is not volatilized and is cleaned up, the spill is considered a contained release and is not considered a significant spill.

Sewage spill incidents Sewage spills and releases to the storm water drainage system must be reported to the CCC.

There is no reportable limits for sewage spills in the FGS. The CCC provides the dispatch to Service Call (ext 2111).

When the sewage spill/release incident is below 1000 gallons, the CCC immediately notify:

• Utilities Facilities Maintenance (VS/UFM)

• Environment Safety & Health (VS/ESH)

If the sewage spill/release incident is 1000 gallons or above, the CCC will also notify location and volume of the sewage spill/release by telephone or radio to:

• Site Manager (VS/PD)

• Base Civil Engineer (VS/CE)

• Environment Safety & Health (VS/ESH)

Pituffik Space Base 26 1 May 2023

Further notification procedures are given in section 7.1 and 7.3.

6.8 Surveillance Procedures for early Detection of Spills

The two-person principle is used during fuel transfer processes. One operator is located at the facility where the transfer process begins – and one operator is located at the facility where the transfer process ends. Both operators are in radio contact to ensure quick response and a complete stop if a leak occurs (Appendix 10).

The Preventive Maintenance Program (PMP) calls for regular inspections and maintenance of all bulk quantity tanks, the fuel pipeline system, and valves. Monthly inspections include check of corrosion, damages and leaks. Fuels tanks are inspected monthly and annually using Tank Compliance Assessment Checklists from STAR (see section 5.3. During the annual tanker off-load operation pipelines are continuously patrolled.

Inspections of HazMat storage areas are performed by VS Shop Safety Representatives and VS/ESH. Hazardous waste storage areas are inspected by DRMO IAW Overseas HWMP.

6.9 Critical Water and Natural Resources

VS/ESH must notify 21 CES/CEIE if a spill occurs in sensitive areas or an area with natural resources. All reporting must be coordinated with 821 SPTS/CE and the Installation Commander.

The Pituffik Defense Area has several areas of concern that must be protected in the event of a spill. A prioritized list is given below:

1 Lake Crescent (drinking water resource) 2 North Star Bay (coastal water) 3 Wolstenholme Fjord (coastal water) 4 North River 5 Streams, rivers and lakes 6 Locations that cannot be properly cleaned and reestablished

Among the lakes in the area, Lake Crescent especially must be protected from any pollution, as this lake is used as Pituffik SBs supply of potable water.

The North Star Bay and Wolstenholme Fjord are very vulnerable areas in case of POL (Petroleum, Oil and Lubricant) spills during the tanker operations, or release of POL elsewhere at Pituffik SB.

A spill may result in potential damage to the arctic environment around the Pituffik Defense Area.

The many streams and rivers flowing through the Pituffik Defense Area lead to coastal waters, therefore any spill in these streams and rivers will eventually end up in the coastal waters.

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Soil and Vegetation: In high arctic areas, natural degrading of contaminated soils happens very slowly due to the harsh conditions. Therefore, inaccessible locations such as mountainsides are areas of concern.

In general, the best way to protect critical water and natural resources is to prevent spills from entering the Storm Water Drainage System. Best management practices for various activities are described in the Storm Water Pollution Prevention Plan.

6.10 Additional Emergency Assistance Organizations

Following a major peacetime accident involving POL and/or hazardous materials on Pituffik SB may require outside assistance. Actions required may range from simple suppression to highly complex and time-consuming operations with international and/or political implications. It is recognized that response to accidents occurring outside the Pituffik Defense Area may also be required. Such responses must be coordinated through the DLO using appropriate Greenlandic and Danish official channels (Joint Arctic Command). Further details of actions to be taken during major peacetime accidents, including base evacuation, are outlined in Thule AB COOP/IEMP 10- 2 (Continuity of Operations/Installation Emergency Management Plan).

The Arctic council member nations have committed to mutual assistance in the Agreement on Cooperation on Marine Oil Pollution, Preparedness and Response in the Arctic. Member nations include the United States, Canada and Denmark (including Greenland).

6.11 Cleanup Procedures

The cleanup procedure includes:

• Risk assessment

• Stop the source

• Spill confinement

• Spill clean-up

• Follow-up actions

When a spill occurs and/or is first discovered, the first step is to assess the risks that may affect human health, the environment and property. Safety is always put first. The spilled material is identified according to Safety Data Sheets (SDS)and the quantity of the spill is determined.

If considered safe, the first priority is to stop source of the spill. This may simply involve turning a container upright, plugging a leak from a drum and transferring the liquid from the damaged drum to a new one, closing a valve, or bypassing a pipeline.

The next step is to limit the impact of a spill by blocking, diverting, or confining the spilled material.

Contained absorbents including the PIG socks and booms (www.newpig.com) are used to stop

Pituffik Space Base 28 1 May 2023 the flow of a liquid before it has a chance to contaminate a water source or enter a drain.

Temporary earth dikes and trenches can be used to confine and/or direct liquids and minimize the spill area.

Once the spill is confined and the leak has been stopped, the incident is reassessed and a plan of action for implementing the spill cleanup is developed. Spills are commonly absorbed with granulate. PIG pillows and mat pads are other alternatives for absorbing the remainder of the spill.

Unused absorbents are not hazardous. However, once the absorbents are saturated with oils, solvents, etc., they are considered hazardous waste and are disposed of properly in accordance with the Overseas HWMP.

If a spill occurs in a water resource, Pituffik SB has PIG absorbent pillows that absorb only organic liquids (such as POL). For large spills in open waters the MST has boats, skimmers and a collection boom available.

Follow-up actions involve the documentation and verification for the remedial actions and preparation of required reports as described in sections 7.2 and 7.3. If required, further action will be governed by DoDI 4715.08 “Remediation of Environmental Contamination Outside the United States” and Title 18 of the Alaska Administrative Code, chapter 75.341, table A2 (Appendix 13).

6.12 Reuse and Disposal of Recovered Substances and Absorbent Materials Waste oil and fuel from spill incidents is disposed of at the K-plant waste oil tanks for incineration or shipped out as hazardous waste. Wastes containing a large fraction of water are accumulated in intermediate bulk containers, POL water tanks at the tank farm or two portable 6000 gallon contingency tanks located at the DLA yard, as directed by ESH. After passage through an oil/water separator, the water fraction can typically be discharged into the North River. Any required analyses will be coordinated with ESH, who must approve any discharge. The POL fraction will be incinerated at the K-Plant or shipped out as hazardous waste.

Snow with non-volatile contamination will be transferred to 55-gallon drums and treated as POL water after melting.

Absorbent materials are disposed of as regulated waste when used for spill incidents and are therefore disposed of via the DLA-DS (BMC Disposition Services located in building no # 935) in accordance with the Overseas HWMP.

Snow with volatile fuel contamination will be disposed of at the weathering bed located at Tank Farm North. The weathering bed is constructed with non-permeable concrete. Mixtures of soil, snow and contamination will be disposed of at the soil disposal site.

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Contaminated soil is disposed of at a protected area west of hangar 1 (bldg. #1090) and 2 (bldg.

#1091). Here the soil is awaiting land-farming projects. The disposal site is divided into 4 sections:

• Section A is used for soil contaminated with volatiles such as diesel fuel or gas.

• Section B is used for soil contaminated with non-volatile oil such as machine oil and sand from oil water separator sand traps.

• Section C is used for soil contaminated with lubricants such as hydraulic oil, gear oil

• Section D is reserved for contingency storage of a large amount of soil.

The date and type of spill is noted and the pile identified with GPS coordinates in an inventory that is being maintained in ESH. No disposal will occur without the approval of ESH.

Mixtures of soil and absorbent material will be disposed of at the soil disposal site if soil makes up 25% or more of the recovered material. If there is less than 25% soil it will be turned out via DLA-

DS.

POL collected in a water resource such as North Star Bay or North River will be treated as POL water. For quantities of POL water exceeding the oil water separator capacity for Pituffik (estimated 10,000 gallons per year) the POL water will be held in available tank capacity until additional oil water separators can be employed or transport off-site can be arranged.

6.13 General Health, Safety and Fire Prevention Precautions

The IC will normally assume point of contact and act as IC until the area is safe and will:

Relay grid coordinates for the incident site to the CCC Establish appropriate cordons Establish Entry Control Points (ECPs) In case of fire, call additional firefighting equipment and position personnel and equipment UPWIND if possible In case of fire, a report will be submitted IAW AFI 32-2001.

If and when more firefighting equipment is needed, the IC will determine so upon arrival at the spill area.

Oil and water absorbent compound will be used to absorb the fuel spill and then be removed to a safe place. If foam is used, it must be cleaned up as soon as the hazardous condition is neutralized.

If there is no fire, and the spill is neutralized e.g., by covering with foam, the Fire Protection's role is limited to standby actions. Fire fighting vehicles will not be used to remove or wash oil and hydraulic fluid spills. The operation will be given to the agency responsible for recovering and decontamination of the spill. Agency and time will be annotated in the CCC Activity Log (ALOG).

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6.14 Public Affairs and Releasing Information

Public affairs including release of any information to the press in event of a spill must be accomplished by or coordinated with the Installation Commander prior to execution. 821 SBG/CCE will coordinate PA (Public Announcement) function with the 21 SBD1 PA office.

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7 REPORTING SECTION

7.1 Recordkeeping and Notification to USAF

When emergency procedures are invoked, it is the responsibility of VS/ESH to file reports.

Files of all spills must be documented in the VS/ESH office. All spills will be documented as EASIER Database Inputs Deliverables by VS/ESH.

Furthermore, recordings of all 911 calls are being filed in the ALOG in the CCC.