W912DS21R0003.pdf

Project Title: Cullum Hall Renovation at West Point, NY

1. 100% Unrestricted Full and Open Competition w ith Hubzone Price Evaluation preference.

2. NAICS Code: 236220, Commercial and Institutional Building Construction; Size Standard: $39,500,000.

3. Magnitude of Construction: Betw een $25,000,000 and $100,000,000.

4. See Continuation Page for Bid Submission Instructions.

5. Funds are not presently available for this acquisition. No contract aw ard w ill be made until appropriated funds are made available.

Due to possible technical diff iculties in the SAFE Site, all offerors are instructed to allow ample time to submit/upload their bids to the site in order to have their proposal delivered before the proposal due time deadline.

Contract Specialist: Nicole Fauntleroy, Email: nicole.fauntleroy@usace.army.mil

NICOLE FAUNTLEROY 917-790-6139

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

13-Apr-2021

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______5 calendar days and complete it w ithin ________730 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Div 1 Specs

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________13 May 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

US ARMY CORPS OF ENGINEERS, NEW YORK

26 FEDERAL PLAZA, RM 16-300

NEW YORK NY 10278-0090

W912DS

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

212-264-3013FAX:TEL: (917)790-8026 TEL: FAX:

W912DS21R0003 117

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912DS21R0003

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job The renovation of the Cullum Hall

FFP

All work associated with the renovation of the Cullum Hall and its supporting service utilities as indicated in the corresponding construction documents and specifications.

FOB: Destination

PSC CD: C1JZ

NET AMT

All work associated with removal of ACM

FFP

See the abatement plans.

0002AA 4 Each Asbestos in the Fire Doors

FFP

0002AB 468 Square

Foot

Asbestos in Floor Tile

ESTIMATED QUANTITIES

0002AC 4,420 Square

Asbestos in Roofing Mastic and Felt

ESTIMATED QUANTITIES

0003 1,034 Cubic

Yard

All work associated with the removal of rock (ie trenches, service yard excavation, etc.) as per 1,034 cubic yards of rock removal.

ESTIMATED QUANTITIES

0004 1 Job Turnover of O/M manuals and As-Builts

FFP

PRE PRICED CLIN $40,000.00

0005 1 Job

Mechanical Yard: All work associated with the yard structures and site development including the permanent structures, screen, retaining wall, not equipment. This applies to slab, retaining wall and steel structural (architectural and structural drawings).Not included anything not code required (not HVAC, fire pump) Statutory Limit of $2M

OPTION Option # 1

Full roof replacement.

0006AA 1 Job OPTION All work associated w/ full roof replace

FFP

0006AB 1 Job OPTION Salvage copper

FFP

(deduct)

0006AC 7,925 Square

OPTION Asbestos in Roofing Mastic and Felt

ESTIMATED QUANTITIES

0007 1 Job OPTION Option #2

FFP

All work associated with cleaning 100% of Gneiss Masonry.

0008 1 Job OPTION Option #3

FFP

All work associated with Ballroom Globe fixture type (F) Full Restoration.

0009 1 Job OPTION Option #4

FFP

All work associated with exchanging the Linoleum Flooring with Epoxy Resin Flooring.

0010 1 Job OPTION Option # 5

FFP

Security – All work associated with CFCI IDS including but not limited to head-end equipment, cabling, devices, integration, and testing

0011 1 Job OPTION Option # 6

FFP

Security – All work associated with CFCI ACS including but not limited to head-end equipment, cabling, devices, integration, and testing

0012 1 Job OPTION Option #7

FFP

Wireless Communications/Antennas – All work associated with CFCI DAS including but not limited to head-end equipment, cabling, devices, integration, and testing

0013 1 Job OPTION Option #8

FFP

Wireless - All work associated with the installation and testing of network wireless access points including but not limited to:

CFCI WAP cables GFCI WAP devices.

0014 1 Job OPTION Option #9

FFP

Communications – All work associated with the installation and testing of network infrastructure in Cullum Hall, including but not limited to:

CFCI UPS for TER/TR;

CFCI Surge protectors for TER/TR;

CFCI Patch cords for TER/TR;

CFCI Horizontal and backbone inside plant cable.

0015 1 Job OPTION Option #10

FFP

Outside Plant Fiber Optic Cable - All work associated with installation of fiber from Davis Hall and Bldg 600 to Cullum.

0016 1 Job OPTION Option #11

FFP

All work associated with installation of ductbank for the fiber from Davis Hall and Bldg. 600 to Cullum Hall.

0017 1 Job OPTION Option #12

FFP

Radio and PA System – All work associated work with installation of the radio and PA system. (27 51 00) (wires and headend system and pathway only)

TOTALS/NOTES

BASE CLINS 0001 through 0005 ___________________

OPTIONAL CLINS 0006 through 0017 ___________________

TOTAL BASE PLUS OPTIONAL CLINS (0001-0017) ___________________

NOTES TO BIDDERS

(1) Price will be evaluated for all CLINs Base plus options (CLINS 1 thru 17)

(2) The Government may exercise Optional CLINs CLIN0006AA, 0006AB and 0006AC, CLIN 0007, CLIN 0008 and CLIN 0009 within 30 Calendar days of NTP.

(3) CLIN 0006AB should be a negative value.

(4) CLIN 0004 are pre-priced and should not change.

(5) Total Offer shall include all costs associated with each base item number and optional item number including all bonding, overhead and profit.

(6) Offeror must submit a price for every CLIN. Failure to do so may result in Offer being non-compliant.

(7) Optional Items (Bid Alternates) may be exercised at any time within 365 calendar days after Notice to Proceed unless otherwise identified above). The Contracting Officer may exercise the Optional Items by written notice to the Contractor, postmarked within the period specified above. The Government may exercise any, all or none of the listed Optional Items in any order.

(8) Proposed Contract Duration is 730 Days.

(9) Offer Acceptance Period: Offers are to be valid for 120 calendar days from the date offers are due for offer acceptance.

(10) Please refer to the Scope of Work section 01 11 00 for additional information.

Submit technical inquiries and questions relating to this solicitation via Bidder Inquiry in ProjNet at (https://www.projnet.org) at least 10 calendar days prior to the date established in the RFP for receipt of bids. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of bids.

If a bidder believes that the requirements in this Request for Proposal contain an error, omission, or are otherwise unsound; immediately notify the Contract Specialist in writing with supporting rationale

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment or question will receive answers in an amendment. All timely questions and approved answers will be made available in amendments and sent to vetted contractors VIA ARMDEC. Bidder Inquiry Key: ASBPPE-AMX5CD Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet home page, click on Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. E-mail. Enter the e-mail address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your Secret Answer and click Login. Once this is completed, you are logged into the system

Section 00 21 16 - Instructions to Proposers

INSTRUCTIONS TO BIDDERS

CPARS

The Federal Acquisition Regulation (FAR) requires that Past Performance Information (PPI) be collected on DoD contracts. The Contractor Performance Assessment Reporting System (CPARS) is a web enabled application the supports the completion, distribution and retrieval of all contract performance evaluations. Contractor Representative are responsible for reviewing and commenting on evaluations submitted on the Contractor Performance Assessment Reporting System (CPARS) website at https://www.cpars.gov/index.htm.

NOTICE REGARDING BID BONDS, PEFORMANCE BONDS, AND PAYMENT BONDS

The Standard Forms (SF24, SF25, and SF25A) for these bonds have been revised as of August 2016.

When including your bid/offer, contractors/sureties shall use the revised versions. No other version will be valid and thus may render your bid/offer nonresponsive.

EVALUATION FACTORS

CRITERIA AND FACTORS FOR EVALUATION, BASIS OF AWARD, EVALUATION

CRITERIA, RATING SYSTEM AND DEFINITION

SECTION 00 22 10 – SELECTION PROCEDURES AND BASIS OF AWARD

BEST VALUE TRADE OFF

1.0 OVERVIEW

2.0 BASIS OF AWARD

3.0 GENERAL INSTRUCTIONS AND PROPOSAL SUBMISSION REQUIREMENTS

4.0 PROPOSAL INFORMATION AND RELATED EVALUATION FACTORS, SUBFACTORS AND

ELEMENTS

5.0 VOLUME 1 – PERFORMANCE CAPABILITY

5.1 TAB A – FACTOR 1 – PAST PERFORMANCE

5.2 TAB B – FACTOR 2 – PROPOSED CONTRACT DURATION, PHASING AND SUMMARY

SCHEDULE

5.3 TAB C – FACTOR 3 –TECHNICAL APPROACH

6.0 VOLUME 2 – FACTOR 4 - SMALL BUSINESS

6.1 TAB A – SMALL BUSINESS PARTICIPATION PLAN

6.2 TAB B – PAST UTILIZATION OF SMALL BUSINESS

7.0 VOLUME 3 – FACTOR 5 – PRICE AND PRO FORMA INFORMATION

7.1 TAB A – PRICE (STANDARD FORM 1442, PROPOSAL DATA SHEET AND CONTRACT LINE

ITEM SCHEDULE)

7.2 TAB B – BID GUARANTEE

7.3 TAB C – SELF PERFORMED WORK

ATTACHMENTS

1 – PROPOSAL DATA SHEETS

2 – PAST PERFORMANCE EVALUATION QUESTIONNAIRE

3 – SPECIALIZED EXPERIENCE PRIME CONTRACTOR OR KEY SUB CONTRACTOR

4 – SMALL BUSINESS PARTICIPATION PLAN

1.0 OVERVIEW

This is a single step "Best Value Trade Off" solicitation in accordance with Federal Acquisition Regulation (FAR) 15.101-1 for the Cullum Hall Renovation located at West Point, NY. The Government will evaluate the proposals in accordance with the criteria described herein, and award a firm fixed price contract to the responsible firm, whose proposal conforms to all the terms and conditions of the solicitation is fair and reasonable, and offers the best overall value to the Government.

2.0 BASIS OF AWARD

This is a Best Value Trade Off procurement where the Contracting Officer will award a firm fixed price construction contract to the responsible Offeror whose proposal the Source Selection Authority and Contracting Officer have determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering all non-price factors described herein, and price.

All technical factors (1-4) when combined are approximately equal in importance to price factor 5.

Technical factor 3 is the most important technical factor, followed by technical factor 1 and then followed by all remaining technical factors that are equal in importance to each other and less important than technical factor 1 and 3. The intent of this solicitation is to obtain the best value for the Government. After the Government individually evaluates and rates each proposal, the Source Selection Authority and Contracting Officer will compare proposals to determine which proposal represents the best value.

The price used in the trade-off analysis shall be the aggregate amount for the base items and options (CLINS 0001-0017). The trade-off analysis will be conducted based on an evaluation of all factors, including price, and a best value proposal will be determined. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced conforming offer(s), the SSA must determine that the added value of a more expensive proposal (within an acceptable range) would justify award to that Offeror. The magnitude of the project is between $25,000,000 and $100,000,000.

3.0 GENERAL INSTRUCTIONS AND PROPOSAL SUBMISSION REQUIREMENTS

3.1 GENERAL INSTRUCTIONS

3.1.1 Who May Submit:

i. Competition will be unrestricted (i.e. open to all businesses regardless of Small

Business status). Any legally organized Offeror may submit a proposal.

3.1.2 Inquiries about this solicitation:

i. Prospective Offerors should submit inquiries related to this solicitation only by e-mail to: E-MAIL ADDRESS: Nicole.Fauntleroy@usace.army.mil.

ii. Include the solicitation number, and project title with any questions/clarifications. Written questions must be received by this office not later than 7 calendar days prior to the date set for receipt of offers.

TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public proposal opening and no information will be given out as to the number of Offerors or the results of the competition until all awards are made.

3.1.3 Page Limit and Size of Electronic Materials shall be submitted in the following volumes:

In order to effectively and equitably evaluate all proposals, the Contracting Officer/PCO must receive information sufficiently detailed to clearly address submission requirements as outlined below. Pages containing text shall be submitted electronically on standard 8- 1/2 x 11-inch size paper. Schedules, Drawings and/or sketches may be submitted electronically on paper not exceeding 11 x 17-inch paper, (each 11 x 17 counts as two pages). Use of 'TAB' pages are encouraged to identify each section of the proposal and shall not count against proposal's total page count. Each page of text shall be minimally single spaced with a minimum 12-point font and one-inch margins all around. Any sheet with printed material (text or graphics) shall be considered a page, excluding dividers, cover sheets, letters of commitment, team agreements, and/or Joint Venture agreements.

Volume Tab Title Maximum Pages

1 A Factor 1: Past Performance No Page Limit

B Factor 2: Proposed Contract Duration, Phasing and Summary Schedule

C Factor 3: Technical Approach 15

A Factor 4: Small Business Participation Plan No page limit

2 B Factor 4: Past Utilization of Small Business No page limit

3 A Factor 5: Price (Standard Form 1442 & Contract Line Item Schedule)

No page limit

3 B Factor 5: Bid Guarantee No page limit

3 C Factor 5: Self-Performed Work No page limit

3.1.4 Joint Ventures

i. When an Offeror is submitting a proposal as a joint venture, all members of the joint venture must sign the SF 1442 and any financial surety instrument that is required, unless a written agreement by all members of the joint venture is furnished with the proposal designating one firm with the legal authority to bind the other member(s) of the joint venture. Signatures on the written agreement designating one member of the joint venture as having legal authority to bind all other members of the joint venture must be executed by the duly authorized representatives of the respective joint venture members. All joint venture members will remain jointly and severally liable for all actions, representations, and other activities by the joint venture and by other joint venture members in connection with this solicitation and subsequent contract. A copy of the joint venture agreement and agreement providing evidence of the authority to legally bind all other members of the joint venture must be submitted with the Offeror’s proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration.

ii. If submitting a proposal as a joint venture, the experience, past performance, and other information about each of the joint venture partners can be submitted for the joint venture. The experience of each joint venture partner will be considered the experience of the joint venture entity. Joint ventures must also submit the following additional documentation:

3.1.4.ii.1 A copy of the Joint Venture Agreement.

3.1.4.ii.2 A detailed statement outlining the following in terms of percentages, where appropriate:

3.1.4.ii.3 The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

3.1.4.ii.4 The structure of the joint venture and decision-making responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work under the contract.

3.1.4.ii.5 Identification of key personnel having the authority to bind the joint venture to any and all agreements, including any subcontracts, executed by the joint venture.

3.1.4.ii.6 Identification of party or parties maintaining the joint venture bank accounts for the payment of all expenses and the deposit of all receipts, keeping the books and records of the joint venture, and paying applicable taxes for the joint venture.

3.1.4.ii.7 Identification of party or parties having overall control of the joint venture.

iii. Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture entities and identify the entity, or whether they are hired directly as employees of the joint venture.

iv. A complete and legally binding document with all information required under this section titles “Joint Ventures” shall be included in Volume I of the proposal.

3.2 PROPOSAL SUBMISSION REQUIREMENTS

3.2.1 Proposal Requirements and Submission

Proposals should be submitted initially on the most favorable terms. Do not assume that Offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

Do not submit any material not required by this solicitation (such as company or system brochures). Offerors must meet all technical portions (construction criteria) of the RFP.

The fact that the technical specifications and the drawings are not evaluated factors during solicitation does not relieve the Offerors from meeting all technical, or other, requirements of the RFP.

The Government will not make assumptions concerning the intent, capabilities, or experiences of the Offerors. Clear identification of proposal details shall rest as sole responsibility of the Offeror. Therefore, the proposal shall meet the following basic requirements:

i. Proposals shall be typed and easy to read. Margins (1-inch) shall be clean and clear.

ii. Must contain a Proposal Cover Sheet, to include the Offeror’s e-mail address, cell phone number, Name, Address, DUNS, and CAGE code. The proposal cover sheet is required by Provision “FAR 52.215-1, Instructions to Offerors— Competitive Acquisition.”

iii. Proposals shall be organized, concise, and submitted in the volumes and in the order indicated herein. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

iv. Proposals shall contain a Table of Contents and include at the bottom left side of each page the volume and page number.

v. Offerors shall submit a signed dated Standard Form 1442, Solicitation, Offer, and Award. Any and all amendments must be acknowledged by the Offeror in accordance with the instructions on the Standard Form 30, Amendment of Solicitation.

vi. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, and the like are not necessary.

However, proposals shall completely and adequately address the requirements of this solicitation.

vii. Failing to submit attachments or failing to properly complete the proposal, may result in rejection of the Offer without further evaluation. Therefore, Offerors are urged to follow instructions and contact the Contract Specialist if instructions are not understood.

3.2.2 Where to Submit:

The Offeror’s proposal shall be submitted electronically, as described below. The RFP will provide the Government address and receipt date for proposal submittal. The Offeror’s proposal shall not contain classified data. The use of hyperlinks in proposals is prohibited.

NOTE: The only authorized transmission method for proposals in response to this solicitation is electronically via SAFE online submission. NO OTHER

TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR MAIL,

HAND CARRIED, ETC.) WILL BE ACCEPTED.

The Offeror’s proposal must be received by the Government by the date/time specified in the solicitation. Offerors shall email their proposals using the following link:

https://safe.apps.mil/

Please send proposals using the link above to Contract Specialist Nicole Fauntleroy at Nicole.Fauntleroy@usace.army.mil and to Contracting Officer Nicholas Emanuel at Nicholas.P.Emanuel@usace.army.mil.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSALS:

In an effort to reduce paperwork and cost, all proposals shall be submitted electronically through the SAFE site. Submission shall be in Adobe PDF format. You are limited to five (5) maximum files per upload (total size cannot exceed 2GB). If you have a large number of files, recommend that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

REQUEST FOR UPLOAD CODE: Offerors must email Contract Specialist Nicole Fauntleroy at Nicole.Fauntleroy@usace.army.mil and to Contracting Officer Nicholas Emanuel at Nicholas.P.Emanuel@usace.army.mil no later than two (2) working days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code two (2) working days before proposal submission date may not be able to receive a request code in time to upload their submission.

"IMPORTANT NOTE: To use DoD SAFE, offerors must request an individual upload link from a DoD employee to enter the SAFE site as a guest. The link brings the guest to a submission page. On the submission page, the guest enters the USACE recipient's email address and selects the file to upload. Note that DOD SAFE auto-populates a "civ@mail.mil" email address but these email addresses are not used within USACE. Please be sure to use the "@usace.army.mil" email addresses provided above. Once the file is uploaded, DoD SAFE sends a notification and claim passcode to the email address entered. If the wrong email address is entered, the USACE recipient will not know that the file was uploaded and cannot retrieve the file. The guest will receive confirmation that the file was successfully uploaded to DoD SAFE, but DoD SAFE does not confirm whether the guest sent the file to the correct USACE recipient or a valid email address. The website automatically deletes uploaded files that are not retrieved after seven days. If the files are uploaded to the auto-populated email addresses they will not be received by the designated USACE recipients and the proposal will be considered late.

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File

Description.)

Submission shall be in Adobe PDF format.

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

1. Once at the SAFE website select the “Drop-off” icon. This allows users without a CAC or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest.

2. After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

3. When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contract Specialist and the Contracting Officer. The Contract Specialist for this solicitation is

Nicole Fauntleroy at Nicole.Fauntleroy@usace.army.mil and Contracting Officer Nicholas Emanuel at Nicholas.P.Emanuel@usace.army.mil. The E- Mail address of the Government Employee who initiated the request code will be automatically entered. The Proposer must enter the E-Mail address for both the Contracting Officer and Specialist. The Proposer can enter an additional E-Mail address if desired. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your response. When your proposal is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your proposal to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. A Proposer can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission.

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a proposal submission is considered timely, the government considers the date and time the submission is completely uploaded into the SAFE website as documented by the SAFE system. For proposals larger than the 2GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website.

The government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals.

Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

3.3 VOLUME 1– MINIMUM SUBMISSION CRITERIA (TECHNICAL PROPOSAL): For purposes of this RFP, an “Offeror” may include a group of two (2) or more entities that have formed a “contractor team arrangement,” as that term is defined in the Federal Acquisition Regulation, Part

9.6. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently- proposed contractor team arrangement, will be considered as a part of the evaluation of the Offeror’s proposal.

In the case of affiliates, past performance of an Offeror’s “affiliate,” as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully (e.g., roles, responsibilities, etc.) in the performance of the contract. This commitment, nature of each entity’s relationship and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate. If a teaming agreement or commitment is not provided, the projects and experience of any team members outside of the Prime Offeror will not be considered.

The contractor team agreement/commitment shall be provided at the beginning of the Offeror’s technical proposal, prior to Factor 1, and will not be included in the overall page count.

The following are to be used in determining the status of the Offeror’s team for the evaluation of project submissions under Factor 1:

3.3.1 In the case of contractor team arrangements involving a Prime Contractor and Subcontractor(s), where the Prime Contractor submits the proposal in response to this RFP, the Prime Contractor is considered the “Prime Offeror”.

3.3.2 In the case of joint ventures, the “Prime Offeror” experience is limited to entities with signed agreements.

3.3.3 In the case of mentor/protégé relationships, the relationship must be established by the two Offerors and approved by the chosen Government Agency prior to proposal submission. The “Prime Offeror” experience is limited to entities with signed agreements. The approved mentor/protégé document from the Government Agency must be submitted along with the teaming agreement.

3.3.4 In the case of additional projects submitted by subcontractors, the subcontractor must submit the final cost of their portion of the project along with total project cost and all other required information.

3.3.5 In the case of Offerors that are large, multi-function firms (consisting of subsidiaries), experience may be submitted by any segment of the firm (e.g., division, group, and unit) that is submitting a proposal in response to this RFP.

3.3.6 In the case of affiliates, Past performance of an Offeror's "affiliate," as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully in the performance of the contract. This commitment and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate.

3.3.7 If a teaming agreement or commitment is not provided, the projects of any team members outside of the Prime Offeror will not be considered. If the Joint Venture/Mentor Protégé is a Small and Large Business, the Small Business will be evaluated as the Prime Offeror.

4.0 PROPOSAL INFORMATION AND RELATED EVALUATION FACTORS, RATINGS AND

ELEMENTS

The SSEB will evaluate the proposals and assign a consensus rating for the evaluation factor.

Offerors will be informed of the non-Government advisors who will assist in the evaluation, and Offerors will be informed that the non-Government advisors will not be involved with any related subsequent contract(s). The use of non-Government advisors will be strictly controlled. Non-Government advisors will be required to sign a Non-Disclosure Agreement for the Cullum Hall Renovation Solicitation.

Additionally, they shall also be required to submit documentation to the Procuring Contracting Officer (PCO) indicating their personal stock holdings for a conflicts of interest review in consultation with the legal advisor prior to being allowed access to source selection information.

The chairperson of the Source Selection Evaluation Board (SSEB) will monitor non-Governmental advisor activities while in the evaluation area. This support will be limited to specific tasks on an as needed basis, and only in those areas where Government expertise is not available. The non-Governmental advisors will perform their evaluation in a separate room to ensure that their review and resultant evaluation report is limited to the areas in which their expertise is required. The non-Governmental advisors will not provide ratings nor participate in any technical evaluation board proceedings nor discussions.

After the non-Government advisors have completed their particular area of evaluation, they will be released from the evaluation process. All non-Government advisors will only have access to the information corresponding to their area(s) of expertise. They will not have access to the past performance or price sections of the proposal.

Firms are cautioned to put forth their best efforts, and to furnish all information clearly to allow the Government to evaluate proposals. Firms should not assume that they will have an opportunity to clarify or correct anything in their proposal after submission. However, the Government reserves the right to hold discussions if it determines that discussions are necessary. Therefore, proposals should be submitted on the most favorable terms that the Offeror can submit to the Government. If discussions are necessary, the Contracting Officer reserves the right to limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Determination of Competitive Range refers to the range of proposals that are identified as the most highly rated, unless the range is further reduced for the purposes of efficiency. Competitive range will be determined on the basis of the ratings of each proposal against all evaluation factors. The Government must then indicate to, or discuss with, each Offeror still being considered for award, significant weaknesses, deficiencies, and other aspects of its proposal. The Contracting Officer will notify all contractors eliminated from the competitive range.

If discussions are held, the Government may engage in a broad give and take with those firms in the competitive range, in accordance with FAR 15.306 (d). The Government will provide the Firm an advance agenda for the discussions. During discussions, the Government may ask the Firm to further explain its proposal and to answer questions about it.

Upon conclusion of discussions, those firms still considered within the competitive range, will be afforded an opportunity to submit their proposal revisions for final evaluation and selection.

4.1 VOLUME 1 – PERFORMANCE CAPABILITY

LOCATION FACTOR

NUMBER

DESCRIPTION RELATIVE

IMPORTANCE

Volume 1 Tab A Factor 1 Past Performance Technical factor 3 is the most important technical factor, Volume 1 Tab B Factor 2 Proposed Contract Duration, Phasing &

Summary Schedule followed by technical factor 1. All remaining technical factors (2 & 4) are equal in importance and less important than factor 1 and factor 3.

Volume 1 Tab C Factor 3 Technical Approach

4.2 VOLUME 2 – SMALL BUSINESS

DESCRIPTION RELATIVE

IMPORTANCE

Volume 2 TAB A Factor 4 Small Business Participation Plan

Technical factor 4 is equal in importance to technical factor 2 and less important than factor 1 and factor 3.

Volume 2 TAB B Factor 4 Past Utilization of Small Business

4.3 VOLUME 3 – PRICE

DESCRIPTION RELATIVE

IMPORTANCE

Vol 3 Factor 5 Price All technical factors

(1-4) when combined are approximately equal in importance to price.

5.0 VOLUME 1 – PERFORMANCE CAPABILITY

GENERAL: The technical factors consist of examples of Past Performance that meet the relevant scope, complexity, and magnitude described below. This Volume also includes factors for a Proposed Contract Duration, Phasing & Summary Schedule, Technical Approach, and Small Business Participation Plan.

DEFINITIONS:

• Deficiency: A material failure of a response or proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. (FAR 15.001)

• Weakness: A flaw in the response or proposal that increases the risk of unsuccessful contract performance.

• Significant Weakness: A flaw in the response or proposal that appreciably increases the risk of unsuccessful contract performance. Denoted with an (S).

• Strength: Any aspect of a proposal that, when judged against a stated evaluation criterion, enhances the merit of the proposal or increases the probability of successful performance of the contract.

• Significant Strength: A significant strength appreciably enhances the merit of a proposal or appreciably enhances the probability of successful contract performance. Denoted with an (S).

• Deviation: Proposal implies or specifically offers a deviation below the specified criteria. The Offeror may or may not have called the deviation to the Government's attention. A deviation is a deficiency. The proposal must conform to the solicitation requirements for award.

• Uncertainty: Any aspect of a non-cost/price factor response or proposal for which the intent of the offer is unclear (e.g. more than one way to interpret the offer or inconsistencies in the response or proposal indicating that there may have been an error, omission, or mistake).

EVALUATION RATING SYSTEM

• General: The Government will review the proposals and rate the quality of each evaluation factor. The SSEB will rate each proposal against the specified evaluation criteria in the Solicitation requirements. They will not compare proposals at this time. After all proposals are rated, the Government will compare the ratings and relative advantages and disadvantages of proposals against each other.

• Review Write-up: The Government will support each rating with a narrative, separately listing all strengths or advantages, weaknesses or disadvantages, deficiencies, and required clarifications.

• Rating System: After listing proposal strengths, weaknesses and deficiencies, the SSEB will assign an adjective rating of "Outstanding", "Good", "Acceptable", "Marginal", or "Unacceptable" to each factor except the Past Performance Factor, which reflect the Government's confidence in each Offeror's ability, as demonstrated in its proposal, to perform the requirements stated in the RFP. The adjectival ratings shall be assigned, using the evaluation criteria, which incorporate a proposal risk assessment:

VOLUME 1 – FACTOR 1 – PAST PERFORMANCE

The Offeror will provide Past Performance information on relevant projects using the Past Performance and Specialized Experience Questionnaires included in the solicitation. Contractor Performance Assessment Reporting System (CPARS) shall be submitted for projects, when available. Your client should receive form ATTACHMENT 2 – PAST PERFORMANCE QUESTIONNAIRE (PPQ) with items 1 through 4 completed and the “Note” that appears on its reverse side as well as the “Adjective Rating and Definitions” that are used for the ratings in the form.

Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed Past Performance Questionnaires should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ form, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Contract Specialist prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five (5) years such as award fee determinations, customer letters of commendation, and any other forms of performance recognition.

The Government reserves the right to verify the experience by reviewing the Construction Contractor (or Architect-Engineer) Performance Assessment Reporting System (CPARS), other DoD or Government appraisal systems or to interview commercial owners or references. The Government may check any or all cited references to verify supplied information. The relevant experience of key personnel proposed for this project will not be evaluated or considered under this factor.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The source selection evaluation team will review this past performance information and determine the quality and usefulness as it applies to a performance competence assessment as described in the guidelines, below.

Less than satisfactory performance information includes the issuance of cure notices, terminations for default, or the requirement for excessive oversight in order to achieve satisfactory completion. A single example of less than satisfactory performance, if significant enough, may lead to a less than satisfactory rating for this factor. Likewise, multiple examples of less significant less than satisfactory performance may lead to a less than satisfactory rating for this factor.

In conducting the performance competence assessment, the Government will consider the relevancy of the past performance information available. Highly relevant projects are those that are similar in scope, magnitude, and complexity to the current solicitation, although the past performance may still be considered if the projects do not fully meet the criteria for Factor 1.

In addition, the Offeror is required to provide any information on past projects (within the past five (5) years) that were terminated (for any reason) or in which they have been issued a CURE NOTICE and provide accompanying information as to the details for such action(s) with an explanation of why they were terminated or issued a cure notice.

5.1.1 EVALUATION CRITERIA

The SSEB will evaluate the risks associated with an Offeror’s likelihood of success in performing the requirements stated in the RFP based on the Offeror’s demonstrated performance on recent, relevant contracts. A performance confidence assessment rating will be assigned to each past performance.

Rating Guidelines for Factor 1: Refer to the Table in section 5.1.3

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral confidence”) past performance.

5.1.2 RELEVANT PAST PERFORMANCE

The Offeror will be evaluated on the relevancy of the past performance demonstrated in the submitted form, ATTACHMENT 3 - SPECIALIZED EXPERIENCE. The Offeror should list their experience of similar project scope, complexity and magnitude.

Submit a minimum of two (2) projects but no more than five (5) projects that have been completed and turned over or at least 75% construction complete. All the submitted projects shall be recent construction experience which means that completion should be no more than seven (7) years preceding the date of this solicitation. The projects should meet the descriptions of scope, complexity and magnitude as outlined below. At least two (2) projects must be examples showing building renovation as described in this solicitation.

If any firm has multiple divisions, limit the project examples to those performed by the division submitting the offer.

Letters of commitment (Signed by both the Subcontractor and Offeror) are required in order for the Government to consider Subcontractor experience in the proposal evaluation. Other divisions within the Offer’s company may be considered as subcontractors for the submitting division.

The projects submitted should include the following criteria. Projects do not have to include all of the complexity criteria; however, projects that meet many or all of the complexity criteria would be given a higher degree of relevancy. Projects should demonstrate a similar scope and similar magnitude.

i. Similar scope is defined as the construction of or renovation of a facility to include archives storage facilities, academic buildings, administrative buildings, museums, memorial buildings, municipal buildings, and other buildings with similar usage/occupancy greater than 20,000 square feet in size.

ii. Similar complexity is projects demonstrating:

a. Coordination between multiple technical disciplines including

Architecture, Civil Engineering, Structural Engineering, HVAC, Fire Protection, plumbing, and electrical.

b. Experience with work on a constrained site and/or on a campus setting.

c. Historic architecture rehabilitation. Historic architecture rehabilitation might include masonry repointing, careful removal of old finishes and protection of existing artifacts, complex painting, ornate detailing, façade repair, and installation of modern systems/utilities to meet current building codes and criteria.

d. Structural reinforcement of existing facilities and/or replacement of structural members and components in existing facilities to meet current building code requirements. This might include partial replacement of floor slabs to support new floor loads, modification or addition of structural footings, and reinforcement or addition of structural framing. Experience with sequence of structural demolition, temporary shoring, and erection of new structural elements is preferred.

iii. Similar magnitude shall be considered for construction or renovation projects with contract cost of at least $20,000,000.

The Government will consider the experience demonstrated by the projects in its evaluation. Proposals will be highly rated when the Offeror demonstrates extensive experience in all or nearly all of the aspects defining relevance and listed below. Where this experience includes the following, the proposal may be given additional consideration (the following list does not encompass all possible items for which additional consideration may be given):

i. Projects demonstrating experience working at West Point, NY.

ii. Experience with archives renovations.

iii. Projects with specialized HVAC systems designed to a higher standard than most commercial buildings (such as archives storage or storage of sensitive materials).

iv. Projects demonstrating experience with waterproofing facilities, including repair of water infiltration at exterior envelope, basement waterproofing, and under-slab drainage systems.

v. Experience with integration of new fire protection systems into architecturally historical spaces.

vi. Projects showing past experience working with USACE.

vii. Projects demonstrating self-performance by the…