JA -Best Hardware Lock Cylinders and Cores.pdf

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

CONTROL NO.

PROJECT/EQUIPMENT: Cullum Hall Renovation, West Point, NY/Best Access brand lock cylinders and cores AUTHORITY: 10 U.S.C. § 2304(c)(1) AMOUNT: $85,000

Prepared By:

NAME/TITLE: Joel Samuel

TELEPHONE: 917-790-8295

DATE:

Contracting Officer

NAME/TITLE: Francis Cashman, Contracting Officer

TELEPHONE: 917-790-8173

Requirements

NAME/TITLE: Diana Trombly, Project Manager

TELEPHONE: 917-790-8249

SIGNATURES ARE REQUIRED BELOW

I have reviewed this J&A and find the justification adequate to support other than full and open competition.

District Small Business Specialist

NAME: Justin Helfman

TELEPHONE: 917-790-

SIGNATURE

Project Manager

NAME: Diana Trombly, Project Manager

TELEPHONE: 917-790-

Office of Counsel

NAME: Lorraine Lee

TELEPHONE: 917-790-8055

DCC/CCC Contracting Chief

NAME: Francis Cashman

TELEPHONE: 917-790-8173

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

FOR:

Best Access brand lock cylinders and cores Cullum Hall Renovation

West Point, NY

15 January 2021

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. CONTRACTING ACTIVITY:

The U.S. Army Corps of Engineers (USACE), New York District (NAN), Contracting (CT), 26 Federal Plaza, New York, NY 10278.

2. DESCRIPTION OF ACTION:

This Justification and Approval (J&A) supports the use of brand name components in an upcoming construction project. The government will not purchase the components directly, but rather will require that offerors include the Best Access brand lock cylinders and cores as part of proposals submitted in response to a design-bid-build solicitation that will lead to the award of a new firm-fixed-price (FFP) construction contract. USACE is responsible for the acquisition and administration of a construction contract for the renovation of Cullum Hall through Sustainment, Restoration and Modernization program at West Point, NY. Funding for this acquisition will be Sustainment, Restoration & Modernization (SRM). The FFP construction contract will be solicited and awarded as a best value trade-off procurement in accordance with FAR Part 15.

3. DESCRIPTION OF SUPPLIES/SERVICES:

The requirement is to provide Best Access brand lock cylinders and cores for interior and exterior doors in Cullum Hall. These cylinders and cores will be installed in all doors that are neither electronic nor capable of status monitoring via electronic security system. These lock cylinders and cores will be compatible with the Best Access brand interchangeable core and master keying system which provides United States Military Academy Command with a single master key access to all areas of Cullum Hall for operational and maintenance requirements using the same master key compatible with Command Access throughout all United States Military Academy facilities.

The estimated total cost for the construction portion of this project is $40,000,000. The estimated cost of the requested brand-name requirement for the Best Access brand lock cylinders and cores for the Cullum Hall is estimated at $85,000. The period of performance is 730 calendar days.

4. AUTHORITY CITED:

10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1(c), Application for Brand Name Descriptions. In accordance with FAR 6.302-1(c), the Contracting Officer will specify that all offerors be required to procure an item particular to one supplier (brand-name item).

5. REASON FOR AUTHORITY CITED:

A. Background:

In order to maintain compatibility with the interchangeable core and master keying system at the

United States Military Academy, Best Access is the United States Military Academy brand-name standard for lock cylinders and cores. This applies to lock cylinders and cores that are neither electronic nor capable of monitoring via electronic security system. The Best Access brand interchangeable core and master keying system is particular to the Best Access brand, and the system is already widely used at the United States Military Academy in order to provide United States Military Academy Command with a single master key to access to all facilities.

B. Justification:

United States Military Academy, West Point Command and other authorized personnel require access to all areas of Cullum Hall with a single master key. This existing master key is only compatible with the Best Access interchangeable core system. Cylinders and cores need to be Best Access brand-name to ensure compatibility and interoperability with all existing master keys at United States Military Academy facilities. Additionally, this will maintain the efficiency of maintenance and other operational personnel and eliminate confusion regarding the authority to access any particular area of Cullum Hall. The Best Access interchangeable core system is the best choice for efficiency and access for United States Military Academy personnel and facility managers across the campus. Additionally, as explained in section C – alternatives to meet the specific United States Military Academy mission has been assessed in the past and implemented only to be replaced at a premium to the end user.

C. Alternatives:

There are no viable alternatives that meet the mission requirements. Any number of manufacturers would be able to provide cylinders and cores to prevent entry to those without keyed access. However, no other brand-name is able to provide cylinders and cores compatible with the existing United States Military Academy Command single master key and interchangeable core system.

The only alternative action to ensure compatibility of a different manufacturer’s hardware locksets with the locksets and master keys used throughout United States Military Academy, West Point facilities would be to remove and replace the hardware locksets in every facility at United States Military Academy with locksets from a single manufacturer. This would be a very cost prohibitive effort.

D. Impact:

If the J&A is not approved and a different lock cylinder and core brand-name is selected instead of Best Access, mission requirements would not be met because a separate master key would be required for access to the Cullum Hall, which would undermine the operational efficiency of the existing United States Military Academy Command master key and interchangeable core system. In addition to failing to meet the mission requirement, this alternate scenario would create confusion for master key holders and disrupt the efficient operation and maintenance of Cullum Hall and other facilities at United States Military Academy. Additionally, as explained in previous sections; the need to be mission ready is paramount for the facilities engineers and grounds keepers who maintain and operate the facilities at West Point. If the this J&A is not approved and a different lock cylinder and core brand-name is to be introduced, the over all efficiency of the personnel who maintain the site may be impacted since a separate master key will need to be casted which can cause confusion in a time of need.

6. EFFORTS TO OBTAIN COMPETITION:

The brand name product has been published as required by FAR 5.201, a Notice of Intent (NOI) to determine sources for this system was synopsized on 27 October 2020. No responses were received for the Notice of Intent. The brand name justification and approval will be posted with the solicitation. As stated in paragraph 5 above, Best Access brand cylinders and cores are the only brand available to ensure compatibility with the United States Military Academy Command existing master key and interchangeable core system and are available on the open market for purchase and installation by all offerors.

7. ACTIONS TO INCREASE COMPETITION:

This J&A supports a discrete requirement that will end when the project is complete. Therefore, there are no planned actions to increase competition for the requirement covered by this J&A.

8. MARKET RESEARCH:

A Notice of Intent (NOI) to determine sources for this system was synopsized on 27 October 2020. The NOI was published for the required 15 days in betaSAM. There were no responses to the NOI.

9. INTERESTED SOURCES:

There were no responses to the NOI posting. The solicitation will be will be synopsized in accordance with FAR 5.201 and responses will be evaluated per FAR Part 15.

10. OTHER FACTS:

All pertinent facts are included above.

11. TECHNICAL CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge.”

Name: Joel Samuel Date:

Title: Technical Manager

12. REQUIREMENTS CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge.”

Name: Diana Trombly Date:

Title: Military Programs Branch Project Manager

13. FAIR AND REASONABLE COST DETERMINATION:

“I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination is based on the Independent Government Cost Estimate, the items being procured, and historical data.”

Name: Francis Cashman Date:

Title: Contracting Officer

14. CONTRACTING OFFICER CERTIFICATION:

“I certify that this J&A is accurate and complete to the best of my knowledge and belief.”

Name: Francis Cashman Date:

Title: Contracting Officer

APPROVAL

Based on the foregoing justification, I hereby approve the brand name requirement for Best Access lock cylinders and cores, estimated at $85,000 in support of the Academic Building Upgrade Plan, Cullum Hall at West Point, NY as authorized by 10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, and as implemented by FAR 6.302-1(c), Application for Brand Name Descriptions, subject to availability of funds and provided that the product herein described has otherwise been authorized for this acquisition.

Date: Signature:

Frank Cashman

Contracting Officer