NGCD1_AVCAD_Amendment__27_April_2018.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE CONTINUATION PAGE.

1. CONTRACT ID CODE PAGE OF PAGES

L 1 125

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SR-17-R-0005

X 9B. DATED (SEE ITEM 11)

21-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2018

CODE

USA CONTRACTING CMD-APG. - W911SR

EDGEWOOD CONTRACTING DIVISION

E4215 AUSTIN ROAD

ABERDEEN PROVING GROUND MD 21010-5401

W911SR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SR-17-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

1. The purpose of this amendment is as follows:

A. Summary of Change: The Government has amended M.5.1.5.4.6 (Sources of Past Performance Information) to clarify that the Government may or may not consult all of the listed sources.

M.5.1.5.4.6 Sources of Past Performance Information for evaluation are as follows may include:

1) Relevant and recent past performance information provided by the Offeror;

2) Past performance information obtained from other sources available to the Government, to include, but not limited to: the Past Performance information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting Systems (eSRS), or other databases;

3) Interviews with Program Managers, Contracting Officers, Fee Determining Officials, and other Government officials;

4) The Defense Contract Management Agency (DCMA); and,

5) Responses to Past Performance Questionnaires.

B. Summary of Change: The definition of “relevant” in L.4.6.2.1.1 is brought into line with the “aspects of relevancy” in M.5.1.5.3.

L.4.6.2.1.1 The Offeror shall submit with its proposal contract descriptions representing its recent and relevant performance under Government and/or commercial contracts. The past performance information may be from predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the effort. “Relevant” means performance that compares favorably to the “aspects of relevancy” in M.5.1.5.3. The relevant past performance references will typically be examples of development, design, and manufacture of chemical, biological, or explosives detection systems. “Recent” means any contract under which any development, design or manufacturing has taken place within the last three (3) years of the issuance of this solicitation.

C. Summary of Change: The Government has amended Section L.1.3 to reflect the new due date for final proposal revisions and to require offerors to identify changes in their final proposal revisions. Additionally, revised material in final proposals provided in response to discussions shall not count against the page limits in Table L-1.

See Note below Table L-1.

L.1.3 Final All proposal submissions are due on 17 May 2018, 3:00 PM EST. It is the Offeror’s responsibility to assure its proposal is received by the date and time specified above. In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (received through web based system) by the exact date and time specified above, it will be determined late, will not be evaluated, and will not be considered for Award. Proposal, as the term is used here, means ALL volumes and parts of the proposal. Offerors shall clearly identify all aspects of their final proposal that have been revised since the submission of initial proposals. Offerors may accomplish this through the use of highlighting, strike-through/underlining, and/or a change matrix (which does not count against page limits). Offerors bear the risk that any new proposal information not readily identified may be overlooked.

D. Summary of Change: All Offeror(s) submitted initial proposals with proposed warranty prices the Government believes are too high. Warranty costs are much higher than expected based on comparison of past prices with similar detection systems. Historic rate of warranty returns for similar detectors to the AVCAD (CAM, ICAM, ACADA, M4 JCAD and M4A1 JCAD) has been less than 1% returned from the field within the warranty period, exclusive of systemic defect issues. In an effort to lower the warranty costs, the Government has:

1. Amended the warranty clause in the solicitation (and resultant contract) to make the place of correction for defects at the contractor’s facility (amended from the place of acceptance). See 52.246-19(c)(2).

2. Amended the warranty clause to eliminate Alt III, which eliminates any contractor liability for “reasonable costs of disassembly and/or reassembly of larger items when it is necessary to remove the supplies to be inspected and/or returned for correction or replacement.”

3. Amended C.10.9 to significantly limit the application of Systemic Defect Coverage. Specifically, the Government:

a. Deleted “Systemic Defect coverage may also be invoked when the system Mean Time Between Failure/Mean Time Between False Alarm (MTBF/MTBFA) average falls below the specified values.”

b Amended C.10.9.3.3 “Systemic Defect coverage may also be required when the actual Defect rate for particular Item (part) exceeds the predicted failure rate for the Item” to “Systemic Defect coverage may also be required when the actual Defect rate for particular Item (part) exceeds the predicted failure rate for the system by 50% or more.”

c. Clarified in C.10.9 AVCAD WARRANTY that “AVCAD warranty shall apply to options 4 through 10 (CLIN 0017 for LRIP, CLIN 0018AB for 1st FRP, CLIN 0020AB for 2nd FRP, CLIN 0022AB for 3rd FRP, CLIN 0024AB for 4th FRP, CLIN 0026AB for 5th FRP, and CLIN 0028AB 6th FRP).”

E. Summary of Change: The Government has amended information pertaining to the Technical Data Package (TDP) for Section B CLIN 0030, PWS Section C.17, and Section L.4.2.9.5.

The Government must ensure it has the necessary data deliverables and data rights to facilitate the competitive sustainment of the systems. To this end, the Government has included a separately priced CLIN for a Technical Data Package (technical data and associated data rights) for Spare and Consumable parts. After reviewing initial proposal(s), it is clear:

1. Based on offerors’ differing technical approaches, what is a spare/consumable part may differ between offerors

2. Offerors’ data rights submissions did not clarify the level of data rights being provided with the Spare and Consumable TDP.

3. The Government has determined it may be in the Government’s best interest to purchase the Spare and Consumable TDP item-by-item as opposed to the all-or-nothing approach in the initial solicitation.

Accordingly:

1. The Section B CLIN for the Spare and Consumable TDP, the PWS, and Section L is amended as follows:

Section B:

0030 Spare and Consumable TDP

FFP

The contractor, as an independent contractor and not as an agent of the

Government, shall furnish the necessary resources to perform the work, as detailed in the PWS Section C. [This includes providing the data and data rights necessary for the Government to be able to competitively procure/re-procure all spare and consumable parts, as determined by the Government. As explained in PWS paragraph C.17, this CLIN may be further divided and exercised as subCLINs for individual spare or consumable parts].

PWS:

C.17 OPTION 11: AVCAD SPARE AND CONSUMABLE PARTS TECHNICAL DATA

PACKAGE (TDP) (CLIN 0030)

The Government may choose to purchase the Technical Data Package (TDP) for spare and consumable parts for the AVCAD system. The Contractor shall prepare and deliver product level technical data for spare and consumable parts for AVCAD to the Government suitable for competitive procurement within three months of exercising the option. The TDP will include both the level of detail and the associated data rights permitting the Government competitively procure/re-procure all spare and consumable parts, as determined by the Government. The Government will notify the Contractor in discussions and prior to contract award of the spare and consumable parts the Government has identified in the Contractor’s proposal. If the Government proposes to introduce any additional spare and consumable parts into the system design after contract award, the contractor request Government permission to do so, and shall provide the TDP cost for those new spare/consumable parts to the Government prior to requesting Government approval. The TDP shall be delivered with at least Government Purpose Rights (GPR), unless the Contractor has specifically identified specific spare and consumables for which the Contractor is delivering with less than GPR in its Spare and Consumable Parts TDP proposal attachment. During design reviews, Government may reject designs that the Government determines will unnecessarily require the Government to obtain share and consumable parts from the Contractor on a non-competitive basis. The Government may choose, in its sole discretion, to further divide CLIN 0030 into additional SubCLINs for specific spare or consumable parts and exercise the TDP Option only for specific parts, in accordance with the per-part TDP pricing proposed by the Contractor.

L.4.2.9.5:

The Offeror shall attach to its offer a stand-alone list (not cross-referred to other portions of the proposal), entitled “Spare and Consumable Parts TDP” that provides the following information. This attachment shall not count against the page count:

(1) ITEMS: Identification of all spare and consumable parts in the Offeror’s proposed system. This list, at a minimum, shall include the spare and consumable parts identified by the Government during discussions.

(2) DATA RIGHTS: The Data Rights License that the Offeror will provide for the Technical Data Package for each spare and consumable part, if the Government exercises Option 11 (CLIN 0030). The TDP for each spare and consumable part shall be delivered with at least Government Purpose Rights (GPR), unless the Contractor has specifically identifies the part in this attachment as being delivered with less than GPR.

(3) PRICE OF TDP FOR INDIVIDUAL PARTS IF TDP CLIN IS SUBDIVIDED: The Offeror’s proposed price for each identified spare and consumable part TDP. The Government may use this information to subdivide CLIN 0030 into subCLINS prior to, or after, contract award.

(4) LIMITED RIGHTS PARTS: For any individual spare and consumable part TDP the Offeror will deliver with less than GPR, the Offeror shall provide a narrative explanation of the basis for the proposed rights and the Offeror’s analysis of how the proposed rights will not limit the Government to obtaining the individual spare/consumable part from the Offeror on a sole-source/non-competitive basis. The proposed rights and associated analysis for the spare and consumable parts for which the Offeror is unwilling to provide a GPR TDP may affect the Offeror’s evaluation pursuant to M.5.1.2.9.

F. Summary of Changes: The Government has reduced Section B quantities to 8,600 for SubCLINs CLINs 0020AA (FRP 2), 0022AA (FRP 3), 0024AA (FRP 4), 0026AA (FRP 5) and 0028AA (FRP 6). In addition, the PWS Sections C.12.1, C.13.1, C.14.1, C.15.1, C.16.1 and attachment 9 Cost Template has been revised to reflect these changes.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The FOB Destination has been deleted.

CLIN 0007

CLIN 0008

CLIN 0009

CLIN 0011

CLIN 0012

The unit of issue Job has been deleted.

CLIN 0013

CLIN 0016

The unit of issue Job has been deleted.

CLIN 0018

CLIN 0020

SUBCLIN 0020AA

The CLIN extended description has changed from:

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 11,635 AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule.

FULL RATE PRODUCTION (FRP)

To:

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 8,600 AVCAD systems and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule.

FULL RATE PRODUCTION (FRP)

The pricing detail quantity has decreased by 3,035.00 from 11,635.00 to 8,600.00.

CLIN 0022

SUBCLIN 0022AA

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 11,635 AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 8,600 systems AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule.

FULL RATE PRODUCTION (FRP)

CLIN 0024

SUBCLIN 0024AA

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 11,635

AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule. FULL RATE PRODUCTION (FRP)

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 8,600 AVCAD systems and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule. FULL RATE PRODUCTION (FRP)

CLIN 0026

SUBCLIN 0026AA

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 11,635 AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 8,600 AVCAD systems and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule.

FULL RATE PRODUCTION (FRP)

CLIN 0028

SUBCLIN 0028AA

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 7,472 AVCAD and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule. FULL RATE

PRODUCTION (FRP)

The contractor, as an independent contractor and not as an agent of the Government, shall provide up to 8,600 AVCAD systems and furnish the necessary resources to perform the work, as detailed in the PWS Section C and as set forth in Section B Range Pricing Schedule. FULL RATE

PRODUCTION (FRP)

The pricing detail quantity has increased by 1,128.00 from 7,472.00 to 8,600.00.

SUBCLIN 0028AL

The contractor, as an independent contractor and not as an agent of the Government, shall furnish the necessary resources to perform the work, as detailed in the PWS Section C.

FULL RATE PRODUCTION (FRP) PLATFORM INTEGRATION KITS

The contractor, as an independent contractor and not as an agent of the Government, shall furnish the necessary

CLIN 0030

The contractor, as an independent contractor and not as an agent of the Government, shall furnish the necessary

AVCAD SPARE AND CONSUMABLE PARTS TECHNICAL DATA PACKAGE (TDP)

The contractor, as an independent contractor and not as an agent of the Government, shall furnish the necessary resources to perform the work, as detailed in the PWS Section C. This includes providing the data and data rights necessary for the Government to be able to competitively procure/re-procure all spare and consumable parts, as determined by the Government. As explained in PWS paragraph C.17, this CLIN may be further divided and exercised as subCLINs for individual spare or consumable parts.

AVCAD SPARE AND CONSUMABLE PARTS TECHNICAL DATA PACKAGE (TDP)

The following have been modified:

PRICING SCHEDULE

NOTES TO OFFERORS

FPIS INCENTIVE STRUCTURE

Common FPI(S) Parameters: All FPI(S) CLINs have the following structure: 1) A ceiling price that equates to 130% of the Initial Target Cost (not the initial target price), 2) No effective use of a Firm Target Profit Floor/Ceiling, 3) An 85% Government over/under share, and 4) A 15% Contractor over/under share.

CONSUMABLE AND SPARE PARTS

FPIS Parameters Calculations: Consumable and Spare Parts are awarded as a Fixed Price Incentive – Successive Target [FPI(S)] contract type. The following table shows how range pricing is converted into a FPI(S) Initial Target Cost, Initial Target Profit, Initial Target Price, and Ceiling Price. Note that there is no Firm Target Profit Ceiling, effectively equaling the initial target profit percentage plus 15%; and there is no Firm Target Profit Floor.

RANGE PRICING FIP(S) CALCULATION

Part Name

Per Unit Initial Target Cost (FY 2018) Ordered Quantity

Applicable Unit Cost

Escalation Factor Total

1 –

101 –

501 –

1. To be Proposed <Product>

2. To be Proposed <Product>

3. To be Proposed <Product> … <Product> Total Initial Target Cost (ITC) <Sum> Initial Target Profit <percent> <Product> Lot Initial Target Price <Sum>

Ceiling Price 130% * ITC Firm Target Profit Ceiling Not Used Firm Target Profit Floor Not Used Government Share 85% Contractor Share 15%

Escalation Factor Calculation

Escalation Percentage

Proposed by Offeror (Esc)

FY 2018 (1+Esc)0 = 1

LRIP (1+Esc)1

FRP Year 1 (1+Esc)2

FRP Year 2 (1+Esc)3

FRP Year 3 (1+Esc)4

FRP Year 4 (1+Esc)5

FRP Year 5 (1+Esc)6

FRP Year 6 (1+Esc)7

Range Pricing:

Part Name & Description Per Unit Initial Target Cost (LRIP)

1 - 100 101 - 500 501 - 1,000 > 1,000

<Consumables & Spares FRP schedules to be added prior to award>

FULL RATE PRODUCTION

FPIS Parameters Calculations: Proposed total Initial Target Costs for identified quantity points (1, 50, 200, 800, 1,600, 3,200, 6,400, and 8,600) are straight-lined to arrive at a Y = mX + b format for each range. The AVCAD Cost Template coverts total Initial Target Costs at identified production points into this format in the “FRP Target Cost Schedule” tab for each range and year in cells F13:G61. The following table shows how this pricing is converted into a FPI(S) Initial Target Cost, Initial Target Profit, Initial Target Price, and Ceiling Price. Note that there is no Firm Target Profit Ceiling, effectively equaling the initial target profit percentage plus 15%; and there is no Firm Target Profit Floor.

Full Rate Production Pricing Fixed Cost Fixed Cost Variable Cost + Variable Cost * Qty.

Initial Target Cost (ITC) <Sum> Initial Target Profit <percent> <Product> Lot Initial Target Price <Sum>

Ceiling Price 130% * ITC Firm Target Profit Ceiling Not Used Firm Target Profit Floor Not Used Government Share 85%

Example Calculation for 1,000 Units with a 10% Initial Target Profit Rate:

Units Target Cost Section B: Total Initial Target Cost Calculation

F R

P Y ea r

1 $1,020 Range Total Initial Target Cost 50 $2,000 1 - 49 $1,000 + [$20.00 * Quantity]

200 $4,700 50 - 199 $1,100 + [$18.00 * Quantity] 800 $14,300 200 - 799 $1,500 + [$16.00 * Quantity]

1,600 $26,300 800 - 1,599 $2,300 + [$15.00 * Quantity] 3,200 $48,700 1,600 - 3,199 $3,900 + [$14.00 * Quantity] 6,400 $90,300 3,200 - 6,399 $7,100 + [$13.00 * Quantity] 8,600 $153,120 6,400 – 8,600 $13,500 + [$12.00 * Quantity]

Full Rate Production Pricing Fixed Cost $2,300 Variable Cost + $15*1,000 = $15,000 Initial Target Cost (ITC) $17,300 Initial Target Profit 10% $1,730 Lot Initial Target Price $19,030

Ceiling Price 130% * $17,300 = $22,490 Firm Target Profit Ceiling n/a Firm Target Profit Floor n/a Government Share 85%

Initial Target Profit <Percent> * Initial Target Cost

FULL RATE PRODUCTION

Section B: Total Initial Target Cost Calculation Range Total Initial Target Cost

F R

P Y ea r

1 1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

F R

P Y ea r

1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

F R

P Y ea r

1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

F R

P Y ea r

1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

F R

P Y ea r

1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

F R

P Y ea r

1 - 49 $ + [$ * Quantity] 50 - 199 $ + [$ * Quantity]

200 - 799 $ + [$ * Quantity] 800 - 1,599 $ + [$ * Quantity]

1,600 - 3,199 $ + [$ * Quantity] 3,200 - 6,399 $ + [$ * Quantity] 6,400 - 8,600 $ + [$ * Quantity]

Initial Target Profit <Percent> * Initial Target Cost

WARRANTY

Warranty Firm Fixed Prices are determined by multiplying <INSERT: the proposed warranty percentage> by the initial target cost for the AVCAD production lot to arrive at the FFP dollar amount.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

SECTION C: PERFORMANCE WORK STATEMENT (PWS)

TITLE: XM12 AEROSOL AND VAPOR CHEMICAL AGENT DETECTOR (AVCAD)

C.1 SCOPE.

The Joint Project Manager for Nuclear, Biological and Chemical Contamination Avoidance (JPM NBC CA) is responsible for development, production and fielding of Chemical, Biological, Radiological and Nuclear (CBRN) detection systems. The JPM NBC CA is conducting the Next Generation Chemical Detector 1 (NGCD 1) program to fill known operational gaps in chemical detection. The NGCD 1 also known as XM12 Aerosol and Vapor Chemical Agent Detector (AVCAD), will detect traditional and advanced threat vapors and liquid and solid aerosols.

C.1.1 Background.

The NGCD program received a Milestone A decision in March 2014 to enter the Technology Maturation and Risk Reduction (TMRR) Phase. The JPM NBC CA awarded three (3) contracts to develop and conduct CWA chamber testing with prototypes and the results are promising for the continuation of the program into the Engineering and Manufacturing Development (EMD) phase.

C.1.2 Objective.

The objective of this contract is to procure NGCD 1 XM12 AVCAD, hereafter referred to as AVCAD, for EMD. Requirements include EMD Government testing, program and logistic support, and delivery of technical data (end-item products, software, and logistics). It also includes options for Low Rate Initial Production (LRIP) and Full Rate Production (FRP), and subsequent documentation updates, test and fielding support.

C.2 APPLICABLE DOCUMENTS

For purposes of this Performance Work Statement (PWS), “Required” means that the requirements contained in the directly cited document are contractually applicable to the extent specified. The term “For guidance only” means the document is not contractually applicable and is provided for guidance and information only. The documents cited below are “required” unless specifically identified as “For guidance only”. In the event of a conflict between the documents referenced herein and the contents of this PWS, the PWS shall take precedence.

C.2.1 Military Standards (MIL-STD) and Performance Specifications (MIL-PRF).

C.2.1.1 MIL-STD-882E, System Safety, 11 May 12.

C.2.1.2 MIL-STD-1472G, Human Engineering, 11 Jan 12.

C.2.1.3 MIL-STD-1839D (For guidance only), Calibration and Measurement Requirements, 12 May 10.

C.2.1.4 MIL-STD 40051-2C, Preparation of Digital Technical Information for Page-based Technical Manuals (TMs), 15 Dec 15.

C.2.1.5 MIL STD-2073-1E Standard Practice for Military Packaging, 07 Jan 11.

C.2.1.6 MIL-STD-129R, Military Marking for Shipment and Storage, 18 Feb 14.

C.2.1.7 MIL-STD-147E, Palletized Unit Loads, 23 Dec 13.

C.2.1.8 MIL-STD-40051-2C Preparation of Digital Technical Information for Page-Based Technical Manuals, 15 Dec 15.

C.2.1.9 MIL-PRF-29612B, Training Data Products, 31 Mar 16.

C.2.1.10 MIL-STD-810G Environmental Engineering Considerations and Laboratory Tests, 15 Apr 14.

(The above Instructions are available at: http://quicksearch.dla.mil/)

C.2.2 Military Handbooks (MIL-HDBK).

C.2.2.1 MIL-HDBK-470 (For guidance only), Designing and Developing Maintainable Products and Systems, Volume 1, 31 May 12.

C.2.2.2 MIL-HDBK-61A (For guidance only), Configuration Management Guidance, 7 Feb 01.

C.2.2.3 MIL-HDBK-502A (For guidance only), Product Support Analysis, 08 Mar 13.

C.2.2.4 MIL-HDBK-2155 (For guidance only), Failure Reporting, Analysis and Corrective Action Taken, 10 Sep 14

(The above Instructions are available at: http://quicksearch.dla.mil/)

C.2.3 Department of Defense Instructions

C.2.3.1 DoD 5220.22-M, National Industrial Security Program (NISP) Operating Manual, 28 Feb 06 through changes dated 18 May 16.

C.2.3.2 DoD Instruction 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT), 12 Mar 14 through changes dated 24 May 16.

C.2.3.3 DoD Instruction 5200.39 Critcal Program Information (CPI) Identification and Protection within Research, Development, Test, and Evaluation (RDT&E), 28 May 15.

C.2.3.4 DODM 4140.27 DoD Shelf-Life Management Program, 06 Jul 16.

(The above Instructions are available from: http://www.dtic.mil/whs/directives/corres/ins1.html)

C.2.4 Department of Defense Documents

C.2.4.1 Defense Acquisition Guidebook (DAG), 15 May 13 or later.

(This document is available at: https://dag.dau.mil/Pages/Default.aspx)

C.2.4.2 Department of Defense Manufacturing Readiness Level (MRL) Deskbook, Version 2.4, Aug 15.

(This document is available at:

http://www.dodmrl.com/MRL_Deskbook_V2.4%20August_2015.pdf)

C.2.4.3 Department of Defense Security Classification Guide for Non-Traditional Agent Defense Incorporating Change 2, 16 Aug 16.

(This document is available by request to the Contracting Officer)

C.2.4.4 Risk Management Guide for DoD Acquisition, Sixth Edition, Aug 06.

(This document is available at:

http://www.dau.mil/publications/publicationsDocs/RMG%206Ed%20Aug06.pdf)

C.2.4.5 DA PAM 738-751, Functional Users Manual for the Army Maintenance Management System – Aviation, 28 Feb 14.

(This document is available at:

https://armypubs.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c 8518001097e)

C.2.5 Army Regulations

C.2.5.1 AR 530-1, Operations Security, 26 Sep 14.

(This document is available at:

http://www.apd.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8 5180010d7a)

C.2.5.2 AR 350-1, Army Training and Leader Development, 19 Aug 14.

(This document is available at:

http://www.apd.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8 51800103c5)

C.2.5.3 AR 350-38, Policies and Management for Training Aids, Devices, Simulators, and Simulations, 28 Mar 13.

(This document is available at:

http://www.apd.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8 5180010483)

C.2.5.4 TRADOC Regulation 350-70, Army Learning Policy and Systems, 6 Dec 11 (This document is available at: http://tradoc.army.mil/tpubs/regs/TR350-70.pdf)

C.2.5.6 AR 70-77 Program Protection, 7 Apr 14 (This document is available at:

http://www.apd.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8 51800106e6)

C.2.6 NGCD Program Documents

C.2.6.1 NGCD Program Protection Plan (PPP). (Attachment 6)

C.2.6.2 Security Classification Guide for NGCD. (Attachment 7)

C.2.6.3 NGCD Systems Engineering Plan (SEP). (Attachment 8)

(The above documents are available by request to the Contracting Officer)

C.2.6.4 AVCAD Performance Specification (PSpec). (Attachment 1)

(The above document is found as an attachment in Section J)

C.2.7 Other Government Documents

C.2.7.1 Modular Open Systems Architecture in DoD Acquisition, (For guidance only), 29 Oct 14.

(This document is available at: http://www.acq.osd.mil/se/briefs/16943-2014_10_29_NDIA- SEC-Welby-MOSA-vF.pdf)

C.2.7.2 National Aerospace Standard (NAS) 411: Hazardous Materials Management Program, 3rd Edition, (For guidance only), 30 Sept 13.

(This document is available at:

https://global.ihs.com/doc_detail.cfm?&rid=AIA&item_s_key=00156371&item_key_date=8603 01&input_doc_number=411&input_doc_title=&org_code=AIA%2FNAS)

C.2.7.3 AF 24-204/TM 38-250/NAVSUP PUB 505/MCO P4030.19J/DLAI 4145.3: Preparing Hazardous Materials for Military Air Shipments, 12 Oct 04 https://dap.dau.mil/policy/Documents/Policy/AFMAN24_204_I%5B1%5D.pdf)

C.2.7.4 Title 49 Code of Federal Regulations https://www.gpo.gov/fdsys/browse/collectionCfr.action?selectedYearFrom=2015&go=Go)

C.2.7.5 National Institute of Standards and Technology (NIST) Interagency Report 7622, Notional Supply Chain Risk Management Practices for Federal Information Systems, (For guidance only), Oct 12.

(This document is available at: http://nvlpubs.nist.gov/nistpubs/ir/2012/NIST.IR.7622.pdf)

C.2.7.6 Common Chemical Biological Radiological Nuclear Sensor Interface (CCSI) Standard 1.1.2 (For proposals, Offerors may submit a request for a copy to the Contracting Officer).

C.2.8 Commercial Documents.

C.2.8.1 SAE EIA 649B (For guidance only), Configuration Management Standard, 2011.

(This document is available at: http://www.ansi.org)

C.2.8.2 National Defense Industrial Association (2008) guidebook, Engineering for System Assurance, (For guidance only), (This document is available at:

http://www.acq.osd.mil/se/docs/SA-Guidebook-v1-Oct2008.pdf)

C.2.8.3 ISO 9001, Quality Management Systems, 5th edition:15 Sept 15, (This document is available at:

http://www.iso.org/iso/home/store/catalogue_ics/catalogue_detail_ics.htm?csnumber=62085)

C.2.8.4 ASTM D3951, Standard Practice for Commercial Packaging, (This document is available at: http://www.astm.org/Standards/D3951.htm)

C.2.8.5 ASTM D4169 Standard Practice for Performance Testing of Shipping Containers and Systems, (This document is available at: http://www.astm.org/Standards/D4169.htm)

C.2.8.6 ISPM 15, International Standards for Phytosanitary Measures, 2009, (This document is available at: www.ispm15.com/ISPM15_Revised_2009.pdf)

C.2.8.7 ANSI-MH1, Pallets, Slip Sheets, and Other Bases for Unit Loads, 08 Jan 16 (This document is available at: http://www.mhi.org/free/8956)

C.2.8.8 International Air Transportation Association (IATA) Dangerous Goods Regulation (This document is available at: https://www.iata.org/publications/dgr/pages/index.aspx)

C.2.8.9 TA-STD-0017, Product Support Analysis (This document is available at:

http://www.sae.org)

C.2.8.10 GEIA-STD-0007B, Logistics Product Data, 21 Oct 15, (This document is available at:

http://standards.sae.org/wip/geiastd0007c/)

C.2.8.11 GEIA-HB-0007B (For guidance only), Logistics Product Data Handbook,10 Feb 14, (This document is available at: http://standards.sae.org/geiahb0007/)

C.3 REQUIREMENTS.

The Contractor, as an independent Contractor and not as an agent of the Government, shall provide the necessary services, personnel, labor, facilities, materials, supplies, and equipment to perform the following work.

C.3.1 Program Management.

The Contractor shall establish a program management organization responsible for the execution of this PWS with the appropriate management controls and processes to ensure that the contract requirements are met. The Contractor shall manage the contract activities by providing integrated program management, program control, contract and subcontracts management, data management, and operations management. The Contractor shall use a well-defined and efficient organizational, management, and development methodology consistent with an Integrated Process and Product Development approach as the primary method of organizing and managing this PWS and ensure that all teams have the expertise and disciplines integrated throughout the process.

C.3.1.1 Meetings/Reviews/Teleconferences (Telecons) The Contractor shall participate in the required meetings, reviews, and telecons as listed in this contract. Whenever possible and appropriate, meetings and reviews shall be conducted virtually using the most appropriate technology. Physical meetings and reviews shall be scheduled in tandem, or groups, to minimize personnel resources and travel expenses, when appropriate. All meetings, reviews, and telecons shall be hosted by the Contractor. The Government may request that an individual meeting or review be held at a Government facility on a case-by-case basis, and such a request must be made thirty (30) days prior to the meeting or review.

C.3.1.2 Start of Work Meeting.

The Contractor shall hold a Start-of-Work (SOW) meeting at the Contractor’s facility not later than thirty (30) calendar days after award. Briefing agenda shall include, as a minimum, introduction of key personnel, schedule, review of key design features, and information distribution. The meeting shall have a break out session for Integrated Product Support to include Technical Manual(s) (TM). The Contractor shall prepare an agenda and read-ahead package/briefing charts for Government approval in accordance with (IAW) Exhibit Line Item Numbers (ELIN) B001. The Contractor shall record and deliver Meeting Minutes IAW ELIN B002.

C.3.1.3 Action Items.

The Contractor shall create and implement a system for tracking, following-up on, and resolving open items (“Action Items”) including the review of the status of open items during subsequent meetings. The Contractor shall immediately inform the Contracting Officer (KO) and Contracting Officer Representative (COR) if there are open actions preventing or delaying the completion of program or contract data delivery schedules.

C.3.1.4 Work Breakdown Structure (WBS), Integrated Master Schedule (IMS) and Integrated Master Plan (IMP).

The Contractor shall maintain, update and execute to a WBS, IMS and IMP IAW ELIN B018, B003 and B019 respectively, and ensure that they align. The Contractor shall manage their program IAW the WBS, IMS and IMP. The Contractor shall update the WBS and IMS provided in their proposal for use during the SOW. The WBS and IMS presented at the SOW meeting shall reflect detailed planning for the EMD contract performance. The Contractor shall establish, maintain and provide the Government direct access to the Contractor’s working IMS on a continuous basis. The Contractor, in conjunction with the Government, shall update the IMS on an as needed basis. The Contractor shall ensure that the IMS aligns with the Government schedule throughout the contract.

C.3.1.5 Monthly Reports.

C.3.1.5.1 The Contractor shall deliver a monthly status report IAW ELIN B004.

C.3.1.5.2 The Contractor shall collect, monitor and report the data associated with labor, material, subcontracting, and overhead costs and include a monthly spend plan.

C.3.1.5.3 The Contractor shall report the status and progress on the development and delivery of technical manuals to include schedule.

C.3.1.6 Bi-Weekly Telecons.

The Contractor shall hold bi-weekly telecons with the Government for ongoing activities. The purpose of these meetings is for the Contractor and Government representatives to openly discuss technical progress, issues, and risks. The first bi-weekly telecon shall be held the first month following the SOW meeting. Agenda topics, meeting minutes, read ahead items, if any, and action items shall be provided IAW ELINs B001 and B002. The Contractor and Government may mutually agree to cancel a bi-weekly telecon during a particular month due to lack of discussion topics or a review or meeting being held the same month.

C.3.1.7 Program Reviews.

The Contractor shall conduct semi-annual Program Reviews (PRs) that include program management participation, technical management and Subject Matter Expert (SME) participation, as appropriate. The Contractor shall present cost, schedule, performance, and risk status at each PR and be prepared for detailed discussion with the Government. PRs may be held in conjunction with Design Reviews (DRs) and Technical Interchange Meetings (TIMs) to limit meeting proliferation. The Contractor shall prepare an agenda and read-ahead package/briefing charts for Government approval IAW ELIN B001. The Contractor shall record and deliver Meeting Minutes IAW ELIN B002.

C.3.1.8 Design Reviews.

C.3.1.8.1 Preliminary Design Review (PDR) The Contractor shall host a Preliminary Design Review (PDR) at the Contractor’s facility using the Defense Acquisition Guidebook, Paragraph 4.2.12 as guidance not later than seventy-five

(75) calendar days after contract award. The Contractor shall submit a PDR Data Package IAW ELIN A001. The Contractor shall, as a minimum, address requirements; key system features;

future material availability; long lead items; estimated life cycle costs for final design and design alternatives; projected cost of the detector system in production; manufacturing risks; estimated failure modes and rates; Logistics Product Data (LPD) considerations; and the draft Technical Data Package (TDP) in this review. The review shall include recommended requirements trade-offs based upon an assessment of cost, schedule, and performance risk. The Contractor shall prepare an agenda and read-ahead package/briefing charts for Government approval IAW ELIN B001. The Contractor shall record and deliver Meeting Minutes IAW ELIN B002.

C.3.1.8.2 Critical Design Review (CDR) The Contractor shall host a Critical Design Review (CDR) at the Contractor’s facility using the Defense Acquisition Guidebook, Paragraph 4.2.13 as guidance. The Contractor shall submit a CDR package IAW ELIN A002. The Contractor shall address requirements specified in the Performance Specification and include updated performance; Size, Weight and Power (SWaP);

key system features; future Material Availability (Am); long lead items; estimated life cycle costs for final design and design alternatives; projected cost of the components and systems in production; manufacturing risks; estimated failure modes and rates; logistics management considerations; and the TDP in this review. The review shall include recommended requirements trade-offs based upon an assessment of cost, schedule, and performance risk. The CDR will be 30 days after the Customer Test data delivery is complete. The Contractor shall prepare an agenda and read-ahead package/briefing charts for Government approval IAW ELIN B001. The Contractor shall record and deliver Meeting Minutes IAW ELIN B002.

C.3.1.9 Technical Interchange Meetings (TIM).

The Contractor shall conduct quarterly TIMs to facilitate technical discussions at a working level. The TIMs may cover test results, logistic planning, design challenges, etc. The first TIM will be three (3) months after delivery of CLIN 0001 and CLIN 0002. The Contractor shall prepare an agenda and read-ahead package/briefing charts for Government approval IAW ELIN B001. The Contractor shall record and deliver Meeting Minutes IAW ELIN B002.

C.3.1.10 Security.

The contactor shall follow security requirements outlined in the DD254 (Section J), NGCD Program Protection Plan (PPP) (C.2.6.1, Section J), the NGCD Security Classification Guide (C.2.6.2, Section J), and the Department of Defense Security Classification Guide for Non- Traditional Agent Defense (C.2.4.3).

C.3.1.10.1 Program Protection Implementation Plan (PPIP) The Contractor and all subcontractors shall develop, provide, implement and maintain a Program Protection Implementation Plan (PPIP) IAW ELIN B005. The Contractor shall align their PPIP with the NGCD PPP, and revise their PPIP accordingly if updates to the NGCD PPP occur. If Critical Program Information (CPI) or Critical Components (CC) exists per updates to the PPP IAW DoDI 5200.39, the PPIP shall cover the protection of CPI/CC, compliant with the security requirements imparted by the DD254 and the National Industrial Security Program (NISP) (C.2.3.2). The PPIP should provide sufficient safeguards to ensure that all sensitive information, technical controlled unclassified information (CUI) and/or (CPI) in the possession of the Contractor is protected from unauthorized access and release.

C.3.1.10.2 Cybersecurity Management The Contractor shall include a Cybersecurity Management Strategy in the PPIP (ELIN B005) that aligns with the Cybersecurity Strategy of the PPP. The Contractor shall provide assistance in security control selection and implementation, security control assessment and security control monitoring as outlined in “NIST Special Publication 800-37, Revision 1, Guide for Applying the

Risk Management Framework to Federal Information Systems”. The Contractor's Cybersecurity Management Strategy shall protect information using the DoDI 8510.01 confidentiality, integrity and availability levels described in the Cybersecurity Strategy of the PPP. The Contractor’s Cybersecurity Management Program Plans and related information shall be available to the Government.

C.3.1.10.3 Program Protection Working Group (PPWG)/Critical Program Information Assessment (CPIA).

The Contractor shall host a PPWG within four (4) months after contract award and a second PPWG within twelve (12) months after contract award. Subsequent PPWGs shall be held as needed. Each PPWG will be chaired by the Government security manager and co-chaired by the Contractor security manager. The co-chair shall develop the agenda. The agenda shall include a CPIA that will identify potential Critical Program Information or Critical Technology (defined by Army Regulation 70-77 Program Protection, 7 April 2014). Each PPWG will be a one (1) day event. After each event, the Government will provide the results of the meeting via the COR to include but not limited to validating any CPI/Critical Technology for the program, and/or Critical Functional Analysis (CFA).

C.3.1.10.4 Anti-Tamper (AT) Planning and Solutions.

The Contractor shall design, develop and integrate Anti-Tamper (AT) solutions for hardware and software to deter, prevent, and detect the compromise and reverse engineering of the AVCAD.

The Contractor shall conduct verification and testing of AT solutions and shall provide necessary hardware, consumables, and support equipment necessary to execute testing. The Contractor shall utilize reverse engineering countermeasures that are commensurate with the exposure levels and consequence of Critical Program Information loss using the analysis process identified in the DoD Anti-Tamper (AT) Guidelines (https://at.dod.mil/). An Account is required for login. The Government will provide the Contractor with sponsorship and access to the DoD AT Guidelines.

The Contractor shall document and deliver the detailed Anti-Tamper solutions as an Anti- Tamper Plan Annex to the PPIP IAW ELIN B0005. Incorporation of validated AT solutions into contractual deliverable hardware shall be in accordance with the IMS.

C.3.1.10.5 Contractor Employees who require access to Government Information Systems.

All Contractor and subcontract employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at the commencement of services and must successfully complete the DoD Informational Assurance Awareness Training prior to receiving access to the information system(s) and then annually thereafter.

C.3.1.10.6 Operations Security (OPSEC) Standing Operating Procedure/Plan The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, IAW ELIN B006, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1. This SOP/Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator and ensure this individual becomes OPSEC Level II certified per AR 530-1.

C.3.1.10.7 Handling or Access to Classified Information.

The Contractor and subcontractor personnel shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with the Security Agreement (DD Form 441) and the most recent version of the National Industrial Security Program Operating Manual (DoD 5220.22-M).

C.3.2 Systems Engineering.

C.3.2.1 Systems Engineering Management Plan.

The Contractor shall provide a Systems Engineering Management Plan (SEMP) that describes the Contractor's system engineering process to guide all technical aspects of the development through the AVCAD EMD phase IAW the Contractors IMS. The Contractor’s SEMP shall align with the NGCD 1 SEP (C.2.6.3, Section J). The Contractor shall prepare the SEMP IAW ELIN B007.

C.3.2.2 Requirements Analysis The Contractor shall develop, deliver and update the Requirements Compliance Matrix (RCM) that tracks achievement of all AVCAD requirements as the development and tests progress (ELIN B008). The RCM shall be logically organized and clearly depict the level of fidelity for each requirement assessment and trace or link to the supporting basis for the assessment. The RCM shall trace directly to the AVCAD Performance Specification (PSPEC) (C.2.6.4). The Contractor shall brief the overall progress in terms of the RCM at PRs, DRs, and TIMs.

C.3.2.3 Reliability, Availability, and Maintainability Program.

The Contractor shall establish, maintain, and operate a Reliability, Availability and Maintainability (RAM) program. The Contractor shall provide the Government an overview of their reliability program at the SOW meeting. The RAM program shall be updated and addressed by the Contractor at each PR, DR, and TIM. The Contractor shall include RAM Rationale in the SEMP as a comprehensive compendium of the Contractor’s reliability activities, functions, processes, test strategies, measurements, data collections, resources, and timelines required to ensure that the specified reliability of the system in the AVCAD PSpec will be achieved before fielding.

C.3.2.4 Failure Reporting, Analysis, and Corrective Action System (FRACAS)

C.3.2.4.1 The Contractor shall implement and maintain a Failure Reporting, Analysis and Corrective Action System (FRACAS) for collecting, recording and analyzing hardware, packaging and software failures or nonconformities during conformance and lot acceptance inspections and tests, Production Qualification Test (PQT), Production Verification Test (PVT), and First Article Testing (FAT), Government conducted testing, and from any field reports supplied by the Government. The Contractor shall track these occurrences in a standard format which provides adequate information to conduct failure analysis.

C.3.2.4.2 The Contractor shall establish a system that provides a process for reporting, classifying and analyzing Failure Mode, Effects and Criticality Analysis (FMECA) and planning corrective actions in response to those failures. The Contractor shall analyze failure and nonconformance data to identify the frequency and severity of these problems and to assess the need for corrective actions and to prioritize the implementation of corrective actions to prevent recurrence. (MIL-HDBK-2155 may be used for guidance).

C.3.2.4.3 The Contractor shall include a summary of the open FRACAS items in the Monthly…