13-Draft_AVCAD_section_L_2017420.pdf

FOR OFFICIAL USE ONLY – SOURCE SELECTION INFORMATION

(SEE FAR 3.104) L-1

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PROPOSAL SUBMISSION INSTRUCTIONS : Offerors may only submit one proposal in response to this solicitation, and that proposal must be prepared in accordance with these instructions. Costs incurred for proposal preparation, to include pre-award site visits, will not be reimbursed by the Government.

L.1.1 In order for proposals to receive full consideration for award, the Offeror shall ensure that the information furnished in support of the proposal is factual, accurate, complete and defensible. Failure to provide the information requested by the solicitation may render the Offeror’s proposal incomplete and ineligible for further consideration for award.

L.1.2 Questions regarding this solicitation shall be in writing and directed via e-mail to Mr. Jemel Hogan, jemel.m.hogan.civ@mail.mil or Ms. Jonita Joyner, jonita.l.joyner.civ@mail.mil. All questions shall be submitted via the Excel file format provided. All correspondence shall reference the Solicitation Number (W911SR-17-R- 0005). The cut-off for questions is 16 May 2017, 3:00p.m. Eastern Standard Time (EST). The Government will answer all questions electronically so that all Offerors will see both the question and the answer. However, the identity of the person or company asking the question(s) will not be disclosed.

L.1.3 All proposal submissions are due on TBD. It is the Offeror’s responsibility to assure its proposal is received by the date and time specified above. In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (received through web based system) by the exact date and time specified above, it will be determined late, will not be evaluated, and will not be considered for Award. Proposal, as the term is used here, means ALL volumes and parts of the proposal.

L.1.3.1 The Government suggests that an Offeror submit its proposal prior to the closing date, allowing enough time to ensure the entire proposal is received on time to be considered for award. If all portions of the proposal are not received by the solicitation closing deadline, the proposal shall be rejected as late (see FAR 52.215-1(c) (3)).

L.1.4 Web-Based Submission: The Offeror’s proposal shall be submitted electronically via the FedBizOpps.gov (FBO) Secure Document System (SDS) in the files set forth below. Files submitted through FBO SDS shall not contain classified data. The use of hyperlinks in proposals is prohibited. Requirements/Instructions for using the FBO SDS is located at www.fbo.gov.

L.1.4.1 The solicitation will be issued electronically, as well as any subsequent amendments. It will therefore be the sole responsibility of all interested parties to periodically access the FBO website described below in order to obtain any amendments, which may be issued. Failure of an Offeror to obtain any said amendments and to respond to them prior to the date and time set for receipt of proposals is at the sole risk of the Offeror, and may result in proposals, (or any portion thereof), being declared nonresponsive and can result in the rejection of proposal submissions.

L.1.4.2 All proposal submissions shall strictly comply with instructions. Failure to fully comply with all instructions shall result in rejection of a proposal submission as unacceptable.

L.1.4.3 Offerors must be registered in the System for Award Management (SAM) at www.sam.gov and have a SAM Marketing Partner Identification Number (MPIN) and CAGE Code. For further information regarding registration for SAM or registration/use of FBO, please visit the FBO Learning Center at https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=FBO and the FBO Vendor Guide, particularly Chapter 4.

L.1.4.4 The solicitation shall be found by searching on FBO. Offerors may start the online offering process by using the “Notice Details” sub-tab. There will be a blue “click here” link to submit a response; if selected, the system will open a new tab called “Electronic Response.” At this point, the Offeror shall upload all proposal documents as specified in the solicitation. If the response deadline has passed for that opportunity, the user will no longer be able to submit an electronic response.

(SEE FAR 3.104) L-2

L.1.4.5 Offerors should note that due to the structure of the FBO SDS, obsolete attachments cannot be removed from existing packages. As such, Offerors need to ensure that they are accessing the most current version of the attachments when submitting their proposal.

L.1.4.6 The Offeror will receive a confirmation of offer upon completion of the offer submission process. If problems are encountered using FBO SDS, the Offeror may contact the FBO Learning Center at https://gsafsd.servicenow.com/fsd-gov/learning-center-system.do?sysparm_system=FBO.

L.1.4.7 The Offeror bears the responsibility to ensure timely transmission of their offer, that the offer is responsive to all requirements set forth in the solicitation, the availability of an open transmission line, and to take into consideration the length of time required to complete an upload transaction prior to the solicitation closing date/time stated in the solicitation. In no circumstances shall the tender of any offer or other required document that is filed beyond any filing deadline be considered. Late filing shall result in an offer/proposal being rejected in entirety.

L.1.4.8 A prospective Offeror shall have sole responsibility for ensuring that all electronic responses are submitted correctly, are properly identified, contain all the information requested by the Government, are responsive, and timely filed.

L.1.5 The Offeror shall submit a proposal electronically that demonstrates its ability to perform and meet the requirements in the attached PWS. Files submitted electronically shall not contain classified data. The use of hyperlinks in proposals is prohibited. Classified material must be provided as hardcopies or DVDs in accordance with National Industrial Security Program Operating Manual (NISPOM), 2.1.3.1 and 2.1.3.2. Additionally, the Offeror must either include the security guidance (ex. Security Classification Guide) used to classify the information or provide a point of contact in the organization that classified the information.

L.1.5.1 Each Offeror shall submit any classified hardcopies and DVDs in accordance with NISPOM to:

Outer Envelope:

ATTN: Document Control / NGCD 1 AVCAD Team Joint Program Executive Office for Chemical and Biological Defense 5101 Hoadley Road Aberdeen Proving Ground, Maryland 21010-5424

Inner Envelope:

ATTN: Document Control / Carolyn Matz Joint Program Executive Office for Chemical and Biological Defense 5101 Hoadley Road Aberdeen Proving Ground, Maryland 21010-5424

L.1.5.1.1 Offerors shall submit a visit request to the contracting officer containing the details of the individual that requires access to the AVCAD classified solicitation documentation. A reading room will be provided. Classified note taking will not be permitted. All requests shall be submitted to the contracting officer, Jonita Joyner, via email at jonita.l.joyner.civ@mail.mil and include the company name, address and cage code, as well as the name, address and social security number of the individual requiring access to the classified documentation. The individual will be vetted by the Security Office, and upon approval will be contacted to schedule a time and location to review the documentation.

L.1.5.1.2 The Offeror shall mark on the outside of the DVD, and the cover page of the hardcopies, the volume number, volume subject, company name, and a proposal identification number as defined in L.2.1.

L.1.6 The Government will not agree to any terms and conditions that violate federal law or regulations including any terms and conditions contained in any third party software license agreement. Only signature of the Government Procuring Contracting Officer (PCO) on the software license or maintenance agreement shall constitute acceptance of such license or agreement.

(SEE FAR 3.104) L-3

L.1.7 Incorporation of Proposals. The Government reserves the right to incorporate portions of the winning proposal(s) into the resultant contract(s).

L.2 Acquisition Source Selection Interactive Support Tool (ASSIST)

L.2.1 During the conduct of this acquisition, the ASSIST will be used by the Government to support the proposal evaluation. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to FAR 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

L.2.2 In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.

L.2.3 After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username.

The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

L.2.4 Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer. Offerors can contact the ASSIST2Industry helpdesk at (609) 562- 7050 or (609) 562-7031 for any technical assistance that may be needed.

L.2.5 THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO

ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES

NOT CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

L.3 PROPOSAL PREPARATION INSTRUCTIONS

L.3.1 Format: The Offeror shall submit Technical, Producibility and Manufacturing, Cost/Price, Past Performance, Small Business Participation, Administrative, and Uncosted Informationin separate files as specified in Section L.4, Table L-1, replacing “xxxx” with the Offeror’s name and the date of the proposal. Example, Acme COST 090112.xls or similar. The Offeror shall ensure that all required documents are included in the proposal.

L.3.1.1 All information the Offeror wishes to have considered must be submitted with the initial proposal and shall be confined to the appropriate volume and within the specified page limitation. Offerors are cautioned that the Government will not consider any information that is not included in the appropriate volume as required.

(SEE FAR 3.104) L-4

Pages exceeding the limitation will be removed from the proposal prior to evaluation and will not be considered.

L.3.1.2 Indices, to include table of acronyms, table of contents, and cross-reference matrices between the proposal and the solicitation, must be included to ensure that all pertinent sections of the proposal are fully understood. The cross-reference matrix should identify the location of all major topics provided in each volume.

L.3.1.3 The title page for each volume shall include: volume number, volume subject, and company name.

L.3.1.4 Pages shall not exceed 8.5 inches in width and 11 inches in length; however, oversized pages, as appropriate, not exceeding 11 x 17 inches, depicting such items as charts, matrices, or schedules may be used and will count as a single page. The Offeror shall number all pages within each volume.

L.3.1.5 The Offeror's proposal shall not exceed the page limitations set forth in these instructions and must use 12 point font, Times New Roman, (tables, graphics, oversized pages or electronic spreadsheets may use 10 point font) with one-inch margins (top, bottom, left and right). The cover letter, cover page, proposal introductions, table of contents, table of acronyms, and cross-reference matrices do not count against page count limitations.

L.3.1.6 Offerors are expected to provide sufficient detail in a clear and concise manner to completely and logically address the evaluation factors and criteria. The Government does not desire excess verbiage, unnecessary and elaborate brochures, or lengthy, repetitious, disorganized presentations beyond that sufficient to present a complete and clear offer. Such presentations are not desired and may be construed as an indication of inefficiencies and lack of cost consciousness in proposal preparation. All Offerors are reminded that unsupported promises to comply with the contractual requirements will not be sufficient. Proposals must not merely parrot back the contractual requirements, but rather must provide convincing documentary evidence in support of any statements relating to the promised performance.

L.3.1.7 The Government presumes the Offeror’s proposal represents its best efforts to respond to the solicitation. In its proposal, the Offeror shall explain any inconsistency, whether real or apparent, between proposed performance and price.

L.3.1.8 The Offeror shall include cost information ONLY in Volume III: Cost/Price. Inclusion of cost data in other volumes will result in the removal of each page containing cost data and the entire page or pages will not be evaluated or considered.

L.3.1.9 Each volume (file) shall be a stand-alone document or workbook (for cost data) and clearly and completely provide the requested information. Each file shall be evaluated in accordance with the source selection evaluation criteria described in Section M of the solicitation.

L.4.1 Proposal Content. The Offeror shall provide their proposal, segregated by volume, as follows:

Table L-1: Proposal Content Proposal Volume

Subject

File Name

Page Limitation

I Technical xxxxTECH xxx.docx/pdf

Section A: Technical Approach Thirty-five (35) pages Section B: Support and Ownership Twenty (20) pages Section C: Test Reports Unlimited

II

Producibility and Manufacturing xxxxPROD_MANFxxxx.docx/pdf

Fifteen (15) pages

III Cost/Price xxxxCOSTxxxx.docx/pdf Unlimited

IV Past Performance xxxxPPxxxx.docx/pdf Twenty (20) pages

V Small Business Utilization xxxxSBxxxx.docx/pdf Twenty (20) pages

(SEE FAR 3.104) L-5

VI Administrative xxxxADMINxxxx.docx/pdf Unlimited

VII Uncosted Information xxxxUNCOSTxxxx.docx/pdf Unlimited

L.4.2 TECHNICAL (VOLUME I)

L.4.2.1 Section A: Technical Approach. The Offeror shall describe the system to be developed and the technical approach proposed to meet the AVCAD Performance Specification (PSPEC), along with the content described in the following subsections.

L.4.2.1.1 The Offeror’s narrative discussion shall cover the applicable analytical technique, hardware, software and algorithm approach. A discussion of the inlet approach for the primary vapor and aerosol sampling approach shall also be included. The Offeror shall provide a technical description of the proposed system at the preliminary design stage showing modularity, size and weight, power, and interface controls (including communications). The technical description of the proposed system should include line replaceable units as applicable, dimensions, materials, special processes, software codes and source control components being proposed for modification and upgrade.

L.4.2.1.2 The Offeror shall describe its approach to meet the requirements of the PSPEC within the proposed cost.

The Government is requesting the Offeror to limit the proposal to meeting the threshold requirements, or only exceeding the threshold requirements if doing so results in reduced costs to the system either in development, production, or sustainment (for example, Offerors have an opportunity to exceed a threshold requirement if there is positive affect on the Support and Ownership burden). The proposal shall include a summary of performance requirements that can be met for each hardware delivery.

L.4.2.1.3 The Offeror shall provide an Integrated Master Schedule (IMS) which includes the Offeror’s proposed plan to implement the requirements of the PSPEC and PWS for the base contract and all options within the associated schedule constraints. The IMS shall include defined dates and time frames for all contract tasks, milestones, reviews, and deliverables. The Offeror may use a contract award date of 16 October 2017 for building the IMS. The Offeror may submit the IMS as a separate attachment that is not included in the page count.

L.4.2.1.4 A description of the level of maturity of the proposed EMD AVCAD Hardware discussed in Section C.5 of the PWS, supported by associated independent and Offeror test reports, shall be provided. The Offeror shall discuss the development approach for getting the technology to TRL eight (8) over the duration of the AVCAD EMD phase, including technological risks. The Offeror shall include discussion of the likelihood of the system transitioning from EMD to LRIP and meeting all system requirements.

L.4.2.1.5 The Offeror shall describe an alternative aerosol approach for sampling, collection and analysis of aerosol chemicals, as discussed in Section C.4 of the PWS. The Offeror shall compare and contrast the levels of maturity and technical complexity associated with the proposed primary and secondary aerosol approaches. The Offer shall describe how the maturity and complexity of the alternative aerosol approach would impact the unit prices for LRIP and FRP if the alternative approach is used, by providing an expected percentage increase or decrease in prices.

(Offeror's shall provide expected percentage impact, not actual price differences. Actual prices will not be provided to technical-volume evaluators).

L.4.2.1.6 The Offeror shall discuss the technical approach for addressing the requirements within section C.14.1 of the AVCAD PWS and Appendix B of the PSPEC.

L.4.2.1.7 The Offeror shall discuss existing performance limitations or shortcomings for effectiveness, survivability, or sustainability, and provide a detailed approach for engineering/software development and testing required to meet requirements, and the impact these events may have on cost and/or schedule which include any recommended schedule revisions resulting from limitations or shortcomings. The Offeror shall also consider additional tests, which are not currently addressed in the Government’s requirements, to include the collection of additional spectral data that may be required during the EMD phase.

(SEE FAR 3.104) L-6

L.4.2.1.8 The Offeror shall describe the approach to address the technical and schedule risks associated with the requirements of this solicitation. The Offeror’s discussion shall identify potential program risks and plans to develop and manage risk mitigation strategies.

L.4.2.1.9 The Offeror may submit a classified appendix to the Technical Approach Section C in accordance with L.1.5. The classified appendix should provide supporting information for meeting the performance requirements provided in the Classified Annex to the PSPEC. The Offeror shall mark the DVDs, hardcopies, mail, reports, and pages In Accordance With (IAW) DOD 5220.22-M (National Industrial Security Program).

L.4.2.1.10 The Offeror shall provide a Property Management Plan, in accordance with FAR 45.202(b), describing its approach to managing government property throughout the performance of the contract. This plan shall address each of the following ten outcomes (10) and provide a brief overview of how it is addressed within Offerors’ written Property Management Procedures:

a. Acquisition. How property acquisitions are documented, per FAR 52.245-1(f)(1)(i).

b. Receipt. How property receipt is documented, recorded, and identified per FAR 52.245-1(f)(1)(ii).

c. Records of Government Property. How property records are created and maintained, per FAR 52.245-

1(f)(1)(iii).

d. Physical Inventory. Methods to perform, record, and disclose physical inventory results, per FAR

52.245-1(f)(1)(iv).

e. Subcontractor Control. Whether contractual terms and conditions are flowed down to subcontractors, per FAR 52.245-1(f)(1)(v)(A); how subcontracts are properly administered; and, when reviews of subcontractor Property Management Systems are performed, per FAR 52.245-1(f)(1)(v)(B).

f. Reports. The process to create and provide property-related reports, per FAR 52.245-1(f)(1)(vi).

g. Relief of Stewardship Responsibility and Liability. The process to recognize, investigate, and report losses of Government property, per FAR 52.245-1(f)(1)(vii).

h. Utilization. How Government property is to be used, consumed, moved, and stored, per FAR 52.245-

1(f)(1)(viii).

i. Maintenance. How Government property is to be maintained, and when property requiring replacement and/or capital rehabilitation is to be reported to the Property Administrator, per FAR 52.245-1(f)(1)(ix).

j. Property Closeout. How property closeout is performed and when it is reported to the Property Administrator, per FAR 52.245-1(f)(1)(x).

L.4.1.2 Section B: Support and Ownership

L.4.1.2.1 The Offeror shall describe the proposed Integrated Product Support (IPS) solution and how it is best suited to minimize support and ownership burdens to the end user. The Offeror shall discuss an approach that will demonstrate that the AVCAD is reliable, producible and maintainable. The Offeror’s discussion shall address reliability growth and discuss its approach to complying with the product support requirements and metrics to successfully achieve an operational capability.

L.4.1.2.2 The Offeror shall discuss the analysis planned to achieve the support requirements identified in the

PSPEC.

L.4.1.2.3 The Offeror shall discuss significant operations and support cost drivers for implementation of the proposed IPS Solution.

L.4.1.2.4 The Offeror shall discuss the developmental approach to minimizing the amount of complexity of field level maintenance and mean time to repair through the use of line replaceable units, modular open systems design, limiting consumables and limiting calibration requirements. The Offeror shall discuss the projected maintenance levels required.

(SEE FAR 3.104) L-7

L.4.1.2.5 The Offeror shall discuss their plan for technical manual development. The plan shall include the methodology and source information used by the contractor to develop content for the technical manual and the schedule. The Offeror shall include their plan for ensuring that each technical manual submitted to the Government includes safe, adequate and validated work packages, tasks, and procedures for the operation, maintenance, troubleshooting, preventive maintenance, repair, replacement parts, and data to support the systems requirements for reliability, availability and maintainability.

L.4.1.2.6 Modular Open System Approach (MOSA). The Offeror shall describe its strategy for developing a software architecture that mitigates technology obsolescence and reduces life cycle ownership costs.

L.4.1.2.7 The Offeror shall identify all Preventive Maintenance Checks and Services (PMCS) and calibration that may be required during the course of testing. The Offeror shall include a System Support Package List (SSPL) that supports all tests identified in the PWS.

L.4.1.2.8 The Offeror shall discuss its approach for the development, documentation, and configuration management of technical data to include the AVCAD drawings, interface documentation, software specifications, software source code, and production documentation.

L.4.1.2.9 The Offeror shall propose the extent to which the rights in Technical Data (TD), Computer Software (CS) and Computer Software Documentation (CSD) offered to the Government ensure unimpeded, innovative, and cost effective production, operation, maintenance, and upgrade of the AVCAD system throughout its life cycle; allow for open and competitive procurement of AVCAD enhancements; and permits the transfer of the AVCAD non-proprietary object code and source code to other contractors for use on other systems or platforms. The Offeror shall also propose the TD, CSD, and CS reuse portability for use on other systems or platforms. The Data Rights and Licenses offered shall be provided as an attachment to the support and ownership volume, but shall not count against the page count provided in Table L-1.

L.4.1.2.9.1 The Offeror shall describe its plan for making design and interface information available as soon as possible after it is defined or established. The Offeror shall establish and maintain a process that will provide “early and often” design disclosure directly to the Government or to third-party contractors via Government-established access.

L.4.1.2.9.2 Rights in Noncommercial TD, Noncommercial CS, and Noncommercial CSD. The Offeror shall attach to its offer a list identifying all noncommercial TD, CS, and CSD that it asserts should be delivered with other than unlimited rights. Specific instructions and requirements concerning this list are set forth in the DFARS 252.227- 7017 “Identification and Assertion of Use, Release, or Disclosure Restrictions” (January 2011). If the Offeror is awarded a contract, the List shall be attached to the contract (hereinafter referred to as the 7017 List).

L.4.1.2.9.3 The Offeror shall attach to its offer a statement, entitled “Supplemental Information— Noncommercial Technical Data, Noncommercial Computer Software, Noncommercial Computer Software Documentation” (the statement) that, for each item of noncommercial TD, CS, or CSD that the Offeror asserts should be delivered with specifically negotiated license rights or other non-standard rights (as discussed at DFARS 252.227-7013 “Rights in Technical Data –Noncommercial Items” (February 2014) and/or DFARS 252.227-7014 “Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation” (February 2014)), sets forth a complete description of all such proposed non-standard restrictions on the Government’s ability to use, modify, release, perform, display, or disclose such TD, CS, or CSD. This information may be provided by referencing any proposed non-standard license agreement that is attached to the statement. The Offeror shall submit the statement as an attachment to its offer, dated and signed by an official authorized to contractually obligate the Offeror. If no information is to be included in the statement, the Offeror need not submit the statement. If the Offeror is awarded a contract, any statement provided will be attached to the contract.

L.4.1.2.9.4 Rights in Commercial TD, Commercial CS, and Commercial CSD. The Offeror shall attach to its offer a list, entitled “Commercial TD, Commercial CS, and Commercial CSD-Government Use Restrictions” (the Commercial Restrictions List), that provides the following information regarding all commercial TD, CS, and CSD

(SEE FAR 3.104) L-8

that the Offeror (including its sub-Offerors or suppliers, or potential sub-Offerors or suppliers, at any tier) intends to deliver with other than unlimited rights:

(1) Identification of the technical data or software; (2) basis for asserting restrictions, such as licensed products including open source software; and (3) name of the entity asserting restrictions. For any item designated as Non- Developmental Item (NDI), the Offeror is requested to provide details of the Agency and level therein that paid for development and the contract number(s) and dates wherein payments were received. For each entry in the list citing an asserted rights category other than the standard license rights applicable to commercial TD as set forth in the DFARS 252.227-7015 “Technical Data – Commercial Items” (February 2014) clause, the Offeror shall provide a complete description of the asserted rights, e.g., a specially negotiated license, open source software license, or any license customarily offered to the public; this information may be provided by referencing any proposed nonstandard or commercial license agreement that is attached to the list, but in all cases, the non-standard or commercial license will be attached for Government review. The Offeror shall submit the Commercial Restrictions List as an attachment to its offer, dated and signed by an official authorized to contractually obligate the Offeror. If there is no information to be included in the Commercial Restrictions List, the Offeror shall submit the list and enter “None” as the body of the list. If the Offeror is awarded a contract, the Commercial Restrictions List shall be attached to the contract.

L.4.1.3 Section C: Test Reports

L.4.1.3.1 The Offeror shall provide a summary of available independent and Offeror test reports to provide supporting evidence of the proposed technology’s feasibility in meeting the AVCAD requirements. The test reports discussed shall be included in full as appendices. The summarized discussion of test reports shall include, at a minimum, the test scope, the location of the test, who conducted the test, the test environment, test targets, and a summary of the test results. The Offeror must provide a code sheet that relates any coded chemicals to the common chemical name (Ex. VX, GD, Sarin).

L.4.1.3.2 The Offeror may submit DVDs and hardcopies of the summary of classified test reports, the full classified test reports themselves, and classified code sheets in accordance with L.1.5.

L.4.2 PRODUCIBILITY AND MANUFACTURING (VOLUME II)

L.4.2.1 The Offeror shall discuss manufacturing capability to produce the LRIP, and FRP quantities at a sustained rate.

L.4.2.2 The Offeror shall discuss their approach to Producibility engineering and design as it relates to achieving the lowest possible production unit cost. The Offeror shall discuss the transition from EMD to LRIP.

L.4.2.3 The Offeror shall describe their Quality Assurance Program (QAP). The QAP shall address all products and services to include the design, development, production, installation, and servicing of products, and other services required. These products and services include, but are not limited to, Hardware Configuration Item (HWCI), software, and data items.

L.4.3 COST/PRICE (VOLUME III)

Required Files: The Offeror shall submit the following two parts, Cost Narrative (L.4.3.1) and Cost Proposal (L.4.3.2), in the Cost/Price Volume as follows:

L.4.3.1 Required File, Cost Narrative [Offeror Name, Date, Cost Narrative.doc(x)/pdf]: The primary purpose of this document is to provide factual documentation that supports the accuracy of proposed costs for cost reimbursable CLINs in the Excel Cost Proposal. Requirements to support proposed costs are only applicable to cost reimbursable CLINs. Offerors are discouraged from duplicating tables shown in the Excel Cost Proposal workbook in the Cost Narrative, as evaluators will have access to both files. Cost Narratives shall contain the following:

L.4.3.1.1 Table of Contents: Identifies the location of required Cost Narrative sections.

(SEE FAR 3.104) L-9

L.4.3.1.2 Identifying Information: The name and address of the Offeror; solicitation number; name, email address, and phone number of the point of contact and alternate; and a list containing either the Data Universal Numbering System (DUNS) number or the Commercial and Government Entity (CAGE) code for the prime contractor and each subcontractor.

L.4.3.1.3 Cost Accounting Business System: State: 1) If the Offeror has a DCAA approved Cost Accounting Business System; 2) If the submitted proposal is consistent with established estimating and accounting principles and procedures and FAR Part 31 (Contract Cost Principles and Procedures), explaining any identified inconsistencies; and 3) If the Offeror lacks a DCAA approved Cost Accounting Business System, the Offeror shall identify their timeline to obtain approval for this business system subject to receipt of award. If the approval of the Offeror’s Cost Accounting Business system has been revoked, or if any aspect of this proposal is inconsistent with its disclosed practices or applicable CAS, then the Offeror shall so state in the Cost Narrative.

L.4.3.1.4 Earned Value Management Business System: The Offeror shall state if it has an Earned Value Management System that has been determined by the cognizant Federal agency to be in compliance with the guidelines in ANSI/EIA-748.

L.4.3.1.5 Government Furnished Property: The Offeror shall state if it will require the use of Government property in the performance of the contract other than that specified in Section H of the solicitation. If Government property is required, the Offeror shall include a table in its cost narrative containing: 1) what property is needed, 2) the acquisition cost of each item, and 3) the duration (in months) that the GFP would be in the possession of the Offeror for performance on this effort.

L.4.3.1.6 Direct Labor:

L.4.3.1.6.1 Proposed labor categories shall be specific to a job function (e.g. “Chemist”, “Electrical Engineer”, “Budget Analyst”; not “Scientist”, “Engineer”, “Analyst”). For each labor category provide 1) typical education and years of experience, 2) a brief (one sentence will suffice) description of job duties, 3) percentage of labor anticipated to be provided current employees, and 4) how proposed labor rates were estimated (e.g. category average of current employees, pay rate of current employee, letter of intent, labor statistics such as http://data.bls.gov/oes/, etc.). See the following as an example:

Software Applications Developer, Mid (4 year degree, 4+ years of experience): Develop, create, and modify general computer applications software or specialized utility programs.

Employee Makeup: 80% Current Workforce.

Basis of Estimate: Labor category average using internal payroll data

L.4.3.1.7 Indirect Expense Rates: Provisional Billing Rates and Forward Pricing Rate Proposals will not be accepted as a basis for proposed indirect rates. Proposed indirect expense rates shall be supported by one of the following:

a) A copy of a Forward Pricing Rate Agreement;

b) A copy of a Forward Pricing Rate Recommendation;

c) A copy of a DCAA audit or DCMA review of indirect rates incurred during a period within the past two years based on the solicitation due date;

d) Claimed/actual indirect expense pool, allocation base, and rate data for the past two fiscal years; or

e) An agreement to cap reimbursable indirect expense rates at proposed amounts IAW FAR 42.707 (such a cap would only apply to CPIF CLINs).

L.4.3.1.8 Fixed Price and T&M Subcontracts: Provide a signed quote for each subcontract that supports how the Offeror arrived at the subcontractor’s proposed price and quantities of uncosted elements (e.g. labor hours, material quantities, etc.) presented in the Excel Cost Proposal.

(SEE FAR 3.104) L-10

L.4.3.1.9 Cost Reimbursable Subcontracts: Provide a signed quote for each subcontract that supports how the Offeror arrived at the subcontractor’s proposed price and quantities of uncosted elements (e.g. labor hours, material quantities, etc.) presented in the Excel Cost Proposal. A Cost Narrative and Cost Proposal shall be provided to the Government for subcontracts greater than $150,000 with the same level of detail as is required of the Prime Offeror (may be provided by either the Prime or Subcontractor).

L.4.3.1.10 Equipment, Materials, and ODCs: All equipment, materials, and ODCs that contribute more than $20,000 (when quantities are multiplied by unit costs) in proposed costs shall be supported by vendor/supplier quotes, catalog pricing, or historical pricing documentation.

L.4.3.1.11 Travel: Proposed travel costs do not need to be addressed in the Cost Narrative. Offerors are reminded to propose travel costs that conform to the Joint Travel Regulation.

L.4.3.2 Required File, Excel Cost Proposal (.xls or .xlsx): Offerors shall utilize the Attachment 9 Cost Template.

This workbook shall contain the following tabs:

L.4.3.2.1 Evaluation Price Summary: This tab shall aggregate all proposed prices (inclusive of cost, and fee or profit) for each priced CLIN, arriving at an overall proposed price. Note that some rows are color coded, indicating that references to other tabs shall be used.

L.4.3.2.2 CPIF Breakout: This tab shall breakout the proposed CPIF for each CLIN by cost element (direct labor, applicable indirect expenses, materials, travel, fee, etc.). Note that while a format in this tab is provided, Offerors have flexibility to make any changes as needed to accurately aggregate all proposed costs and fees, while showing a concise breakout of proposed costs. Offerors may use weighted average rates as needed to account for performance under multiple accounting periods and, in the case of Direct Labor, multiple individuals being proposed under the same labor category.

L.4.3.2.3 CPIF Travel: Offerors shall breakout all travel proposed under CPIF CLINs.

L.4.3.2.4 CPIF Subcontractors: Each subcontractor proposed to perform under CPIF CLINs shall have its price broken out on its own tab with a level of detail appropriate for the contract type and dollar value:

L.4.3.2.4.1 Fixed Price, T&M, or Under $150,000: The Offeror shall provide uncosted elements (e.g., hours by category, trips, materials, equipment, ODC quantities, etc.) and fully loaded rates that the subcontractor is proposing for each applicable CLIN.

L.4.3.2.4.2 Cost Reimbursable and Over $150,000: Provide the same level of detail required of the prime Offeror, with a breakout by cost element for each applicable CLIN. If the prime Offeror is unable to provide this level of detail due to the subcontractor deeming this level of detail to be proprietary, then the Offeror shall at minimum provide uncosted elements and fully loaded rates that the subcontractor is proposing AND the subcontractor shall provide the required level of detail directly to the Government by the date and time that proposals must be delivered.

L.4.3.2.5 Full Rate Production (FRP):

L.4.3.2.5.1 Initial Target Cost: EITHER input the cost of 3,200 Units and the Cost Improvement Slope (this fills in target costs at noted production points (e.g. 1, 50, 200, etc.) using the “Unit” cost improvement curve method, OR manually input the total initial target cost at each production point. Note that “Schedule B” pricing is derived from strait-lining initial target costs between two points [example if 1 unit is $11 and 50 units is $60, then the initial target cost would be $10 + ($1 * Units) for this range]. The following table illustrates how this method differs from the more common “range pricing” method.

(SEE FAR 3.104) L-11

Marginal Pricing: General Shape Range Pricing: General Shape

Quantity

Quantity

L.4.3.2.5.2 Escalation Percentage: Total initial target costs are uniformly escalated by the percentage entered at every production point each year.

L.4.3.2.5.3 Initial Target Profit Percentage: This percentage will be used to calculate the initial target profit based on the initial target cost of any given order quantity and year.

L.4.3.2. 6 Consumables and Spares: Offerors shall list all anticipated consumables and spare parts that will be needed to maintain fully functional AVCADs, an estimate of each part’s Mean Time Between Failure (MTBF) (measured in hours actively in use), range pricing for FY 2018 at listed quantity ranges (e.g. 1-100, 101-500, etc.), escalation that will be applied during subsequent years, and the initial target profit percentage. If the MTBF of a part is more appropriately measured by the passage of time (e.g. 3 months) for a given part, then Offerors shall convert the passage of time into hours by assuming that each AVCAD will be used 500 hours per year (e.g.: 500 * MTBFyears or 500 * MTBFmonths /12).

L.4.3.2.7 AVCAD Warranty: Offerors shall establish Firm Fixed Prices to Warranty AVCADs by applying a percentage to the initial target cost of units to be purchased via Full Rate Production CLINs. Warranty prices (in dollars) will not fluctuate based on successive target negotiations of Full Rate Production [10 USC 2306(a) forbids the cost-plus-a-percentage-of-cost system of contracting].

L.4.3.3 Important Notes:

L.4.3.3.1 Incentive Structure: Offerors are not being asked to propose a unique incentive structure. Any contract resulting from an Offeror’s proposal in response to this solicitation will use the following incentive structures:

L.4.3.3.1.1 CPIF CLINs: Minimum Fee = Proposed Target Fee – 5 percentage points; Maximum Fee = Target Fee + 5 percentage points; Under Target Share Ratio = 60% Government : 40% Contractor; Over Target Ratio = 60% Government : 40% Contractor.

THIS CONTRACT

Marginal Pricing Method

COMMON METHOD

Range Pricing Method (Not Used) e.g. $1,500,000 + $2,812 * Quantity e.g. $6,094 * Quantity

In iti al T ar ge t C os t

In iti al T ar ge t C os t

(SEE FAR 3.104) L-12

L.4.3.3.1.2 FPI(S) CLINs: Ceiling Price = 130% of Initial Target Cost; Under Target Share Ratio = 85% Government : 15% Contractor; Over Target Share Ratio = 85% Government : 15% Contractor. A ceiling and floor for the firm target profit will not be incorporated into FPI(S) CLINs.

L.4.3.3.2 Converting FPI(S) to FPIF or FFP CLINs: While the Government is open to provide a greater incentive to control costs (e.g. a greater contractor share of overruns and/or underruns) as FPI(S) CLINs are converted to FPIF or FFP CLINs, options may be unilaterally exercised and converted to FPIF CLINs by the Government using the noted FPI(S) incentive structure: This would typically be done 1) if there are significant differences between the Contractor’s proposed successive target cost and the Government’s estimate of a “Reasonably Challenging, but Achievable” successive target cost, 2) if there are significant cost uncertainties, or 3) there is insufficient time to agree on a successive target cost.

L.4.4 PAST PERFORMANCE (VOLUME IV)

L.4.4.1 The information contained in this volume will be used to evaluate whether the Offeror’s present/past performance is recent and relevant to the solicitation requirements and to determine how well the Offeror performed on the contracts.

L.4.4.2 This volume shall be organized into the following sections:

L.4.4.2.1 Section 1 – Contract Descriptions. This section shall include the following information:

L.4.4.2.1.1 The Offeror shall submit with its proposal contract descriptions representing its recent and relevant performance under Government and/or commercial contracts. The past performance information may be from predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the effort. “Relevant” means performance that demonstrates the Offeror has developed, designed, and manufactured a chemical, biological, or explosives detection systems. “Recent” means any contract under which any development, design or manufacturing has taken place within the last three (3) years of the issuance of this solicitation.

L.4.4.2.1.2 For large multi-function firms, all past performance information provided shall be specific to the offering segment of the firm (e.g., division, group, unit, etc.) that is submitting the proposal.

L.4.4.2.1.3 The prime contractor shall submit no more than three (3) contract references and no more than one (1) contract reference from up to two (2) major subcontractors on active or completed Government or private-sector contracts or task orders completed or at least 90 percent physically completed by the Offeror as a prime contractor or major subcontractor within the past three (3) years. A major subcontractor is defined as one who will be providing critical services or who is responsible for efforts totaling at least 25% of the labor support cost. The following information shall be included for each contract reference:

L.4.4.2.1.3.1 The contractor place of performance, CAGE Code, and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, current address, e-mail address, and telephone and fax numbers).

L.4.4.2.1.3.2 Government contracting activity and current address; Procuring Contracting Officer’s name, e-mail address, and telephone and fax numbers.

L.4.4.2.1.3.3 Government technical representative or Contracting Officer's Representative and current email address and telephone and fax numbers.

L.4.4.2.1.3.4 Offeror’s POC name, phone number, and email address, for the POC responsible for completing the Past Performance Questionnaire (L.4.4.2.3 Section 3 – Past Performance Questionnaire).

L.4.4.2.1.3.5 Government contract administration activity and the Administrative Contracting Officer’s name, current e-mail address, and telephone and fax numbers.

(SEE FAR 3.104) L-13

L.4.4.2.1.3.6 Contract or subcontract number. In the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

L.4.4.2.1.3.7 Contract Type (e.g., Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (i.e., Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (e.g., FP, CR, T&M, etc.).

L.4.4.2.1.3.8 Award price/cost.

L.4.4.2.1.3.9 Final or projected final, price/cost.

L.4.4.2.1.3.10 Original delivery schedule, including dates of start and completion of work.

L.4.4.2.1.3.11 CPARS report available: YES or NO.

L.4.4.2.2 Section 2 – Performance. The Offeror shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the following:

L.4.4.2.2.1 A detailed narrative for each contract cited and the similarities and relevance of that work to the work required by this solicitation, objectives achieved, and cost growths or schedule delays encountered. Offerors shall provide copies of Quality Deficiency Reports and Corrective Actions submitted by the Defense Contract Management Agency (DCMA) office within the past three (3) years. For Government contracts that did not nor do not meet original requirements with regard to either cost, schedule or technical performance the Offeror shall provide a brief explanation of the reason(s) for such factor(s) and any corrective actions taken to avoid recurrence.

The Offeror shall not exceed two (2) pages for each contract cited.

L.4.4.2.2.2 The Offeror shall also provide the aforementioned information for all contracts terminated in whole or in part, for any reason during the past three (3) years, to include those currently in the process of such termination as well as those that are not for work similar to the proposed effort. The Offeror shall also provide the aforementioned information for any proposed major subcontractor.

L.4.4.2.2.3 The Offeror shall submit recent information on its performance over the past three (3) years which demonstrates compliance with FAR 52.219-8, Utilization of Small Business Concerns, and FAR 52.219-9, Small Business Subcontracting Plan, as applicable, Information relating to compliance with FAR 52.219-8 shall include a description and available documentation of the methods employed to promote small business utilization and the internal methods used to monitor such utilization. For compliance with FAR 52.219-9, the Offeror shall include documentation for achieving goals established under Subcontracting Plans of prior contracts for the past three (3) years. If an Offeror has not been subject to the requirements of FAR Part 19, including never holding a contract incorporating FAR 52.219-8 or 52.219-9, the Offeror’s proposal shall include a statement to that effect and a rationale as to why.

L.4.4.2.2.4 For large multi-function firms, all past performance information provided shall be specific to the offering segment of the firm with the same DUNS number and CAGE code as the business unit which is proposed to be performing the effort.

L.4.4.2.2.5 The Offeror shall specifically describe the major work that its subcontractors will perform.

L.4.4.2.2.6 An Offeror with no past performance experience shall provide an explanation that they have no recent or relevant experience.

L.4.4.2.2.7 Offerors shall include in their proposal the written consent of their proposed major subcontractors to allow the Government to discuss the subcontractor's past performance evaluation with the Offeror during negotiations.

(SEE FAR 3.104) L-14

L.4.4.2.2.8 The…