W911SA26RA004-0002 Solicitation Amendment.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

Miscellaneous text in this section has been modified to:

Additional Q1: The solicitation states that all ODCs Equipment and Operating Materials are to be proposed in CLINs X001 and X002; however, the price schedule appears to only be intended to calculate labor costs and states that the formulas should not be changed. Will the government please advise as to how the ODCs, Equipment and Operating Material costs should be accounted for within the price schedule?

Additional A1:Labor costs will be included in the base period, option year 1, etc. tabs. For CLIN 0001, 1001, etc. add ODC costs to the labor costs to get your total unit price on the price schedule tab. For CLIN 0002, 1002, etc. there should be no labor costs to transfer from the base period, option year 1, etc tabs just a monthly unit price on the price schedule tab.

Q1: The Offeror respectfully requests a two-week extension of the proposal submission deadline. This request is due to:

1. The loss of available review time over the federal holiday season, and

2. The volume and technical complexity of the solicitation package, including multiple PWS sections, Service Attachments, GIS/map data, pricing schedules, staffing matrices, and CUI-controlled documents that must be reviewed in detail to ensure full compliance.

Please confirm whether the Government will grant a two-week extension to allow Offerors adequate time to prepare compliant and competitive proposals.

A1: The solicitation due date is extended to 28 January 2026.

Q2: In cases where requirements in the overarching Attachment 2 - Performance Work Statement (PWS) conflict with service-specific documents (e.g., SERVICE 404, 408, 420), please clarify which document governs for scope, performance standards, and pricing assumptions.

A2: The SERVICE documents provide more specific details than the PWS.

Q3: Is the Unpriced Staffing Matrix (Attachment 24) intended to represent minimum required staffing, or is it for evaluation purposes only? Additionally, may Offerors propose alternative staffing approaches provided all PWS performance requirements are met?

W911SA26RA0040002

A3: Yes, the "Unpriced Staffing Matrix" is to provide reference that the offeror has accounted for enough "Man Hours", properly classified, to complete the contract requirements for evaluation.

If there are alternative staffing approaches proposed, they should be described fully within the proposal submission for Factor 2, and/or again in Factor 3 (should it apply).

Q4: For CLIN 0007 (April Operations), where work may include either snow and ice removal OR grounds maintenance, should Offerors assume:

Worst-case (snow operations), Average historical conditions, or

A blended pricing approach?

Please confirm intended risk allocation.

A4: The Offeror will be responsible to address an April snow event, should one occur. If conditions are favorable in April, the offeror should be working on addressing normal MAY-OCT requirements operations of road and lot repairs (patching, grading, etc.); turf repair and debris cleanup (trash, leaves, branches, snow plow damage repairs, etc.); and possibly even mowing and trimming efforts (if vegetation is grown past contract height requirements) during this month. From past years, the offeror will only be able to plow hard surfaced roads and lots, and some priority-only gravel surfaces due to frost coming out of the ground on the non-hard surfaced areas, resulting in a reduction of snow removal priorities for this month. In the past, and even with an April plowing event, there has been the requirement to mow on the last week of April.

Q5: Several tasks (e.g., tree removals, erosion repair, culvert work) appear both in routine CLINs and RFP/SO CLINs. Please clarify which conditions trigger a Service Order versus being included in routine monthly pricing.

A5: See Attachment 27 Extended CLIN Descriptions, to better describe the intent of the priced SO actions within the various CLINs.

Q6: In the event of discrepancies between Attachment 12 - GIS LM Acreage Data and the various Mowing Maps/Mapbooks, which dataset governs for pricing and performance?

A6: See Attachment 12 2025 GIS LM Acreage Data Updated. GIS acreage quantities were pulled from the same GIS data shapes used in creating the Maps. GIS data sheet will be the governing numbers for performance from the Army's GIS system of record.

Q7: Please confirm whether Priority 1A, 1, 2, 4, and 5 response times and clearance expectations are strictly governed by Annex A-10 (Snow and Ice Control Plan) or if additional DPW standards apply.

A7: Annex A-10 only applies to the airfield.

Q8: Does the 2025 Hazard Tree Survey (Attachment 23) represent pre-identified work included in the base Tree/Shrub Maintenance CLIN, or will these actions be issued as Service Orders?

A8: The Annual Tree Survey is a document submitted for approval and acceptance, where an arborist surveys a Government selected area, and documents all suggested work elements for safety issues and promoting the health of the trees. The Survey pricing will cover the labor and equipment needed to perform and document the SURVEY only. Addressing elements/issues found/described on the survey will be addressed by Service Order work separately.

Q9: Is the Equipment List (Attachment 25) a mandatory minimum, or may Offerors propose equivalent or alternative equipment configurations that meet performance standards?

A9: The Equipment list will be the minimum equipment the contractor will have at their disposal to perform the contract requirements for the duration of the contract. This list will be evaluated in your technical submission to provide confidence in capability to perform the work. Given the equipment list provided is a blank template, if there are alternative equipment configurations to consider, they must be described as to which equipment, and how they are replacing by efficiency or operating schedules to reduce a minimal equipment requirement for technical evaluation. The contractor will be held to their minimum equipment requirement as provided in their proposal if awarded the contract. Reductions in minimum equipment lists after award must be approved by the Government prior to removal from service.

Q10: Please confirm whether Offeror proposals must include a CUI marking plan and how CUI documents should be referenced or segregated within proposal volumes.

A10: The Proposals are documents of the Contractors for submittal, and therefore CUI labeling is not a requirement for the proposals. The government will classify any documents prior to award that are kept for record. CUI marking requirements after contract award for any submittal documents will be discussed with the awarded contractor.

Q11: Will the government grant a 2-week extension, to February 6, as the government and industry will essentially be shut down from now until January 5?

A11: The solicitation due date is extended to 28 January 2026.

Q12: What is the contract number for the incumbent contract? Who is the incumbent contractor?

Has the scope of work included the snow removal on the current contract awarded?

A12: This information is in the solicitation on pdf page 78. Overall, requirements are the same as current contract.

Q13: When is your site visit scheduled for this new work?

Q13: The site visit was conducted on 5 January 2026 and was located on page 77 of the solicitation.

Q14: I am currently working on a bid sheet for this contract, is there anything else you would need from us right away besides the bid sheet?

A14: All components of your proposal packet for technical evaluation as listed in the solicitation.

Q15: Can you tell me if these services are currently being performed by a contractor? If so, could you please provide the incumbent name as well as the contract number?

A15: This information is in the solicitation on pdf page 78.

Q16: What is the contract number for the incumbent contract? Who is the incumbent contractor?

A16: This information is in the solicitation on pdf page 78.

Q17: Has the scope of work included the snow removal on the current contract awarded?

A17: Yes

Q18: When is your site visit scheduled for this new work?

A18: The site visit was conducted on 5 January 2026 and was located on page 77 of the solicitation.

Q19: Is this contract currently governed by a collective bargaining agreement? If yes, will the government be issuing it as part of an amendment?

A19: Yes, the CBA has been added as Attachment 26.

Q20: Can the arborist get their OSHA 30 after contract award? Needing it prior to the proposal is a bit restrictive as most certified arborist don't carry OSHA 30.

A20: The Arborist's OSHA 30 training (or equivalent) has changed from a proposal submission document to a deliverable that is due prior to the end of the phase-in period.

Q21: The inclusion of the Commemorative Area within the turf maintenance requirement appears unclear. Should bidders include this requirement in their pricing starting in the base year and continuing through all four option periods?

A21: Yes, include in proposals as if you are maintaining from onset of Contract; however, it will not be required until COR directs you to perform the requirement due to the transfer of responsibility being unknown at this time.

Q22: Robotic Mowers Discussion: While innovation is vital, the site visit discussion on robotic mowers suggests a significant shift in requirements. Specifically:

a. We have researched other DoD sites using autonomous mowing, but having such vehicles operating on Post seems like a major security risk. Please confirm that Ft. McCoy does not consider these vehicles a threat, given potential misuse by malicious actors.

b. If autonomous mowing is permitted, will the government provide electrical service drops and the energy needed to charge these battery-powered vehicles?

A22a: Discussing with our Physical Security and Anti-terrorism teams, Fort McCoy is not poised to address any autonomous equipment that could potentially map, collect data, and/or photograph Fort McCoy areas and elements, as they fall under the Prohibited Activities in the Fort McCoy Regulation 420-29.

A22b: It will not be permitted for this Contract.

Q23: Snow Removal Capability Evaluation: Given the strict requirements for early-morning snow removal and the equipment this entails, how will the Government evaluate the proposed equipment and staffing? In other words, evaluators often accept a proposer's claims of capability rather than making a finding of unreasonableness due to subjectivity. How will this be addressed?

A23: Contractors should be providing their equipment production capabilities with their proposal for evaluation. The Contractor's performance assumptions should be presented in your proposal to ensure understanding for technical evaluation. It is the contractor's responsibility to ensure the information is provided in their proposal to allow it to be evaluated for technical acceptance.

Q24: Steep Bank Mowing CLIN: Will there be a separate CLIN for steep bank mowing along Fire Break Roads?

A24: Areas not accessible by Agricultural-type tractor will be addressed under the Heavy Fire Break Maintenance CLIN X011AB, by issue of a service order to complete the task as required.

Q25: Attachment 2 Paragraph 2.14 provides for a staging area as Government Furnished Property. Please clarify if the staging area improvements as defined in paragraph 7.1.1.68 such as fencing, utility systems, and other improvements are included as part of the Government Furnished Facilities.

A25: Paragraph 2.14 states that "The Contractor will be responsible for all maintenance of their provided areas (Mowing, grading, plowing, etc.). Areas designated as contractors space, will not be accounted for under contract quantities of contractor provided support. Routine maintenance of these facilities existing equipment will be performed by the Government. Such as: HVAC maintenance and repairs, plumbing issues, light bulb replacement, etc.

Q26: Attachment 2 Paragraph 2.14 provides for a staging area as Government Furnished Property. Please clarify that any utilities services provided at the staging area is the responsibility of the contractor.

A26: Contractor will be responsible for their internet services. There will be up to 4 (four) hard-wired phone lines provided to offices in the primary building; Electric, Gas, Water, and Sewer will be provided to the facilities as currently installed. Any additional requirements will be for the contractor to receive approval for installation, and at the contractor's cost.

Q27: Attachment 2, Paragraph 7.4.1 provides access to electrical services with written permission. Attachment 2, Paragraph 1.1.5 states electricity will be furnished by the Government to the contractor under this contract. The use of autonomous mowers require either hot swapping batteries or the use of charging stations. Charging stations are powered by 12VDC (8 amps) usually through a transformer (similar to a computer power supply) plugged into a standard 110V electric outlet. Charging stations would be remove when the mowing season ends. With charging stations, we will be able to mow sections up to 3 times a week with limited additional costs yet superior results. In coordination with the Government regarding placement, will the Government allow charging stations access to outside electrical outlets for areas that support Mowing Areas A, A1, and other areas that have a building with an outside electrical outlet within 3000 feet of the mowing area?

A27: Due to security concerns, autonomous mowers will not be allowed for this Contract.

Q28: Attachment 3 Paragraph 2.2.1 requires the bagging of grass trimming. Under traditional gas powered mowing equipment, this requirement is reasonable. However, with autonomous robotic mowers that mow areas multiple times a week with minimal intervention, there is nothing to rake of bag. Without removing the requirement, would the Government consider a waiver of this requirement if the grass trimmings are less than 1/4 inch?

A28: Autonomous mowers will not be allowed for this contract.

Q29: Attachment 2, Paragraph 7.5.2.2 requires the contractor to remove all vehicles, trailers, and equipment from the installation at the end of each workday, unless otherwise directed by the KO. For optimal performance and minimal disruption to facility operations, our proven solution in other facilities is to operate autonomous mowers that operate silently 24 hours a day. Will the Government consider allowing equipment to remain on site at the end of the day if the equipment is operating silently and does not interfere with other installation activities?

A29: Autonomous mowers will not be allowed for this contract. Contractor's equipment is to be returned to their staging areas (Government Furnished Facilities - Contractor's Facilities), each day, unless otherwise directed by the KO/COR.

Q30: The PWS is silent on restrictions regarding radio frequencies. We intend to communicate with our autonomous equipment utilizing GPS coordinates and commercial cellular frequencies.

The systems do not connect with Government networks with the except of receiving coordinates from the Government owned GPS satellite network. With coordination and registration with the Government of all transmitting equipment, will the Government allow the limited use of GPS and commercial cellular radio communications on the facilities?

A30: Autonomous Equipment will not be allowed on this contract.

Q31: Some of the autonomous robotic manufacturers utilize cameras for guidance systems.

Functionality is limited if the cameras are disabled, but the autonomous mowers are still operational. We assume, camera enabled autonomous robots will not be authorized in sensitive areas. Working with the Government, will camera-enabled autonomous robots be authorized in specified locations?

A31: Autonomous Equipment will not be allowed on this contract.

Q32: The PWS does not discuss placement of ground guidance wires. Autonomous mowers that are operated with guidance wires are significantly less expensive than autonomous mowers that must rely solely on GPS coordinates. Guide wires require a charging station and a single strand 12 DCV wire buried between one to six inches. With coordination with the Government, will the contractor be able to use wire guided autonomous systems in select locations?

A32: Autonomous Equipment will not be allowed on this contract.

Q33: The price schedule requests unit prices for additional grass cutting by commercial riding mower and by agricultural class mower. We intend to mow 80% to 90% of all mowing locations with autonomous robots, to include areas traditionally serviced by zero turns and tractors with mowing attachments. The remaining 10% to 20% that are currently more efficient utilizing traditional gas powered equipment because either the area is too narrow (less than 3 to 5 feet), too steep (greater than 44 degrees) or the grass is too high (14 inches). For the SLINs of additional grass cutting, does the Government require the use of a commercial riding mower or an agricultural class mower?

A33: Autonomous Equipment will not be allowed on this contract. Both, this is why there are two separate line items to price.

Q34: The price schedule requests unit prices for additional grass cutting by commercial riding mower and by agricultural class mower. We intend to mow 80% to 90% of all mowing locations with autonomous robots, to include areas traditionally serviced by zero turns and tractors with mowing attachments. As such, when we do utilize robots, the incremental cost is negligible. Are the quantities (50 acres per year and 200 acres per year) in the price matrix ceiling quantities?

A34: Autonomous Equipment will not be allowed on this contract. The quantities used are ceiling prices for that CLIN.

Q35: Factor 2 of the Technical evaluates staffing adequacy. Factor 3 of the Technical evaluates equipment adequacy. In our experience, the use of autonomous robots reduces the labor requirements by a factor of 5 to 1. The use of autonomous robots eliminates all zero turns and all but one tractor (plus one push mower for narrow sections). If the previous work was performed by zero turns, 1 employee with autonomous mowers can do the same output of more the 5 employees on zero turns. Over the past 5 years, whenever these staffing reductions were presented as a response to a Federal Government solicitation, the reductions were scored as unrealistic when compared to the Government Estimate. Thus, autonomous mowing solutions have not penetrated the federal marketplace except for several VA cemeteries where technical evaluations were not performed. However, that was prior to the commercial marketplace providing results in a variety of environments. We have specific examples of current labor and equipment requirements covering the entire range of appearances, from manicured golf courses to semi-annual vegetation control under power transmission lines.

Many of these examples have more than five years experience in operating autonomous robots. Will the evaluators consider current examples in the commercial marketplace that are of similar size and scope when comparing the staffing and equipment need using an autonomous mowing solution and not compare the proposed solution to the Independent Government Estimate if the Independent Government Estimate did not consider the disruptive nature of the latest technology?

A35: Autonomous Equipment will not be allowed on this contract.

Q36: Attachment 8 requires a Cost Build Up for each CLIN. The build-up does not include any ODCs per FFP CLIN. When using autonomous robots, the subscription service and cost of the equipment is comparable to the total cost of labor. The spreadsheet allows only 1 column

(overhead) for all these costs to be spread across all CLINs. While we recognize the Government spreadsheet identifies all labor costs in accordance with FAR 52.222.43, may the offeror adjust the spreadsheet to reflect the elements of cost of the solution?

A36: Autonomous Equipment will not be allowed on this contract. Proposals shall be priced within the CLIN structure as found on the Price Schedule and the spreadsheet should not be adjusted.

Q37: The price matrix include cost reimbursable materials. The CLIN (X017) does not specify what is included or excluded in as cost reimbursable materials. Specifically, is fuel for contractor equipment cost reimbursable? If fuel is cost reimbursable, will the Government adjust the estimated cost if the proposed solution limits the use of gas powered equipment?

Does the CR materials include replacement parts such as mower blades? Or does the CR materials only include materials specifically used in the service (i.e. road salt) and excludes materials used by the contractor but not directly delivered to the Government (i.e. uniforms, fuel, parts, and other ODCs)?

A37: Fuel Cost is not reimbursable. Contractor is to provide fuels costs in their proposal under CLIN X002. CLIN X017 applies to government needed elements such as Urea for Airfield De-icing, purchase of Landscaping Stone, mulch, erosion mat and staples, culverts, seed, guardrail components, hog panels, breaker/Riprap, and other materials needed to perform any maintenance work on RFP CLIN X016. All costs to operate Contractor's shop and equipment should be covered under CLINs X001or X002.

Q38: If the offeror uses a subscription service that provides software, hardware, maintenance warranty, and all replacement parts, is the subscription service allowed as a Cost Reimbursable material expense under (CLIN X017)?

A38: No. Any subscriptions to perform contract requirements should be covered under CLINs X001 or X002.

Q39: Could the government provide further information on Government Furnished equipment, materials, and supplies?

A39: We provide the facilities (and their utilities) and maintenance project materials such as:

gravel, salt, road patch, culverts, seed and mulch. Any other supplies, such as office, fuels, oils /lubricants, tires, mower blades, filters, etc should be accounted for under CLINs X001 and X002.

Q40: Would the incumbent's contractor furnished equipment that has been used and fully billed to their contract be available for use?

A40: No. It is the Contractor's equipment, not the Governments.

Q41: Would the government extend the proposal due date 2 weeks?

A41: The solicitation due date is extended to 28 January 2026.

Q42: Street sweeping debris dump on-site?

A42: Yes, there is a dump site on Cantonment for this requirement.

Q43: Will autonomous equipment be awarded for this contract?

A43: Autonomous Equipment will not be allowed on this contract.

Q45: Is the gov't planning to publish a list of the attendees of the site visit and, will the gov't be posting the Q&As once completed. Understand they were due today so not asking to rush answers?

A45: Yes

Q46: I know many had the question of why the Arborist needed the OSHA 30 certification as that certification was never needed on the contract and seemed restrictive to bidders.

A46: The Arborist's OSHA 30 training (or equivalent) has changed from a proposal submission document to a deliverable that is due prior to the end of the phase-in period.

KO DIRECTORATE OF CONTRACTIN, BLDG 1108 SOUTH R STREET

FORT MCCOY, WI 54656-5142

UNITED STATES

MELISSA GUTHMILLER, EMAIL: MELISSA.R.GUTHMILLER.CIV@ARMY.MIL TELEPHONE: 5028981254 AdminBy:

SCD: PAS:

POC: Melissa Guthmiller, melissa.r.guthmiller.civ@army.mil