W911SA26RA004-0001 Solicitation Amendment.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date 23 Jan 2026 28 Jan 2026

Miscellaneous text in this section has been added to:

Q1: The Offeror respectfully requests a two-week extension of the proposal submission deadline. This request is due to:

1. The loss of available review time over the federal holiday season, and

2. The volume and technical complexity of the solicitation package, including multiple PWS sections, Service Attachments, GIS/map data, pricing schedules, staffing matrices, and CUI-controlled documents that must be reviewed in detail to ensure full compliance.

Please confirm whether the Government will grant a two-week extension to allow Offerors adequate time to prepare compliant and competitive proposals.

A1: The solicitation due date is extended to 28 January 2026.

Q2: In cases where requirements in the overarching Attachment 2 - Performance Work Statement (PWS) conflict with service-specific documents (e.g., SERVICE 404, 408, 420), please clarify which document governs for scope, performance standards, and pricing assumptions.

A2: The SERVICE documents provide more specific details than the PWS.

Q3: Is the Unpriced Staffing Matrix (Attachment 24) intended to represent minimum required staffing, or is it for evaluation purposes only? Additionally, may Offerors propose alternative staffing approaches provided all PWS performance requirements are met?

A3: Yes, the "Unpriced Staffing Matrix" is to provide reference that the offeror has accounted for enough "Man Hours", properly classified, to complete the contract requirements for evaluation.

If there are alternative staffing approaches proposed, they should be described fully within the proposal submission for Factor 2, and/or again in Factor 3 (should it apply).

Q4: For CLIN 0007 (April Operations), where work may include either snow and ice removal OR grounds maintenance, should Offerors assume:

Worst-case (snow operations), W911SA26RA0040001

Average historical conditions, or

A blended pricing approach?

Please confirm intended risk allocation.

A4: The Offeror will be responsible to address an April snow event, should one occur. If conditions are favorable in April, the offeror should be working on addressing normal MAY-OCT requirements operations of road and lot repairs (patching, grading, etc.); turf repair and debris cleanup (trash, leaves, branches, snow plow damage repairs, etc.); and possibly even mowing and trimming efforts (if vegetation is grown past contract height requirements) during this month. From past years, the offeror will only be able to plow hard surfaced roads and lots, and some priority-only gravel surfaces due to frost coming out of the ground on the non-hard surfaced areas, resulting in a reduction of snow removal priorities for this month. In the past, and even with an April plowing event, there has been the requirement to mow on the last week of April.

Q5: Several tasks (e.g., tree removals, erosion repair, culvert work) appear both in routine CLINs and RFP/SO CLINs. Please clarify which conditions trigger a Service Order versus being included in routine monthly pricing.

A5: See Attachment 27 Extended CLIN Descriptions, to better describe the intent of the priced SO actions within the various CLINs.

Q6: In the event of discrepancies between Attachment 12 - GIS LM Acreage Data and the various Mowing Maps/Mapbooks, which dataset governs for pricing and performance?

A6: See Attachment 12 2025 GIS LM Acreage Data Updated. GIS acreage quantities were pulled from the same GIS data shapes used in creating the Maps. GIS data sheet will be the governing numbers for performance from the Army's GIS system of record.

Q7: Please confirm whether Priority 1A, 1, 2, 4, and 5 response times and clearance expectations are strictly governed by Annex A-10 (Snow and Ice Control Plan) or if additional DPW standards apply.

A7: Annex A-10 only applies to the airfield.

Q8: Does the 2025 Hazard Tree Survey (Attachment 23) represent pre-identified work included in the base Tree/Shrub Maintenance CLIN, or will these actions be issued as Service Orders?

A8: The Annual Tree Survey is a document submitted for approval and acceptance, where an arborist surveys a Government selected area, and documents all suggested work elements for safety issues and promoting the health of the trees. The Survey pricing will cover the labor and equipment needed to perform and document the SURVEY only. Addressing elements/issues found/described on the survey will be addressed by Service Order work separately.

Q9: Is the Equipment List (Attachment 25) a mandatory minimum, or may Offerors propose equivalent or alternative equipment configurations that meet performance standards?

A9: The Equipment list will be the minimum equipment the contractor will have at their disposal to perform the contract requirements for the duration of the contract. This list will be evaluated in your technical submission to provide confidence in capability to perform the work. Given the equipment list provided is a blank template, if there are alternative equipment configurations to consider, they must be described as to which equipment, and how they are replacing by efficiency or operating schedules to reduce a minimal equipment requirement for technical evaluation. The contractor will be held to their minimum equipment requirement as provided in their proposal if awarded the contract. Reductions in minimum equipment lists after award must be approved by the Government prior to removal from service.

Q10: Please confirm whether Offeror proposals must include a CUI marking plan and how CUI documents should be referenced or segregated within proposal volumes.

A10: The Proposals are documents of the Contractors for submittal, and therefore CUI labeling is not a requirement for the proposals. The government will classify any documents prior to award that are kept for record. CUI marking requirements after contract award for any submittal documents will be discussed with the awarded contractor.

Q11: Will the government grant a 2-week extension, to February 6, as the government and industry will essentially be shut down from now until January 5?

A11: The solicitation due date is extended to 28 January 2026.

Q12: What is the contract number for the incumbent contract? Who is the incumbent contractor?

Has the scope of work included the snow removal on the current contract awarded?

A12: This information is in the solicitation on pdf page 78. Overall, requirements are the same as current contract.

Q13: When is your site visit scheduled for this new work?

Q13: The site visit was conducted on 5 January 2026 and was located on page 77 of the solicitation.

Q14: I am currently working on a bid sheet for this contract, is there anything else you would need from us right away besides the bid sheet?

A14: All components of your proposal packet for technical evaluation as listed in the solicitation.

Q15: Can you tell me if these services are currently being performed by a contractor? If so, could you please provide the incumbent name as well as the contract number?

A15: This information is in the solicitation on pdf page 78.

Q16: What is the contract number for the incumbent contract? Who is the incumbent contractor?

A16: This information is in the solicitation on pdf page 78.

Q17: Has the scope of work included the snow removal on the current contract awarded?

A17: Yes

Q18: When is your site visit scheduled for this new work?

A18: The site visit was conducted on 5 January 2026 and was located on page 77 of the solicitation.

Q19: Is this contract currently governed by a collective bargaining agreement? If yes, will the government be issuing it as part of an amendment?

A19: Yes, the CBA has been added as Attachment 26.

Q20: Can the arborist get their OSHA 30 after contract award? Needing it prior to the proposal is a bit restrictive as most certified arborist don't carry OSHA 30.

A20: The Arborist's OSHA 30 training (or equivalent) has changed from a proposal submission document to a deliverable that is due prior to the end of the phase-in period.

Q21: The inclusion of the Commemorative Area within the turf maintenance requirement appears unclear. Should bidders include this requirement in their pricing starting in the base year and continuing through all four option periods?

A21: Yes, include in proposals as if you are maintaining from onset of Contract; however, it will not be required until COR directs you to perform the requirement due to the transfer of responsibility being unknown at this time.

Q22: Robotic Mowers Discussion: While innovation is vital, the site visit discussion on robotic mowers suggests a significant shift in requirements. Specifically:

a. We have researched other DoD sites using autonomous mowing, but having such vehicles operating on Post seems like a major security risk. Please confirm that Ft. McCoy does not consider these vehicles a threat, given potential misuse by malicious actors.

b. If autonomous mowing is permitted, will the government provide electrical service drops and the energy needed to charge these battery-powered vehicles?

A22a: Discussing with our Physical Security and Anti-terrorism teams, Fort McCoy is not poised to address any autonomous equipment that could potentially map, collect data, and/or photograph Fort McCoy areas and elements, as they fall under the Prohibited Activities in the Fort McCoy Regulation 420-29.

A22b: It will not be permitted for this Contract.

Q23: Snow Removal Capability Evaluation: Given the strict requirements for early-morning snow removal and the equipment this entails, how will the Government evaluate the proposed equipment and staffing? In other words, evaluators often accept a proposer's claims of capability rather than making a finding of unreasonableness due to subjectivity. How will this be addressed?

A23: Contractors should be providing their equipment production capabilities with their proposal for evaluation. The Contractor's performance assumptions should be presented in your proposal to ensure understanding for technical evaluation. It is the contractor's responsibility to ensure the information is provided in their proposal to allow it to be evaluated for technical acceptance.

Q24: Steep Bank Mowing CLIN: Will there be a separate CLIN for steep bank mowing along Fire Break Roads?

A24: Areas not accessible by Agricultural-type tractor will be addressed under the Heavy Fire Break Maintenance CLIN X011AB, by issue of a service order to complete the task as required.

Q25: Attachment 2 Paragraph 2.14 provides for a staging area as Government Furnished Property. Please clarify if the staging area improvements as defined in paragraph 7.1.1.68 such as fencing, utility systems, and other improvements are included as part of the Government Furnished Facilities.

A25: Paragraph 2.14 states that "The Contractor will be responsible for all maintenance of their provided areas (Mowing, grading, plowing, etc.). Areas designated as contractors space, will not be accounted for under contract quantities of contractor provided support. Routine maintenance of these facilities existing equipment will be performed by the Government. Such as: HVAC maintenance and repairs, plumbing issues, light bulb replacement, etc.

Q26: Attachment 2 Paragraph 2.14 provides for a staging area as Government Furnished Property. Please clarify that any utilities services provided at the staging area is the responsibility of the contractor.

A26: Contractor will be responsible for their internet services. There will be up to 4 (four) hard-wired phone lines provided to offices in the primary building; Electric, Gas, Water, and Sewer will be provided to the facilities as currently installed. Any additional requirements will be for the contractor to receive approval for installation, and at the contractor's cost.

Q27: Attachment 2, Paragraph 7.4.1 provides access to electrical services with written permission. Attachment 2, Paragraph 1.1.5 states electricity will be furnished by the Government to the contractor under this contract. The use of autonomous mowers require either hot swapping batteries or the use of charging stations. Charging stations are powered by 12VDC (8 amps) usually through a transformer (similar to a computer power supply) plugged into a standard 110V electric outlet. Charging stations would be remove when the mowing season ends. With charging stations, we will be able to mow sections up to 3 times a week with limited additional costs yet superior results. In coordination with the Government regarding placement, will the Government allow charging stations access to outside electrical outlets for areas that support Mowing Areas A, A1, and other areas that have a building with an outside electrical outlet within 3000 feet of the mowing area?

A27: Due to security concerns, autonomous mowers will not be allowed for this Contract.

Q28: Attachment 3 Paragraph 2.2.1 requires the bagging of grass trimming. Under traditional gas powered mowing equipment, this requirement is reasonable. However, with autonomous robotic mowers that mow areas multiple times a week with minimal intervention, there is nothing to rake of bag. Without removing the requirement, would the Government consider a waiver of this requirement if the grass trimmings are less than 1/4 inch?

A28: Autonomous mowers will not be allowed for this contract.

Q29: Attachment 2, Paragraph 7.5.2.2 requires the contractor to remove all vehicles, trailers, and equipment from the installation at the end of each workday, unless otherwise directed by the KO. For optimal performance and minimal disruption to facility operations, our proven solution in other facilities is to operate autonomous mowers that operate silently 24 hours a day. Will the Government consider allowing equipment to remain on site at the end of the day if the equipment is operating silently and does not interfere with other installation activities?

A29: Autonomous mowers will not be allowed for this contract. Contractor's equipment is to be returned to their staging areas (Government Furnished Facilities - Contractor's Facilities), each day, unless otherwise directed by the KO/COR.

Q30: The PWS is silent on restrictions regarding radio frequencies. We intend to communicate with our autonomous equipment utilizing GPS coordinates and commercial cellular frequencies.

The systems do not connect with Government networks with the except of receiving coordinates from the Government owned GPS satellite network. With coordination and registration with the Government of all transmitting equipment, will the Government allow the limited use of GPS and commercial cellular radio communications on the facilities?

A30: Autonomous Equipment will not be allowed on this contract.

Q31: Some of the autonomous robotic manufacturers utilize cameras for guidance systems.

Functionality is limited if the cameras are disabled, but the autonomous mowers are still operational. We assume, camera enabled autonomous robots will not be authorized in sensitive areas. Working with the Government, will camera-enabled autonomous robots be authorized in specified locations?

A31: Autonomous Equipment will not be allowed on this contract.

Q32: The PWS does not discuss placement of ground guidance wires. Autonomous mowers that are operated with guidance wires are significantly less expensive than autonomous mowers that must rely solely on GPS coordinates. Guide wires require a charging station and a single strand 12 DCV wire buried between one to six inches. With coordination with the Government, will the contractor be able to use wire guided autonomous systems in select locations?

A32: Autonomous Equipment will not be allowed on this contract.

Q33: The price schedule requests unit prices for additional grass cutting by commercial riding mower and by agricultural class mower. We intend to mow 80% to 90% of all mowing locations with autonomous robots, to include areas traditionally serviced by zero turns and tractors with mowing attachments. The remaining 10% to 20% that are currently more efficient utilizing traditional gas powered equipment because either the area is too narrow (less than 3 to 5 feet), too steep (greater than 44 degrees) or the grass is too high (14 inches). For the SLINs of additional grass cutting, does the Government require the use of a commercial riding mower or an agricultural class mower?

A33: Autonomous Equipment will not be allowed on this contract. Both, this is why there are two separate line items to price.

Q34: The price schedule requests unit prices for additional grass cutting by commercial riding mower and by agricultural class mower. We intend to mow 80% to 90% of all mowing locations with autonomous robots, to include areas traditionally serviced by zero turns and tractors with mowing attachments. As such, when we do utilize robots, the incremental cost is negligible. Are the quantities (50 acres per year and 200 acres per year) in the price matrix ceiling quantities?

A34: Autonomous Equipment will not be allowed on this contract. The quantities used are ceiling prices for that CLIN.

Q35: Factor 2 of the Technical evaluates staffing adequacy. Factor 3 of the Technical evaluates equipment adequacy. In our experience, the use of autonomous robots reduces the labor requirements by a factor of 5 to 1. The use of autonomous robots eliminates all zero turns and all but one tractor (plus one push mower for narrow sections). If the previous work was performed by zero turns, 1 employee with autonomous mowers can do the same output of more the 5 employees on zero turns. Over the past 5 years, whenever these staffing reductions were presented as a response to a Federal Government solicitation, the reductions were scored as unrealistic when compared to the Government Estimate. Thus, autonomous mowing solutions have not penetrated the federal marketplace except for several VA cemeteries where technical evaluations were not performed. However, that was prior to the commercial marketplace providing results in a variety of environments. We have specific examples of current labor and equipment requirements covering the entire range of appearances, from manicured golf courses to semi-annual vegetation control under power transmission lines.

Many of these examples have more than five years experience in operating autonomous robots. Will the evaluators consider current examples in the commercial marketplace that are of similar size and scope when comparing the staffing and equipment need using an autonomous mowing solution and not compare the proposed solution to the Independent Government Estimate if the Independent Government Estimate did not consider the disruptive nature of the latest technology?

A35: Autonomous Equipment will not be allowed on this contract.

Q36: Attachment 8 requires a Cost Build Up for each CLIN. The build-up does not include any ODCs per FFP CLIN. When using autonomous robots, the subscription service and cost of the equipment is comparable to the total cost of labor. The spreadsheet allows only 1 column (overhead) for all these costs to be spread across all CLINs. While we recognize the Government spreadsheet identifies all labor costs in accordance with FAR 52.222.43, may the offeror adjust the spreadsheet to reflect the elements of cost of the solution?

A36: Autonomous Equipment will not be allowed on this contract. Proposals shall be priced within the CLIN structure as found on the Price Schedule and the spreadsheet should not be adjusted.

Q37: The price matrix include cost reimbursable materials. The CLIN (X017) does not specify what is included or excluded in as cost reimbursable materials. Specifically, is fuel for contractor equipment cost reimbursable? If fuel is cost reimbursable, will the Government adjust the estimated cost if the proposed solution limits the use of gas powered equipment?

Does the CR materials include replacement parts such as mower blades? Or does the CR materials only include materials specifically used in the service (i.e. road salt) and excludes materials used by the contractor but not directly delivered to the Government (i.e. uniforms, fuel, parts, and other ODCs)?

A37: Fuel Cost is not reimbursable. Contractor is to provide fuels costs in their proposal under CLIN X002. CLIN X017 applies to government needed elements such as Urea for Airfield De-icing, purchase of Landscaping Stone, mulch, erosion mat and staples, culverts, seed, guardrail components, hog panels, breaker/Riprap, and other materials needed to perform any maintenance work on RFP CLIN X016. All costs to operate Contractor's shop and equipment should be covered under CLINs X001or X002.

Q38: If the offeror uses a subscription service that provides software, hardware, maintenance warranty, and all replacement parts, is the subscription service allowed as a Cost Reimbursable material expense under (CLIN X017)?

A38: No. Any subscriptions to perform contract requirements should be covered under CLINs X001 or X002.

Q39: Could the government provide further information on Government Furnished equipment, materials, and supplies?

A39: We provide the facilities (and their utilities) and maintenance project materials such as:

gravel, salt, road patch, culverts, seed and mulch. Any other supplies, such as office, fuels, oils /lubricants, tires, mower blades, filters, etc should be accounted for under CLINs X001 and X002.

Q40: Would the incumbent's contractor furnished equipment that has been used and fully billed to their contract be available for use?

A40: No. It is the Contractor's equipment, not the Governments.

Q41: Would the government extend the proposal due date 2 weeks?

A41: The solicitation due date is extended to 28 January 2026.

Q42: Street sweeping debris dump on-site?

A42: Yes, there is a dump site on Cantonment for this requirement.

Q43: Will autonomous equipment be awarded for this contract?

A43: Autonomous Equipment will not be allowed on this contract.

Q45: Is the gov't planning to publish a list of the attendees of the site visit and, will the gov't be posting the Q&As once completed. Understand they were due today so not asking to rush answers?

A45: Yes

Q46: I know many had the question of why the Arborist needed the OSHA 30 certification as that certification was never needed on the contract and seemed restrictive to bidders.

A46: The Arborist's OSHA 30 training (or equivalent) has changed from a proposal submission document to a deliverable that is due prior to the end of the phase-in period.

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

The following are incorporated into 52.212-4 as an addendum to this solicitation and resultant contract:

1. Contracting Officer's Representative (COR): TBD at the time of Award.

2. Contract Administrator: TBD at time of award.

3. Contracting Officer: TBD at time of award.

4. If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the COR via email.

Requests for assistance shall include the contract number on the subject line of the emailed request. For additional assistance please contact the Contractor Administrator via email, please include the contract number in the subject line of the email. Requesting COR assistance from any other individuals could result in a delayed response.

5. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.

gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

6. Post Award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer's notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

7. Required insurance: Contractor shall require the insurance company to specify contract number in the Description of Operation block of the Certificate of Insurance (COI) and the below statement.

"The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer."

The Contractor shall provide the Certificate of Insurance (COI) within ten (10) calendar days after contract award, via email to the Post Award Contracting Officer and Post Award Contract Specialist. The COI shall be updated and sent to the Post Award Team on an annual basis.

In accordance with FAR clause 52.228-5 entitled, "Insurance--Work on a Government Installation" the following minimum amounts of insurance are required.

Type of Coverage Required Minimum Coverage Amount

Workmen's Compensation As required by state laws

Employer's Liability Insurance Injury Liability $100,000 per accident

General Liability Insurance - Bodily $500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence

8. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor's actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an "interim" assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or "addendum" report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor's performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer's Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor's performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor's rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor's comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor's rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer's Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor's response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

9. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract and shall be solely responsible for all costs associated with said compliance.

10. Attachments

Attachment 01 - AT OPSEC

Attachment 02 - Performance Work Statement (PWS)

Attachment 03 - SERVICE 404 Grounds Main

Attachment 04 - SERVICE 408 PAV Clearance

Attachment 05 - SERVICE 420 Fac Maint Horiz

Attachment 06 - Performance Requirements Summary (PRS)

Attachment 07 - Deliverables

Attachment 08 - Price Schedule CUI

Attachment 09 - Wage Determination Log

Attachment 10 - FMF451

Attachment 11 - FMF452

Attachment 12 - 2025 GIS LM Acreage Data

Attachment 13 - Airfield Annex A-10

Attachment 14 - Mowing Cantonment Map

Attachment 15 - Mowing Installation Map

Attachment 16 - Mowing Mapbook

Attachment 17 - Snowplow Cantonment Map

Attachment 18 - Snowplow Installation Map

Attachment 19 - Snowplow Mapbook

Attachment 20 - Roads and Trails Maintenance

Attachment 21 - Fire Break Disk Maps

Attachment 22 - Sediment Trap Locations

Attachment 23 - Hazard Tree Survey 2025

Attachment 24 - Upriced Staffing Matrix

Attachment 25 - Equipment List

Attachment 26 - CBA-2025-257

Attachment 27 - Extended CLIN Descriptions

END OF ADDENDUM TO FAR 52.212-4)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

The following are incorporated into 52.212-1 as an addendum to this solicitation:

An Award for this requirement will be made pursuant to FAR Part 12, Acquisition of Commercial Products and Services, in conjunction with FAR Part 15, Contracting by Negotiation.

Proposals are due to the Government on or before the date/time listed on the solicitation in central time. It is the offeror's responsibility to ensure their quote is received by the Government by the due date and time.

Electronic copies of documents shall be submitted through the "Solicitation Module" of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. For

W911SA26RA0040001

https://piee.eb.mil/.

instructions on how to post an offer, please refere to the PIEE Posting Offer demonstration:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. First time users to this function in PIEE will need to request an account or solicitation module request 48 Hours PRIOR to the submission due date and time to ensure the account has enough time to be created.

Electronic files shall be titles with the following naming convention, Solicitation Number, Offeror's Name, Document Name. For example: W911SA25QA000 ABC Services SF1449. If the Solicitation Module is down, the alternate method for proposal submission is via email to the solicitation question POC listed below. If you experience an error when trying to submit your proposal, you must take a screen shot of the error screen and include it with your offer documents via email to the question POC. The offeror must obtain prior approval from the question POC to use the alternate submission method and the alternate submission method must be received by the question POC no later than 36 hours prior to the quote submission deadline.

Therefore, waiting until the last minute to attempt transmission of your quote could result in your quote being deemed late should the website encounter performance or technical issues.

SECTION L - Instructions to Offerors

L-1 General Instructions

L-1.1. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Noncompliance with these requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

L-1.2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

L-1.3. It is the Government's intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold discussions.

L-1.4. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L-1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L-1.6. If a proposal is based on a teaming/partnering relationship or a joint venture, the offeror shall provide with the proposal all required solicitation information for all parties including a copy

W911SA26RA0040001

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.dfc.

of the teaming/partnering or joint venture agreement. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

L-1.7. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Part and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document Page / Paragraph

Requirement / Portion Rational & Impact

Section B, PWS, Section L&M, etc.

Applicable Page & Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale & impact of the exception

L-2. Proposal Preparation Instructions

L-2.1. Each Offeror's proposal shall be submitted as set forth below. If proposal does not follow these guidelines or does not include the requested minimum information, a revised proposal will be requested. The overall proposal shall consist of four (4) physically separated and detachable parts, individually titled:

PART 1 RFP DOCUMENTS:

Completed SF1449

Acknowledgement of any amendments (SF30) (if applicable)

Teaming agreements/joint ventures

Representations & Certifications

PART 2 TECHNICAL: Proposal addressing the technical requirements (shall not contain the Offeror's name or any markings that would readily reveal the name of the Offeror, subcontractor

(s) name and/or joint ventures or teaming agreement. This part shall be marked with the Offeror's UEI number):

FACTOR 1 KEY PERSONNEL:

Program Manager (PM)

Alternate Program Manager (APM)

Quality Control Manager (QCM)

Site Safety and Health Officer (SSHO)

ISA Certified Arborist

FACTOR 2 ORGANIZATION CHART & UNPRICED STAFFING MATRIX

FACTOR 3 EQUIPMENT LIST

PART 3 PAST PERFORMANCE

PART 4 PRICE: Complete SF1449 and Price Schedule & Staffing Matrix - (Price Schedule is the first tab on spreadsheet & Staffing Matrix is the second tab on spreadsheet). ***Do not change formulas in spreadsheets.

L-2.2. Proposal Format - Offerors shall submit documents listed below as part of their proposal.

L-2.2.1. The proposals shall be organized into four (4) parts. Each part shall be clearly marked as to part number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Documents shall be in Microsoft Word, PowerPoint, Adobe PDF, and/or Excel as outlined in Section L-3.2.9 below. Page limitations are as follows:

PAR

T

TITLE PAGE

LIMITS

FORMAT

RFP

Documents

No Limitation

Microsoft Word, PowerPoint, Adobe PDF, and/or Excel

Technical

20 Pages Microsoft Word, PowerPoint, Adobe PDF, and/or Excel

Past Performance

10 Pages Microsoft Word, PowerPoint, Adobe PDF, and/or Excel

Price or Cost No

Limitation

Excel Format

L-2.2.2. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the additional pages will not be considered. The Government will not accept any changes to the contractor's proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L-2.2.3. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

L-2.2.4. Page Limit does not include covers for Parts, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers /tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked "This page intentionally left blank" will not be counted.

L-2.2.5. What counts as a page? When printed, a page shall be an 8 1/2 X 11" sheet of paper.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Offeror shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

L-2.2.6. Indexing. Each Part shall contain a more detailed table of contents to delineate the subparagraphs within that Part.

L-2.2.7. Glossary of Abbreviations and Acronyms. Each Part shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

L-2.2.8. Electronic Copies. Electronic copies shall be provided in Microsoft Word, Adobe PDF, Power Point, and/or Excel. Price Schedule shall be submitted in Excel format. File names to be "Company Name - Initial" for the first submission. File name of later submissions (if necessary), shall be "Company Name - Revision X' with X indicating the number of the revision. The proposal documents shall be final versions with signatures.

L-3. Proposal Content

L-3.1. Part 1 RFP Documents. Offerors are required to submit a completed SF1449 (Solicitation, Offer and Award), including acknowledgment of Amendments, teaming agreements /joint ventures, exceptions, and representations and certifications. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

L-3.1.1. Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature in block 30 of the form. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and with Section L, FAR 52.212-1, Instructions to Offerors - Commercial Items. The offeror shall provide the name, title, telephone number, and email address of the company /division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L-3.1.2. Teaming Agreements/Joint Ventures - The offeror shall provide with the proposal all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall including information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

L-3.1.3. Exceptions - Identification and explanation of any exceptions or deviations.

Additionally, any assumptions used in the proposal preparation must be identified.

L-3.1.4. Representations and Certifications - The offeror shall ensure that all representations and certifications are submitted thoroughly completed with all blocks in each certification /representation completed truthfully and completely. The electronic annual representations and certifications as required by FAR 52.212-3 shall be completed by the solicitation due date to be eligible to receive an award for this solicitation. FAR and DFARS representations and certificates shall both be completed.

L.3.2 Part 2 Technical

L.3.2.1. Part 2 shall have NO pricing information included. The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in subfactor 1d) and shall identify their firm by Unique Entity Identifier (UEI) number one time only on the cover page.

L-3.2.2. The Technical Part shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror's proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factors defined in Addendum to FAR 52.212-2 Evaluation of Commercial Items Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.);

and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

L-3.3. The Technical Part shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror's technical competence and ability to comply with the contract task requirements specified in the solicitation. The offeror shall address as specifically as possible the actual methodology used for accomplishing the PWS tasks. The Part shall be organized according to the following general outline:

L-3.4. Part 2 Factor 1 Technical.

Factor 1 Key Personnel

In order to be considered acceptable, the offeror shall provide the following:

Project Manager

(PM)

Resume with 4 business references & clearly outlining a minimum of 5 years' experience IAW PWS

Alternate Project Manager

(APM)

Resume with 4 business references & clearly outlining a minimum of 5…