W911SA26RA004 Attachment 5 SERVICE 420 Fac Maint Horiz.docx

SERVICE 420 Facilities Maintenance: Horizontal and Other

Roads and Grounds Maintenance Fort McCoy, Wisconsin

28 July 2025

Table of Contents

1.0 General Information

1.1 Overview

1.2 Work Management

1.2.1 Service Orders

1.2.2 Work Documents

1.2.3 Payment for Service Orders

1.2.4 Scheduling and Coordination

2.0 Description of Services

2.1 Improved and Unimproved Services

2.1.1 Paved and Unpaved Roads, Parking Lots, and Airfield Runways/Taxiways

2.1.2 Unpaved Roads and Surfaces

2.1.3 Trails

2.1.4 Culvert and Ditching Maintenance

2.1.5 Barrier Placement

2.1.6 Maintain Material Storage Sites

2.1.7 Hazardous Material Spill Cleanup and Disposal

2.1.8 Excavate Stream Sediment Traps

2.1.9 Material Removal, Hauling, and Disposal

1.0 General Information

1.1 Overview. The Contractor shall maintain and repair roads and other Horizontal Facility Maintenance elements at Fort McCoy, to enable facilities to function at complete and full capacity, for their intended use. The Contractor shall conduct work in accordance with this contract and all applicable Federal, State, and local laws, regulations, and directives and as found in the overarching PWS entitled Attachment 2 Performance Work Statement (PWS), Roads and Grounds Maintenance. The Contractor shall be responsible for acquiring (on a cost reimbursable basis) all required materials and articles of trade required to successfully perform the contract requirements, except as otherwise identified in the PWS.

The Contractor’s execution schedule for work may be influenced by command priorities, unforeseen work, weather conditions, material availability, and emergency response. Work may be required after regular duty hours and could require weekend coverage. The Contractor is expected to provide an innovative approach, to allow for the maximum flexible work hours, for any required routine or unscheduled emergency work.

The Contractor shall: Work closely with other DPW/non-DPW Contractors, Government employees, and Government agencies, on and off post, to accomplish the mission of the DPW and Installation as a whole; Provide accurate data and reports to other DPW/non-DPW Contractors, Government employees, and Government Agencies; Obtain approval from the DPW designated Government Official, prior to providing any data or reports to any agency/activity outside the DPW.

Some of the work in this contract will be performed on ranges, primary roads going to ranges, training areas, and improved training areas. No work will be performed on ranges, while the range is in operation (Hot). Besides grass cutting and trimming, most work on the ranges is performed behind the firing line. At no time will R&G personnel perform work beyond the 1000 meter rule without approval of the DPTMS Range Safety Officer. Anytime the R&G Contractor feels safety of personnel are at risk it must be reported immediately to DPW COR for risk assessment.

The Contractor shall notify Digger’s Hotline prior to any and all excavations, regardless of size, and operate in accordance with Digger’s Hotline standards.

The Contractor shall remove fallen trees and branches from all Fort McCoy improved and unimproved roads, lots, tank trails, snow and ice removal areas, grass cutting areas, and security fences, as part of the routine work performed throughout this PWS. Standing trees and/or stumps shall be removed by a request for proposal service order, when issued. Trees and branches removed from the cantonment area, and airfields shall be hauled to the Fort McCoy wood debris disposal site.

1.2 Work Management. The work in this contract is identified as either routine, and paid monthly in accordance with the contract schedule, where it is the responsibility of the Contractor to automatically perform the work, or as Service Orders (SO) issued to the Contractor by the Government. Deficiencies germane to roads and grounds operations shall be reported to the COR or Work Reception Center (WRC), for consideration of approval and issuance of a SO. Deficiencies not within the normal roads and grounds operations shall be reported to the COR or WRC (e.g., reporting a water line leak, while performing mowing or snow removal operations).

1.2.1 Service Orders. The Contractor shall only respond to SO issued by the COR or KO. When SOs are issued to the Contractor by the COR or KO, they shall be completed as indicated in the scope of work, by the indicated completion date, unless an extension to the completion date is requested and approved prior to the completion date. The Contractor shall have the surge capacity to respond to emergency SOs, as required (e.g., environmental spill clean-up; force protection barrier movement, etc.). Fluctuations in any SO work shall not excuse the Contractor from performing routine monthly contract requirements, to the contract standards. Service orders under this contract are intended to be performed in accordance with the Service Contract Act and shall not include work covered by the Davis Bacon Act.

1.2.2 Work Documents. The Government and Contractor will use electronic systems, such as e-mail, word-processer documents, spreadsheets, or databases, to send SO documents back and forth between each other. The Contractor shall return SO documents to the Government, indicating that the work was complete no later than close of business on the 2nd working day after the stipulated completion date of the SO. The Contractor shall not exceed work that is identified on the SO issued. Any variances to a SO statement of work or agreed upon firm fixed price SO shall be approved by the Government COR, prior to the start of the proposed variance in the SO. The Contractor shall answer work status questions, for individual SO, by the next business day.

1.2.3 Payment for Service Orders. Completed SO work will be reimbursed on a firm fixed price basis for each SO issued by the Government. This includes work performed by the Contractor and any subcontractors. The Government will not pay for rework. The quantity in the contract schedule for SO is an estimate that is not to be exceeded, where the quantity shown in the schedule for SO is not guaranteed. The Government pays only for the actual quantities ordered and received through an approved firm fixed price SO.

1.2.4 Scheduling and Coordination. For non-service order type work, the Contractor shall submit to the COR a schedule of work planned for the following week, no later than close of business the Thursday prior. The plan shall indicate CLIN, PWS paragraph number, dates, and locations where specific work in the PWS is scheduled to be accomplished. The Contractor shall coordinate with installation garrison and non-garrison (e.g. tenant) activities for work to be accomplished.

For non-service order type work, the Contractor shall submit to the COR a weekly report of actual work completed. The actual work completed report shall indicate: CLIN, PWS paragraph number, unit of measure, dates, maps or specific identification of locations of where work was accomplished, and approximate amounts of labor hours and materials applied. The weekly report shall be provided to the COR no later than close of business the second work day of the following week.

The schedule of work and actual work report are to be used by the government for purposes of quality assurance and documenting historical workload. The receipt of the Contractor’s schedules of work and actual work reports information does not constitute approval of the Contractor’s schedule of planned work or agreement with the work reported to be accomplished. The Contractor shall not perform work beyond that required by the contract, without verbal or written approval by the Contracting Officer.

1.2.5 Material Status for Non-Service Order Type Work. The Contractor shall notify the COR of any materials in which they are running low on quantity of, such as, but not limited to; Road Patch, Gravel, Salt, Sand-Salt, Erosion matting, Seed, etc. Prior to the Contractor running out of the materials. Average response to replenish government supplies is roughly 60-90 days.

2.0 Description of Services

2.1 Improved and Unimproved Surfaces. Perform routine work involved in the maintenance and repair of roads, parking lots, sidewalks, tank trails, railroad crossings, and placement of barriers, in accordance with AR 420-1, Department of the Army Pamphlet (DA Pam) 420-6, OSHA CFR 29, Part 1926, EPA Regulations, FAA Requirements, State Environmental Regulations, DOT State and Federal regulations, Commercial Industry Standards, and Fort McCoy DPW Roads & Grounds GIS Data. The Contractor shall expect higher than normal wear and tear to the landscape on improved, semi-improved, and unimproved surfaces, due to the nature of the installation’s military operations. Maps illustrating the roads, parking lots, sidewalks, and trails is also available in the Attachment documents. All maintenance, and repair activities shall not encourage the spread of invasive species; see Fort McCoy Regulation 200-3, Integrated Pest Management Plan. For road work that requires detouring, or any road closures, the Contractor shall manage the detour with proper signage, flagmen, etc. over the entire route in both directions. Notification shall be provided to the COR five (5) work days in advance of any road closures for notification to the Installation.

2.1.1 Paved and Unpaved Roads, Parking Lots, and Airfield Runways/Taxiways. Perform routine maintenance and repair of paved roads, gravel roads, parking lots, and airfield runways/taxiways to include, but not limited to: shoulder and gravel road grading; road pothole repair; and paved road patching at locations identified in the Attachments. Preventive maintenance will be systematically performed to protect pavement investments and prolong pavement life. Parking lot maintenance shall include grading (gravel lots), and vegetation control of paved and gravel lots (use of herbicides to be coordinated with DPW ED).

The Contractor shall routinely inspect and perform maintenance of pavement shoulders, so that paved surfaces and shoulders meet the edge of the paved surface at the same elevation. The Contractor shall grade, add material, and compact the shoulder being maintained. When necessary, soil, vegetative matter, and other contaminates shall be hauled away and disposed of at a suitable location. Completed shoulder work shall have no soil or vegetative contaminates left on the shoulder nor shall any gravel, soil, or vegetative remains be left on the paved surface. Road shoulders shall be maintained from 1-4’ from the edge of the pavement, maintaining existing width, with not less than 2” minimum depth of compacted gravel. Shoulders shall be sloped to drain. Gravel or soil windrow shall not be left to restrict positive drainage from the road surface.

The Contractor shall routinely inspect and perform pothole, washout, rutting, and wash boarding repairs on all gravel roadway surfaces. The Contractor shall grade, add material, and compact the roadway being maintained as needed to retain safe passage of all vehicular traffic. Gravel for these maintenance activities will be supplied by the government from area stockpiles.

The Contractor shall routinely inspect and perform pothole and patching repairs on all paved and chip sealed surfaces. The Contractor shall eliminate all potholes greater than 4" in diameter and greater than 1” in depth. Standing water within potholes shall be removed prior to placement of patch materials. Patch materials shall be compacted in place once applied by rolling with equipment tire or plate compactor. Large patch areas shall be smooth after compaction (no wheel rutting). Safety signs shall be placed on the roads informing public of the hazard of “men working ahead” at all times Roads and Grounds crews are working on roads, or when workers are dismounted from vehicle performing work.

2.1.1.1 Pavement Sweeping. The streets, parking lots, and railroad crossings shall be swept or otherwise cleared of sand, rocks, salt, and other debris no later than May 1st each year, and maintained as needed throughout the spring, summer, and fall seasons until the first de-icing event of the Fiscal Year. Intersections will be monitored routinely and addressed monthly on Cantonment when gravel debris is present on the paved surfaces. Pavement sweeping of areas outside of Cantonment will be provided by SO under the RFP CLIN at the request of the COR. The airfield shall be swept for Foreign Object Debris (FOD) routinely for five (5) times during the Training Season outside of the Snow Clearing requirement. Contractor will schedule the sweeping efforts for approval by the COR. Additional requests for removal of FOD created by training elements will be covered under the RFP CLIN after the five (5) routine events at the airfield have been exhausted.

2.1.2 Unpaved Roads and Surfaces. Perform routine inspection, maintenance, and repair of unpaved roads and surfaces identified in Attachment 20 Roads and Trails Maintenance, to include grading of gravel surfaces, hauling gravel material, and washout repair.

Contractor will grade YAAS landing strip upon request if damaged by training exercises, this includes weekend support if requested. Grading support operations will occur under routine maintenance for the months of May through October each year as requested. Minimally, and outside of training reservations, one time grading for the months of May, July, and September, will be required to ensure runway readiness and weed control. The Contractor shall implement the requirements of the Unified Facilities Criteria (UFC) 3-260-01 to grade all non-paved surfaces on the airfields.

2.1.3 Tank Trails. Perform routine inspection, maintenance and repair of tank trails and road crossings for tanks, to include grading, filling, and tree and branch removal. Tank Trail surface maintenance will use existing material that has been displaced by military traffic or storm event. Fill material will be required only as needed, if material cannot be recovered at the site. Maintenance is expected to be performed prior to scheduled major military exercises and if warranted after severe storm events. Tank Trail tire ruts should not exceed 12 inches in depth. A map illustrating the tank trails is available for review in Attachment 20 Roads and Trails Maintenance. The Contractor shall coordinate with Directorate of Plans, Training, Mobilization and Security (DPTMS) to forecast and plan maintenance requirements. Major trail reconstructions are completed by another contract.

2.1.4 Culvert and Ditching Maintenance. A system of ditches, culverts, and streams on the installation serve as the drainage system for storm water. The Contractor may request or receive a SO to perform maintenance to the drainage system. Maintenance to the drainage system will involve the removal of sediment and debris from the ditches, culverts, and streams, and will include the repair of grading and application of erosion control measures in accordance with a given statement of work. Culverts up to 15” in diameter along roadways may be removed under the ditching maintenance description without replacement with the removal of adjacent sediment. Environmental personnel may provide input on timing of work.

In general, a well-maintained smooth-flowing ditch will be free of heavy vegetation (tall grass, trees, cat tails, etc.) and standing water with enough grade to ensure self-cleaning and continuous flow. Culverts are well-maintained when the flow line and the slope from inlet to outlet still exist. No sections have settled, and all joints are tight and not separated. The curtain walls are not exposed, and the downstream channel has not started to erode. In well-maintained inlets, the inlet structures are straight and true, marking devices are in place and visible, and the surrounding pavement and joints are sound and watertight. The inlets are free of debris and silting, and the adjacent vegetation is not impeding the ditch drainage flow.

Culvert clearing of debris will be assigned under a separate RFP SO and may entail removal of sand, mud, woody debris, and occasional beaver dams. Removals of the beaver nuisance will be addressed with by the Fort McCoy Environmental Division.

If during the scoping of a maintenance project it is determined culvert(s) require replacement, an additional and separate RFP SO will be considered, in accordance with this PWS, for the replacement of the subject culvert(s). If culvert(s) require replacement and they pass under sidewalks or roads, the Contractor will be responsible for back filling and compacting the work area with gravel and/or cold mix asphalt patch but will not be responsible for the concrete or hot mix asphalt replacement.

2.1.5 Barrier Placement. The Contractor shall load, transport, unload and place concrete jersey barriers as requested by the Government COR or WRC, by SO. A SO may involve the movement of a small or large number of barriers at a time, within the timeframes specified in the SO statement of work, for force protection.

2.1.5.1 Emergency Response. For emergency response of a “high threat” situation and directed exercises only, as instructed by the COR, during the response time of the Contractor to effectively place barriers, Contractor will support area roadway closures immediately with equipment (graders, loaders, dump trucks, tractor mowers, etc.) until barriers can be placed by the Contractor.

2.1.6 Maintain Material Storage Sites. The Contractor shall receive SO to maintain various material storage sites, minimally the: borrow, concrete, gravel, rock crusher, and wood grinding sites. The current site locations are identified in Attachment. Material Storage Sites may be added or removed during the duration of this contract. The Government may authorize changes or additions to the designated site locations. The work is normally performed by a heavy equipment operator using a bulldozer to shape material piles, level the area, or make room for additional materials. The wood grinding sites are maintained by pushing woody debris into accessible piles, for future wood grinding, by another contract. The work at each of the five sites may require maintenance four times per year, taking an estimated average of 12 hours to complete the site work each time, including mobilization and demobilization. Contractor will monitor the material sites and inform COR when a SO should be issued to maintain the individual sites. Contractor will be responsible to have a Dozer available within 24 hours of request to maintain a stockpile. During receipt of stockpile materials (aggregates and de-icing), Contractor will maintain stockpile during delivery of materials from the awarded vendor and collect load ticket receipts. Maintenance during receipt of stockpile materials shall be covered under the routine monthly CLINs covering either Snow Removal or Grounds Maintenance activities. Should the Contractor have that operator assigned to another routine service for that delivery date, that service will be postponed until the stockpile delivery maintenance needs are complete.

2.1.7 Hazardous Material Spill Cleanup and Disposal. The Government will issue SO for hazardous material spill cleanup and disposal. The majority of hazardous material spill cleanups and disposals at Fort McCoy consist of various types of fuels, lubricants, antifreeze, but may include other toxic materials. The Contractor shall complete the work within the specified date and time of a SO, unless a time extension is requested and approved. Prior to performing work at any remediation site, the Contractor shall communicate the work schedule with the DPW Environmental Compliance Branch. Prior to the Contractor backfilling and restoring a spill site, the Contractor shall coordinate with the DPW Environmental Compliance Branch, so an Environmental Protection Specialist can inspect and determine whether the spill is cleaned-up to the required standards. The Contractor shall use Government stockpiles of clean fill materials for use in restoring the site to its original condition. The stated costs and tonnage of the SO cost shall not be exceeded, without prior COR approval. The final SO cost shall be adjusted downward, in accordance with the actual number of tons of material removed from the spill site, where the Contractor shall provide weight tickets to the COR who will in turn provide a copy to the Environmental Compliance Branch. The Contractor shall haul and deposit contaminated soil to B2960 and instructions for disposition of other materials will be determined and provided to the Contractor by DPW Environmental on a case-by-case basis. Contractor will be responsible for pushing up the soils deposited to B2960 at the end of each remediation SO.

2.1.7.1 Stored Hazardous Material Loading. The Contractor shall receive SO for loading soil from B2960 and the vehicle wash facility into other Contractor solid waste containers. All Contractor employees working at a hazardous material spill or disposal sites, such as but not limited to: supervisors, equipment operators, general laborers and others, shall on demand from a Government representative, present proof of current HAZWOPER training in accordance with OSHA 1910.120(e)(3)(i).

2.1.8 Excavate Stream Sediment Traps. The sediment trap maintenance project requires the mechanical excavation and removal of stream sediment, where work will be initiated by SO. The location description and associated data for the current sediment traps are identified in the table below, where Attachment 22 Sediment Trap Locations aerial photographic locations of the sites. Sediment removal amounts are estimates based on full capacity and may vary. This task is normally completed at least once annually in late April, where a second excavation may be required at certain locations, based on stream sediment accumulation. Second excavation would normally be between July and October. The work will require the Contractor to call diggers hotline for locates. Access to the stream sites are from roads and trails in proximity to the stream floodplain. Sediment traps are to be excavated within the stream, staying at least 3’ away from the shoreline, to avoid stream bank failure or bank erosion. Excavated materials shall be hauled from the site by truck and may be used to maintain local tank trails or stockpiled for future projects as required by the Contractor. The stream sediment trap site excavation area or access trails should be maintained, groomed, and leveled to be free of equipment ruts. Bare soil shall require seeding sufficient to prevent soil loss. Based on historic sediment accumulation, the spring workload historically is completed within 3 work days and the fall work load normally does not exceed 2 work days. The Contractor shall coordinate this work with the DPW Fishery Biologist.

2.1.9 Material Removal, Hauling, and Disposal. The Contractor shall haul waste or spoil materials, usable materials, equipment, and supplies to and from such areas as storage areas, job sites, ranges, and training areas. The Contractor shall also haul waste materials such as asphalt, concrete, lumber, tree and shrub trimmings, sludge, dirt, rocks, mud, and building materials. All debris shall be disposed of at an approved site by the KO/COR.