W911SA26RA004 Attachment 7 Deliverables.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Roads and Grounds Service - Fort McCoy, WI Federal contract opportunity
- Solicitation number
- W911SA26RA004
About this file
The document is a Deliverables attachment for Solicitation W911SA26RA004, detailing specific reporting and submission requirements for a Roads and Grounds Maintenance contract at Fort McCoy. The comprehensive spreadsheet outlines 40+ mandatory deliverables across multiple contract performance areas, including facility access, traffic flow notifications, personnel management, safety training, quality control, and specialized maintenance services such as snow removal, airfield grounds maintenance, and recycling reporting.
Key submission requirements include a Phase-In Plan within 15 days of contract award, monthly damage reports, weekly work schedules, safety and contingency plans, personnel certifications, and training documentation. Critical timelines range from immediate (e.g., accident reporting within 4 hours) to annual updates (e.g., recycled materials reporting). The contract is managed by the Department of the Army Materiel Command Mission and Installation Contracting Command at Fort McCoy, with most deliverables routed to the Contracting Officer Representative (COR) for review and approval.
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Text version
Sheet1
| FORT MCCOY DIRECTORATE OF PUBLIC WORKS (DPW) |
| ROADS AND GROUNDS MAINTENANCE |
| DELIVERABLES |
E-MAIL NOTIFICATION TO THE COR IS REQUIRED AT COMPLETION OF ALL SUBMISSIONS
| PWS PARAGRAPH # | PWS TITLE - REQUIREMENT | FREQUENCY/ DUE DATE | REQUIREMENT | DISTRIBUTION | |
| 1.4 | Facility Access - Background check information | For Each employee at Hiring | Provide to the COR or designated Government official FMF 451/452 information to update employee access roster. | COR and DGR | |
| 1.5 | Traffic Flow | Notification in writing, a minimum of 14 Calendar day in advance of closure. | The contractor shall provide written notification to COR a minimum of 14 calendar day advance notice of any scheduled closure of streets. | COR | |
| 2.1.2.2 | Phase-In Plan | Within 15 calendar days after contract award | The contractor shall submit a site-specific Phase-In Plan within 15 calendar days after contract award, which includes comprehensive procedures for attaining full PWS performance within the time allowed herein. | KO/COR | |
| 2.1.2.2 | Phase-Out Plan | 60 days prior to end of contract | The contractor shall develop a Phase-Out Plan to affect a smooth and orderly transfer of responsibility to a successor contractor | KO/COR | |
| 2.1.3.2/2.1.3.3 | Hours of Operation/Emergency Response | The Contractor shall provide personnel support within two (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. | The contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in this PWS and those covered in Section 5.0. Support may require services 24 hours, 365 days per year. | KO/COR/WRC | |
| 2.1.5.2 | Accident Reporting | Notification within 4 hours of incident, report within 5 days of occurance. | Form 3394 accident Investigation Report shall be delivered to the COR within five (5) calendar days of occurrence, whenever an accident involving personal injury or government owned property occurs. | COR | |
| 2.1.9.1 | Key Personnel | Prior to contract award and as needed | A resume and four personal references of the proposed key personnel shall be submitted with the contractor’s proposal, for consideration of approval by the Government. | KO/COR | |
| 2.2.1.2 | Work Clearance | Diggers Hotline Ticket | Contractor to provide COR with an approved Diggers Hotline Ticket number before any work commences. | COR | |
| 2.6.2 | Damage Report | Monthy | The Contractor shall submit a monthly damage report to the COR that annotates the damage, corrective action, and date corrected no later than the 15th of each month. | COR | |
| 2.8.2.2 | Ammo Supply Point Access | New hire start dates | The contractor shall update personnel roster and submit a revision with each change of the roster within 3 days for new hires or immediately with release of an employee. | COR | |
| 2.8.3.2 | Departing Employees | Last workday | A formal termination or departing memo must be submitted to the COR and security office. | COR/PS | |
| 2.15/2.15.1 | Key Control | Lost keys reported within 1 hour of discovery | Contractor to establish a Key Control Plan to be included in QCP. Contractor to report to COR any occurance of lost key within one hour of discovery of loss. | COR | |
| 2.16.1 | AT Level I Training | 30 calendar days of contract performance start date and within 60 calendar days of new employees’ commencing performance. | The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR. | COR | |
| 2.16.2 | OPSEC Training | 30 calendar days of contract performance start date and within 60 calendar days of new employees’ commencing performance. | The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR. | COR | |
| 2.16.3 | iWatch Training | 30 calendar days of contract performance start date and within 60 calendar days of new employees’ commencing performance. | The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR. | COR | |
| 2.17.1 | Safety Plan | Within 10 days of commencement of work. Revisions submitted 5 days prior to effective date of change. | The safety Plan shall be submitted to KO/COR for review and acceptance. The Safety Plan shall be reviewed annually and any updates submitted to the COR no later than 30 days prior to the start of the next option period. | KO/COR | |
| 2.18.1 | Certificates and Licenses | 24 hours prior to employee commensing work or operations | The contractor shall ensure required documentation of certification or licensure for contractor personnel are filed with the COR within 24 hours prior to employees commencing performance. | ||
| 2.18.1 | Certifications and Special Qualifications | Before the contract employee engages in any mode of equipment operation | The contractor shall document all operator qualifications and provide the documentation to the Contracting Officer. | COR | |
| 2.20.1.1 | Recycled Materials | Annually | The contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FOR 52.223-9. | COR | |
| 2.20.3 | Spill Plan | The Contractor shall notify the COR within one (1) hour, if the Contractor spills or releases any hazardous substances | The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award | KO/COR | |
| 2.21.2 | Contingency Plans | Within 30 days of contract award, and 30 days prior to any changes go into effect. | Contractor to have Designated Contingency Coordinator and Mobilization Plan, Disaster Plan, Dispute Plan. Plans to be updated as changes occur. | ||
| 2.22.5 | Service Orders Closeout | Required Delivery Date | Upon completion of a SO, the contractor shall submit closeout documentation to the COR. SO's are to be completed by the required delivery date in accordance to work descibed in the order. | COR | |
| 2.22.5 | Certifications and Special Qualifications | Before the contract employee engages in any mode of equipment operation | HAZWOPER certification of training | KO/COR | |
| 2.23.1 | EESOH-MIS | Each MSDS required Container | Tracking will require the Contractor to Barcode each hazardous material container as it arrives at the installation and remove each container when it becomes empty. Contractor will be required to provide completed DD2875 for each of their personnel requiring access. | COR | |
| 3.0.3 | Quality Control Plan | Initial. Within 30 days of Contract Award. | The contractor’s initial QCP shall be submitted within 30 days of Contract Award. | KO/COR | |
| 3.0.3 | Quality Control Plan Update | NLT 30 days prior to the start of the next option period | The contractor’s QC Plan shall be updated annually and submitted to the COR NLT 30 days prior to the start of the next option period, for review and approval. | COR | |
| 3.0.3.1 | Quality Control Files | Monthly | Provide the COR a monthly schedule of planned quality control inspections NLT COB 5 business days prior to the beginning of each month. | COR | |
| 3.0.3.1 | Quality Control Files | Monthly | Provide the COR a monthly quality control inspections summary of Non-Conformance test report NLT COB 5 business days after the end of each month. | COR | |
| SERVCE 404 | |||||
| 2.2.2 to 2.2.7 | Weekly Work Schedule | COB Thrusday prior to the start of the following week. | For non-service order type work, the contractor shall submit a reoccurring schedule of work planned for the following week. | COR | |
| SERVICE 404 | |||||
| 2.2.6.5 | Weed Control Licenses | Within ten (10) calendar days prior to the start of the contract period, and again within ten (10) calendar days upon a change in personnel. | The Contractor shall ensure that the licenses, certificates, and training of Contractor personnel applying herbicide are valid and kept current. Copies of these licenses and certifications shall be provided to the KO/COR | COR | |
| SERVICE 404 | |||||
| 2.9.1 | Airfield Grounds Maintenance | Thursday prior to work. | Contractor shall submit to the KO/COR a schedule of planned work for approval no later than close of business the Thursday prior. | COR | |
| SERVICE 408 | |||||
| 1.2 | Snow and Ice Removal Plan | Contractor shall update the Snow and Ice Removal Plan not later than (NLT) 30 September annually. | The Contractor shall review the provided Snow and Ice Removal Plans, Snowplow Maintenance Plans, and submit any revisions to the COR for approval within sixty (60) days of contract award. The Contractor shall update the Snow and Ice Removal Plan not later than (NLT) 30 September annually. | COR | |
| SERVICE 408 | |||||
| 2.5.2 | Airfield De-Icing Agents | Prior to 15th Oct each year | The Contractor shall request through the COR the purchase of de-icing materials prior to 15 October each year. Contractor will provide three vendors for quote of purchase. | COR | |
| SERVICE 408 | |||||
| 2.6.1 | Airfield - FOD Removal Plan | Annually | Under Routine efforts, the contractor shall be responsible for sweeping the runway five (5) times during the training season (May-October). Contractor to provide schedule to Airfield controller for concurrence of requirement. | COR | |
| SERVICE 420 | |||||
| 1.2.4 | Scheduling and Coordinating | Weekly | For non-service order type work, the Contractor shall submit to the COR a schedule of work planned for the following week, no later than close of business the Thursday prior. For non-service order type work, the Contractor shall submit to the COR a weekly report of actual work completed.The weekly report shall be provided to the COR no later than close of business the second work day of the following week. | KO/COR |
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