W900KK-18-R-0006-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update Attachment 02-Compliance Matrix;

2. Update Attachment 04-Cost/Price Workbook;

3. Update Attachment 06-CPFF LOE language;

4. Update Attachment I Base PWS and Attachment 06 TO 0001 PWS;

5. Update solicitation sections: B.1, H.3, J, L.4.2, L.5.0, L.6.1.5, L.6.3.1, L.6.4.2, and M.10.0;

6. Adjust clauses; and

7. Extend the proposal due date to 8 November 2017 at 11:00 AM EST.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W900KK-18-R-0006

X 9B. DATED (SEE ITEM 11)

06-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Oct-2017

CODE

ARMY CONTRACTING COMMAND - ORLANDO

ATTN: DELTA DIVISION

12211 SCIENCE DRIVE

ORLANDO FL 32826-3224

W900KK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W900KK-18-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Nov-2017 03:00 PM to 08-Nov-2017 11:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

B.1 The direct labor rates, escalation rates (not applicable for SCA labor categories), indirect rates, and fully burdened labor rates (exclusive of profit/fee), as proposed (or negotiated, if applicable) in the Cost/Price Workbook, for both the prime and the subcontractor(s), will be binding (and will be incorporated into Section J of the resultant contract) and shall be the rates

(subject to “Language for Subsequent Contract” below) used at the Task Order (TO) level for the purposes of TO proposal, evaluation, and determination of fair and reasonable price.

Subcontractors can independently/separately submit their portion of the proposal per delivery instructions IAW L.3.3-L.3.6; subcontractor proposals delivered separately shall clearly reference the prime Offeror with the submission. The Government is not held liable in the event a subcontractor’s proposal is late IAW L.3.3.

LANGUAGE FOR SUBSEQUENT CONTRACT:

The direct labor rates, escalation factors, indirect rates, and fully burdened labor rates (exclusive of profit/fee) will be used, if required, to extend services if the Option to Extend Services (FAR

52.217-8) is exercised IAW FAR 37.111 Extension of Services: “the contracting officer may include an option clause (see FAR 17.208(f) [FAR 52.217-8]) in solicitations and contracts which will enable the Government to require continued performance of any services within the limits and at the rates specified in the contract.”

For the purposes of Task Order (TO) proposal, evaluation, and determination of fair and reasonable price the direct labor rates are binding and incorporated within Section J of this contract. Also, for the purpose of TO proposal, evaluation, and determination of fair and reasonable prices, escalation factors, indirect rates, and fully burdened labor rates (exclusive of profit/fee) are binding and incorporated within Section J of this contract, however, on an annual basis, during the month of May, the following rates may be adjusted which would affect the fully burdened labor rates:

- escalation rates: the escalation rates can be adjusted, if required, based on changes to the escalation rates listed within IHS Global Insight projection of Average Hourly Earnings for

Professional, Scientific, and Technical Service wages published by HIS Markit. Escalation will not be binding for the Service Contract Act (SCA) labor categories; and

- indirect rates (to include “subcontractor burdens” [prime’s indirect rates on top of subcontractor costs]): the contractor shall notify the Contracting Officer, in writing, no later than 30 April of each year, if indirect rates have changed and, if the revised indirect rates were incorporated into

UAS IMS, would change the fully burdened rates by 5% or more. The Government will work with DCMA to adjust the indirect rates, if required (if incorporation of revised indirect rates into

UAS IMS would change the fully burdened rates by 5% or more), within UAS IMS based on information from the contractor and any information available to include Forward Pricing Rate

Agreements (FPRAs) or Forward Pricing Rate Recommendations (FPRRs).

In the event a new subcontractor (or subcontractors) is (are) required (other than those included in clause 52.244-2(j)) OR if an existing subcontractor needs to utilize an additional (but existing) labor category, the direct labor rates, indirect rates, and fully burdened labor rates associated with that subcontractor shall be proposed, negotiated (if applicable), and incorporated within

Section J of this contract prior to any TO award which includes the new subcontractor(s).

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

TBD at Task Order (TO) level

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

TBD at TO level

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD at the TO level

Issue By DoDAAC W900KK

Admin DoDAAC TBD at the TO level

Inspect By DoDAAC TBD at the TO level

Ship To Code TBD at the TO level

Ship From Code TBD at the TO level

Mark For Code TBD at the TO level

Service Approver (DoDAAC) TBD at the TO level

Service Acceptor (DoDAAC) TBD at the TO level

Accept at Other DoDAAC TBD at the TO level

LPO DoDAAC TBD at the TO level

DCAA Auditor DoDAAC TBD at the TO level

Other DoDAAC(s) TBD at the TO level

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

NAME EMAIL ADDRESS TELEPHONE # TITLE / WAWF ROLE

(S)

TBD TBD TBD COR/Inspector &

Acceptor (I/A)

TBD TBD TBD PD or Eng/Alternate

Acceptor

Jennifer S. Kimzey jennifer.s.kimzey.civ@mail.mil 407-208-3297 Contracting Officer

(PCO)/Issue By View

Only (IBVO)

Jamie Davies jamie.n.davies.civ@mail.mil 407-208-3261 Contract Specialist/Issue

By View Only (IBVO)

Isabel Rodriguez isabel.m.rodriguez12.civ@mail.mil 407-384-3709 Contract Specialist/Issue

By View Only (IBVO) mailto:jennifer.s.kimzey.civ@mail.mil mailto:jamie.n.davies.civ@mail.mil mailto:isabel.m.rodriguez12.civ@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

NAME EMAIL ADDRESS TELEPHONE # WAWF ROLE

Ron Crowder ronald.j.crowder.civ@mail.mil 407-208-3032 Group Administrator

(GAM) Primary

Thomas Bunch thomas.j.bunch.civ@mail.mil 407-384-3792 GAM Alternate

(h) Invoice Instruction: The last Receiving Report and last BVN Cost Voucher issued for each Task Order shall be properly annotated with a “Z” at the end of the shipment number (respectively for example AAA0005Z or

BVN0004Z ), and a “Y” for "yes" shall be entered in the field where it asks if this is the final.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AVAILABILITY OF DATA ITEM DESCRIPTIONS (DIDs)

All Data Item Descriptions (DIDs) are available online via the Acquisition Streamlining and

Standardization Information System located at http://quicksearch.dla.mil.

H.2 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

H.2.1 Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with contractor personnel during the performance of this contract shall constitute a change under the

“Changes” Clause of this contract.

H.2.2 The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

H.2.3 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is: Jennifer S. Kimzey, Procuring Contracting

Officer, 407-208-3297, Jennifer.S.Kimzey.civ@mail.mil mailto:ronald.j.crowder.civ@mail.mil mailto:thomas.j.bunch.civ@mail.mil http://quicksearch.dla.mil/

H.3 LEVEL OF EFFORT (LOE) FOR COST PLUS FIXED FEE (CPFF) LINE ITEMS

The LOE to be provided by the contractor will be estimated by the Government for each individual task order. Each task order with CPFF line items will include the language below.

The fee percentage proposed will be binding for the life of the contract.

All CPFF line items under this contract are term form in accordance with (IAW) FAR

16.306(d)(2).

(a) The contractor is obligated to provide the below, specified LOE within the time period defined (IAW FAR 16.306(d)(4)) for each Contract Line Item Number (CLIN). If the specified

LOE changes this paragraph will be revised (via modification to the task order) to reflect the change.

CLIN Labor Category Hours

XXXX XXXXXXX XXXX (Government to complete)

(b) IAW FAR 16.306(a), the fixed fee associated with each CLIN will not vary with actual cost, but may be adjusted as a result of changes in the work to be performed (LOE) under this Task

Order (TO). The fixed fee of __[CONTRACTOR TO PROPOSE]__% is associated with each

CLIN. The fixed fee associated with each CLIN in the task order will be paid for hours performed from X%-100% (percentage to be determined by the Government for each TO; no less than 90% for any TO) of the specified LOE described in paragraph (a). In the event less than X% (percentage to be determined by the Government for each TO; no less than 90% for any

TO) of the LOE described in paragraph (a) is actually required (as a result of changes in the work to be performed), the fixed fee will be reduced (via modification to the task order) for the LOE not performed on a prorated basis using an “average fee dollar per hour” method calculated IAW the following formulas:

Original Fixed Fee $ = Average Fee $ per Hour

Original Specified LOE hours

(Average Fee $ per Hour) x ([Specified LOE hours IAW paragraph (a)] – [Actual LOE hours]) =

Fixed Fee Reduction $

(c) No later than 30 days after the CLIN period of performance end date, if the actual hours performed per CLIN are less than X% (percentage to be determined for each TO; no less than

90% for any TO) of the LOE described in paragraph (a), the contractor shall submit in writing to the Procuring Contracting Officer, the actual LOE performed, the amount by which the estimated cost of the CLIN(s) may be reduced, and a calculation of the appropriate fee reduction in accordance with (b).

(d) These terms and conditions do not supersede the requirements of either FAR clause 52.232-

20 “Limitation of Cost” or FAR clause 52.232-22 “Limitation of Funds”.

H.4 REIMBURSEMENT OF TRAVEL, PER DIEM, AND SPECIAL MATERIAL COSTS

(a) Area of Travel. Performance under this contract may require travel by contractor personnel.

If travel, domestic or overseas, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances.

(b) Travel Policy. The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the contract in accordance with FAR Subpart

31.205-26. Travel required by tasks assigned under this contract shall be governed in accordance with: Federal Travel Regulations (FTR), prescribed by the General Services Administration, for travel in the contiguous United States; Joint Travel Regulation (JTR), Volume 2, DoD Civilian

Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, and other outlying areas of the United States; and Standardized Regulations (Government

Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign

Areas," prescribed by the Department of State, for travel in areas not covered by FTR and JTR.

(c) Travel. Travel and subsistence are authorized for travel beyond a fifty-mile radius of the contractor’s office whenever a task assignment requires work to be accomplished at a temporary alternate worksite. No travel or subsistence shall be charged for work performed within a fifty-mile radius of the contractor’s office. The contractor shall not be paid for travel or subsistence for contractor personnel who reside in the metropolitan area in which the tasks are being performed. Travel performed for personal convenience, in conjunction with personal recreation, or daily travel to and from work at the contractor’s facility will not be reimbursed.

(1) For travel costs other than described in paragraph (c) above, the contractor shall be paid on the basis of actual amount paid to the extent that such travel is necessary for the performance of services under the contract and is authorized by the COR in writing.

(2) When transportation by privately owned conveyance is authorized, the contractor shall be paid on a mileage basis not to exceed the applicable Government transportation rate as contained in the JTR or SR. Authorization for the use of privately owned conveyance shall be indicated in the basic contract. Distances traveled between points shall be shown on invoices as listed in standard highway mileage guides. Reimbursement will not exceed the mileage shown in the standard highway mileage guides.

(3) The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission as set forth in the basic. When it is necessary to use air or rail travel, the contractor agrees to use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

(4) The contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers.

(d) Vehicle and/or Truck Rentals. The contractor shall be reimbursed for actual rental/lease of special vehicles and/or trucks (i.e., of a type not normally used by the contractor in the conduct of its business) only if authorized in the basic contract or upon approval by the COR.

Reimbursement of such rental shall be made based on actual amounts paid by the contractor.

Use of rental/lease costs of vehicles and/or trucks that are of a type normally used by the contractor in the conduct of its business are not subject to reimbursement.

(e) Car Rental. The contractor shall be reimbursed for car rental, exclusive of mileage charges, as authorized in the basic contract or upon approval by the COR, when the services are required to be performed beyond the normal commuting distance from the contractor’s facilities. Car rental for a team on TDY at one site will be allowed for a minimum of four (4) persons per car, provided that such number or greater comprise the TDY team.

(f) Per Diem. The contractor shall not be paid for per diem for contractor personnel who reside in the metropolitan areas in which the tasks are being performed. Per Diem shall not be paid on services performed within a fifty-mile radius of the contractor’s home office or the contractor’s local office. Per Diem is authorized for contractor personnel beyond a fifty-mile radius of the contractor’s home or local offices whenever a task assigned requires work to be done at a temporary alternate worksite. Per Diem shall be paid to the contractor only to the extent that overnight stay is necessary and authorized under this contract. The authorized per diem rate shall be the same as the prevailing per diem in the worksite locality. These rates will be based on rates contained in the JTR or SR. The applicable rate is authorized at a flat seventy-five (75%) percent on the day of departure from contractor’s home or local office, and on the day of return.

Reimbursement to the contractor for per diem shall be limited to actual payments to per diem defined herein. The contractor shall provide actual payments of per diem defined herein. The contractor shall provide supporting documentation for per diem expenses as evidence of actual payment. For long-term travel required (travel for a period of 31 days or more) at one location, the applicable Meals and Incidental Expenses rate is authorized at a flat rate of 75% of the TDY location for all CONUS and OCONUS travel.

(g) Shipboard Stays. Whenever work assignments require temporary duty aboard a Government ship, the contractor will be reimbursed in accordance with the Joint Travel Regulations, Paragraph C4558, Per Diem For Travel By Ship.

(h) Special Material. “Special material” includes only the costs of material, supplies, or services which is peculiar to the ordered data and which is not suitable for use in the course of the contractor’s normal business. It shall be furnished pursuant to specific authorization approved by the COR. The contractor will be required to support all material costs claimed by its costs less any applicable discounts. “Special materials” include, but are not limited to, graphic reproduction expenses, or technical illustrative or design requirements needing special processing.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

MAY 2014

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

TECHNICAL EXHIBITS

Technical Exhibit 1 – Performance Requirements Summary (PRS)

Technical Exhibit 2 – Contract Data Requirements List

ATTACHMENTS

Attachment A – Nondisclosure Agreement for Contractor Employees

Attachment B – Sensitive Data Nondisclosure Agreement

Attachment C – Travel Authorization Request Form

Attachment D – Reserved

Attachment E – Customer Feedback Form

Attachment F – Government Provided Work Stations

Attachment G – DD254

Attachment H – Training Limits with Current Resources for One Shift

Attachment I – Base Contract Performance Work Statement (Amendment 0001 version)

Attachment J – Course Management For Reference Documents (zip file)

Attachment K – AR 95-20 (change1)

Attachment L – Procedures Review Guide

Attachment M – USAACE Form 1152-E, AUG 2016

Solicitation Specific Attachments

Attachment 01 – UAS IMS Clarification Form

Attachment 02 – Compliance Matrix (Amendment 0001 version)

Attachment 03 – Pre-Award Survey of Prospective Contractor Accounting System

Attachment 04 – Cost/Price Workbook (Amendment 0001 version)

Attachment 05 – Task Order 0001 Performance Work Statement (Amendment 0001 version)

Attachment 06 – Task Order 0001 CPFF LOE language (Amendment 0001 version)

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

The following have been deleted:

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System--Statistical Reporting in Past

Performance Evaluations

JUN 2015

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L.1.0 GENERAL INSTRUCTIONS:

L.1.1 The electronic solicitation documents, as posted on http://www.fbo.gov (herein referred to as FBO), shall be the "official" documents for this solicitation. Updates related to this solicitation, to amendments, notices, and general information, will be made available on the FBO website. Offerors are advised to continuously monitor the FBO website for new information and are deemed to have knowledge of all information that is posted.

L.1.2 No classified material shall appear anywhere within the proposal.

L.1.3 The Government will not reimburse Offerors for any costs incurred for the preparation and/or submission of a proposal in response to this solicitation.

L.1.4 All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under 18 United States Code (U.S.C.) 1001.

L.2.0 FORMAL COMMUNICATIONS AND PROPOSAL SUBMISSION:

L.2.1 All communication between Offerors and the Government pertaining to this solicitation and its attachments shall be submitted via e-mail to usarmy.orlando.peo-stri.list.uas@mail.mil in order to be considered. All questions/comments must be received no later than Monday, 16 October 2017, 1:30 PM EASTERN STANDARD TIME (EST). Questions received after 1:30 PM EST on 16 October 2017 will only be answered at the discretion of the

UAS IMS Procuring Contracting Officer (PCO) (as in, these questions may not be answered at all) by amendment to the solicitation posted on FBO prior to the solicitation closing date.

L.2.2 Offerors are required to submit questions/comments on the UAS IMS Clarification

Form (Section J of the solicitation, Attachment 01). If the PCO deems appropriate, any answers/responses to questions/comments will be published through the issuance of an amendment to the solicitation prior to the solicitation closing date.

mailto:usarmy.orlando.peo-stri.list.uas@mail.mil mailto:usarmy.orlando.peo-stri.list.uas@mail.mil

L.2.3 Offerors are encouraged to carefully review the entire solicitation, including all attachments in Section J prior to submitting questions/comments. In the event of any conflict between the responses to questions/comments and the solicitation, the solicitation (including any amendments) shall take precedence.

L.3.0 PROPOSAL SUBMISSION INSTRUCTIONS:

The purpose of this section is to establish requirements for the format and content of proposals so that proposals contain all essential information and can be evaluated equitably. All information in the proposal is subject to evaluation.

Offerors are instructed to read the entire solicitation document, including all attachments in

Section J, prior to submitting a proposal. Noncompliance (to include exceptions or assumptions listed within proposals) with these instructions, to include fonts and page counts, may result in rejection of the proposal.

All information pertaining to a particular proposal volume shall be confined to that volume

(pricing information shall not be included in any volume other than Volume IV with the exception of information, if required, in the Total Compensation Plan in Volume I). The

Government is not obligated to, and will not, search other volumes for a missing file or missing information. If the data is not contained in the appropriate proposal volume, the data will not be evaluated.

L.3.1 Official Legal Bidding Entity.

All the elements an Offeror is submitting within a proposal shall be in the Offeror’s name as submitted in Block 15A on the Standard Form (SF) 33, Solicitation, Offer and Award, with a corresponding CAGE Code and DUNS in SAM.GOV that matches the Offeror’s name on the SF

33.

The only exception to the above paragraph is if the Offeror is claiming an evaluation element from a partner or subcontractor in which case the partner or subcontractor entity must have a corresponding CAGE Code and DUNS in SAM.GOV.

L.3.2 Mergers, Acquisitions, Novation’s, and Change-of-Name Agreements.

By the closing date of this solicitation, if a company has acquired another company, the transferor and transferee companies may claim credit for the past performance projects under Section

L.6.3.1, under the following condition:

In the event of a Government approved novation of a U.S. Federal contract from one contractor to another, the transferor contractor may claim credit for the above mentioned projects from that contract up to the date that the Government approves the novation (the “Approval Date”), while the transferee contractor may claim credit for the above mentioned projects from that contract from and after the approval date of the novation.

For example, Company XYZ performed a technical experience project under their subsidiary, ABC Inc. under contract number 12345. Company XYZ sells ABC Inc. to BLANCO Company and contract number 12345 is officially novated to BLANCO Company by a PCO on July 1, 2017. Company XYZ (and only Company XYZ) may claim credit for the technical experience project under contract number 12345 from the date of award through June 30, 2017, and

BLANCO Company (and only BLANCO company) can claim credit for the technical experience project under contract number 12345 from and after July 1, 2017.

L.3.3. Proposal Due Date.

Proposals are due no later than Monday, 8 November 2017, 11:00 A.M. EASTERN

STANDARD TIME (EST).

L.3.4 Offerors shall submit proposals (on DVD+R disk & hard copy version; reference

L.4.0) by mail or hand delivery to the solicitation Points of Contact (POCs) listed below:

POC

role

Name Title Phone Email

Primary Jamie Davies Contract

Specialist

407-208-3261 jamie.n.davies.civ@mail.mil

Alternate Isabel Rodriguez Contract

Specialist

407-384-3709 isabel.m.rodriguez12.civ@mail.mil

Alternate Jennifer Kimzey Contracting

Officer

407-208-3298 Jennifer.s.kimzey.civ@mail.mil

L.3.5 Mailing Proposals: The proposal, if mailed, shall be delivered to:

Army Contracting Command - Orlando

Attn: Ms. Jamie Davies/Ms. Isabel Rodriguez/Ms. Jennifer Kimzey, ACC-ORL-OPD

12211 Science Drive

Orlando, FL 32826-3224

L.3.6 Hand Delivery Of Proposals: Offerors shall contact the Primary POC, listed in L.3.4, by phone or email to coordinate delivery. If the Primary POC cannot be reached, Offerors are advised to contact the Alternate POCs. Coordination shall be confirmed at least two business days prior to delivery of proposals (and proposal amendments, if applicable). The Primary and/or

Alternate POC will meet the Offeror in the lobby of the Partnership III building. The physical address is:

Partnership III Building

3039 Technology Parkway

Orlando, FL 32826

L.4.0 PROPOSAL FORMAT:

L.4.1 Proposal DVD+R.

The Offeror’s proposal shall be organized into four separate folders by Volume number and Title as follows:

Volume I – General

Volume II – Program Management

Each sub-factor should be separate files within the volume.

Volume III – Performance Confidence Assessment

Volume IV – Cost/Price

The entire proposal (all information/documents limited to four folders as described above) shall be provided on a single DVD+R disk. Offerors shall provide one ORIGINAL of the DVD+R proposal and one COPY of the DVD+R proposal. DVD+Rs shall be labeled accordingly

(“ORIGINAL” and “COPY”). The ORIGINAL and the COPY shall be identical (with the exception of the label); if the ORIGINAL and/or the COPY differ, the proposal may be rejected

IAW M.3.1.

Each DVD+R shall be labeled with the Offeror Name, Government Primary POC (as identified in L.3.4), Solicitation/Amendment Number, Date of Submission, “ORIGINAL” or

“COPY”, applicable proprietary markings, and “SOURCE SELECTION INFORMATION --

SEE FAR 2.101 AND 3.104”. Volume II, Program Management is the only paper version that shall be submitted (see L.4.3); any other paper media submitted will not be evaluated.

It is the sole responsibility of the Offeror to ensure the electronic files submitted are virus free and can be opened and read by the Government.

Offerors shall submit subcontractor proprietary or sensitive information on a separate DVD+R in separate sealed envelopes marked with Offeror and subcontractor identifying information OR subcontractors can independently/separately submit their portion of the proposal per delivery instructions IAW L.3. 3-L.3.6; subcontractor proposals delivered separately shall clearly reference the prime Offeror with the submission. The Government is not held liable in the event a subcontractor’s proposal is late IAW L.3.3

L.4.2 Proposal File Instructions.

Failure to comply with the following general requirements may result in rejection of the proposal unless otherwise stated with “shall”:

Each page should include the Offeror’s name, proposal volume number, file name, date, solicitation number (and amendment, if applicable), and “SOURCE SELECTION

INFORMATION -- SEE FAR 2.101 AND 3.104” in the header and/or footer.

Files shall not be locked, encrypted, or otherwise contain barriers to opening.

Compressed files (e.g. *.zip) and executable files (e.g. *.bat, *.exe, *.jar, *.vb, *.wsf) will

NOT be accepted.

Arial font is required with 12-point minimum font size. (EXCEPTIONS: headers/footers with administrative information; tables, screenshots, illustrations, and/or images). The exceptions shall not be utilized to encompass excessive amounts of information, i.e. putting the substantial portions of proposal in tables to circumvent using 12-point font. Adobe documents which are exceptions to the Adobe formatting requirements listed below.

Use the following page setup (EXCEPTION: Volume IV. Also, any Adobe documents which are exceptions to the Adobe formatting requirements listed below, are exempt from the margins, gutter, and header/footer limitations.):

o Margins – Top, Bottom, Left, Right - 1” o Gutter – 0” o From Edge – Header, Footer – 0.5” o Page Size, Width – 8.5” o Page Size, Height – 11”

File names should:

include the Offeror name and corresponding proposal volume;

NOT include special characters (e.g. ~, #, %, &, *, {, }, \, :, <, >, ?, /, +, |, and ”);

be 40 characters or less and use “_” instead of spaces when possible; abbreviations are permissable within the file names.

Microsoft (MS) Excel files shall:

be compatible with MS Office 2013.

be editable and executable by the Government and shall clearly show the calculations and formulas used in each cell.

NOT include hidden formulas or protected cells; shall show the formulas used to calculate the rates/factors for each entry and shall not be included as an un-executable, un-editable, or flat file such as an embedded picture (Enhanced Metafile).

mathematical explanations shall be provided for any embedded macro/extended formula utilized, clearly describing the functioning of the macro or extended formula.

Adobe Portable Document Format (PDF) files shall:

have the ability to be viewed in Adobe Acrobat.

be able to be searched for text and shall allow for the Government to copy and paste from the proposal. The Government will not accept scanned documents in lieu of this requirement and will not invoke the text recognition feature within Adobe.

EXCEPTIONS TO ADOBE FORMATTING REQUIREMENTS: copy of the signed JV

Agreement IAW L.6.1.5, copies of SB subcontractor commitments within Volume III, Government documents (e.g., DCAA/DCMA letters, regulations, etc.), pre-existing signed documentation (or the like), screenshots, illustrations, and/or images.

L.4.3 Hard Copy for Volume II, Program Management

The offeror shall submit one printed copy of Volume II, Program Management. All proposal material shall be in a three-ring binder labeled “Volume II – Program Management” with a table of contents and tabbed section dividers. The name, address, and telephone number of the offeror shall be identified on the cover of each binder.

L.5.0 PROPOSAL STRUCTURE:

The following Proposal Structure Table is to assist the Offeror organize the proposal submission documents to ensure the Government can easily identify which documents apply to which criteria for evaluation purposes. Offerors must adhere to the Volume Numbers, Titles, Format and/or

Templates, and Page Limitations (if any) provided in the Proposal Structure Table, any deviation may result in proposal rejection. Additional pages that exceed the page limitations will be removed, not read, and will not be evaluated by the Government.

Proposal Structure Table

Section # Title Format or Template

(Adobe or Excel)

Page Limits

Volume I: General.

L.6.1.1 Executive Summary Free Format, Adobe 3 pages

L.6.1.2 Table of Contents Free Format, Adobe No Page Limit

L.6.1.3 SF33 & Amendments Template – SF33, Adobe

First page of each form

L.6.1.4 Statement of Compliance and

Compliance Matrix

Free Format, Adobe

(Statement of

Compliance)

Template –

Compliance Matrix

(Section J

Attachment 02);

Excel

No Page Limit

L.6.1.5 Business Systems Information and

Accounting System

Free Format, Adobe No Page Limit

L.6.1.6 Solicitation Documents Template from solicitation Sections I and K, Adobe

No Page Limit

L.6.1.7 Total Compensation Plan Free Format, Adobe No Page Limit

L.6.1.8.1 Flight and Ground Operations

Procedure

Free Format, Adobe No Page Limit

Volume II: Program Management

L.6.2 Factor 1 Program Management

L.6.2.1 Sub-factor 1:

Recruitment/Retention Plan

Free Format, Adobe

Shall not exceed

20 pages.

L.6.2.2 Sub-factor 2: Staffing Free Format, Adobe

20 pages. Page count does not

Redacted and Non-

Redacted Resumes shall each be presented as a separate file within the Volume.

include resumes.

(Each resume shall not exceed

3 pages).

L.6.2.3 Sub-factor 3: Quality Control Plan Free Format, Adobe

20 pages.

L.6.2.4 Sub-factor 4: Task Order 0001

Transition Plan

Free Format, Adobe

15 pages.

Volume III: Performance Confidence Assessment

L.6.3 Factor 2 Performance Confidence

Assessment

Free Format, Adobe Shall not exceed

25 pages

(letters of commitment, as described in

L.6.3.3, are excluded from the 25 page limit and can be unlimited pages in length).

Volume IV: Cost/Price

L.6.4 Factor 3 Cost/Price Free Format

L.6.4.1 Template;

Excel.

L.6.4.2 Free Format;

Excel.

L.6.4.3 Template;

Excel

No Page Limit

L.6.0 PROPOSAL CONTENT:

L.6.1 VOLUME I: GENERAL

L.6.1.1 Executive Summary. The first page (or pages) of the Executive Summary shall be completed IAW FAR Clause 52.215-1(c)(2) (“first page” and “title page” as described in this clause are considered the “Executive Summary” for the purposes of this solicitation); the

Statement of Compliance identified in L.6.1.4 shall replace the statement described at 52.215-

1(c)(2)(iii). The Executive Summary shall include the Offeror’s CAGE Code and DUNS and whether or not your firm (under the UAS IMS applicable CAGE Code) is listed in the OFCCP’s

National Preaward Registry (https://ofccp.dol-esa.gov/preaward/pa_reg.html).

L.6.1.2 Proposal Table of Contents. Shall identify the location of all major topics provided in each volume.

L.6.1.3 Standard Form (SF) 33 & Amendments.

“Offeror” means the official legal bidding entity identified in Block 15A on the SF 33, Solicitation, Offer and Award.

Using the SF 33, Solicitation, Offer and Award, posted as page 1 of the solicitation, the Offeror shall complete blocks 12-18 and all certifications requiring signature.

The Government requires a minimum acceptance period of no less than 365 calendar days. The

Offeror shall complete Block 12 of each SF 33 submitted with full cognizance of the minimum acceptance period of 365 calendar days.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33 and complete applicable SF 30.

The Offeror’s legal name and address in Block 15A on the SF 33 must match the information for the Offeror in at SAM.gov, including the corresponding CAGE Code and DUNS (note: the address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary).

The name, title, signature, and date identified in Blocks 16, 17, 18, must be an authorized representative with authority to commit the Offeror to contractual obligations.

L.6.1.4 Statement of Compliance and Compliance Matrix.

The Offeror shall indicate complete compliance with the solicitation. As part of the Statement of

Compliance, the authorized official identified in FAR 52.215-1(c)(2)(v) shall sign certifying the following:

The direct labor rates, escalation rates (not applicable for SCA labor categories), indirect rates, and fully burdened labor rates, as proposed (or negotiated, if applicable) in the Cost/Price

Workbook, for both the prime and the subcontractor(s), are binding (considering solicitation/resultant contract language in Section B) and will be utilized for the life of the contract.

Regardless of the involvement in evaluations, all requirements of the Base PWS and subsequent TO PWSs can and will be met (if/when placed on contract under a TO).

The contractor and subcontractors have validated Facility Security Clearances (as stated within the DD254 [Section J of the solicitation, Attachment G]).

Agreement with all terms, conditions, and provisions included in the solicitation.

The Offeror shall also complete and provide the Compliance Matrix (Section J of the solicitation, Attachment 02).

L.6.1.5 Business Systems Information and Accounting System.

The Offeror shall establish and maintain acceptable business systems (Accounting and

Contractor Purchasing – see DFARS clauses 252.242-7006 and 252.244-7001, respectively) in accordance with DFARS Clause 252.242-7005, Contractor Business System. The Offeror shall submit contact information (name, telephone number and email address) for the cognizant

Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) and cognizant Defense Contract Audit Agency (DCAA) Supervisory Auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for audit, the Offeror shall identify the cognizant federal agency or agencies (and include the individual contact information). If any of the Offeror's business systems have never been audited by DCAA, the

Offeror shall so state. If applicable, the Offeror shall submit a copy of the most recent ACO letter regarding the approval status of their applicable business systems.

The Offeror shall also submit official documentation, from a successful DCAA audit, of the

Offeror's accounting system or letter from DCMA documenting the Offeror's accounting system as “adequate” (or acceptable, or the like). If the Offeror’s accounting system has never been audited by DCAA, or if the current audit is more than two years old (from the date of solicitation issuance), the offeror shall state as such. If the audit is more than two years old, the offeror shall provide DCMA documentation (no more than two years old) showing that the accounting system remains adequate (or acceptable, or the like). If none of the above audit documentation is available, the offeror shall provide a self-completed Pre-Award Survey of Prospective Contractor

Accounting System (Section J of the solicitation, Attachment 03).

If available, the offeror shall submit its current Disclosure Statement describing the offeror’s cost accounting practices and procedures or its established practices.

Unless the Offeror's global parent files with the U.S. Securities and Exchange Commission, the following shall be provided: financial statements (with notes) for the most recently completed fiscal year and status of any/all loans and lines-of-credit (used and unused amounts). Additional financial data may be required by the PCO prior to contract award.

L.6.1.6 Solicitation Documents.

The Offeror shall complete the fill-ins and provide any appropriate signatures without modification to the sections to include but not limited to those identified below. The authorized official identified in the Executive Summary shall sign any/all certifications requiring signature.

- Section I. Contract Clauses.

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.244-2 Subcontracts (OCT 2010) - Alternate (JUN 2007)

- Section K. Representations, Certifications, and other Statements of Offerors.

52.204-8 Annual Representation and Certifications (JAN 2017)

52.209-7 Information Regarding Responsibility Matters (JUL 2013)

L.6.1.7 Total Compensation Plan

The Offeror shall submit a Total Compensation Plan meeting the requirements of FAR Clause

52.222-46, Evaluation of Compensation for Professional Employees. The Total Compensation

Plan shall include details regarding the prime contractor, subcontractors (can be separately submitted), and JV partners, as applicable. The Offeror shall provide the assumptions used in developing the Total Compensation Plan and explain the market research and indicators used to validate these assumptions. The supporting information provided shall be consistent and traceable with the labor rates proposed in the Cost/Price Workbook presented in Volume IV of the proposal.

If the prime cannot submit subcontractor information related to the Total Compensation Plan due to proprietary data issues (i.e. fringe benefit details), subcontractors’ information may be provided directly to the Government separately (reference L.4.1). Offerors are cautioned that subcontractor information shall be in compliance with the deadlines and guidance established above.

The Total Compensation Plan will be considered in the determination of responsibility. It is not a requirement for evaluation in source selection. The Total Compensation Plan will be incorporated into any resultant contract.

L.6.1.8 Flight and Ground Operations Procedures (FGOP)

The Offeror shall provide flight and ground operation procedures in accordance with Chapter 3 of AR 95-20, utilizing the most current version. The Offeror’s Flight Operations Procedure submitted shall be in accordance with Required Procedure Outline within Attachment L. The

Flight and Ground Operations Procedures will be considered in the determination of responsibility.

It is not a requirement for evaluation in source selection.

L.6.1.9 Determination of Responsibility

The PCO will conduct a responsibility determination in accordance with FAR 9.103, FAR 9.104

(standards to be determined responsible), and FAR 9.105-2.

Additionally, offerors flight and ground operation procedures will be reviewed. See paragraph

L.6.1.8 for additional information.

In accordance with FAR 19.602-1 offerors that are deemed NOT responsible will be referred to the Small Business Administration for a Certificate of Competency.

L.6.2 VOLUME II: FACTOR 1 – PROGRAM MANAGEMENT:

L.6.2.1 Sub-factor 1: Recruitment/Retention Plan: The Offeror shall provide a recruitment/retention plan describing its policies and procedures to be used to attract, recruit and retain a highly qualified workforce. The plan should address how the Offeror will:

(1) attract and provide qualified personnel with the requisite clearances, knowledge, skills, and experience to support the requirements (Base PWS qualifications listed in paragraphs 6.2.2, 6.2.3, 6.2.4, 6.2.5, 6.2.6, 6.2.7, 6.2.8, 6.2.9, 6.2.10, 6.3.19, 6.4.1, 6.4.2, 6.4.3, 6.5, 6.6.1, 6.6.2);

(2) retain the qualified personnel (minimize personnel turnover) including any incentives to be used to train, develop, motivate and reward performance and to encourage employee retention;

(3) employ innovative strategies to maintain low employee turnover while meeting requirement fluctuations (upwards or downwards); and

(4) ensure minimal government impact and continued performance of quality services during employee absences such as leave, terminations and/or resignations.

L.6.2.2 Sub-factor 2: Staffing: The Offeror shall provide their organizational structure for the

UAS IMS requirement. The Offeror shall provide their proposed staffing approach to meet the

UAS IMS requirement to include appropriate labor resources (qualifications, levels of effort, and labor categories). The Offeror shall provide two versions of the proposed UAS IMS Program

Manager’s (PM) resume and any additional key personnel(s)’s resume(s): Version 1 shall be a redacted resume and shall not include the PM’s (and other Key Personnel’s) name and Version 2 shall include the identified PM’s (and other Key Personnel’s) name. Each resume shall be submitted as a separate file. Key personnel positions (title/responsibilities/qualifications) proposed for the Program Management team will be incorporated into any resultant contract and the number of key personnel proposed shall remain unchanged for the life of the contract. [Base

PWS paragraphs 2.4.3.1 and 2.6]

L.6.2.3 Sub-factor 3: Quality Control Plan: The Offeror shall provide a Quality Control Plan

(QCP) that describes the Offeror’s quality control approach, roles and responsibilities, internal inspection systems, methodology for identifying and preventing deficiencies, procedures to report corrective actions and system to record and track specific instructor qualifications, and describe security clearance status management. This plan will also be incorporated into the resultant contract. At a minimum the QCP shall address items listed in Base PWS paragraph

1.14.1.

L.6.2.4 Sub-factor 4: Task Order 0001 Transition Plan: The Offeror shall provide a detailed transition plan for task order 0001 that addresses the steps and actions necessary to facilitate a smooth transition from award to full operation status IAW Task Order 0001 PWS paragraph 2.2.

The plan shall describe the Offeror’s approach to develop and…