QandA-3 W564KV20R2000 Solicitation 26May2020.pdf

Question Topic Category Reference Document/Information Question Answer

83 Attachment 07

Attachment 07, RFP L.6.b. 5) Section 5 - Past Performance

Questionnaire, pages 102-103 Would the Government please release Attachment + 07 Past Performance Evaluation Questionnaire Form as a Microsoft Word document?

Attachment 07 Past Performance in Microsoft Word format will be uploaded to SAM.

42 Emergency Orders Attachment 03 Can the Government provide additional information pertaining to Attachments 03, 1,000 Emergency Orders per year by trades?

The Government will not provide a breakdown by trade category for estimated or past Emergency Orders.

Extend Proposal Due

Date General

As a result of the COVID-19 pandemic, worldwide restrictions for travel, mandatory workforce shortages, and limited contact with individual workforces, offerors will be significantly challenged to provide the best value solution to the Government. Would the Government please consider extending the proposal due date?

RFP extended 30 days through 14May2020.

Update 26-May: extended through 12Jun2020, 12:00PM local time.

Extend Proposal due date General

Given the worldwide COVID-19 pandemic, the following conditions exist:

- Limitations on Interviewing and testing Key Personnel

- No travel allowed for proposal and capture teams

- Minimal in-office collaboration between teammates

- Limited ability to do internet-based solutioning

- No travel between Germany and other locations

For all of these reasons, compounded by the Government's (expected) similar difficulties in having time to respond to questions in a timely manner, we respectfully request a 45 day extension and adjusted submittal date of 30 May 2020. Reference: "RFP due 14 April 2020". Worldwide Coronavirus restricts travel and in-person office work.

RFP extended 30 days through 14May2020.

Update 26-May: extended through 12Jun2020, 12:00PM local time.

Extend Proposal due date General

Given the complexities associated with the Coronavirus (COVID-19), will the Government grant a 30-day extension to the proposal due date?

RFP extended 30 days through 14May2020.

Update 26-May: extended through 12Jun2020, 12:00PM local time.

110 Price Book Price Book, Year 1 Can the Government please clarify that the formulas for these CLINs is correct? Is it the Government’s intent that the maximum 90-day transition period is the reason for the formula for the CLINs being divisible by nine (9)?

Yes the formula is correct. The first year of the 5-year ordering period includes the Phase- In. Therefore CLINs 0002-0022 for year 1 are for 9 months.

36 PWS

PWS Annex A para 2.1.11.1.1, pg 22; and Attachment 05 – Key Personnel and Qualification

Requirements

Background: The referenced PWS paragraph requires a Program Manager and Alternate Program Manager. However, Attachment 05 lists a Project Manager/Alternate Project Manager.

Question: Will the Government please confirm that although the requirements are identical, these are two separate positions.

Attachment 05 posted with the solicitation lists Program Manager/Alternate as the position title which corresponds with the PWS. Both are separate positions.

37 PWS

PWS Annex A, para 2.1.11.1.1, pg 22; and Attachment 05 – Key Personnel and Qualification

Requirements.

Background: RFP states "Offeror shall identify all key personnel .."

Question: Can the Government please clarify how an offer should identify Key personnel listed in Attachment 05?

Offeror shall identify key personnel to the extent that demonstrates that offeror's staffing plan is viable and provides qualified personnel over the life of the contract.

39 PWS

PWS Annex A para 2.1.11.1.1, pg 22; and Attachment 05 – Key

Personnel Qualification Requirements 1.

Background: The referenced PWS paragraph requires a Program Manager and Alternate Program Manager. However, Attachment 05 lists a Project Manager/Alternate Project Manager.

Question: Will the Government please confirm that these are two positions?

Attachment 05 posted with the solicitation lists Program Manager/Alternate as the position title which corresponds with the PWS. Both are separate positions.

82 Quality Control Plan

Attachment 02, Deliverables, # 0002, Quality Control Plan and

PWS Annex A, paragraph 2.1.9.2, Background: These two references to the Quality Control Plan (QCP) and the Deliverable are in conflict. One requires submittal with the proposal, while the other requires submittal within 30 calendar days after date of contract award.

Question: Will the Government please clarify if the QCP is required with the proposal, and if so, where offerors are to place this information?

Attachment 02, Deliverable 0002 will be revised. A draft QCP is not required with proposal.

65 Quality Control Plan Attachment 02 and Section L.4

Attachment 02 states Offerors should provide a draft Quality Control Plan in the proposal.

However, there is no guidance to where Offerors should provide this document. Can the Government please provide guidance?

Attachment 02, Deliverable 0002 will be revised. A draft QCP is not required with proposal.

7 RFP Section L What is the font requirement for graphic captions?

Section L.2.b states 12-point font except "within graphics is at the discretion of the offeror". Anything that is not "within" a graphic is 12-point font.

8 RFP Section L What is the font requirement for callout/focus boxes?

Section L.2.b states 12-point font except "within graphics is at the discretion of the offeror". Anything that is not "within" a graphic is 12-point font.

13 RFP RFP, page 108 Please clarify aggregate value inconsistencies between Section L/M.

The difference in Sections L and M for aggregate value is between Experience and Past Performance.

For Experience: "The Governement will not consider the aggregate value of multiple contracts to determine relevant size." This wording is identical in Sections L and M.

For Past Performance: "The Government will consider the aggregate annual value of multiple contracts to determine relevant magnitude." This wording is identical in Sections L and M.

126 RFP RFP

Is there a possibility to submit a partial offer, for example just to maintain the green areas only or the electrical installations in the buildings?

Section M (Basis for Award) begins by stating, "The contract will be awarded to a single offeror . . ."

23 SAM Posting SAM Posting

Background: UPDATE 10-MAR-2020: Solicitation is released. See attached solicitation documents. Offerors are on notice that none of the information previously provided in regards to this solicitation is binding to the Government.

Question: Would the Government please confirm that any Questions and Answers released or received during the Draft solicitation period are to be considered non-binding, and that offerors are permitted to ask questions previously answered in response to the Draft solicitation(s), because those answers are non-binding regarding the Final solicitation?

Yes, Questions and Answers released or received during the Draft solicitation period are non-binding, and offerors are permitted to ask questions previously answered pertaining the Draft solicitation.

28 Section A Section A3 Can the Government please identify the currency (USD or EURO) of the provided compensation in the TMC 613a Employees_CY2019 attachment?

The data provided by the incumbent in attachment "TMC 613a Employees_CY2019" is in Euros. Review additional 613a data provided by incumbent, to be uploaded to SAM.

44 Section J RFP Section J, List of Documents, Exhibits and Other Attachments, pgs 75- 79, Will the Goverment please confirm the number of files released with the solicitation.

Several Attachments and Technical Exhibits appear to skip sequences, or please confirm that all released documents reflected in Section J is accurate.

TE-4016 was the only TE missing and will be uploaded to SAM.

12 Section L Section L, page 98 Please clarify if subcontractor letters of commitment are included in Volume I page count? Subcontractor letters of commitment are not included in page count for Volume I.

15 Section L Section L, page 97, Volume I Technical a5; PWS 2.1.11.1.8

Since an OCI Plan may be very detailed, we respectfully request that the Offeror's OCI plan be excluded from the page count for Volume I, or that this requirement be moved to Volume IV (Contracts Volume). Reference: "5) Offeror's OCI Plan and specifically its approach to fulfilling the requirements for Work Estimation ( PWS Annex A, Section

2.3.7.1.4 ) while ensuring that there is no Organizational Conflict of Interest with the pricing and performance of Project Work Orders ( PWS Annex A, Section 2.1.7.2.5 and

2.1.7.2.6 ). Offeror shall describe processes that will be implemented in the contract to avoid potential OCIs and identify the resources it will use in executing its OCI plan during the performance of the contract."

The Offeror's OCI Plan is included in the page count for Volume I. Ten additional pages will be added to the total page count for Volume I to change from 120 to 130 page limit.

22 Section L Section L Will the Government consider allowing bidders to include a 2 page Executive Summary for the Technical Volume (Vol. I) outside of page count?

No, Offeror is not allowed to include an Executive Summary.

24 Section L Section L.6.b.3, Page 102

Background: Per the RFP: "Offeror shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors."

Question: This language speaks to K-Town and not the PP citation.

Will the Government please revise/clarify that this section should adress the subcontractors used on each Past Performance citation?

The requirement under this section is for the offeror to identify its subcontractors and the work in the PWS that the subcontractors will perform.

25 Section L Section L.3.a. and L.3.b Will the Government please verify if MS Word documents are to be submitted in .doc or .docx 2016 compatible format?

The offeror can decide whether to submit MS Word documents in .doc or .docx 2016 compatible. MS Word is backward compatible.

27 Section L Section L.3.a, page 93 Please confirm that 11x17s are permitted for Organizational Charts and large tables and count as 1 page.

Section L.2.b and L.3.a will be amended to allow 11"x17" for graphics, charts, and tables;

and counts as 1 page.

29 Section L Section L.4.5, page 97 Question: Will the Government please clarify the OCI plan requirement. The RFP appears to address work estimation and pricing. Please confirm that the OCI plan should apply to FAR 45.3 requirements (authorizing the Use and Rental of Government Property)?

The OCI plan required under Section L has no relationship with FAR 45.3.

35 Section L RFP L.4.a.2.i, pg 96 and

Attachment 05

Will the Government please confirm that résumés, required licenses, and certifications are required for the Program Manager and the Alternate Program Manager positions only.

Offerors are not required to provide résumés for other Key Personnel listed in Attachment 05?

The Government confirms that resumes, to include applicable licenses and certifications, are only required for the Program Manager and the Alternate Program Manager positions.

48 Section L Section L.2.f, pg 93

Background: Currency: Offers submitted in response to this solicitation shall be in Euros.

Offers received in other than Euros will be rejected

Question: Will the Government please confirm that payment to the contractor is made in Euros?

Contract payment will be made in Euros.

61 Section L Section L.1.b, page 92 and L.3.b, Should Offerors submit Volume 1a as a separate document?

Section L.3.b states, "Proposals shall include separate electronic files for each volume." For each Volume the Offeror can use its own discretion how many separate documents to send.

62 Section L Section L.3.a, page 94 The solicitation states all pages must be 8.5” x 11”. Will the Government allow Offerors to use 11” x 17” for complex graphics (organizational chart, transition-in schedule, etc.)?

Section L.2.b and L.3.a will be amended to allow 11"x17" for graphics, charts, and tables;

and counts as 1 page.

63 Section L Section L.3.a, page 93 The solicitation states pages must be 8.5" wide by 11" high. Can Offerors include graphics, charts, and tables in landscape mode?

Section L.2.b states, "Graphics, photos and charts may be landscape and may use color."

64 Section L Section L.3.e, page 95

The solicitation states, “company identifying information shall be limited to the cover page of the submitted proposal of each section with the exception of the SF 33 and the content under Subfactor 1b (Experience), or as otherwise requested.” Can the Government clarify this requirement? Should Offerors not include their name in the text of the proposal at all?

If so, how should Offerors refer to themselves?

Use of your company identifying information is limited according to L.3.e. To identify your company within the text of the proposal you can use a generic term such as "our company" or "our team". How you address your company in generic terms is up to your discretion.

66 Section L Section L.6, page 100 The first requirement for Volume III is a list of relevant contracts. Is this the same requirement as outlined in Section L.4.b (Experience)?

Experience in Volume I, L.4.b, and Past Performance in Volume III, L.6, are not the same requirement.

79 Section L Solicitation, Section L, 5, paragraph

2, page 99

Background: The instructions state offerors “shall include pricing for all resources necessary to accomplish work required by the PWS. This include fully-burdened rates and other direct costs (ODCs).”

Question: Will the Government please instruct bidders on which CLIN offerors are to use when applying pricing for ODCs?

Section L.5.a is specific to the Price Book. Section L.5.a.2 is instructing that pricing in the Price Book must include "fully burdened rates and other direct costs (ODCs)." It is the Offeror's discretion to determine their pricing strategy and fully burdened rates. ODCs will not be paid separately. ODCs must be included in pricing within the Price Book.

107 Section L Section L.7 (p. 103)

Background: RFP Section L.7 states, in part, “Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation.

Question: Will the Government please clarify if offerors are expected to complete fill-ins for clauses incorporated by reference in sections I and K, or if offerors are only expected to fill in full text clauses included in section K, so as to not modify the file provided with the solicitation?

Offeror is required to be registered in SAM. Therefore, offeror is not required to fill-in provisions in Section K. Offeror shall only submit the complete fill-in under 252.229-7001.

Section L will be revised to reconcile with this answer.

108 Section L RFP Section L, L.1.a Submission

Background: The Final solicitation specifies that proposals shall only be submitted via email. Based on the estimated size of offeror proposals, this may cause information to be lost through email transmission.

Question: Will the Government consider changing the primary proposal submission method to DoD SAFE? It benefits both offerors and the Government by validating submission times, file size, naming conventions, and file quantities. The RFP states servers routinely block files over 7MB; this method will provide all offerors and the Government the ability to validate submissions at one time rather than across multiple emails and help eliminate the potential for incomplete submissions.

Section L is revised to allow for the submittal of offers by DoD SAFE. See revised Sections L.3.b and L.3 c in the solicitation.

Postpone RFP Closing

Date RFP Closing Date

Consider postponing the Submittal date of the proposals for Consolidated TMC Solicitation. A 60 days shift to the right would highly be appreciated. REASON: The COVID- 19 PANDEMIC and the need to KEEP social distances to each and other regulations is having a huge impact on meetings and discussions with partners to provide the Government with a very good offer.

RFP extended 30 days through 14May2020.

Update 26-May: extended through 12Jun2020, 12:00PM local time.

5 RFP Section L Will the Government allow the use of 11x17 pages for graphics, schedules, etc?

Section L.2.b and L.3.a will be amended to allow 11"x17" for graphics, charts, and tables;

and counts as 1 page.

10 PWS PWS, page 18 Please clarify standard working hours are 0700-1600 or 0730-1630. PWS Annex A, pgs 11 and 23 corrected to indicate 0730-1630

11 PWS PWS 3.2.10, page 97 Please clarify what are the administrative functions.

See Administrative Responsibilities, PWS Annex A, 1.2.1.

Note that PWS 3.2.10 and Pg97 do not correspond with this question

16 PWS Site Visit & Industry Day

Please confirm for pricing and planning purposes whether the Government will provide work space at one of these three Kasernes in order to avoid the cost of off-post facilities or two-hour round trips for all workers. Reference: During Industry Day there was discussion between members of the Government whether the Government would provide office space in one of the "mini-TMC" locations: Coleman Work Centerm Gruenstadt, or Germesheim.

No office spaces will be provided in CWS, GR and GAD. All administrative activities will be coordinated in KMC.

26 Section L Section L.3.a, page 93 Question: For text outside margin (header/footer), would the Government please advise if a font size less than 12pt is permitted for the Proposal Title, Volume Title, Page Number, Solicitation Number, and Disclosure Statement?

No, 12 pt font required. Reference L.2.b for font size.

30 PWS

PWS Annex H, para 2.2.6.5, page

Background: "The Contractor shall have the capability to repair cipher, magnetic, and combination locks used in restricted access facilities. Repairs within these facilities will be accomplished as emergency service and will require escort."

Question: Since certain positions require secret clearance and access to classified information, please confirm that contractors are required to complete DD Form 254.

No. Contractor is NOT required to complete DD Form 254

34 PWS

PWS Annex A para 2.1.11.1.2, pg26 Background: The PWS requires "at a minimum, a favorable Host Nation Police Conduct Certificate (Polizeilisches Fuehrungszeugnis)."

Question: Does this meet the requirement SAAR 2875 (Attch 08) and 09 Attch DD2875, PWS 2.1.13.1 General requirements IT-II?

No, the Conduct Certificate (Polizeilisches Fuehrungszeugnis) does not substitute the SAAR 2875. The Host Nation Police Certificate applies for ALL Employees of the Contractor seeking access to the installations. SAAR 2875 and DD2875 is additional requirement for ALL IT Employees who will be working in the Government System.

43 Backlog PWS Annex A para 3.2.7 -

BACKLOG, pg 72.

Question: Will the Government please provide the historical workload data, specifically the amount and type of backlog incurred as part of the current contract?

Estimations provided in Attachment 03 and 03A are sufficient.

46 Attachments 05 and 06 Key Personnel Qualifications and

Language Qualification Requirements

Background: Currently, Attachment 05 contains 14 Position title that all require Level 4 Language proficiency. Given the types of Position requirements provided in Attachment 05, Language Qualification proficiency 4 (fluent), which appears to require an extremely high standard.

Question: Would the Government consider adjusting the Attachment 05 Key Personnel Qualification Requirements to Language Qualification proficiency 3, (Good Working Knowledge) that is more in line with U.S. Government contract requirements.

Key Personnel Language Proficiency at Level 4 remains unchanged.

47 PWS

PWS Annex A, Page 29, Paragraph 2.1.12.3(b) Liquidated Damages, and Page 51 Paragraph 2.5.1.4.1

Installation Passes

Background: Per PWS 2.5.1.4.1 – The contractor shall comply with requirements prescribed in USAG Rheinland Pfalz Command Policy Memorandum, and Local National Screening Program (LNSP)and Installation Access.

Question: Would the Government consider providing the current USAG Rheinland Pfalz Command Policy Memorandum, and Local National Screening Program (LNSP) documents, as this could have potential cost implications regarding Liquidated Damages.

Portions of Command Policy Memorandum and LNSP that apply to this contract are already listed in 2.5.1.4.1. Description of Installation Access procedures are listed as a to e.

50 PWS PWS Annex A, para 7.4.11, pg 99.

Background: Referenced paragraph states "Fuels for Emergency Power Generators (except for Generators with less than 5,000 Liter Tanks) and heating plants will be provided by the Government."

Question: Who provides the fuel for excepted equipment? If the Contractor is responsible, is fuel purchased via CLIN X003?

As stated Fuel for Generators that have up to 5000 Liters capacity will be provided by the Contractor and Invoiced against Material CLIN.

51 PWS

PWS Annex H, para 2.2 2.2 Natural Gas Appliance and Equipment, pg

9.

Background: Referenced paragraph states "The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter."

Question: Will the Government provide a Technical Exhibit (TE) for natural gas appliance connections?

Natural Gas Appliances referring to LPG Storage Tanks are all listed on TE-0016 as part of the storage Tanks

52 PWS

PWS Annex H, para 2.4.6 Installing and Repairing Fixtures, pg 11.

Background: Referenced paragraph states "Install and repair plumbing fixtures including, but not limited to, faucets, commodes, urinals, showers, kitchen and utility sinks, and water fountains."

Question: Will the Government provide Technical Exhibits (TE) for fixtures?

Estimated quantities are given on CLIN X019 as FFP DMO PRICE BOOK.

54 PWS

PWS Annex H, para 2.7.2 Air Conditioning Start-up (Main Units), pg 15; and PWS Annex H, para

2.7.3 Air Conditioning Shutdown

(Main Units), pg 15.

Question: Will the Government clarify the definition of what is meant by the term "main units?"

This applies to HVAC Systems Start-up and Shutdown System

59 PWS Technical Exhibits

Background: Some Technical Exhibits are not translated into English. Example, TE-2030, TE-3027, TE-3029 and TE-3030.

Question: Will the Government ensure that all Technical Exhibits are provided in English?

Most of the equipment names are in HN Language, normally brand names. TE-3027 has the header corrected. The revised TE-3027 will be uploaded to SAM.

60 PWS

Technical Exhibits: TE-1039, 2039, 3039, Utility Privatization

Background: Referenced TEs state "Updated by XXXXXXX 2015-10-01" (vendor name withheld).

Question: Will the Government verify that the current extent of utility privatization is the same as that contained in the Technical Exhibits?

TEs UPDATED. The updated TE-1039, TE-2039, and TE-3039 will be uploaded to SAM.

68 PWS Annex A, 3.2 Are any additional Government facilities offered to the contractor besides those listed in the PWS, Section 3.2?

PWS Section 3.2 Refers to Transition(Phase In/Phase Out)

69 PWS Annex A, 5.6 pages 146-154 Section 5.6 of the PWS identifies the specific tasks and technical description of work for Utilities, Dams, and Other. Are there any identified tasks associated with fuel systems (such as jp8 and gasoline) besides those fuel systems associated with specific buildings?

No Annex A Section 5.6 found. All information contained in the provided TEs.

70 Deferred Maintenance Can the Government please provide a list of deferred maintenance supported by any reports of inspection at the Coleman Work Site or other locations?

NO such Deferred maintenance exist. All maintenance activities are listed in the TEs and Annexes

72 PWS

TE-0064 and Annex N Section

5.16.1.1, page 4

TE-0064 provides a list of 11 buildings plus an additional building under construction. Is this list the Hazardous Waste Collective Points (HWCP) mentioned in Annex N? If not, can the Government please provide a list of the HWCP?

YES TE-0064 list the Hazardous Waste Collective Points (HWCP) mentioned in Annex N

73 PWS TE-0065a and TE-0065b The file names for both TE-0065a and TE-0065b state these are locations requiring an Environmental Officer. However, the lists provide a list of Hazardous Substances locations.

Can the Government confirm these are the correct lists?

Both lists are correct

74 PWS Annex N, Section 5.16.1.1 Are the Environmental Officers discussed in this section contractor or non-contractor personnel?

They are Non-Contractor Personnel

80 PWS

PWS, Paragraph 1.2.1, Administrative Responsibilities

During the Industry Meeting held at ROB on 5 March 2020, the Government stated that GFEBS is simplified, has many problems, and will not get in the way of the mission to support USAG-RP. The reference PWS paragraph states GFEBS is a material part of this contract and as important as maintenance and repair.

Question: Will the Government please clarify the intended use of GFEBS on this contract to ensure accurate pricing for these tasks?

The intended use of GFEBS in this contract is explained in-depth in the PWS and does not need further clarification.

Offerors are on notice that the Government is not bound to any information pertaining this procurement that the Government provided before the release of the solicitation.

84 PWS

Attachment 00 PWS Annex H, Facilities Maintenance Vertical, paragraph 2.1.2.2

Question: Will the Government identify which doors listed in TE-0012, 1012, 2012, 3012, 4012, and 5012 are wider than 2 meters?

The Government will not provide this information. Offeror must refer to the information from the Manufacturer and Model information to find out the size. Maintenance is not dependent on the width of the door.

88 PWS

Attachment 00 PWS Annex H, page 12, para 2.5. and Annex L, page 5, para 2.3.2

Annex H paragraph 2.5-2.5.9 references the equipment to be maintained can be found in TE-0057, TE-0058, TE-1058, and TE-3058. Annex L references TE-0057, TE-0058, TE-1058, but doesn't not reference TE-3058 as part of the workload for wastewater.

Question: Will the Government please confirm the Technical Exhibits associated with PWS Annex L Wastewater Services?

UPDATED. TE-3058 ADDED TO ANNEX L. The revised Annex L will be uploaded to SAM.

96 PWS TE-0047 Railroad and Tracks Question: The header on the document states “TE-C-5.6-004. Would the Government confirm this is TE-0047 Railroad and Tracks? If not, please provide the correct reference.

Heading is corrected to read TE-0047, a revised TE-0047 will be uploaded to SAM

97 PWS

TE-0050 Roads, Parking Lots, Hardstands Question: Would the government provide maps that show the locations of the roads, parking lots, hardstands that need to be inspected?

Area maps of road will not be provided with the solicitation. Information in TE-0050 is sufficient for offeror’s estimations. Area maps can be provided to the awardee upon request.

98 PWS

TE-0051 Road Markings, Traffic and Directional Signs TE-2051 Grünstadt

TE-5051 Coleman Work Site

Question: Would the government please provide maps with the locations of all signs that need to be inspected?

Area maps of road will not be provided with the solicitation. Information in TE-0051, TE- 2051, and TE-5051 is sufficient for offeror’s estimations. Area maps can be provided to the awardee upon request.

99 PWS

Attachment 00 PWS Annex H, Facilities Maintenance Vertical, paragraph 2.8.9 Fuel Inventory and

2.12.1.3 Emergency and Standby

Generators

Question: Will the Government clarify who is responsible for providing fuel for emergency and standby generators?

Fuel for Generators that have up to 5000 Liters capacity will be provided by the Contractor and Invoiced against Material Clin. See PWS Annex A, Para 7.4.11.

100 PWS

TE-0075A Technical Exhibits for Grounds Maintenance

TE-0076A Technical Exhibits for Street Sweeping

TE-0077A Technical Exhibits for Snow and Ice Removal

Question: Would the Government provide the square meters per installation for TEs 75A, 76A, 77A? They are currently given as a total for all installations and we need to have the square meters by individual installations to provide accurate estimates.

Maps are not required for pricing estimations. Pricing is done with estimated SQMs given in the TEs. Awardee will be provided with area map if needed for performance and requested for.

101 PWS Snow and Ice Removal

There is only one map (Heliport and SatCom) provided for Kaiserslautern Military Community to indicate Snow and Ice Removal, but additional Technical Exhibits were included that cover this requirement for other installations.

Question: If these additional installations require snow and ice removal services, would the Government please provide the maps for each installation requiring snow and ice removal?

Maps are not required for pricing estimations. Pricing is done with estimated SQMs given in the TEs. Awardee will be provided with area map if needed for performance and requested for.

102 PWS Grounds Maintenance

There are no maps for the ground’s maintenance required for Coleman, Germersheim, and Grünstadt.

Question: Will the Government please provide grounds maintenance maps for Grünstadt, Germersheim, and Coleman?

Maps are not required for pricing estimations. Pricing is done with estimated SQMs given in the TEs. Awardee will be provided with area map if needed for performance and requested for.

111 eCMR Page 73, PWS Annex A, Paragraph

3.3 Contractor Manpower

Reporting Application

The PWS states in paragraph 3.3.1 that the Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Question: What are the requirements to access this secure site? Are there restrictions on the nationality of the personnel who access this site to report the contractor labor hours?

To access the ECMRA site, a computer does not have to be on the Government network nor does it require access with a CAC. The Contractor must register for an account and create a username and password. Labor hours are entered for the specific contract number by going to the website and entering the username and password. The Contractor decides who enters this information, therefore the Government does not place any restrictions on who accesses the site.

112 PWS

Annex F and TE-0075A, Flower

Beds

ANNEX F, paragraph 2.2.6 states flower beds are maintained annually, however TE-0075A states flower beds are maintained twice a year.

Question: Would the government please clarify the frequency requirement for flower beds? Is it annually or twice a year?

ANNEX F, Section 2.2.6 updated to semi-annually. A revised Annex F will be uploaded to

SAM

113 PWS TE-0080A

TE-0080A doesn’t include any requirements for Roads and Grounds Maintenance for Coleman WS; it only includes Germersheim and Grünstadt.

Question: Would the Government confirm this is correct, and offerors are not required to perform Roads and Grounds Maintenance at Coleman? If this is not correct, would the Government please provide the specific roads and grounds requirements for Coleman?

TE-0080A is now revised to inclue Coleman WS. A revised TE-0080A will be uploaded to

SAM.

114 PWS Annex F Grounds and Maintenance

TE-0080A – Grounds Maintenance Germersheim & Grünstadt provides the data for Germersheim ESD – Crash Barriers / Guard Rails, but Annex F doesn’t provide the specific maintenance tasks to be performed.

Question: Would the Government please provide the specific maintenance tasks required for Germersheim ESD crash barriers and guard rails?

Maintenance is IAW manufacturers guidelines.

115 PWS Annex F Grounds and Maintenance

TE-0080A – Grounds Maintenance Germersheim & Grünstadt provides the data for Germersheim ESD Uneven areas with spontaneous vegetation, but Annex F doesn’t provide the specific maintenance tasks to be performed.

Question: Would the Government please provide the specific maintenance tasks required for Germersheim ESD for uneven areas with spontaneous vegetation?

Maintenance is IAW host nation guidelines for spontaneous vegetation.

117 PWS

TE 0080A – Grounds Maintenance

Germersheim & Grünstadt and Annex F

The Technical Exhibit and Annex F for Germersheim ESD – Ditches along the streets doesn’t provide the type of work or maintenance tasks offerors are required to perform.

Question: Would the Government provide a detailed description of the type of work or maintenance tasks and the frequency that should be performed for Germersheim ESD for ditches along the streets?

ANNEX F describes the work to be performed on ditches and the performance objectives.

i.e 2.2.1.1 (4) and 2.2.1 (3).

118 PWS

TE 0080A – Grounds Maintenance

Germersheim & Grünstadt and Annex F

The Technical Exhibit for Germersheim ESD and Grünstadt AAFES – Leaf Raking, indicates the offeror is to rake the leaves, but Annex F doesn’t indicate the requirement for disposal of the leaves.

Question: Would the government clarify if offerors are to also dispose of the leaf materials after raking?

ANNEX F talks of Leaf and Debris removal which automatically includes disposal once removed.

119 PWS

TE 0080A – Grounds Maintenance

Germersheim & Grünstadt and Annex F

The technical exhibit for Grünstadt AAFES – Plant Containers and Annex F do not provide the requirements that offerors are to perform for the plant containers at Grünstadt AAFES.

Question: Would the Government please provide the specific maintenance tasks that are to be performed for the plant containers?

ANNEX F describes Flower beds which includes Plant containers.

120 PWS TE-2061 Pest Control for Grünstadt

TE 2061 Grünstadt does not state provide a frequency for the pest control tasks.

Question: Would the Government please provide the task frequency for pest control requirements to maintain bait stations at Grünstadt?

TE-2061 is revised with frequencies. TE will be uploaded to SAM.

121 PWS TE-2061 Pest Control

The TE 2061 doesn’t indicate a requirement for pest control services at Coleman Work Site.

Question: Would the Government please confirm there are no requirements for pest control services at Coleman Work Site?

Question: If pest control services are required at Coleman Work Site, would the Government please provide an updated Technical Exhibit, with specific task requirements, frequencies and map with locations for Coleman Work Site Pest Control?

YES. TE-5061 IS PEST CONTROL FOR CWS. The title of TE-5061 will be revised and uploaded to SAM.

122 PWS

TE-1032 HVAC GAD

TE-2032 HVAC GR

TE-3032 HVAC CWS

The referenced technical exhibits list various maintenance tasks. There are two included in the list that need clarification.

Question: Would the Government please provide specific details as to the task requirement for “Ventilation Exhaust Units and Air Supply Systems” and “Interior Electrical Systems”? What is the offeror to perform to complete these PM requirements?

Maintenance to be performed IAW manufacturer's manual and instruction for the equipment.

123 PWS

TE-0055 Sembach Heating System

Specifications

The technical exhibit for Sembach Heating System Specifications does not identify the specific tasks and frequencies by piece of equipment to be performed at Sembach.

Question: Would the Government please provide the specific tasks and for each piece of equipment, the manufacturer’s specifications and frequencies, for TE-0055 Sembach Heating Systems Specifications?

Maintenance to be performed IAW manufacturer's manual and instruction for the equipment.

124 Proposal Due Date RFP

Due to the current outbreak of coronavirus disease (COVID-19) we are facing huge difficulties in regards to arranging meetings with potential sub-contractors or third-parties, therefore, we would like to kindly inquire about a possibility for 3-4 week extension to the submission deadline.

RFP extended 30 days through 14May2020.

Update 26-May: extended through 12Jun2020, 12:00PM local time.

125 Section L & M

Proposal Submission (7) Voulume IV - Solicitations, Offer and Award

Documents and Certifications/Representations, Section A - Standard Form 33 (SF 33), Solicitation, Offer and Award Section G - Contract Administration Data Section K - Representations, Certification and Other Statements of Offerors Clause 252.229-7001 - Tax Relief

Question: The Government did not provide Section G in the RFP documents. Will the Government please provide Section G to facilitate the offeror's compliant response to Volume IV requirements?

Offeror is not required to submit anything in regards to Section G. Section L will be revised to reconcile with this answer.

127 PWS Page 72 of PWS, 3.2.10 (i)

Text: On Page 72 of PWS, 3.2.10 (i), it states How the Contractor will ensure contract compliance with IAW paragraph 1.22 “Safety,” paragraph 1.23 “Environmental Compliance,” and paragraph 1.24 “Energy Conservation Requirements.”

Question: There are no sections 1.22, 1.23, and 1.24 in the PWS. Please clarify the requirement.

PWS Annex A, Section 3.2.10(i) revised to reflect correct references. The revised Annex A will be uploaded to SAM.

131 PWS

TE-0053 OPERATION OF Central Boiler Plants and individual Heating Plants at Landstuhl

Heliport /SATCOM, Miesau Ammo Depot and USAMMCE in Pirmasens

Background: Referenced technical exhibit does not list the specific plants or provide quantities of plants at each location that must be staffed.

Question: Please provide a complete listing of heating plants at the locations cited in the referenced exhibit.

TE-0053 shows only the operating hours of the central boiler plants. Heating plants are listed on TE-0052.

Attachments 03 Estimated

Workload, 03A Workload

Detailed, 04 Price Book

Attachments 03, 03A, and 04

Text: Attachment 03 is assumed to provide a roll-up of all data contained in the technical exhibits, with Attachment 03A providing an intermediate level of detail between the Attachment 03 roll-up and the detailed exhibits. Attachment 04 is assumed to be reflective of the data in Attachments 03 and 03A. However, there appear to be significant discrepancies between these three attachments.

Question: Please confirm or otherwise clarify our assumption that CLINs x018 and x019 account for all the 33,400 DMOs projected in Attachment 03.

Yes. Confirmed

Attachment

03A Workload Detailed Attachments 03, 03A, and 04

Question: Please confirm our assumption that the OWO/PMO hours shown in Attachment 03A are sufficient to accomplish the Government's 38,500 projected OWO/PMOs shown in Attachment 03, or otherwise fill in the gaps in the data menioned above in Questions 133, 134, and 135.

Yes. Confirmed

6 RFP Section L What is the font requirement for screen shots and PNG/JPG images that may contain text when used as examples/samples?

Section L.2.b, "Font size contained within graphics is at the discretion of the offeror;

however, information must be legible if printed."

9 RFP Section L, page 96 Please clarify what is meant by the term Service Area.

Service Area as it relates to each Annex of the PWS. i.e. Ground Maintenance (Annex F), Wastewater Services (Annex L), etc.

14 PWS PWS 2.2.2.4.8, page 36 Is the requirement to invoice the government every month for materials in addition to normal monthly invoices? Reference: PWS 2.2.2.4.8 The Contractor shall invoice the Gov't every month for the materials (Deliverable 0053)

Contractor can invoice every month for material consumption for DMOs and PMOs that have been completed.

17 Tarriff Agreement Tarriff Agreement

In order to provide accurate pricing basis for all offerors, please provide a copy of the most recent Tariff Agreement between the incumbent and its local workforce / works council in Kaiserslautern. Reference: Provided as Technical Exhibit for previous solicitation, this TE is missing for the current solicitation.

Tariff Agreement for incumbent uploaded to SAM on 22 April2020. The Government is not responsible for the validity of the information provided by the incumbent. The Government will not consider any REA pertaining to BGB 613a.

18 Section L Section L, page 97, Volume I

Experience; and page 100 Volume III Past Performance

Please confirm that the definition of "offeror" in the Experience (Technical Volume) is the same as in the Past Performance (Past Performance Volume) and that it does include the offerors experience as a Prime, as a Subcontractor, or as a member of a Joint Venture.

Reference: "In the Government's instructions for Past Performance (Past Performance Volume) the term ""offeror"" includes past performance as a Prime contractor, a Subcontractor, and as part of a Joint Venture.

In the Government's instructions for Experience (Technical Volume) the term "offeror" is not specifically defined."

The definition of "offeror" is the same for both Experience and Past Performance factors.

Offerors are on notice that for experience, the Government will only consider the value of the offeror's own effort as a subcontractor, or as a part of a Joint Venture, to determine the relevant size of the contract/project/subcontract submitted by the offeror.

19 Section L Section L, Volume I Technical Para

4 sub para 2

Please clarify if this provision is applicable for US National personnel? Reference:

ii: “Offeror shall provide verification of key personnel language skills as required by the PWS. Evidence of language capabilities include certificate or diploma from a language school or testing/certification of English proficiency. (Submitted as Volume 1(a).”

Offeror is only required to provide language skills verification for the Program Manager (PM)/Alternate PM positions. For other key personnel positions, Offeror shall explain how the Offeror will fill the key personnel positions with personnel that meet the language qualifications in the PWS. Section L is revised to reconcile with the answer.

Offerors must provide evidence of English language proficiency for U.S. National personnel.

The required evidence is not limited to a certificate or diploma from a language school.

Acceptable evidence includes, for example, a diploma from a U.S. educational institution.

21 Section L Section L, page 94 L.3.a; and page

95 L.3.b and L.3.e

Paragraph a instructs Offerors to place their company name in the header and/or footer while paragraph e instructs the offeror to avoid using company identifying information except as stated in the Contracts Volume and Subfactor 1b Experience. Para. b instructs offerors to include their company names in the electronic file names. . .. Will the Government please align this instruction to either allow company identifying information or remove the company identifying information?

Also, in Subfactor 1d, Subcontracting Plan, will the Government please advise Offerors on the ability to identify subcontractors or vendors by name to satisfy the requirements of the instruction wiithout violating the "no company identifying information" instruction?

Reference: "Para. A) Format. . .All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Para. b) File Packaging. . . All file names shall include the respective company name, document name, and volume number

Para. e) Content requirement. . .Company identifying information shall be limited to the cover page of the submitted proposal of each section with the exception of the SF 33 and the content under Subfactor 1b (Experience), or as otherwise requested. This includes technical submittals and schedules provided with the proposal. Proprietary information shall be clearly marked. The use of hyperlinks in proposals is prohibited."

The Offeror's company name will not be on every page. Section L.3.a will be amended as follows: "All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer."

Subcontractor(s) names can be included. The limitation of listing the company name is for the Offeror's company name.

Collective Work

Council Agreement 613a data, Collective Work Council

Agreement

Question: In order for Offerors to submit a FFP price proposal in compliance with 613a, will the USG release any of the current Collective Work Council Agreement or allow for equitable adjustment?

Offerors must provide evidence of English language proficiency for U.S. National personnel.

The required evidence is not limited to a certificate or diploma from a language school.

Acceptable evidence includes, for example, a diploma from a U.S. educational institution.

33 PWS PWS Annex A 3.2.2, page 70

Background: During the Phase-In Plan (PIP), the Government requires contractors to "participate in joint inventories and accept responsibility for Government-Furnished Property (GFP)."

Question: Will the Government please provide a list of existing GFE/GFP to enable Offerors to determine the size, scope or complexity of these joint inventories?

There is no GFE/GFP technically on this contract apart from Government furnished Information Technology supplies like computer and accessories. However, the type of inventory that the offeror needs to account for in its proposal is the inventory to validate the data for all the equipment and facilities identified in the TEs.

38 Section F Page 30, 52.211-12 LIQUIDATED

DAMAGES--CONSTRUCTION (SEP

2000).

Background: RFP states: " a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of *** will be determined in individual task order based on the nature of the project and shall not exceed €400 per day*** for each calendar day of delay until the work is completed or accepted."

Question: Does this reference only apply to construction projects?

Yes, 52.211-12 only applies to construction projects. However, 52.211-11 has been added to the solicitation for LDs for services in relation to PWS Section 2.1.12.3.

40 PWS

PWS Annex A para 7.4.11, pg 99;

PWS Annex K, para 3.1, pg 10.

Background: These referenced PWS statements conflict with each other. Will the Government clarify if the fuel needed to run Emergency and Standby Generators is Government provided as per page 100 of 104, PWS Annex A, 7.4.10?

Question 1: Is their historic data to support fuel requirements the contractor will be expected to provide for generators up to 5K?

Question 2: Will the Government provide projected fuel support requirements for Offerors to use for pricing purposes?

Fuel provision will be invoiced against the Material CLIN. No historical data is required as the contractor will be reimbursed for fuel under the Material CLIN via DMO. Offerors are on notice that DMOs will account for fuel and fuel delivery requirements for equipment with a max fuel capacity of 5,000 Liters. All others will be tanked by the Government.

45 Collective Agreement

PWS Annex A para 2.5.6.4 (Dispute Contingency Plan), pg 67; and PWS

Annex A, para 3.2.6.1 (GERMAN CIVIL CODE SECTION 613A), pg 72.

Background: The requirement to abide and honor Germany labor laws, and thus enter into renegotiations with the Work Council and Employee Agreement for the current employees, are critical documents required for any offeror to feasibly and reasonably provide Firm-Fixed Pricing (FFP) and accurate Time and Material (T&M) labor pricing to the Government.

Question: Will the Government please provide the following information: A copy of the most recent Collective Agreement for the employees working on the incumbent contract.

Work Council Agreement for incumbent uploaded to SAM on 22 April2020. The Government is not responsible for the validity of the information provided by the incumbent. The Government will not consider any REA pertaining to BGB 613a.

49 Section L Section L, Proposal Submission, 2(a), 2(b), and 2(c), pg 92.

Background: The solicitation specifies that proposals shall only be submitted via email.

Question: Would the Government please provide the maximum file size that may be transmitted/received on Government email servers and provide any other email restrictions that may pose submission issues.

Section L is revised to allow for the submittal of offers by DoD SAFE. See revised Sections L.3.b and L.3 c in the solicitation. The revised sections also specify maximum file size for both email and DoD SAFE.

53 PWS

Annex H, para 2.5.10 Laboratory, pg 14.

Background: Referenced paragraph states "The Contractor shall maintain the laboratory used for testing."

Question: Will the Government identify the laboratory by facility number and the real property installed equipment to be maintained?

Requirement under Section 2.5 has been removed.

55 PWS

PWS Annex H, para 2.7.11

Winterization and De- Winterization, pg 17.

Background: Referenced paragraph states "Winterize and de-winterize the non-heated facilities, other non-heated systems, and wood heated facilities."

Question: Will the Government identify by facility number and location of the "non-heated facilities, other non-heated systems, and wood heated facilities?"

All winterize and de-winterize tasks will be done by DMO. Annex H will be updated to reconcile with this answer.

56 PWS

Annex H, para 2.8.9 Fuel Inventory, pg 21.

Background: Referenced paragraph states "Provide fuel oil transportation services to and from heating plants specified in this contract when directed by the COR."

Question: Will the Government clarify how many deliveries can be expected annually?

The Government cannot provide and estimated number of deliveries. Offeorors are on notice that DMOs will account for fuel and fuel delivery requirements for equipment with a max fuel capacity.of 5,000 Liters.

57 PWS

PWS Annex H, para 2.12.1 Interior

Electrical Systems, pg 21.

Background: Referenced paragraph states "Inspect, maintain, and repair interior electrical systems components including, but not limited to: service equipment and over current protection devices; main disconnect devices; cables; overload protection devices;

electrical distribution panels; wall switches; receptacles; emergency lighting systems;

inst…