ATTACHMENT 02 Deliverables UPDATED 18May2020 Update.pdf

Deliverable # PWS Para Deliverable Initial Submission Task Frequency Task Frequency Details Annex

0001 1.2.2.d Project Status Meeting / Project Status Reports /Meeting minutes

Ref PWS Weekly Ref PWS

ANNEX

A

0002 2.1.9 Quality Control Plan Within thirty (30) calendar days after contract award

Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days prior to implementation

Annually

ANNEX

A

0003 2.1.9.3 Quality Control Report Upon Completion of Projects The QCR will document all Contractor’s work was quality controlled

Upon Completion of Projects

Daily

ANNEX

A

0004 2.5.1.4.1 Installation Access

Maintain an Installation Pass and CAC inventory on the Government’s shared drive, within 30 calendar days of contract award

NLT the 25th of each month - updates to spreadsheet Ref PWS

ANNEX

A

0005 2.5.1.6 Key Control NLT 30 calendars of contract award Monthly Updates NLT the 25th of each month

ANNEX

A

2.1.11.1.1.

Employee Log with Education & Training

30 Calendar days of contract award Monthly NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0006A 2.1.11.1.4 Qualification Standards

The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance with proposal upon changes Ref PWS

ANNEX

A

0006B 2.1.11.1.10 Non-Disclosure Requirements

The Contractor shall provide signed non-disclosure agreements prior to commencement of work under the contract upon changes upon changes

ANNEX

A

0007 3.2 Phase-In and Phase-Out Plan with milestones and timeline

Draft copy with proposal package and within fifteen (15) calendar days after contract award

Deadlines according to

PWS

Ref PWS

ANNEX

A

0007A 3.2.2 Phase-in Plan (PIP) Spread Sheet Status Report

Every two (2) weeks during the phase-in period

Ref PWS Ref PWS

ANNEX

A

0008A 3.2.3 GFEBS during phase-in period - GFEBS, CACs & Computer User Accounts Status Report.

Procedure and deadlines according to

PWS

Ref PWS Ref PWS

ANNEX

A

0008B 3.2.3 a/b GFEBS during phase-in period, enter all data from a contingency standalone system into GFEBS

When GFEBS enabled

NLT twenty (20) /thirty

(30) calendar days after becoming GFEBS operational

Ref PWS

ANNEX

A

0008C 3.2.8 Documents and Libaries NLT thirty (30) calendar days before end of POP

Deadlines according to

PWS

Ref PWS

ANNEX

A

0009 3.2.10 Management Plan shall be submitted to the KO through the COR for review and acceptance within thirty (30) calendar days after date of contract award.Changes, will be required to be resubmitted for acceptance within five (5) calendar days prior to implementation.

Annually Annually / upon Changes

ANNEX

A

009A 3.3.1 CMR Deadlines according to PWS Ref PWS Ref PWS

ANNEX

A

0010 1.2.5.2 Preventive Maintenance (PM) Plan.

The Contractor shall submit to the KO, thru the COR, an annual work plan within 30 days from the date of a new yearly ordering period

Changes to Annual PM Plan NLT the 20th of each month Ref PWS

ANNEX

A

0011 1.2.5.9 PM Work Completion The Contractor shall perform PM work with acceptable deviations (Varies)

Ref PWS Ref PWS

ANNEX

A

Life, Health or Safety (LHS) issues identified by the Contractor immediately ANNEX

A 0012 1.2.5.10

Deficiencies found during Preventive Maintenance

Varies Deadlines according to PWS

Not LHS within three (3) calendar days

0013 1.2.5.11 Marking on-site The Contractor shall affix a Government approved label to individual equipment .

Every time preventive maintenance is performedRef PWS Ref PWS

ANNEX

A

0014 2.5.3.1 Safety Plan To the KO for review and acceptance within ten (10) days of commencement of work

Annually Deadlines for revision, re-sumission, review, according to PWS

ANNEX

A

0015 2.5.3.5 Safety Training The Contractor shall complete initial training prior to the conclusion of the phase-in period

Annually NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0016 2.5.4.1 Training, Physical Requirements, or other Expertise Required

Within twenty-four (24) hours prior to employees commencing performance.

Deadlines according to

PWS

Deadlines according to PWS

ANNEX

A

0016A 2.5.5.5 Reporting Requirement Maintain and post records of all disposal actions Ref PWS

NLT the 25th of each month -update of incident log

ANNEX

A

0016B 2.5.5.5.1 One hour initial reporting requirement (specified 2.5.5.5.)

(ROF) within five (5) calendar days after the initial notification (paragraph

2.5.5.5.1). according to PWS Varies follow up with ROF within five (5) calendar days after the initial notification

ANNEX

A

0016C 2.5.5.5.2 Report of Findings (ROF) Contractor shall follow up by written reports (ROF) within five (5) calendar days after the initial notification.

Varies Ref PWS

ANNEX

A

0016D 2.5.5.6 Inspections Subject related documents, NLT five (5) calendar days after the receipt of documentation.

Varies Ref PWS

ANNEX

A

0016E

2.5.6 2.5.6.1 2.5.6.2 2.5.6.3 2.5.6.4 2.5.6.5

Contingency Plans NLT Contract start date / Within thirty

(30) calendar days after contract award

Deadlines according to

PWS

Deadlines according to PWS

Preventive Maintenance

0016 F 3.1.1.1.2 Damage Report (Damage caused by contractor)

The Contractor shall submit a monthly damage report to the COR/ACOR

Monthly Ref PWS

ANNEX

A

0020 2.5.2.4 Information Assurance Training

Within fifteen (15) calendar days after contract award and within thirty (30) calendar days after new employees commence contract performance.

Annually NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0021 2.5.4.2 Evacuation Coordinator/Fire Prevention Training

Within thirty (30) calendar days of contract award or appointment

Varies NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0022 2.5.4.3 Energy Monitor Training Within thirty (30) calendar days of contract award or appointment.

Varies NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0022A 2.5.4.5 Environmental Management Officer (EMO)Training

Within thirty (30) calendar days of contract award or appointment.

Varies NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0022AA 2.5.5.2 Environmental Requirements use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines

Varies Ref PWS

ANNEX

A

ANNEX

A

0017 0018

2.5.2.1 2.5.2.2 2.5.2.3

AT Level I Training, OPSEC Training, iWATCH Training

Within thirty (30) calendar days after contract award or or thirty (30) calendar days after employment of new personnel

Deadlines / training frequency according to

PWS

Varies

0022AB 2.5.5.3.1

Environmental Protection Plan

(EPP)

To the KO through the COR for review and acceptance within thirty (30) calendar days after date of contract award.Ref PWS

Annually

The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.

ANNEX

A

0022AC 2.5.5.3.4 Refrigerant Log Prepare refrigerant log for each pice of refrigeration equipment that contains more than 3 KG of any refrigerant.

Update if refrigerant materials are added or replaced.

Ref PWS

ANNEX

A

0022B 2.5.5.4 Spill Plan

To the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan

Ref PWS Ref PWS

ANNEX

A

0023 2.5.4.4 Building Coordinator Training Within thirty (30) calendar days of contract award or appointment.

Varies NLT the 25th of each month -updates to spreadsheet

ANNEX

A

0024 2.2.2.1 GFEBS Certification

Requirements for obtaining GFEBS User Accounts and Training Guidance”, NLT 60 days of contract award (Procedure and deadlines according to PWS).

Ref PWS NLT the 25th of each month -updates to employee log

ANNEX

A

1.2.2 a/b 2.2.2.5.1

Performance Management Plans (PMPs)

Correct and maintain the information and data provided in Technical Exhibits in this contract so that the data reflected in each exhibit is current and accurate. b. Develop Performance Management Plans (PMPs) for each Annexed Service area of this PWS

Varies

ANNEX

A

Base Year: Initial PMPs to the Government for review/approval within 30 days after contract award.

The final PMPs will be approved by the end of the

0026 2.2.2.5.3 Other PMP Components

(LPPM)

Develop Performance Management Plans (PMPs) for each Annexed Service area of this PWS. (Deliverable 0025). Ensure work meets the quality and timeliness requirements specified in this contract

Varies

ANNEX

A

0027 2.2.2.5.4 Schedule for Submittals (PMPs) Procedure and deadlines according to PWS (e.g. initial s for review & approval within 30 days after contract award) annually/upon changes

ANNEX

A

0028 2.2.2.5.5 (1) Recurring Reports: Contractor Employee Report

10 days prior to the start of the period of performance

Ref PWS

Changes shall be submitted to the COR routinely. A new report 10 days prior to the start of a new performance

0029 2.2.2.5.5 (2) Recurring Reports: Work Load Data Report

By COB 5th calendar day of each month monthly monthly

ANNEX

A

0030 2.2.2.5.5 (3) Recurring Reports: Facility Improvements Report submit a report to the COR not later than 30 calendar days after completion of work as required Ref PWS

ANNEX

A

0031 2.2.2.5.5 (4) Recurring Reports: Work Status Report after minor repairs were performed as required Ref PWS

ANNEX

A

0032 2.2.2.5.5 (5) Recurring Reports: Emergency Service Report emergency service requests called in after normal work hours not later than 1200 (i.e., noon) the following workday as required phase-in period. Thereafter, the Contractor shall review and update the PMPs and submit to the Government annually. Also, upon changes and as determined by either the contractor or the COR, the contractor shall submit updated PMPs for approval within 30 calendar days.

0033 2.2.2.5.5 (6) Recurring Reports: Report of Findings

5 working days after completion of an inspection as required Ref PWS

ANNEX

A

0034 2.2.2.5.5 (7) Recurring Reports: Facility Violation Report

5 workdays after a violation is identified as required Ref PWS

ANNEX

A

0034A 2.2.2.5.5 (8) Recurring Reports: Personal Injuries Report

The Contractor shall maintain records and report personal injuries, lost man-hours and accident rates routinely-submit report to COR

Ref PWS Ref PWS

ANNEX

A

0034B 5.16.1.3 (8) Recurring Reports: Spill Clean-up Report Report to COR (also mentioned in ANNEX A)

At / after occurance / clean up Ref PWS Ref PWS

ANNEX

N

0034C 2.2.2.5.5 9) Recurring Reports:Report of Inspection Report

Complete inspection reports shall be made available to the COR upon request

Ref PWS Ref PWS

ANNEX

A

0035 2.2.2.5.5 (10) Recurring Reports: Monthly Performance Report (MPR) ten workdays after the end of each month

Monthly Provide to COR NLT10 workdays after the end of each month

ANNEX

A

0036 2.3.5.1 (a) Develop and Maintain Real Property Master Plan

The contractor shall provide GIS, CADDs to be used to generate ,update and maintain all of the DPW maps….

as required / as requested

Requirements and deadlines according to PWS

ANNEX

A

0036A 2.3.5.1 (b) Develop and Maintain Real Property Master Plan, Existing Condition Maps

The Contractor shall maintain all site and existing condition maps in a current status, reference PWS as required / as requested

Deadlines according to PWS

0036B 2.3.5.1 (c) Develop and Maintain Real Property Master Plan, As-Built Drawings

As-Builds within 7 days after submission.

Construction drawings within 60 days of receiving. Additional info/time: timeline to COR ref PWS.

as required / as requested / at occurance

Contractor’s in-house or sub-contract construction projects shall be incorporated into the as-built database as a draft and submitted to the DPW for review within 30 days of project completion

ANNEX

A

0036C 2.3.5.1 (d) Develop and Maintain Real Property Master Plan, Map Duplication and Reproduction

The Contractor shall provide scanned drawings to the DPW at latest the following day of the request as required / as requested

Deadlines according to PWS

ANNEX

A

0037 2.3.6 (a-c)

Schedule of Installation Status Report (ISR) (The Contractor shall provide the DPW with the required ISR facility condition rating.) Ref

PWS

A kick-off meeting shall be held at the DPW at the beginning of each quarter.

Quarterly Deadlines according to PWS

ANNEX

A

0038A 2.3.7.2.3 Material Safety Data Sheets

The Contractor shall maintain Material Safety Data (MSD) sheets for all hazardous items issued from the SHIP store, ref PWS

Daily Ref PWS

ANNEX

A

0038B 2.3.7.2.5 Self Help Instruction / Instruction Sheets to Self-Help customers ref

PWS

Upon request Daily Daily

ANNEX

A

0039 2.3.7.2.7 SHIP GFEBS Requirement Upon receipt of DMO request Ref PWS varies

ANNEX

A

2.3.7.2.8 (a-

e) Self Help Supply Procedures

Initial SHIP material inventory during Phase-in. Invoice, material accounting procedure reference PWS.

Daily Daily

0041 7.4.10 Flags (GOCO) Monthly inventory after receipt Monthly Ref PWS

A

0043C 2.2.5.6.2.1 Storm Water Management System Maintenance Plan (SWMSMP)

Within 30 Days after Contract Award 15 calendar days prior to the start of each option period

Also, upon changes and as determined by either the contractor or the COR

ANNEX

J

0043CC 2.2.5.6.4 Integrated Contingency Plan (ICP) Within 30 Days after Contract Award as required as required

ANNEX

J

0043D 2.2.5.6.5

Plan to safeguard wate water and storm water systems ensure assigned personnel receive the required training as contained in the plan..

Within 90 days of contract award upon changes / training records delivery upon request

Ref PWS

ANNEX

J

0044 2.1.7.2.3.1 A Response Time/Completion Timeline PRI 1

Deadlines according to PWS Daily Ref PWS

ANNEX

A

0045 2.1.7.2.3.1 B Downgrade DMO Level 1 in GFEBS to Level 2 or 3

Deadlines, procedure according to PWS Daily Ref PWS

ANNEX

A

0046 2.1.7.2.3.1 C Priority "1" Personnel Deadlines, procedure according to PWS Daily Ref PWS

ANNEX

A

0047 2.1.7.2.3.2 A Priority "2" Response and Completion

Deadlines, procedure according to PWS Daily Ref PWS

ANNEX

A

0048 2.1.7.2.3.2 B Downgrade Urgent Work in GFEBS Deadlines, procedure according to PWS Daily Ref PWS

0049 2.1.7.2.3.3 Priority "3" Response and Completion

Deadlines, procedure according to PWS Daily Ref PWS

ANNEX

A

0049A 2.2.2

GFEBS

The Contractor shall generate all reports in GFEBS and download them to excel format on Government's share drive "Work Documentation and Reporting.

The Government will use GFEBS as a production scheduling and contract monitoring system. Deadlines according to PWS

Daily

Daily;The Contractor shall post a final version on the Government’s shared drive as "Work Documentation and Reporting.

ANNEX

A

0049B 2.2.2.4.3 GFEBS - Unavailability (Exel Spreadsheet)

The Contractor shall commence entry to GFEBS NLT one (1) hour of GFEBS return to function. Contact customer NLT next day,provide GFEBS order numberDeadlines according to PWS

Daily Daily

ANNEX

A

0050 2.2.2.4.5 Consumed Time entry When GFEBS enabled Daily NLT next work day

ANNEX

A

0051 2.2.2.4.6

Task Order: The Contractor shall enter the correct task code for work The Contractor shall change generic code to appropriate work task code during a time confirmation process

When GFEBS enabled Daily Ref PWS

0052 2.2.2.4.7

Functional Location and GFEBS Inventory. The Contractor shall coordinate equipment update in GFEBS with GFEBS SME..

Ref PWS Daily Ref PWS

ANNEX

A

0053 2.2.2.4.8 GFEBS Entries for Consumed Material and Parts

When GFEBS enabled Daily Ref PWS

ANNEX

A

0054 2.2.2.4.9 Warranty Records in GFEBS

The Contractor shall enter warranty information during the life of this contract “Warranty Records in GFEBS

PWS

Daily Ref PWS

ANNEX

A

0054A 2.2.2.4.10 GFEBS Document Uploads (Hard Copies)

The Contractor shall upload maintenance order document into GFEBS (e.g. Insp.

Results, Bills etc.)

Daily Ref PWS

ANNEX

A

0055 2.1.2.1 (a) Roofs, Gutters and Downspouts Report.

Deadlines, procedure according to PWS Varies Varies

ANNEX

H

0056 2.1.2.2 Bay, Sliding, and Roll-up Doors

Keep data base up-to date on Government share drive. Report deficiencies on roofs, supporting structures one (1) hour after finding.

Varies Varies

ANNEX

H

0056A 2.22 TüV for Levelers, Cranes, Winches, and Hoists

Schedule inspections. Provide certificates and inspection report (upon request)

Varies Varies

ANNEX

H

0056B 2.22 GFEBS Records / TUEV Insp.

Schedule for Levelers, Cranes, Winches, and Hoists

After performed PM work Varies Varies

H

0057 2.15.2

Intrusion Detection Systems; the Contractor shall provide a by-name listing with ID number of the personnel authorized to perform installation and maintenance on IDS and closed-circuit television systems where part of IDS

When performing PM work Daily Daily

ANNEX

H

0058 2.15.3 a Lightning Protection and Grounding Systems, Inspection COR notification

Visual inspection procedures and reporting ref. PWS

Daily Daily

ANNEX

H

0059A 2.16 Recurring fire protection and prevention systems inspections, maintenance and repair a verbal report to the COR within two hours of any findings and submit a written report of findings by the end of the next business day

Daily Daily

ANNEX

H

0060 2.8.9 Fuel Level Log Request for Fuel Delivery Receipt of Fuel

Within thirty (30) days of contract award Weekly Weekly

ANNEX

H

0061 2.8.9 Fuel Oil Transportation Service To and from heating plants when directed by the COR.

Daily Daily

ANNEX

H

0073 2.1.8.10 Pest and Weed Control Report IAW the content of DD form 1532 monthly monthly

ANNEX

J

0074 2.3 Operation of Heating Plants

Operating logs (including watchclock disks or tapes) maintained on these plants shall be submitted to the COR/ACOR by the 10th of each month for the preceding month monthly monthly Annex

K

0074A 2.3.2.1(4) Operation of Boiler and Heating Plants

Heating Plant Data and Installed Equipment and Systems Information Data Base: Verify update and identify missing data elements.

print out to COR within the first six months after contract effective date after any update and upon request by COR

Annex K

0074B 2.3.2.2 Scheduled Inspections and Maintenance

Submit to the COR for approval, a list of equipment and parts needed for technical surveillance acceptance inspections at each occurrence at each occurrence Annex

K

0074C 2.3.2.2 Scheduled Inspections and Maintenance

Submit written inspection finding report, TÜV finding report to the COR at each occurrence at each occurrence Annex

K

0077 2.3.2.2 (b) Water Treatment Program IAW AR 420-49, TRD 611, Rules of VdTÜV and VBG

Within five (5) days of each inspection check. Negative data shall be reported immedeately.

Varies Varies

ANNEX

K

0078 2.5 Summer Overhaul Program written summer overhaul program shall be submitted to the COR for review and approval NLT 31 Dec each year

Annually Annually Annex

K

0078A 2.5 Summer Overhaul Program A report of the status of the summer overhaul work shall be submitted to the U.S. Government upon request

Annually Ref PWS Annex

K

0078B 2.7

Visual Monthly Inspection of central staeam & hot water distribution and condensation systems

Rresults of the inspection to the COR/ACOR within three (3) working days

Daily

However, any defects identified by the Contractor shall be submitted in writing to the COR/ACOR on the same work day.

Annex

0078C 2.8 Bioiler / Heat Plant Shutdowns Deadlines, procedure according to PWS (30 Minutes / 30 Days)

Daily Daily Annex

K

0078E 4.2

4.2.1 Daily Inspection of chiller / Daily Log

report any problems to the COR/ACOR immediately

Daily provide and maintain a daily log

Annex K

0079 2.2.4.4 Sanitary Maintenance Separator/Trap inspection cycles and amount of disposed material to be reported

Yearly Ref PWS

ANNEX

J

0085 5.16.1.6 Hazardous Waste Collection Point (HWCP) and central HWCP Inspection and Maintenance

An inspection report shall be submitted upon request for all hazardous waste collection points. Form will be provided by DPW

Varies Ref PWS

ANNEX

N

0086 2.2.5.4 Notice of Storm Drainage Service Disruption

Notice of Storm Drainage Service Disruption, reference PWS at each occurrence at each occurrence

ANNEX

J

0086A 2.3.2.5 Maintenance of storm water retention basin flow control valves / pumps as described in the PMP in order to ensure full operation (each occurance) as described in the

PMP

as described in the PMP

ANNEX

L

0091 2.5.5.7.3 Tree Report, Marking, Removal, Species List

If trees need to be removed, a tree cut request is to be submitted to the Environmental Division thru the COR at each occurrence at each occurrence

ANNEX

A

0091A 2.2.9.5 Inspection Report of Tree Removal and Replacement

Contractor shall inspect for dead, damaged, and diseased trees within High Visibility Areas and provide a written report to the COR/ACOR within five (5) working days of the end of each month monthly monthly

ANNEX

F

0092 1.2 Air Pollution Regulations, Heating Plants

Address all non-compliance issues immediately to the COR or ACOR

Immediately Daily

0097 2.3.1 POL Coalescence and Emulsion systems, Inspection Reports

The Contractor shall report any kind of obstruction that cannot be cleared to the

COR

at each occurrence at each occurrence

ANNEX

L

0098 1.3.1.2 Facilities Engineering Operating Log (Sewage General) IAW DA Form 4247 and DA Form 4178

10th Dday of each month Immedeately ROF within 5 Days

Ref PWS

ANNEX

L

0100 1.4 Licenses and Certification Within 30 Days of start of contract / upon request

Ref PWS Ref PWS

ANNEX

M

0101 1.4.1 Proof and Certification, Company and Personnel

Within 30 Days of start of contract / upon request

Upon changes or Expiration, new registration

Upon changes or Expiration, new registration

ANNEX

M

0102 1.5 e Pesticides, DD Form 1532 monthly pesticide usage on DD Form 1532 IAW USAG Rheinland-Pfalz IPMP

Monthly Monthly

ANNEX

M

0102A 1.5f Pesticides, Label & SDS book of Pestisides

Upon request Upon request Upon request

ANNEX

M

0103 1.5 g Pestisides Subcontracting 24 Hrs. in advance Ref PWS Ref PWS

ANNEX

M

0104 1.5 h Pestisides, approved pestisides change

10 working days in advance Ref PWS Ref PWS

ANNEX

M

0105 1.7 Structural Pests, Inspection Report annually by the end of the performance period (Options)

Ref PWS Ref PWS

ANNEX

M

0106 2.1.1 Indoor Pest Control, Pest Management Maintenance Record

Submittal shall begin ten (10) days after award

Weekly Ref PWS

ANNEX

M

0107 2.2.1 Outdoor Pest Control, Pest Management Maintenance Record

Submittal shall begin ten (10) days after award

Weekly Ref PWS

M

0108 2.2.3.6 Stray Animal Control Intake Form Contractor shall submit the completed form to the COR/ACOR within one (1) working day from capture.

Daily Daily

ANNEX

M

0109 2.2.3.7 Daily electronic summary report Example 1to KO ten (10) days after contract award for approval

Daily Ref PWS

ANNEX

M

0110 5.16.1.1 Environmental Inspections and Training within one (1) work week after inspection

Daily Daily

ANNEX

N

0112 5.16.1.7 Hazardous Material Inventory (US regulations as well as GFGS)

Quarterly Ref PWS Ref PWS

ANNEX

N

0113 5.16.1.11.3 Environmental Audit (EPAAS) Provide any deficiency to EMD within three working days after identification

Ref PWS Ref PWS

ANNEX

N

0114 5.16.1.11.6 Permits; Data Base Report on a monthly basis. Ref PWS Ref PWS

ANNEX

N

0116 1.1.2.1 (4) RY Cleanliness Management Paln During the Phasing in Work Performance as required Ref PWS

ANNEX

O

0117 2.1.11.1.8 Organizational Conflict of Interest Avoidance and Mitigation Plan

Provide draft OCI Plan with proposal

Final OCI Plan submitted within 15 calendar days after

Contract award

Ref PWS

FINAL 5 FEB