Attachment 00 PWS Annex H - Facilities Maintenance Vertical 2020-May-18UPDATED.pdf

Attachment H

Facility Maintenance - Vertical

18 May 2020 Updated

Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Components

1.3..Work Management and Control

1.3.1 Reporting Requirements

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 Description of Services

2.1 Facility Workload

2.1.1 BUILDER Sustainment Management System

2.1.2.1 Roofs, Gutters, Downspouts and Trusses

2.1.2.2 Bay, Sliding, and Roll-up Doors

2.1.2.3 Perimeter and Interior Fences and Gates and Barriers

2.1.2.4 Ammunition Storage Area

2.1.2.5 Automatic Doors

2.1.2.6 Overhead Doors

2.1.2.7 Gates and Dock Levelers

2.2 Natural Gas Appliance and Equipment

2.3 Air Compressors and Compressed Air Containers/Tanks

2.4 Plumbing

2.4.1 Components

2.4.2 Leaks

2.4.3 Piping Work

2.4.4 Hot Water Tanks

2.4.5 Sump Pumps

2.4.6 Installing and Repairing Fixtures

2.4.7 Backflow Preventors

2.5 Reserved

2.6 Industrial Wastewater Treatment Plant (IWTP)

2.6.1 Components

2.6.2 Compliance

2.6.3 Reporting Requirements

2.7 HVAC systems recurring inspections, maintenance and repair

2.7.1 Cooling Plants and Systems

2.7.2 Air Conditioning Start-up (Main Units)

2.7.3 Air Conditioning Shutdown (Main Units)

2.7.4 HVAC Maintenance and Inspections

2.7.5 Changeover

2.7.6 Seasonal Maintenance

2.7.7 Ventilation Exhaust Units and Air Supply Systems

2.7.8 Other HVAC Systems

2.7.9 Other Cooling Systems

2.7.10 Perform Seasonal Start-up and Shutdown of AC Plants and Systems

2.7.11 Winterization and De-Winterization

2.7.12 Check anti-freeze in all closed-loop air conditioning systems

2.8 Recurring gas systems inspections, maintenance, and repair

2.8.1 Inspection of Supply Systems

2.8.2 Notification of the Fire Department

2.8.3 Repair of Gas Leaks

2.8.4 Inspection of Storage Tanks

2.8.5 Maintenance of Storage Tanks

2.8.6 Inspection and Test of Pressure Tanks

2.8.7 Pipe and Tank Cleaning Program

2.8.8 TUEV Inspections

2.8.9 Fuel Inventory

2.9 Chemical Treatment of Water Systems

2.10 Lift Stations

2.11 Maintenance Cycles

2.12 Electrical

2.12.1 Interior Electrical Systems

2.12.1.1 Inspection of Grounding

2.12.1.2 Exterior Electrical, Lighting, and Photocell Controls

2.12.1.3 Emergency and Standby Generators, Auxiliary Power Units, and Uninterruptible Power Sources (UPS)

2.12.2 Emergency Fixtures

2.13 Auxiliary Generators

2.13.1 Perform PM of Auxiliary Generators

2.14 Grounding Point Checks

2.15 Security Systems

2.15.1 JSIIDS/HIRSCH Warning Systems

2.15.2 Intrusion Detection Systems (Deliverable 0057)

2.15.3 Lightning Protection and Grounding Systems

2.16..Recurring fire protection and prevention systems inspections, maintenance and repair

2.16.1 Fire Alarm and Detection Systems

2.16.2.. Installed Fire Protection Systems (Water)

2.16.3 Installed Fire Protection Systems (Other than Water)

2.16.4 Fire Hydrants

2.16.5 Fire Extinguishers

2.16.6 Automatic Fire Rated Doors

2.16.7 Fire Dampers

2.16.8 Emergency Lighting Systems

2.16.9 Detectors

2.17 Playgrounds

2.18 PM for Barracks Buildings

2.19 Elevators and Chair Lifts

2.19.1 Elevator Inspection and Certification

2.20 Keys and Locks

2.20.1 Electronic door locks

2.21.1 Key Control

2.21.1.1 Lost keys

2.21.2 Lock Combinations

2.21 Food Service Equipment (FSE

2.22 Cranes, Hoists, and Lifts

2.23 Other Equipment

2.24 Carpentry

2.24.1 Treatment of Materials

2.24.2 Carpentry Functions

2.24.3 Forms

2.24.4 Framing

2.24.5 Siding

2.24.6 Doors

2.24.7 Windows and Screens

2.24.8 Glass

2.24.9 Walls and Coverings

2.24.10 Ceilings

2.24.11 Finish Carpentry

2.24.12 Cabinet Making

2.24.13 Attached Structures

2.24.14 Fencing

2.24.15 Handrails, Ladders, and Machinery

2.24.16 Decorations

2.24.17 Beams and Columns

2.24.18 Other Requirements

2.25 Roofing

2.26.1 Response Time

2.26.2 Key Control

2.26.3 Keys

2.26.4 Other Services

2.26.5 High Security and Restricted Areas

2.27 Masonry, plaster, and ceramic tile

2.27.1 Structural Components

2.27.2 Chimney

2.27.3 Tiles and Fixtures

2.27.4 Brick and Block Laying

2.27.5 Concrete Work

2.27.6 Walls and Ceilings

2.27.7 Weapon Racks and Security Safes

2.27.8 Wash Racks and Wash Stands

2.28 . Painting

2.28.1 Surface Preparation

2.28.2 Coat Application

2.28.3 Paint Color

2.28.4 Lead Content

2.28.5 Finished Surface Quality

2.28.6 Spray Painting

2.28.7 Finishing and Refinishing

2.29 Flooring

2.29.1 Steps

2.29.2 Ramps

2.29.3 Damaged Subfloor

2.29.4 Damaged Asphalt/Concrete Subfloor

2.29.5 Asphalt Equalizing Layer

2.29.6 Synthetic Resin Equalizing Layer

2.29.7 Damaged Flooring

2.29.8 New Flooring

2.29.9 Floor Sanding and Sealing

2.29.10 Damaged Floor Coverings

2.29.11 Vinyl Floor Coverings and Tiles

2.29.12 Damaged Carpet Floor Coverings

2.29.13 New Carpet Floor Coverings

2.29.14 Damaged Tile

2.29.15 New Tile Floor Covering

2.29.16 Baseboards and Shoe Molds

2.29.17 Binder Strips

2.29.18 Doors

2.30 Sign work on buildings

2.30.1 Informational Signs

2.30.2 Sign Design

2.31 Metal work

2.31.1 Material Specifications

2.31.2 Examples of Work

2.32 Unscheduled fire systems inspection and maintenance

2.32 Communications

2.32.2 Emergency Services

2.32.3 Single Unit Emergency Lighting and Exit Signs

2.32.4 Unscheduled Equipment Repairs and Replacements

2.33 Unscheduled heating and cooling systems repair

2.33.1 Interior Heating

2.33.2 Heating Circulation Pumps

2.33.3 Insulation of Heating and Hot Water Lines

2.33.4 Radiator Control Valves

2.33.5 Window Air Conditioning and Heat Pump Units

2.33.6 Cooling Equipment, Freeze Protection, and Reclaiming Refrigerant

2.33.7 Special Assistance to Other Organizations

2.34 Unscheduled gas systems repair and replacement

2.34.1 Repairs and Replacements

2.34.2 Unscheduled Repair of Storage Tanks and Filling Stations

2.35 Other unscheduled requirements

2.35.1 Ceremony and Special Event Support

2.35.2 Staging and Scaffolding

2.35.3 Floor Anchoring

2.35.4 Gym Equipment

2.35.5 Tie-downs

2.35.6 Severe Weather Support

2.36 Miscellaneous work

2.37 Utilities demarcation

2.38 Utility identification and marking

2.39 Water quality inspection, maintenance and repair

2.40 Utilities and others…………………………………………………………………………...45

2.41 Important Instructions for Bldg 7983……………………………………………………….52

1.0 General Information.

1.1 Overview. The Contractor shall inspect, perform recurring preventive maintenance, repair and maintain all existing buildings, structures, and their components listed in real property records. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures —in a safe and habitable condition and ensure systems are fully functional for sustainment of the facilities within the areas supported by the U.S. Army Garrison Rheinland Pfalz (USAG-RP). Facilities shall be inspected and work performed based on the Contractor’s PMP, as described in this PWS and approved by the Government. The contractor shall maintain and repair building systems, plumbing, HVAC systems, electrical, fire alarms, roofs, floors, structural components, elevators, painting, lighting, lightning protection systems, installed building equipment, doors, and building surfaces. In addition, as a general rule, inspections, maintenance, and repair work performed on utilities system components located within 5 feet of buildings or in sole support of a building shall be performed under this section.

The Contractor shall also perform alterations as described in the PMP. The Contractor shall coordinate all work with the customer in order to avoid life threatening situations, hardships, and operational problems. Maintenance of all areas, facilities, and structures occupied by the Contractor shall be the responsibility of the Contractor. All work shall be performed by qualified personnel in accordance with applicable DIN, Vorschriften der Berufsgenossenschaften (VBG), VDE, and all other applicable U.S. and German laws, regulations, and documents.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs of buildings, structures, and associated property and equipment encompassing a variety of trades including carpentry, mechanical, painting, locksmith, metal, roofing, structural, and masonry listed in the Technical Exhibits. The Contractor shall schedule and perform all required maintenance and repairs including, for example, instrumentation, components, and ancillary parts including rewinding of motors on all installed building equipment. The Contractor shall maintain all buildings and structures including those constructed before and during the period of performance. Buildings and structures covered under this this Common Level of Support (CLS) Service Area include, but are not limited to, the following:

(1) Administrative buildings

(2) Dining facilities

(3) Training and range facilities

(4) Maintenance and repair shops

(5) Warehouses

(6) Storage and equipment sheds

(7) Wholesale and retail outlets

(8) Transportation facilities

(9) Remote training facilities

(10) Schools, Chapels and recreational facilities

(11) Utility system buildings and structures.

(12) Medical facilities and clinics (alarm/fire systems)

(13) Childcare facilities

(14) Barracks

(15) Billeting

(16) Roofs

Heating and cooling systems and equipment covered under this Service Area include, but are not limited to, the following:

(1) HVAC

(2) Air conditioners

(3) Compressor and/or condenser units

(4) Ventilation systems—intake and exhaust

(5) Air handling units

(6) Exhaust systems (kitchen and laundry rooms)

(7) Water chillers for air conditioners

(8) Water coolers and drinking fountains

(9) Compressed air systems

(10) Vacuum pumps

(11) Package chillers

(12) Hot water heating systems

(13) Heat exchangers

(14) Shut off valves

(15) Pumps

(16) Ancillary electric systems

(17) Distribution lines

(18) Heat controls

(19) Individual room radiators.

(20) Fire Alarms

For installations where gas service is out-sourced, the Contractor’s responsibilities are limited to the secondary systems, which are generally limited to systems inside Garrison Buildings, and propane/butane tanks and systems. Storage tank systems and equipment covered include, but are not limited to, the following:

(1) Filling stations

(2) Fuel oil

(3) MOGAS

(4) Diesel fuel

(5) Waste oil

(6) Antifreeze

(7) Liquid gas

(8) JP-8.

Building and structure maintenance at hospitals, clinics, and other medical facilities shall be performed as part of Services contained in, Facilities Maintenance— Medical/Hospital.

1.3..Work Management and Control. During execution of this contract, all facilities will normally be occupied. All facility repair and maintenance work shall be performed in a professional, workmanlike manner, with minimum disturbance to the occupants and/or facility users. The Contractor shall insure that his personnel enter only those areas necessary for execution of the repair and maintenance work. Upon completion of work, the Contractor shall provide sufficient cleanup of the work area so that additional cleaning will not be required by either the occupant or facility user. The Contractor shall perform maintenance in occupied facilities during normal installation working hours. For situations where the facility tenant is unavailable during normal working hours, the Contractor may respond to after-hours calls for routine or scheduled maintenance work when coordinated with the occupant for access. Where performing required maintenance and repairs on instrumentation, components, and ancillary parts (including rewinding of motors on all installed building equipment), the Contractor shall use new or factory “rebuilt or remanufactured” repair parts which are warranted by the manufacturer. A list of installed equipment and systems shall be stored on the Contractor’s server in a native digital format and contain all historic and future maintenance data. Applicable equipment information should also be stored in GFEBS or equivalent. The Contractor shall ensure that all fire protection and prevention work is performed by individuals having VDS and other necessary certifications and that all work is accomplished in accordance with the applicable Army, Host Nation, and industry standards, regulations, and laws. The Contractor is responsible to ensure that subcontractors meet these same requirements.

Protection of Furniture and Equipment: The Contractor shall take the necessary steps to protect all furniture, equipment, fixtures, and facility features (for example, baseboards and trim) from any damage resulting from the work performed in this functional area.

When necessary, existing furniture and equipment may be moved by the Contractor from the work site and returned to the original location after the completion of work.

When electrical outlets, switch covers and other fixtures are removed, they must be reinstalled upon completion of the work. Damaged items shall be repaired to their original condition or replaced at the expense of the Contractor.

The Contractor shall establish and maintain an electronic scheduling system for all applicable Operational Work Orders, and Demand Preventive/Recurring Maintenance Services listed in Section 1, of the Contract, and in accordance with the standards herein and at the frequencies/intervals described in the applicable technical Exhibits of the Contract. The program shall show, by date, the Facility/Building, Components, Equipment etc. scheduled for service. Changes to the schedule shall be preferably entered in real time, but no later than close of business of the day the work was originally scheduled for. When services are rescheduled the reason for rescheduling and the new date, when services will be performed shall be annotated. The scheduling system shall be made available for designated Government Representatives, such as the Contracting Officer, COR’s and Subject Matter Experts within the USAG Directorate of Public Works.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this CLS.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS.

2.0 Description of Services. The Contractor shall perform Preventive/Recurring Maintenance work in accordance with manufacturer’s instruction book. The Contractor shall develop and implement (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at facilities which are listed in Technical Exhibits (TE-0003; TE-0004 and TE-0006). Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO. Work completed under this section of the PWS consists of maintenance and repair activities necessary to keep an inventory of facilities in good working order, to include all recurring maintenance and minor Repairs.

DMO work is defined as unscheduled maintenance and repairs that do not exceed Euro equivalent of $5,000 in labor cost. Any DMO work exceeding the Euro equivalent of $5,000 threshold shall be initiated as an PWO or P-PWO and the contractor shall provide a price proposal for Government review and approval. DMOs beyond the Euro equivalent of $5,000 limit in labor cost that poses Life, Health and Safety (LHS) hazards if not completed and due to unforeseen circumstances within the scope of work shall be completed upon the receipt of either a written or verbal waiver from the DPW/COR.

2.1 Facility Workload. Attachments 3 and 3A provides PMOs; OWOs and PWOs workload historical data requirements .The historical data details estimated OWOs, PMOs, DMOs and PWOs per year.

2.1.1 BUILDER Sustainment Management System. Reserve

2.1.2 Recurring structural inspections, maintenance, and repair. The Contractor shall inspect, maintain, and repair buildings and structures in accordance with the Contractor’s KO/COR-approved Facilities Maintenance PMP. The Contractor’s PMP shall include inspection and maintenance schedules. The Contractor shall regularly inspect, maintain, and repair the following:

2.1.2.1 Roofs, Gutters, Downspouts and Trusses. (TE-0010; TE-1011; TE-2011; TE- 3011)

a. Roofs, Gutters and Downspouts-

The Contractor shall visually inspect roofs, clean gutters and downspouts. The Contractor shall conduct an interior visual inspection of roofs on buildings. The Contractor shall check for any visible structural deficiencies, indications of leaks, or broken tiles. The Contractor shall also close and/or secure all roof vent screens. Supporting structures and load bearing parts shall be inspected only by qualified technicians. The Contractor shall conduct an exterior visual inspection of all roofs. Inspection shall include, but not be limited to, missing or broken tiles, gutter and drain integrity, adjacent vegetation or trees that are potential hazards to the roof, and snow rake security. The Contractor shall perform and schedule roof inspection in conjunction with roof cleaning and one semi-annual gutter and downspouts cleaning task.

The Contractor shall manually perform the cleaning of rain gutters, downspouts, and rooftops (Flachdach) twice a year, in the spring and fall. The Contractor shall check screens covering the tops of downspouts, and repair/replace damaged or missing screens. Sharp-edged tools shall not be used. Cleaning shall prevent dirt or debris from falling into downspouts. The Contractor shall inspect and clean downspouts from the gutters to the respective outlet or in-ground drainage system. All cleaning shall be performed in the fall season, after the majority of the leaves have fallen from the trees and in the spring after the buds and pollen have fallen (twice a year, in the spring and fall). The Contractor shall clean from the end of the downspout of the building to the point where the downspout is connected to a main waste water point. This waste water connection shall be cleaned by a high pressure truck (e.g. 200 bars water pressure truck) when required. The Contractor shall ensure all rooftops are clean from debris, dirt, sitting water, and vegetation. This task will be ordered by the building. The COR may order additional cleaning as a DMO.

The Contractor shall report on the condition of the roof and maintain a database of all roofs, which shall include the condition findings of the last inspection. The schedules for inspections and cleaning shall be included in Contractor’s PMP in (Deliverable 0055).

The Contractor shall document each inspection IAW TM 5-617 “Repair and Maintenance of Roofs”, Appendix G “Sample Historical Record Formats and Inspection Formats”.

The Contractor shall replicate an inspection form from Appendix G in Excel format. The Contractor shall maintain excel log per building to include all fields as identified in Appendix G inspection form. The Contractor shall maintain reports on the Government’s shared drive.

The Contractor shall report to the COR any deficiencies found on supporting structures or any deficiencies that my cause or put Government property or personnel at risk, within one (1) hour of finding. The Contractor shall follow with written Report of Findings (ROF), within 24 hours. The Contractor shall submit a roof inspection report without any deficiencies NLT two (2) work days after completion of inspection, test, maintenance or repair, on the Government’s shared drive

b. Roof Trusses- The Contractor shall conduct an inspection of roof trusses. The contractor shall inspect 20% of the total facilities every contract year. Every fifth year all facilities shall be inspected. Results of this inspection shall be maintained in the Contractor’s roof inspection database. The Contractor shall report on the condition of the roof trusses and maintain a database of all roof trusses, which shall include the condition findings of the last inspection.

2.1.2.2 Bay, Sliding, and Roll-up Doors.(TE-0012; TE-1012; TE-2012; TE-3012; TE-

4012; TE-5012)

The Contractor shall perform a visual and operational inspection of all doors greater than two meters wide including bay, sliding, and roll-up doors. The Contractor shall maintain, repair by replacement and check for proper operation, binding or misalignment; check, clean, and lubricate door guides, gears, and hinges; inspect and lubricate motor gear box, drive chain, and motor; check operation of motion detectors and limit switches; check electrical operation, wiring, connections, and contacts, and clean area around the doors. The Contractor shall ensure doors are in proper working condition following repair and preventive maintenance. The Contractor shall perform all repair and maintenance of automatic sliding doors and electrically operated doors, IAW Unfallverhütungsvorschrift (UVV), DIN 18650, including, but not limited to, UVV-VBG8 and VBG9, manufacturer’s recommendations, and applicable safety regulations. The Contractor shall determine if doors, hinges, locking and closure mechanisms are in satisfactory physical and working condition. The Contractor shall inspect electric motors and gears for proper operation and check mounts to ensure the motor is secure. The Contractor shall report bay, sliding, and roll-up doors, which require repair and maintain a listing of these doors in a database (Deliverable 0056).

GFEBS Inventory: The Contractor shall maintain an inventory of sliding and electrically operated doors in GFEBS, and shall include at minimum manufacturer, identification number, location, capacity, warranty, installation date, date of last UVV inspection, and date of the next UVV inspection, model number, make, size, and age or installation date off all doors. The Contractor shall associate each door record in GFEBS to a building number. The Contractor shall keep GFEBS records up-to-date and accurate at all times.

When the equipment is replaced, the Contractor shall immediately deactivate old equipment in GFEBS and replace it with new equipment data.

2.1.2.3 Perimeter and Interior Fences and Gates and Barriers(TE-0013; TE-0013A;

TE-0013B; TE-0014; TE-0015; TE-1013; TE-1014; TE-2013; TE-2014; TE-2015; TE-

3013; TE-3014; TE-3015; TE-4015).

The Contractor shall visually inspect each fence, gate, barrier, and tire spike system and make minor repairs The Contractor shall repair lift, sliding and other gates and fences to include metal chain link fences, gates, posts, dumpster enclosures, anti-climb wires, brackets, fasteners; electric and remote openers. The Contractor shall ensure that the gates and fences are functioning safely, are in like new condition and have no exposed wiring. The maintenance shall include, but not be limited to, all repair and maintenance, check for proper operation, binding or misalignment; check, clean, lubricate guides, gears, and hinges; inspect and lubricate motor gear box, drive chain, and motor; check wiring, connections, and contacts, and clean area around; routine inspections, adjustment, cleaning, pressure checks on hydraulic systems, and replacement of worn parts check for corrosion and leaks. The Contractor shall ensure that all electric-hydraulic access barriers and gates equipment is in proper working condition following preventive maintenance. The Contractor shall perform all repair and maintenance of all electric-hydraulic access barriers and gates, IAW the latest UVV regulations, manufacturer’s recommendations, and applicable safety regulations. The Contractor perform annual inspection and obtain annual testing and certification of all barriers with the Unfallverhütungsvorschrift (UVV). The Contractor shall report on the condition of each fence and gate and maintain that information in a database of fences, gates, barriers, and tire spike systems.

For all other repairs not planned and scheduled in Preventive Maintenance Plan, the Contractor shall initiate work requests in GFEBS.

GFEBS Inventory: The Contractor shall include manufacturer, serial number, model number, make, size, capacity, and age or installation date of equipment, date of last UVV inspection, and date of the next UVV inspection. The Contractor shall associate each equipment entered in GFEBS to building number or closest area/facility. The Contractor shall keep GFEBS records up-to-date and accurate at all times. When the equipment is replaced, the Contractor shall immediately deactivate old equipment in GFEBS and replace it with new equipment data.

2.1.2.4 Ammunition Storage Area.(TE-0017)

The Contractor shall visually and operationally inspect each ammunition storage area.

The Contractor shall inspect for seepage or infiltration of water, and to ensure doors are operational. The Contractor shall report on the condition of each area and maintain that information in a database.

2.1.2.5 Automatic Doors. The Contractor shall, by the first week of every month, inspect and perform repairs to the automatic doors listed in provided TE. The service includes inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, and door closing speed is adjusted to comply with the Host Nation Laws and Regulations. The Contractor shall document repairs and inspection results, and make this information available upon request.

2.1.2.6 Overhead Doors. The Contractor shall semi-annually inspect and maintain the overhead doors, including electronically driven or motorized doors, operators, and controls identified in provided TE. The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating required by the building code(s). PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors.

2.1.2.7 Gates and Dock Levelers. The Contractor shall semi-annually inspect and maintain manually and electrically operated gates and dock levelers, listed in provided TE, IAW manufacturer’s recommendations. Inspection and maintenance activities shall include electrical components, controls, operators, gate hardware, and all associated equipment

2.2 Natural Gas Appliance and Equipment. The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter. The Contractor shall repair leaks immediately and conduct inspections semi-annually. PM for natural gas appliances and equipment shall be performed IAW the requirements set forth in National Fire Protection Association (NFPA) 54 National Fuel Gas Code and 49 CFR 192, Transportation of Natural and Other Gas by Pipeline: Minimum Federal Safety Standards.

Host Nation requirements and regulations, in particular the DVGW regulations are to be observed. Changes and relevant modifications must be coordinate with the gas supplier..

The Contractor shall maintain gas lines, gas meters, and regulators (low pressure side to include building plumbing).

2.3 Air Compressors and Compressed Air Containers/Tanks(TE-0025; TE-1025; TE-

3025; TE-4025; TE-5025)

The Contractor shall inspect and maintain air compressor systems and containers in accordance with VDMA. Compressed air containers shall be inspected by the TUEV in accordance with VDMR and Host Nation requirements. A copy of the TUEV inspection report shall be made available to the COR upon request.

2.4 Plumbing.

Plumbing includes potable water systems consisting of hot and cold water piping, components inside the facility, and out from the facility to the point of demarcation.

Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. Potable water system includes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall repair, replace, and maintain potable water and waste, vent, and drain systems and components from the isolation valve. If no point of demarcation exists, then the point of demarcation is at a distance of five (5) feet out from the building. The Contractor shall repair plumbing systems and fixtures in facilities. All material, equipment, and workmanship associated with plumbing systems shall be IAW DIN, applicable regulations, manufacturers’ recommendations, industry standards, and the PMP. The Contractor shall use lead-free pipes, flux, solder, and fittings in the installation or repair of plumbing systems for drinking water IAW the FGS-G.

(1) Drainage Obstructions: The Contractor shall eliminate sluggish drainage in sinks, washbasins, urinals, commodes, interior pipes, and drains by removing obstructions in the system.

2.4.1 Components. Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter owned by the utility provider, sinks, faucets, hot water storage tanks, eye wash stations, Safety Showers, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion anks, relief valves, mixing valves, flushometers, bathtubs, commodes, piping, fittings, drains, sump pumps, motors, and sump water level controls

IAW Technical Manual (TM) 5-810-5, Plumbing, Army Regulation (AR) 420-1, Army Facilities Management, and manufacturer’s specifications. The Contractor shall set hot water temperature IAW AR 420-1.

2.4.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. System and components in mechanical rooms shall function properly in the event of water leaking from valve and pump packings or seals. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers.

Flushometers shall operate properly and shut off the water flow after the flush cycle.

The Contractor shall adjust or repair leaky joints, faucets, other outlets, and water pressures to maintain proper and efficient operation. The Contractor shall inspect ceilings and walls for leaks and damages and ensure all causes and resulting damages from leaks are eliminated and fixed so as to cause no further damage.

2.4.3 Piping Work The Contractor shall measure, cut, and thread pipe; assemble pipe sections; perform pipe welding and brazing; install and repair valves; hang or lay assemblies in position; and perform other piping work as required.

2.4.4 Hot Water Tanks. The Contractor shall inspect hot water tanks identified in provided TE. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of hot water tank, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifications.

Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed with minimum impact to the facility mission.

2.4.5 Sump Pumps: The Contractor shall repair or replace sump pumps and associated connections to plumbing and electrical.

2.4.6 Installing and Repairing Fixtures: The Contractor shall install and repair plumbing fixtures including, but not limited to, faucets, commodes, urinals, showers, kitchen and utility sinks, and water fountains.

2.4.7 Backflow Preventors. The Contractor shall develop and submit, for approval by the KO, a PM Program to inspect, certify, and repair all backflow prevention devices listed in provided TE. Work shall meet the requirements of the applicable Safe Drinking Water Act

2.5 RESERVED.

2.6 Industrial Wastewater Treatment Plant (IWTP). Reserved.

2.6.1 Components. Reserved.

2.6.2 Compliance. Reserved.

2.6.3 Reporting Requirements. Reserved.

2.7 HVAC systems recurring inspections, maintenance and repair.(TE-0032; TE-1032;

TE-3032; TE-4032; TE-5032)

The Contractor shall perform recurring inspections, maintenance, and repair of HVAC systems within the 5 feet line of a building as described in the PMP. The maintenance of HVAC equipment shall include, but not be limited to, checking ductwork, checking motor amperage, size and strength; cleaning coils, cleaning or replacing filters, checking electrical connections, checking for vibration, checking motor mounts and supports, checking belts, inspection and replacement of worn v-belts, checking and cleaning air vents, maintenance and repair of ceiling fans, maintenance and repair of motorized bathroom vents fans and performing other checks IAW manufacturers’ specifications and recommendations.

2.7.1 Cooling Plants and Systems: The Contractor shall operate and maintain cooling systems and related auxiliary equipment, including, but not limited to, chillers, cooling towers, air conditioning units, pumps, compressors, and motors. All equipment shall be maintained to meet operational requirements except when off-line for maintenance or secured for energy conservation. All scheduled maintenance shall include a visual inspection of all components to ensure proper operation and to check for leaks or other deficiencies. The Contractor shall take corrective action as necessary. The Contractor shall also ensure control systems operate and function in a manner that maintains the specified output of the mechanical system it controls. The Contractor shall update logbooks and a building checklist following completion of all maintenance activities.

2.7.2 Air Conditioning Start-up (Main Units): The Contractor shall begin start-up of all applicable cooling systems and complete the start-up within 15 calendar days as described within the PMP. Changeover priority will be determined by the Government and may vary. During changeover, the Contractor shall take corrective action via an approved work-authorizing document if any operational deficiencies are identified.

2.7.3 Air Conditioning Shutdown (Main Units): The Contractor shall begin shutdown of all applicable cooling systems and complete the changeover within 15 calendar days, as described within the PMP. Changeover priority will be determined by the Government and may vary. During changeover, the Contractor shall take corrective action via a DMO or PWO if any operational deficiencies are identified.

2.7.4 HVAC Maintenance and Inspections: The Contractor shall perform all inspections, maintenance and minor repairs in accordance with manufacturer’s instructions and accepted industry standards. At a minimum, the Contractor shall perform the following:

2.7.5 Changeover: During the changeover process, in addition to the tasks on the start-up and shut-down, the Contractor shall: switch over valves from air conditioning to heating and vice versa as specified; activate computer controls; run systems through a complete cycle; activate thermostats; verify operation of all safety and operating controls; check systems for water and refrigerant leaks; check pressure gauges, dampers, and linkages; and check cooling or heating output and overall system operation.

2.7.6 Seasonal Maintenance: The Contractor shall perform an inspection of all HVAC systems and related components in accordance with Army regulations and/or the standards of the industry and Host Nation requirements. The inspection shall be completed during the heating season. The Contractor shall submit an inspection report.

In the event temporary HVAC is required for buildings or facilities that are down due to this seasonal maintenance, the Contractor shall be required to provide temporary alternate HVAC to the building or facility until the primary HVAC systems are restored to service. During the inspection, the Contractor shall perform the following

a. The Contractor shall check and adjust as required, the air balance of all systems during the seasonal overhaul. In addition, the Contractor shall check and rebalance a system after the completion of any system maintenance or repairs if needed.

b. The Contractor shall drain, blow out, and flush all seasonal equipment, chilled water lines, coils, tubing, and piping. The Contractor shall inspect outside dampers for proper operation. The Contractor shall drain and flush chilled water coils located near outside air dampers with glycol. In addition, the Contractor shall drain loops and bends and correct low spots in long runs.

2.7.7 Ventilation Exhaust Units and Air Supply Systems: The Contractor shall inspect/maintain, repair and clean the ventilation exhaust units and air supply systems twice per year in accordance with VDI. Prior to commencement of cleaning/maintenance services, all electrical switches, fire detection devices and extinguishing system cylinders shall be locked, covered, or otherwise secured to prevent the accidental starting of the automatic extinguishing system.

2.7.8 Other HVAC Systems: The Contractor shall inspect, maintain, and repair all other HVAC systems including, but not limited to, warm air blowers, oil burners, Air Handling Units (HVAC), and other heat and cooling system. The Contractor shall inspect, maintain, and repair hot water generators/boilers.(TE-0019; TE-1019)

2.7.9 Other Cooling Systems: The Contractor shall inspect, maintain, and repair all other cooling systems, including walk-in coolers and refrigerator/freezer units.(TE-0033;

TE-1033;TE-3033;)

2.7.10 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. The Contractor shall perform the seasonal start-up and shutdown of the AC plants and systems within five (5) days of notification by the COR/ACOR IAW a priority list provided by the COR/ACOR. Seasonal shutdowns shall include winterization of condensers and shutoff for each system and item of equipment, including draining of lines, coils, and tanks and application of freeze protection where required.

2.7.11 Winterization and De-Winterization. The Contractor shall winterize and de-winterize the non-heated facilities, other non-heated systems, and wood heated facilities.

The Contractor shall be responsible for identifying and correcting any deficiencies that present a potential for freeze damage or water leak damage. Other winterizations and de-winterizations shall be performed as unscheduled tasks upon receipt of a valid work document. The Contractor shall complete the winterization of buildings and other systems by (15 Oct) and de-winterization no earlier than (30 April), unless directed otherwise by the KO or COR/ACOR. All winterize and de-winterize tasks will be done by

DMO.

The Contractor shall perform the following maintenance and checks during cold weather to prevent damage to HVAC, chillers, and air conditioning equipment.

a. The Contractor shall protect pressure vessel vents from possible ice or snow accumulation.

b. The Contractor shall protect relief valves from possible snow or ice accumulation;

clear relief valve body drains; protect valve discs from freezing shut.

c. The Contractor shall drain all idle pumps and chiller barrels. The Contractor shall ensure that jackets are vented; provide proper lubrication for cold weather protection;

provide heated enclosures around operating equipment wherever possible; and install flow switches in cooling water lines. The Contractor shall add anti-freeze to chilled water lines and idle pumps as needed to prevent freezing while systems are shutdown.

The Contractor shall shut down, secure, and drain all equipment subject to freeze damage when freezing weather conditions are forecast, anticipated, or imminent. The Contractor is responsible for and liable to provide such services whether or not specifically informed or notified by the COR/ACOR, of such conditions. All equipment secured and drained for these reasons shall be returned to normal service when danger of freeze conditions has passed. The Contractor shall be liable for correction of any and all damages incurred as a result of failure to adequately protect equipment under these conditions. The Contractor shall notify the DPW work control center not later than (NLT) four (4) hours after securing a system from possible freeze damage.

2.7.12 Check anti-freeze in all closed-loop air conditioning systems. As required, add anti-freeze to replenish safe levels in the systems, prevent freeze-up, and bring the freezing point to-24°C.

2.8 Recurring gas systems inspections, maintenance, and repair

The Contractor shall perform recurring inspections, maintenance, and repair of building-related gas systems as described in the PMP. The following tasks identified in this section shall be performed under the OWO requirement unless a task outside of the Recurring Inspections, Maintenance, and minor repair for this work were received by the contractor as an approved DMO or PWO from the Government:

2.8.1 Inspection of Supply Systems:

The Contractor shall inspect and perform minor repair work on the gas supply system to ensure it is safe and operating at optimum efficiency in accordance with host nation requirements. For Liquid Petroleum Gas (LPG), all TUEV inspections shall be conducted as required and work shall be performed in accordance with host nation standards and Army regulations. The Contractor shall inspect, test, and replace defective gas regulators as required by the PMP. The Contractor shall maintain and repair exterior and interior gas lines and components.

2.8.2 Notification of the Fire Department:

The Contractor shall notify the Fire Department by telephone or radio, within five minutes after the Contractor’s discovery or notification that there is a gas leak or a suspected gas leak. The Contractor shall use approved gas leak detection equipment and shall maintain this equipment in peak operating condition at all times for the detection and location of gas leaks.

2.8.3 Repair of Gas Leaks:

Determine causes and locations of gas leaks within all areas and correct them. In the event a gas appliance is at fault, the Contractor shall only shut off this gas appliance and put it out of service. No repairs shall be performed on the appliance by the Contractor’s personnel.

2.8.4 Inspection of Storage Tanks (TE-0016; TE-1016; TE-2016; TE-3016; TE-4016)

The Contractor shall perform visual inspections and function checks of all in-service storage tanks. Gas and Exhaust Systems are provided in correspondingTEs (TE-0034;

TE-1034; TE-2034; TE-3034; TE-4034; TE-5034) The Contractor shall perform the following checks:

a. Check condition of filling pipeline

b. Check function of tank level indicator

c. Check dome shaft and cover

d. Check tightness of valve packing boxes, flange connections, and bolting

e. Check that grounding connector is in place

f. Inspect gas paneling systems

g. Check gas alarm system

h. Inspect underground gas pipelines

i. Below ground TUEV inspections

j. Inspect de-gas systems

2.8.5 Maintenance of Storage Tanks(TE-0016;TE-1016; TE-2016; TE-3016; TE-4016)

The maintenance of storage tanks equipment shall include, but not be limited to, all repair and maintenance, corrosion inspection, and corrosion control for all storage tanks, above ground storage tanks and below ground storage tanks (AST/UST), to include the associated fuel gauges, pumps, and distribution system for heating and power generator systems and housing oil tanks. The Contractor shall monitor tanks (underground and above ground) functioning system alarms which indicate when the leakage occurs, perform repairs and prevent further leakage.

The Contractor shall perform scheduled maintenance of all in-service storage tanks.

a. Above Ground Tanks: The Contractor shall perform the following scheduled maintenance tasks on above ground tanks:

I. Gage and compare to liquid level probe reading

II. Check level of the tank leak detection fluid reading

III. Test high level alarms for emergency generators

IV. Calibrate liquid level probe

V. Test phone lines for operation

VI. Test all alarm systems connected to automatic dial in system.

b. Below Ground Tanks: The Contractor shall perform the following scheduled maintenance tasks on below ground tanks:

I. Clean dirt and grime around dome covers and frame connections

II. Test high level alarms

III. Calibrate liquid level probe

IV. High pressure clean piping

V. Clean tanks and inspect for corrosion.

2.8.6 Inspection and Test of Pressure Tanks: Liquid gas storage tanks (pressure tanks) must be tested on a regular basis, within the time limits prescribed by the ordinance for pressure tanks, pressure gas tanks and fueling systems, and the PMP.

a. Conduct external inspection by an expert

b. Conduct internal inspection by an expert

c. Conduct pressure testing by an expert

2.8.7 Pipe and Tank Cleaning Program: The Contractor shall perform pipe and tank-cleaning as required and IAW manufacturer’s instructions.

2.8.8 TUEV Inspections: Technical inspections by the TUEV or another licensed agent shall be coordinated by the Contractor on a regularly scheduled basis. The Contractor shall support TUEV inspections in accordance with the generally accepted rules of technology and Host Nation regulations. For storage tanks, if deficiencies are noted on the TUEV report, the Contractor shall initiate repairs by DMO, or PWO as required.

Upon completion of repairs, the Contractor shall schedule the follow-up TUEV inspection as required.

2.8.9 Fuel Inventory: To assure timely delivery of heating fuel (fuel oil and propane gas) by U.S. Government, the Contractor shall conduct fuel inventories of each individual heating fuel tank. Report the inventory figures in writing to the COR.

The Contractor shall be responsible for monitoring fuel levels and its consumption, requesting and receiving new fuels. The Government will order the fuel and credit the warehouse with the fuel receipt. The Contractor shall monitor fuel levels and consumption weekly, and debit GFEBS records (individual tanks) to reflect consumption/inventory levels. Fuel is considered GOCO material. The Contractor shall commence fuel monitoring within thirty (30) days of contract award. (Deliverable 0060) The Government will furnish fuel for the operation of boiler plants and emergency generators. The Contractor shall monitor all heating fuel as required to keep systems operational. The Contractor shall coordinate with the Government to ensure tanks are refueled and shall not allow fuel levels to be depleted to less than 50 percent capacity in any tank. The Contractor shall submit a fuel delivery request to the COR, at least one

(1) week prior to reaching the specified limit. Fuel delivery report shall contain the tank location, tank number, fuel type and quantity of fuel required. (Deliverable 0060)

The Contractor shall be responsible for the receipt of heating fuel and propane gas in accordance AR 420-1. The Contractor shall be present during deliveries and verify the accuracy of each delivery. The Government will provide a schedule of delivery dates to the Contractor. The Contractor shall upload all receipts. Work Documentation and Reporting. (Deliverable 0060).

The Contractor shall provide fuel oil transportation services to and from heating plants specified in this contract when directed by the COR. Fuel oil transportation services shall consist of pumping fuel out of fuel tank(s) and delivering it to other specified tank(s) within USAG Rheinland Pfalz. (Deliverable 0061).

2.9 Chemical Treatment of Water Systems. The Contractor shall provide chemical water treatment to the chilled water systems. The Contractor shall perform weekly testing for cooling tower water and add chemicals as needed. The Contractor shall maintain detailed records of all chemicals used for water treatment of cooling towers, condensate and chilled water systems, to include the following: building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. This information shall be provided to the COR/ACOR in writing within five (5) days of each inspection check, and negative reports are required.

2.10 Lift Stations. The Contractor shall evaluate lift stations, collect and record data, perform adjustments necessary to control the quality of the operations, inspect for deficiencies and hazardous conditions to determine the plant M&R requirements.

Perform routine cleaning of equipment subject to waste material accumulations, blockages, algae growth, vector attraction, and offensive odors including, but not limited to, bar screens, grit collector, de-gritter, and weirs. Dispose of grit, scum, and screening material removed from the facility waste streams.

2.11 Maintenance Cycles. The Contractor shall perform maintenance cycles IAW checklists in the maintenance plan. The Contractor shall clean each sedimentation tank semi-annually. This task shall be accomplished within seven (7) calendar days after KO request. The Contractor shall be responsible for the cleaning, pumping, and unplugging of motor pool oil separators. Oil collectors, oil separators and inside interceptors shall be responded to as Urgent. The Contractor shall maintain the entire collection system in a free flowing condition at all times. Upon notification of plugged lines, the Contractor shall respond within two (2) hours to unplug the system. The Contractor shall notify the COR/ACOR within one (1) hour of notification of plugged sand traps and interceptors.

2.12 Electrical. The Contractor shall inspect, maintain, and repair electrical components of buildings and structures in accordance with the Contractor’s COR-approved PMP.