AMENDMENT 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W52P1J21R5001

X 9B. DATED (SEE ITEM 11)

14-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jan-2021

CODE

ARMY CONTRACTING COMMAND ROCK ISLAND

ACC-RI

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

W52P1J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W52P1J21R5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose for this Amendment is the following:

1. To incorporate the following Technical Exhibits

a. Technical Exhibit 1.3, integrated Cultural Resources Management Plan

b. Technical Exhibit 5.10, Family Housing Inventory Items

2. To incorporate revised Attachment 0009, dated 5 Jan 2021 with correct POC information. If you have sent in your Past Performance Questionnaire you do not need to resubmit.

3. To extend the contractor question cut off date from 1:00 pm CST, 14 January 2021 to 1:00 pm CST 20 January 2021.

4. To answer the following contractor questions Q1. Will the Government confirm that they require the GFEBS PM Coordinator Resume to be included in both Volume 1 – Factor, Subfactor A. GFEBS Operation, Key Point #3, and in Volume 2

– Factor 1, Subfactor H, Contract Management.

A1. The GFEBS-PM Coordinator Resume may be included in both locations or just in one and referenced in the other.

Q 2, L.2, Volume IV – Factor 3, Past Performance requires offerors to submit past performance information that describes their ability to perform and manage the following functional responsibilities:

1. Operation and Maintenance Electrical Distribution Systems

2. Maintain Vertical Facilities (including fire suppression, fire alarm, electrical, plumbing and structural systems, and asbestos maintenance)

3. Pavement Clearance (snow removal)

4. Conduct Pest Management Activities

5. Maintain Horizontal Facilities (including roads, parking lots and sidewalks)

6. Conduct Grounds Maintenance (including mowing, trimming, edging, tree trimming and tree removal)

However, Section M.6 does not include Operation and Maintenance Electrical Distribution Systems or Management, Operations and Maintenance of Army Family Housing. In addition, Section M.6 includes water, wastewater, and storm water, which is not included in Section L.2.

Will the Government please clarify the definition of a relevant contract and correct the functional areas that offerors should address in the past performance volume?

A2. Refer to updated definition of relevant in section M.6.

Q3. Section L.1states that “For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages. The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0009)”

Page 310 of the solicitation directs POCs completing the Past Performance Evaluation Questionnaire to send the completed questionnaire directly to the Contracting Office. Offerors will not be able to include the completed questionnaires in their proposals because the contract POCs are sending them directly to the Contracting Office

In addition, the Past Performance Evaluation Questionnaire Form is five pages, leaving offerors only three pages to provide past performance information for each contract.

Will the Government remove the requirement to include Past Performance Evaluation Questionnaires in the proposal?

A3. Refer to revised section L.1. The Past Performance Questionnaire is not included in the eight pages.

Q4. Section L.1 limits past performance information to no more than three contracts for each functional area. Will the Government consider allowing offerors to include more than three contracts per functional area, as long as they do not exceed the total maximum pages for Volume IV?

A4. Yes

Q5. PWS 5.1 lists the following operating plans: Grounds Maintenance, Attachment 2; Pavement Clearance, Attachment 3; Pest Management, Attachment 8; Hydro-electric, Attachment 9;

Government Bridge, Attachment 10. PWS 5.1 also states that these “Plans shall be submitted with the Technical Proposal and finalized within 30 calendar days after award…”

Section L&M require offerors to provide plans to address Pavement Clearance, O&M of the Hydro- Electric Plant and Government Bridge; however, there is no requirement in Section L&M for offerors to provide a Grounds Maintenance or Pest Management operating plan.

Will the Government please clarify? Are offerors required to address Pest Management and Grounds Maintenance in Volumes 1 or 2 as part of their technical proposals? If not, will the Government please revise PWS 5.1.

A5. There are plans that are required by the PWS (are enduring living documents that will be managed and updated by the successful bidder and the Government to ensure effective operation base systems and infrastructure) and there are plans required for proposal review requirements that are descriptive narratives detailing how the contractor intends to accomplish the specific portion of scope. Please refer to revised OA, Section 5.1, dated 12 January 2021.

Q6. REF: Attachment 0009 Past Performance Questionnaire. Part IV Return Information states to return the completed Questionnaire to Megan Frost but Section L states to return the completed Questionnaire to Julie Culliton and Molly Lewis. Can the Government please clarify the correct

POC

A6. A corrected Attachment 0009, dated 12 January 2021 is uploaded with this Amendment.

Q7. REF: Section L.2. Volume II Key Point #2 requests an “Alternate General Manager” with 2 years of experience in managing facilities maintenance or construction supervision, but Overarching PWS 2.4.3.2 refers to an “O&M Superintendent”. Is the Alternate General Manager and O&M Superintendent the same individual?

A7. They may be the same.

Q8. REF: Section L.2. Volume V requirements list Section A and Section K but there is no mention of Section I clauses with fill-ins such as 52.204-26. Are these Section I clauses to be included in Volume V and are they included in the 10-page limit for Volume V?

A8. Section L.2, Volume V has been revised to include Section I. The 10 page limit for Volume V has been increased to 20 pages.

.Q9. REF: Section L.2. Is the completed Section B to be included in Volume III Cost/Price or in Volume V Solicitation, Offer and Award Documents? We would like to request the page limit of 10 pages for the appropriate volume be removed to accommodate the completed Section B.

A9. Section B will be utilized by ACC-RI when award is made. Attachment 007, Pricing Matrix is all that needs to be submitted at time of proposal in Volume III.

Q10. REF: Section L.1. Is front matter documentation (Title Page, Cover Letter, Table of Contents) excluded from page count for each volume?

A10. Front matter documentation is excluded from the page count for each volume.

Q11. REF: Section L.1. Page 305 of the solicitation states: “For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages. The eight pages must include the Past Performance Evaluation Questionnaire (Attachment 0009)…” We would like to request that Attachment 0009 be removed from page count, as it is submitted directly to the Government and difficult to determine if the questionnaire respondent goes over the page count with any comments. If not, does the entire original page count of 5 pages for the Attachment 0009 count against our 8-page limit, effectively making the page limit for each contract narrative 3 pages?

A11. Refer to revised Section L.1. Attachment 0009 has been removed from the page count.

Q12. In order to comply with 48 CFR § 22.1008-2 - Successorship with incumbent contractor collective bargaining agreement, and 41 U.S.C. 6707(c), it is requested that the Government release the current CBA in place on the contract so that bidders may price accurately.

A12. The CBA is released with this Amendment.

Q13. For the DMO and OWO SLINs, Attachment 7 requires an annual price per SLIN. The Schedule B unit of issue for DMO and OWO SLINs is "Job". For a DMO or OWO, will the contractor invoice the Government per DMO and OWO or equal monthly billings? For example, under SLIN 001AC, if the amount entered into Attachment 0007 as the Base Year Price is $120, will the contractor invoice a monthly amount of $10 or will the contractor invoice $12 per environmental DMO up to 10 a year?

A13. The contractor may invoice as he sees fit as long as invoice methodology remains consistent throughout the year and methodology can be justified and successfully negotiated with the Government post contract award during the transition period

Q14. Will the Government order a capability level of DMO/OWO SLIN at the beginning of each contract period to allow the contractor to invoice in equal monthly increments?

A14. Yes

Q15. If the Government increases the capability level of a DMO/OWO SLIN after the start of the contract period, will the contractor retroactively invoice so the entire price entered in Attachment 0007 is recovered?

A15. The Government will not change capability levels without a negotiated modification. The KO will decide a fair and reasonable modification cost for any change.

Q16. If the Government decreases the capability level of a DMO/OWO SLIN after the start of the contract period, how will the contractor recover the costs of supporting a higher quantity for a portion of the year?

A16. The Government will not change capability levels without a negotiated modification. The KO

Q17. If the SLINs for DMO and OWO are invoiced per “Job” in accordance with Section B, are the CLINs incremental? For example, the first 10 environmental DMOs will be invoiced under SLIN 0001AC; the 11th environmental DMO is invoiced under SLIN 0001AD, the 16th environmental DMO is invoiced under SLIN 0001AE.

A17. The Government will not change capability levels without a negotiated modification. The KO

Q18. Will the Government please clarify if all they want to see in this volume subfactor is resumes and letters of commitment from the 5 Key Personnel identified in Key Points #1 - #5?

Furthermore, the Contract Management evaluation criteria (M.7) mentions a Contract Management Plan based on the PWS. Section L does not require it, nor provide instruction on to what the Government wants to see in this section. The words contract management plan could not be found anywhere else, except as mentioned in M.7, throughout the solicitation documentation.

Will the Government please clarify specifically what should be included in the Contract Management Section? Or point the offeror to where that instruction resides so they can respond adequately.

A18. Contract Management Plan consists of the offeror’s planned organization structure (flow chart) for management of the RIA BOS contract and the Resumes requested for the Key personnel as identified in L.2, Volume II, Subfactor H.

Q19. Section B, within the RFP, states that the CLIN Structure for CLIN 5 (Family Housing) is to price Sub- CLIN “AJ” and “AK” but the Pricing matrix (Attachment 7) states that the Sub-CLINS are “AI” and “AJ”, thus not matching. Can the Government please clarify whether Section B or the pricing matrix is the correct CLIN structure and can we expect an amendment for either Section B or the Pricing Matrix?

A10. A revised Attachment 0007, Pricing Matrix dated 11 January 2020 is incorporated with this Amendment.

Q20. Will the Government please clarify if all they want to see in this volume subfactor is resumes and letters of commitment from the 5 Key Personnel identified in Key Points #1-#5?

A20. The subfactor says that this portion of the proposal should have resumes and letters of commitment as a minimum. Offerors could supply information on how their contract management team will function.

Q21. Concerning the Summary Sheet (Tab 1), (P309) Please clarify the wording referencing the quantity of occurrences. Does this mean the number of occurrences will be by labor category? If there are no occurrences in the unscheduled Operational Work Orders or Demand Work Orders, how will the government evaluate these percentages?

A21. It is assumed there will not be zero occurrences. Section L has been updated to reflect this.

Contractors should price based on the max occurrences for each range. The number of occurrences will be based on number of work requests.

Q22. Would the Government clarify if it requires the offeror to include the organizational structure being proposed by the offeror to support the RIA BOS program to be compliant? If so, will the Government instruct the offeror where to include it.

A22. Yes, Offeror organizational structure is to be included in 1.2 Volume ll, Subfactor H submission.

Q23. How many hours per day do turning operations typically occupy? Does the contractor need to cover the operators when they are on lunch/break?

A23. Reference Attachment 10, Sections 1.2.2.4 and 2.1,2.2.1,2.2.2.

Q24. Attachment 7 suggests that only flood control operations exceeding 21' will warrant a DMO or PWO, however, TE 7.21 states that staffing for flood control operations is at the discretion of the

DPW Director beginning at 19'. If staffing and response are at the discretion of the DPW director the workload cannot be determined ahead of time. Will the Government Issue a DMO or PWO for work requested by the DPW director for work not explicitly outlined in TE 7.21?

A24. DPW will issue a DMO or PWO for any work not explicitly outlined in TE 7.21 including any additional staffing requirements.

Q25. Attachment 7 states that the water treatment and distribution system is to be maintained by others. Section B CLIN 0007AA is for CLS 5002 Water Plant Ops OWO Scheduled. Who is responsible for operating the water treatment plant? If by others then what work is required for CLIN 0007AA Water Plant Operations?

A25. The water treatment plant and distribution system are maintained through another contract vehicle (the other contract vehicle handles the equivalent of PMOs only). The Base Operations Contractor will provide DMO and unscheduled OWO requirements support. “Scheduled” OWO requirements relate to the storm water/flood control portion of Attachment 7.

Q26. What type of work is required for an unscheduled OWO? Is there a limit to the number of work hours that may be applied to an OWO?

A26. Unscheduled OWO’s are generally service requirements for example additional testing requirements or hydrant flow testing. Unscheduled OWO’s should follow the same hour maximum as a DMO.

Q27. Will the government please specify what medium voltages are and what type of equipment they are maintaining?

A27. Medium Voltage is any voltage between 1 – 35 kV. Typical distribution system voltages on the installation are 2.4 kV and 13.8kV. See references in Attachment 4 and 6 and referenced equipment TEs for the electrical distribution equipment being serviced.

5. All other terms and conditions remain unchanged.

SECTION I - CONTRACT CLAUSES

The following have been modified:

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L NARRATIVE

L.1 SUBMITTAL REQUIREMENTS

The Offeror’s proposal shall consist of the following five (5) volumes.

I – Factor 1, Subfactor A, General Fund Enterprise Business System (GFEBS) Operation (Technically Acceptable)

Factor 1, Subfactor B, Government Bridge Operations and Maintenance (Technically Acceptable)

Factor 1, Subfactor C, Hydro-Electric Plant Operations and Maintenance (Technically Acceptable)

Factor 1, Subfactor D, Army Family Housing Management, Services and Maintenance (Technically Acceptable) ll - Factor 1, Subfactor E, Electrical Distribution Facilities Maintenance Horizontal (Trade-Off) Factor 1, Subfactor F, DMO/PWO Management (Trade-Off) Factor 1, Subfactor G, Pavement Clearance (Trade-Off) Factor 1, Subfactor H, Contract Management (Trade-Off)

III – Factor 2, Cost/Price

IV – Factor 3, Past Performance

V – Solicitation, Offer and Award Documents and Certifications/Representations

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Each volume shall be submitted on a separate DVD and labeled accordingly. DVD’s shall be mailed to

Army Contracting Command – Rock Island 3055 Rodman Avenue Rock Island, IL 61299-8000 Attention: Julie Culliton

Please note that all DVD’s must be in receipt by the closing date and time stated in Block 9 of the solicitation.

Any changes made (as a result of negotiations or proposal revisions) shall be tracked using a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

Printing shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Number Volume Title DVDs Maximum Pages*

I Technical Subfactors A,B,C,D 2 160 II Technical Subfactors E,F,G,H 2 320 III Cost/Price 2 10 IV Past Performance 2 72** V Solicitation, Offer and Award Documents, and Certifications/Representations 2 20

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read.

**The Offeror shall submit past performance information for no more than three contracts for each functional area, but may submit past performance information for up to nine contracts to address all of the seven (7) functional responsibilities. For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages. The eight pages does not include the Past Performance Evaluation Questionnaire (Attachment 0009) and shall include narrative regarding the Offeror’s determination that a proposed major subcontractor will play a significant role in successful performance of the contract. The total maximum pages for Volume lV is 72 pages.

L.2 PROPOSAL FORMAT

The submission shall be clearly labeled and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two pages.

The following additional restrictions apply:

Volume Packaging Offeror shall submit its proposal in Adobe PDF (Portable Document Format) with the exception of the price matrices. All files shall be in read-only format. Scanned PDF documents must be legible and shall have the ability to be viewed in Adobe Acrobat. The Offeror shall not lock or password protect any file. All DVD files shall be virus scanned, searchable, reproducible, accessible, and printable. Bookmarks must be utilized to easily locate sections of the proposal. Files that require signature must be submitted using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

Content Requirement All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents and the Narrative discussion. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

VOLUME I – Factor 1, Subfactor A. GFEBS Operation

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 - GFEBS – Contract administration requires extensive use of the Army-mandated, Web-based enterprise resource planning system known as General Fund Enterprise Business System (GFEBS). The Offeror shall provide their proposed staffing plan and demonstrate that it is sufficient to fully support the use of GFEBS, as referenced in the Overarching Performance Work Statement, Sections 2.4.3.5, 2.4.6, 2.5.4, 2.6.3, 2.7, 2.8, 2.9.9, 2.10, and Section 2.2 of Attachment –2, Section 1.3 of Attachment 4, Sections 1.3, 2.1.5 of Attachment 5, Section

1.2 of Attachment 6 in the PWS. The offeror shall detail how the identified personnel will be utilized to support GFEBS, and demonstrate these personnel have (or will obtain) the requisite training, experience, and background to function proficiently within GFEBS.

KEY POINT #2 - Government Work Order Desk – The Offeror’s plan shall address the interaction required by the PWS with the Government Work Order Desk to receive, complete, and document DMOs using GFEBS, as referenced in Section 2.6 of the Overarching PWS as a part of overall GFEBS Operation. The Offeror’s plan shall include, but not be limited to, staffing; how DMOs will be handled during business hours; executing emergency DMOs during business and non-business hours; how DMO response time complies with the Government-assigned priority; and explain their method for maintaining historical performance records of completed DMOs using

GFEBS.

KEY POINT #3 – Resumes - The Offeror shall submit resumes in accordance with Section 2.4.3.5 of the Overarching PWS

VOLUME I – Factor 1, Subfactor B. Government Bridge Operations and Maintenance

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 – The Offeror shall submit a plan to operate and maintain the Government Bridge. The details of personnel, operation and maintenance requirements for the Government Bridge are included in Sections 1.0, 2.1, 2.2, 2.3, 2.4, 2.5 and 4.0 of Attachment 10. The Offeror is required to submit a detailed plan for the Government Bridge as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, coordination of river navigation, rail and vehicular traffic, operations procedures and maintenance procedures.

VOLUME I – Factor 1, Subfactor C. Hydro-Electric Plant Operations and Maintenance

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 – The Offeror shall submit a plan to operate and maintain the Hydro-Electric Plant. The details of personnel, operation, and maintenance requirements for the hydro-electric dam are included in Sections 1.0, 2.0 and

4.0 of Attachment 9. The Offeror is required to submit a detailed plan for the Hydro-Electric Plant as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, operations procedures and maintenance procedures.

VOLUME I – Factor 1, Subfactor D. Army Family Housing Management, Services and Maintenance

KEY POINT #1 - The Offeror shall submit a plan to provide management, services and maintenance to 80 Army Family Housing units on Rock Island Arsenal and provide services to DOD personnel living off the installation.

The details of personnel, management, services and maintenance requirements for Army Family Housing are included in Sections 1.0, 2.0 and 4.0 of Attachment 5. The Offeror is required to submit a detailed plan for Army Family Housing as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, services procedures, and maintenance procedures.

VOLUME II – Factor 1, Subfactor E. Electrical Distribution Facilities Maintenance Horizontal

The Offeror’s Electrical Distribution Facilities Maintenance Plan shall provide detailed information regarding the following requirements to ensure a well maintained electrical distribution system as detailed in the PWS:

KEY POINT #1 - The Offeror shall provide a detailed plan to provide electrical distribution maintenance personnel who meet the qualifications specified in Section 2.2.1 of Attachment 6 and provide resumes and letters of commitment for the medium voltage equipment maintainers.

KEY POINT #2 - The Offeror shall provide a detailed plan for the maintenance of overhead distribution system, underground distribution system, substations, switchgear, auxiliary generators and all component parts of the distribution system. The plan shall demonstrate effective maintenance of electrical distribution systems on RIA, as referenced in Technical Exhibit 6.5 and 6.7 and address original equipment manufacturer (OEM) maintenance recommendations for equipment in Technical Exhibit 6.7. At a minimum, the plan shall provide for maintenance in accordance with Technical Exhibit 6.5 and Section 2.2.1 of Attachment 6.

VOLUME II – Factor 1, Subfactor F, DMO/PWO Management

This portion of the proposal shall address the following, as a minimum

The Offeror shall present a plan to manage approximately 6,000 DMOs per year and 250 PWOs per year. The Offeror’s plan shall provide sufficient detail regarding the following DMO/PWO management requirements:

KEY POINT #1 - Ability to interact with the Directorate of Public Works (DPW) Work Reception Desk (WRD) both receiving DMOs and PWOs and returning status information on DMOs and PWOs to the DPW WRD

KEY POINT #2 - Sufficient personnel to receive, process, distribute, estimate, execute and conduct quality control on DMOs and PWOs. The personnel on the Offeror’s work control team shall have a minimum of one (1) year of experience charging time and materials on the orders, and running and analyzing maintenance order reports

KEY POINT #3 - Ability to execute DMOs at the stated priority levels as described in Section 2.6.2 in the Overarching PWS

KEY POINT #4 - Production of PWO estimates in accordance with Sections 2.9.3, 2.9.4 and 2.9.5 in the Overarching PWS

KEY POINT #5 - Process for submitting and maintaining as-built documents on executed DMOs and PWOs

KEY POINT #6 - Process for submitting DD1354 Transfer and Acceptance of Real Property forms including all required evidence

VOLUME II – Factor 1, Subfactor G, Pavement Clearance

This portion of the proposal shall address the following, as a minimum

The Offeror’s Snow and Ice Removal Plan shall provide detailed information regarding the following requirements to ensure snow and ice removal resulting in safe installation roads, sidewalks and entrances as detailed in the PWS.

KEY POINT #1 - The Offeror shall provide a detailed plan that includes, but is not limited to an inventory of materials for snow and ice removal; traffic and parking control procedures; communication methods; priorities between road users and equipment operating crews; designated areas on the installation to which snow and ice shall be hauled away when accumulation impedes traffic flow or visibility; and procedures for adding additional crews and equipment in the event of a unusual storm/weather events. The plan shall demonstrate effective snow and ice removal on RIA, as referenced in Attachment 3. The plan shall demonstrate the Offeror understands all aspects of snow and ice removal as detailed in Technical Exhibits 3.1, 3.2 and 3.3.

VOLUME II – Factor 1, Subfactor H, Contract Management

This portion of the proposal shall include resumes and letters of commitment of key personnel that demonstrate the following experience and qualifications, as a minimum

The Offeror shall provide the resumes and letters of commitment of all proposed personnel for the below requirements.

KEY POINT #1 - General Manager requires a baccalaureate degree from an accredited College or University and a minimum of five (5) years' experience in a position at an installation or facility of similar size, scope and complexity KEY POINT #2 - Alternate General Manager requires a minimum two (2) years' experience in managing facilities maintenance or construction supervision KEY POINT #3 - Quality Control Manager requires a minimum of two (2) years’ experience in process control, quality data analysis, quality auditing, statistical sampling and subcontractor quality control KEY POINT #4 - Quality Control Inspectors -requires personnel with a minimum of two (2) years’ experience in quality control of construction and/or maintenance of building equipment KEY POINT #5 - GFEBS Preventative Maintenance (PM) Coordinator requires an individual experienced in utilizing GFEBS on a military installation. The individual shall have a minimum of one (1) year of GFEBS experience specifically dealing with Property, Plant and Equipment, Business Intelligence and cProjects

VOLUME lll – Factor 2, Cost/Price

Offerors shall submit their proposals using the MS Excel Price Matrix (Attachment 0007). Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award. Please note that the Price Matrix has two (2) separate tabs. Tab 1 (Price Matrix Summary Tab) requires Firm Fixed Price (FFP) entries for all FFP CLINs, for the Base Year and all Option Years. Tab 2 (Tenant Customer DMO (T&M) is for the Time & Material (T&M) CLIN and requires fully burdened labor rates for all Labor Categories, for the Base Year and each Option Year, as well as the Offeror Equivalent Labor Category, which is in Column B. The T&M CLIN (CLIN 0013) on Tab 1 is linked to the offeror’s input on the Tab 2, and will auto-fill once the Tab 2 is completed.

Offerors shall completely fill out the Price Matrix by entering the required information in the blue highlighted cells.

White or Gray shaded cells represent totals or Government developed surrogates; no action is required by Offerors in relation to white or gray shaded cells.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places.

(Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts shall be considered when proposing rates. The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

Trade rates need consider only wage determinations included with this solicitation.

The Price Matrix has been locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way.

If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award. The Price Matrix shall be completed as follows:

Offerors shall complete the Summary sheet (Tab 1) by entering its name, Commercial and Government Entity (CAGE) code and proposal date in the blue highlighted cells. Offerors shall also enter FFP amounts for all FFP CLINs in the blue highlighted cells. This is to be completed for the Base Year and all Option Years. Some of the FFP CLINs are for unscheduled work; both Operational Work Orders (OWOs) and Demand Maintenance Orders (DMOs).

Additionally, for some unscheduled work CLINs, there is only a single quantity of occurrences, and for others there are multiple quantities. For all FFP CLINs where the description is Unscheduled (OWO or DMO), offerors shall enter a price for a quantity up to the number of occurrences specified. For CLINs with multiple quantities of occurrences, each larger quantity is an “up to” quantity, and the range of occurrences is from one up to the maximum quantity specified. CLINs with multiple quantities are weighted but this is for evaluation purposes only and will not reduce the price proposed by an offeror.

For all cells on the Summary tab that are not highlighted in blue, they are either pre-populated, or they will populate automatically as they include formulas that will sum values of other cells from within the Summary tab; or they are linked to totals from other tabs of the Price Matrix.

Tab 2 is for Tenant Customer DMOs, and is a T&M CLIN. This will be unscheduled work at the time of contract award. Offerors shall complete Tab 2 by entering loaded labor rates in the blue, highlighted cells as well as Offeror Equivalent Labor Categories in Column B. Loaded labor rates are inclusive of fringe, any overhead, G&A, and profit.

The loaded labor rates are to be entered for all Labor Categories, for the Base Year and all Options Years. The Government has provided the Labor Categories and the estimated number of labor hours for each labor category.

These are for evaluation purposes, only. The Government has also provided material surrogate dollar amounts for the T&M CLIN. These are also for evaluation purposes, only. The Offeror shall not change the surrogate dollar amounts.

The Government provided surrogate numbers for materials are inclusive of any applicable indirect rate adders.

Cost Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested. Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

Price Information: All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data, or other than certified cost or pricing data, necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

VOLUME IV – Factor 3, Past Performance

This volume shall contain information regarding recent and relevant past performance.

The Offeror shall submit past performance information for recent, relevant Government (Federal, State, local) and/or commercial contracts for services directly related to the functional responsibilities outlined below. For purposes of this requirement, the terms “recent” and “relevant” are defined in Section M.

The Offeror shall submit past performance information demonstrating its ability to perform and manage the following functional responsibilities in multiple buildings or geographically dispersed facilities:

• Operation and Maintenance Electrical Distribution Systems

• Maintain Vertical Facilities (including fire suppression, fire alarm, electrical, plumbing and structural systems, and asbestos maintenance)

• Pavement Clearance (snow removal)

• Conduct Pest Management Activities

• Maintain Horizontal Facilities (including roads, parking lots and sidewalks)

• Conduct Grounds Maintenance (including mowing, trimming, edging, tree trimming and tree removal)

• Management, Operations and Maintenance of Army Family Housing

For each contract reference, the Offeror must provide past performance information that includes, but is not limited to, project or client references with contact information; written descriptions of the nature of the effort, including work size and scope, and the tasks performed; the number of employees managed; the timeliness of performance;

the extent of the Offeror’s involvement (e.g., as prime contractor or subcontractor); the period of performance; the utilization of subcontractor technical support versus in-house technical support; and remote site management experience. Photos may also be provided.

For any contracts with adverse performance, the Offeror must identify every recent and relevant contract awarded that encountered any performance problems related to deliverables or services, as well as every recent and relevant contract that was terminated in whole or in part. For any contracts that did not/do not meet original schedule or technical performance requirements, the Offeror must provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror must also provide copies of any Cure Notices or Show Cause Letters received. For any contracts that were terminated in whole or in part, the Offeror must indicate the type and reason(s) for the termination.

Past Performance Questionnaire

For all contracts identified, a Past Performance Questionnaire, Attachment 0009, must be completed and submitted.

The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to julie.k.culliton.civ@mail.mil and molly.j.lewis4.civ@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format and include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-mail Address; and Date E-Mailed to POC (month/day).

VOLUME V – Factor 4, Solicitations, Offer, and Award Documents and Certifications/Representations

Certifications and Representations – Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the Standard Form (SF) 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – SF33 to include CAGE code, Solicitation, Offer and Award Section I – Contract Clauses Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/ Representations shall not be addressed separately from that submitted in VOLUME V - SOLICITATIONS, OFFER and AWARD DOCUMENTS and

CERTIFICATIONS /REPRESENTATIONS.

L.3 DISCUSSIONS

GENERAL INFORMATION. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

In accordance with FAR 15.306(d), discussion sessions with each Offeror may be held.

DISCUSSION LETTERS. If discussions are conducted, the Contracting Officer will send electronic discussion letters to each Offeror’s POC. The discussion letter will specify information requested and when responses are required.

The Offeror’s proposal shall be submitted electronically as set forth below.

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION M NARRATIVE

M.1 BASIS FOR AWARD

This is a competitive acquisition for the single award of a FFP contract, with the exception of Tenant Customer DMOs, which will be T&M. Award will be made to the responsible Offeror whose offer, conforming to the solicitation, represents the best overall value to the Government, given the outcome of the Government’s evaluation of each Offeror’s technical proposal, past performance and total evaluated price. In selecting the best overall offer for award, the Government will consider the quality offered, which includes all non-price factors, and the evaluated price.

The Government may award on the basis of a proposal with superior ratings, even though it may result in a higher price to the Government. No award will be made to an Offeror who has received a marginal or unacceptable rating in any factor of subfactor.

The Government reserves the right to not award at all, depending on the quality of the proposals, prices submitted, and the availability of funds. An award under the RFP in no way obligates the Government to obligate additional dollars or exercise any option periods.

ACC-RI intends to award a single contract as a result of this RFP. The Government reserves the right to reject any or all proposals and make no award if such action is in the best interest of the Government.

M.2 EVALUATION FACTORS

The Government will evaluate the following factors and subfactors using either the Technically Acceptable (TA) approach or the Trade-Off (TO) approach, as outlined below:

Factor 1- Technical

Subfactor A, GFEBS Operation Subfactor B, Government Bridge Operations and Maintenance Subfactor C, Hydro-Electric Plant Operations and Maintenance Subfactor D, Army Family Housing Management, Services and Maintenance Subfactor E, Electrical Distribution Facilities Maintenance Horizontal Subfactor F, DMO/PWO Management Subfactor G, Pavement Clearance

Subfactor H, Contract Management

Factor 2 - Cost/Price Factor 3 - Past Performance

M.3 TECHNICALLY ACCEPTABLE EVALUATION APPROACH

For evaluation factors or subfactors that are clearly definable, the TA approach will be used. Under this approach, the following factors and subfactors will be evaluated first and rated as Acceptable or Unacceptable. A rating of no less than Acceptable is required in each area in order for the Offeror’s proposal to be further considered for award.

GFEBS Operation (TA) (Factor 1, Subfactor A)

GFEBS Operation must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Government Bridge Operations and Maintenance (TA) (Factor 1, Subfactor B)

Government Bridge Operations and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Hydro-Electric Plant Operations and Maintenance (TA) (Factor 1, Subfactor C)

Hydro-Electric Plant Operations and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Army Family Housing Management, Services and Maintenance (TA) (Factor 1, Subfactor D)

Army Family Housing Management, Services and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Past Performance (TA) (Factor 3)

Past Performance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

The following adjectival ratings will be used to evaluate:

Subfactor A: GFEBS Subfactor B: Government Bridge Operations and Maintenance Subfactor C: Hydro-Electric Plant Operations and Maintenance Subfactor D: Army Family Housing Management, Services and Maintenance

TECHNICALLY ACCEPTABLE APPROACH RATINGS

Rating Description

Acceptable Based on the offeror’s submitted proposal, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s submitted proposal, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The following adjectival ratings will be used to evaluate Past Performance:

PAST PERFORMANCE RATINGS

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

M.4 TRADE-OFF EVALUATION APPROACH

For evaluation subfactors that have a greater performance risk, the TO approach will be used. TO will be used on the following four Technical subfactors;

Electrical Distribution Facilities Maintenance Horizontal DMO/PWO Management Pavement Clearance Contract Management

The overarching evaluation approach for all TO subfactors is as follows:

1. Adequacy of Response: The proposal will be evaluated to determine whether the Offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the PWS.

2. Feasibility Approach: The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques.