A07 Att 6 Facility Maint Horizontal JV_IGSA Rev 20210121.pdf

Attachment 6 – Facility Maintenance - Horizontal i

Attachment 6

Facility Maintenance - Horizontal

Base Operations and Maintenance

Rock Island Arsenal, Illinois

21 January 2021 ii

Table of Contents

1.0 General Information

1.1 Components

1.1.1 Surfaced Areas

1.1.2 Utility Systems

1.1.3 Utility Outage

1.2 Work Management and Control

1.2.1 Reporting Requirements

2.0 Description of Services

2.1 Surfaced Areas

2.1.1 Pothole Repair

2.1.2 Crack Sealing

2.1.3 Road Pavement Marking

2.1.4 Unpaved Road and Parking Areas Maintenance

2.1.5 Pavement Sweeping

2.1.6 Sign Inventory

2.2 Utility Systems

2.2.1 Electric Distribution System

3.0 Reporting Instructions

3.1 Maintenance Logs

3.2 Scheduled Power Outage Condition Report

3.3 Underground Distribution System Report

3.4 Medium Voltage Transformer Report

3.5 Medium Voltage Transformer Oil Analysis Report

3.6 Relay Calibration Report

3.7 Communication Manhole Report

4.0 Reporting Requirements

5.0 Reference

5.1 Technical Exhibits

1.0 General Information.

The Contractor shall perform maintenance of surfaced areas, including asphalt and concrete pavements, roadways, parking lots, trails, shoulders, culverts, gravel surfaced areas, earth surfaced areas, outlying areas including associated structures and appurtenances (to include signs, guardrails, storm drainage, and parking restraints) at Rock Island Arsenal (RIA). There are approximately 390,000 square yards of paved roads, 1,300 square yards of unpaved roads, 40,367square yards of sidewalks, 305,397 square yards of paved parking areas, 19,000 square yards of unpaved parking areas, and 60,300 square yards of other lots, courtyards and other miscellaneous horizontal facilities. The Contractor shall inspect and maintain the utility systems and components associated with facilities listed in real property records. The Contractor shall be prepared to conduct repairs on all requirements in this attachment. Work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations listed in the Overarching PWS.

1.1 Components.

1.1.1 Surfaced Areas.

Surfaced areas covered under this contract include, but are not limited to, the following:

a. Paved and unpaved roadways and shoulders

b. Paved and unpaved parking areas

c. Sidewalks

d. Curbs

e. Vehicle storage and staging yards

f. Bridges and culverts

1.1.2 Utility Systems.

The Contractor shall perform facility preventive maintenance (PM) and repair only on Army-owned utility systems and components. These include, but are not limited to, the electrical distribution system. Detailed information on electrical distribution system maintenance is in Section 2.2, Utility Systems.

1.1.3 Utility Outage.

The Contractor shall give a (15) business day notice (or within (15) minutes of work commencement for emergency requirements) to the Contracting Officer/Contracting Officer Representative (KO/COR) and all affected customers when planned maintenance, inspections, or repairs are scheduled requiring an outage or disruption of service. The notification shall include the reason for the outage, if it will completely interrupt or reduce the level of service, the facilities or areas affected, date, time, and an estimate of when normal service will resume.

1.1.3.1 Coordination.

The Contractor shall coordinate in advance with the KO/COR and building occupants to avoid disruption of building operations.

1.1.3.2 Emergency Notifications.

Emergency situations involving utilities shall be coordinated with KO/COR and maximum effort will be given to notifying effected building occupants.

a. In the event of an emergency, the Contractor shall notify the KO/COR and the work order desk immediately after an emergency outage requires discontinuation of a utility service. The Contractor shall notify the KO/COR and the work order desk immediately when any section of the utility system has been secured and when the system has been returned to normal service.

b. The Contractor shall notify the KO/COR in the event that one or more critical facilities or a large geographic area of the Installation suffer a loss of any utility.

The Contractor shall provide a Contractor Point of Contact (POC) and phone number to respond to further questions. The Contractor shall provide the KO/COR a list of Contractor Emergency Contacts to receive calls from KO/COR and Directorate of Public Works (DPW) in the event that emergency support is required from the Contractor.

c. Upon receipt of a call from KO/COR, the Contractor’s Emergency Contact will analyze the request and determine the appropriate course of action to support the request. When necessary the KO/COR will coordinate with other DPW contractors involved in installation support activities. The Contractor shall notify the KO/COR to request additional guidance and to provide updates.

1.1.3.3 Outage Log.

The Contractor shall maintain an updated log of all scheduled and unscheduled outages to include the outage location, date and time the outage began, date and time utility was returned to service, personnel involved, reason for outage, and comments. The Contractor shall make this log available upon request to the KO/COR as described in TE

6.1 Outage Log. For electrical outages, the Contractor shall also note the following:

a. Location of fault (identify circuit and approximate area of coverage)

b. Protective devices involved: cutouts, switch, recloser, circuit breaker

c. Fuses replaced; recloser or breaker reset

d. Specify values of fuses replaced

e. Cause of fault; indicate whether probable or verified

1.2 Work Management and Control.

1.2.1 Reporting Requirements.

The Contractor shall prepare, submit, and maintain all maintenance records, files, and reports in General Fund Enterprise Business System (GFEBS).

2.0 Description of Services.

2.1 Surfaced Areas.

The Contractor shall perform paving maintenance and repair as specified in the PWS to surfaced areas, including but not limited to: adding gravel to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails. The Contractor shall maintain all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, bridge surfaces, curbs, gutters, and erosion control areas. The Contractor shall maintain the free flow of traffic during road maintenance through the use of traffic control methods and devices.

Scheduled services and repairs shall be scheduled after normal duty hours, on weekends, or as approved by KO/COR to minimize disruption of normal traffic flow patterns on RIA. The Contractor shall request permission for any detours or potential disruption of traffic flow patterns from the KO/COR 15 business days prior to the planned date.

2.1.1 Pothole Repair.

Potholes shall be repaired IAW established approved plans, technical manuals, Unified Facilities Criteria (UFC), and Army Regulations. The Contractor shall perform repairs using the same material as the adjacent areas. The KO/COR shall approve the use of all pothole repair quantities.

2.1.1.1 Pothole Repair, Permanent.

The Contractor shall repair surfaced area potholes, upheavals, and depressions by cutting and patching as required. The Contractor shall annually utilize an amount not to exceed 40 tons (5 tons for AFH) of hot mix patching (April thru November). Any concrete pothole repair shall be done by Demand Maintenance Order (DMO) or Project Work Order (PWO). The Contractor shall coordinate with the KO/COR to determine areas that require pothole repair and prioritize requirements. The KO/COR may also direct the Contractor to immediate pothole repair requirements. The Contractor shall complete repairs within 15 business days of direction or approval by KO/COR.

2.1.1.2 Pothole Repair, Temporary.

The Contractor shall repair surfaced area potholes, upheavals, and depressions by patching as required. The Contractor shall annually utilize an amount not to exceed 10 tons (1 ton for AFH) of cold mix patching. The Contractor shall complete repairs as directed or approved within one (1) business day.

2.1.2 Crack Sealing.

The Contractor shall seal cracks in bituminous pavement and concrete surfaced areas annually during the period September through 15 November. The Contractor shall annually utilize an amount not to exceed 12 tons (1.5 tons for AFH) of sealer. The Contractor shall coordinate with the KO/COR to determine areas that require crack sealing and prioritize requirements. Cracks shall be cleaned and dried with compressed air prior to sealing. The Contractor shall apply sand, as necessary, to the roads that are "bleeding" after sealing. The Contractor shall not over fill cracks so that the sealer over extends the limits of the crack.

2.1.3 Road Pavement Marking.

The Contractor shall mark pavement in dry weather when the temperature exceeds 40°F during the period of application. The Contractor shall be responsible for putting up and removing any necessary safety barriers (e.g., cones and signs). This work shall be conducted by DMO or PWO.

2.1.4 Unpaved Road and Parking Areas Maintenance.

The Contractor shall perform maintenance, grading, and graveling of unpaved roads and parking areas three (3) times annually as identified in TE 6.2 Unpaved Roads and Parking Areas and as directed by KO/COR. Replacement gravel shall match the existing surface, unless otherwise directed by the KO/COR. The Contractor shall annually utilize 120 tons of CA6 crushed stone in conjunction with the maintenance of gravel surfaced roads and lots as directed by the KO/COR. The Contractor shall maintain gravel surfaced roads and lots by adding proper material (CA6, Illinois Department of Transportation) and blading or scarifying the surface until all ruts, depressions, and holes are filled. The Contractor shall shape the surface of roads to maintain a smooth riding surface and provide a uniform crown that permits proper drainage. The Contractor shall compact all placed with material with an Illinois Department of Transportation approved compaction method.

2.1.5 Pavement Sweeping.

The Contractor shall perform the sweeping and cleaning of all paved road and bridge surfaces three times annually (March, June and September). The Contractor shall sweep all parking lots during the months of April and September. The Contractor shall sweep pavement to remove all debris. All sweeping shall take place between 1700– 2300 hours on duty days and on weekends between 0900–2300 hours.

2.1.6 Sign Inventory.

The Contractor shall perform a field inspection of all traffic control signs on RIA annually during the months October and November (including AFH areas). There are approximately 850 traffic control signs on RIA. The Contractor shall be provided with the current sign inventory, TE 6.3 RIA Sign Inventory, RIA Sign Inventory including the following information: the location of signs, type of signs, Manual on Uniform Traffic Control Devices (MUTCD) number, size, height, lateral distribution, dates of sign. The Contractor shall perform sign inspection annually. The inspection shall include verifying current sign inventory, collect data for signs not on inventory and inspect condition of all signs.

2.1.6.1 Sign Maintenance.

The Contractor shall maintain all traffic signs, street signs, information signs, and traffic signals listed in the sign inventory database monthly. Maintenance shall include cleaning, ensuring readability by traveling public, straightening, as required and ensuring proper position.

2.1.6.2 Sign Replacement.

The Contractor shall annually replace an amount not to exceed 30 signs (3 for AFH) as identified by the KO/COR. The Contractor shall annually replace an amount not to exceed 35 sign (4 for AFH) posts as identified by the KO/COR. Newly installed or replaced signs shall meet the requirements in TE 6.4 Sign Replacement Requirements.

2.2 Utility Systems.

2.2.1 Electric Distribution System.

Preventive Maintenance (PM) of the electrical distribution system and associated components, e.g., poles, lines, wire, substations, switching stations, transformers (oil and dry), breakers, relays, manholes, vaults and auxiliary/emergency generators. The Contractor shall maintain and repair all overhead and underground high voltage electrical devices or the low side of the transformer and the transformers and transfer switches associated with generators. The Contractor shall maintain all electrical distribution system equipment IAW TE 6.5 Electrical Distributition Maintenance Procedures. Electrical Distribution maps are provided in TE 6.6 Electrical Distribution Map. All electrical distribution equipment is located in TE 6.7 Electrical Distribution Equipment. The Contractor shall have journeyman/linemen, and journeyman electricians with a four (4) year apprenticeship and four (4) years experience for work involving medium voltage equipment. The Contractor shall employ electricians with four

(4) years of experience as a journeyman electrician and shall use licensed journeyman craftspersons or manufacturer certified craftspersons to conduct maintenance of equipment where electricians are not applicable.. The Contractor shall contact the KO/COR for coordination with the utility provider.

2.2.1.1 Electrical Distribution System Maintenance.

The Contractor shall de-energize the electrical distribution system for inspection and maintenance to protect the system from damage. The Contractor shall coordinate with the KO/COR and the KO/COR will provide approval to de-energize any substation or distribution circuit. When de-energizing is required and authorized, the Contractor shall de-energize only that substation or feeder where work is being accomplished. The Contractor shall only de-energize the feeder being inspected or maintained for electrical inspection and/or fireproofing work in manholes. The Contractor shall perform switching operations and the installation or removal of jumpers on lines in order to de-energize or energize the medium voltage lines at each station. The Contractor shall expedite work to ensure the distribution system is de-energized for the minimum time possible.

2.2.1.2 Overhead Distribution System.

The Contractor shall inspect and maintain the overhead distribution system. The overhead system consists of medium (13,800 and 2,400 volts) voltage lines. There are approximately 26 miles of primary and 5.5 miles of secondary overhead lines. The Contractor shall maintain and repair the overhead system to include all poles, poles with crossarms, insulators, bushings, arrestors, guys, anchors, conductors, hardware, switches, fuses, connections, ground wires and current carrying parts.

2.2.1.3 Underground Distribution System.

The Contractor shall pump, inspect, and maintain the underground distribution system annually during the months June or July. The Contractor shall provide a report as inspected of the power cable and the manhole/vault condition. There are 128 electrical manholes/vaults and approximately 23 miles of primary and four (4) miles of secondary underground lines.

2.2.1.4 Substations.

Substations in an electrical system perform the functions of voltage transformation, metering and circuit switching, and system protection. They are comprised of electrical power equipment, to include transformers, regulators, air switches, circuit breakers, and lightning arrestors. Maintenance of sub/switching stations is of a general nature.

Maintenance of the individual power equipment is identified under the appropriate heading. The major sub/switching stations for RIA are Switching Station A, Substation B, Substation E, Substation G, Switching Station H and Substation 30. Substation 30 is operated and maintained by MidAmerican Energy Company.

2.2.1.5 Switchgear.

The Contractor shall inspect and maintain medium voltage switchgear.

2.2.1.6 Exterior Lighting.

The Contractor shall repair exterior lighting systems and associated appurtenances.

Exterior lighting systems include street, traffic signal, parking lot, bridge, area security, flood, building, and protective lights installed on building or separate supports. Types of lamps include incandescent, fluorescent, mercury, self-ballasting mercury, high pressure sodium, metal halide, LED and other high intensity lighting. Maintenance shall be conducted by others.

2.2.1.7 Traffic Controls.

The Contractor shall repair five (5) traffic signals and controllers IAW the MUTCD.

Maintenance shall be conducted by others.

2.2.1.8 Auxiliary/Emergency Generators and Maintenance Procedures The Contractor shall inspect, maintain, and test auxiliary generators, identified in TE 6.8 Auxiliary/Emergency Generators. The Contractor shall generate a log of maintenance activity stored with each generator.

3.0 Reporting Instructions

3.1 Maintenance Logs

The Contractor shall maintain logs on all electrical distribution system inspections and maintenance. Inspection and maintenance records on 15 KV circuit breakers, transformers, control relays, 15 KV cables, utility poles, emergency generators, and other control equipment that were maintained. The Contractor shall maintain these logs for review by the KO/COR upon request. The Contractor shall maintain separate logs for Auxiliary Generator Maintenance.

3.2 Scheduled Power Outage Condition Report.

The Contractor shall submit a system condition report after each scheduled power outage. The report shall contain the date of the outage, all equipment found unsafe or inoperable along with the specific locations, any additional remarks about system condition that are relevant. The Contractor shall submit the report 5 business days after the outage.

3.3 Underground Distribution System Report.

The Contractor shall submit a report on the condition of the electrical manholes and underground distribution system following the annual pumping, inspection and maintenance. The report shall include manhole locations, manhole conditions, the condition of distribution cables in the manholes, results of infrared inspection, inspector’s name, date of inspection and any relevant remarks. The Contractor shall submit the report annually by 15 August.

3.4 Medium Voltage Transformer Report.

The Contractor shall submit a report detailing the physical and operating condition of medium voltage transformers. The report shall contain transformer location, manufacturer, serial number, model number, volume and type of coolant, condition, current reading on the transformer’s secondary phases and neutral and any relevant remarks. The Contractor shall submit the report five (5) business days after the end of the quarter from the start of the Contract Period.

3.5 Medium Voltage Transformer Oil Analysis Report.

The Contractor shall provide a report on the oil analysis of medium voltage transformers. The report shall be from a ILEPA certified laboratory. The report shall contain information on oil content and recommendations for continued use or if the oil should be reconditioned or reclaimed. The Contractor shall submit the report annually, six (6 months after start of the contract year. The Contractor shall also submit the report within 30 calendar days after the sampling date.

3.6 Relay Calibration Report.

The Contractor shall provide a report on relay calibration. The report shall contain, as applicable, the following information on each relay and each phase: circuit number;

phase; manufacturer; style; serial number; range; tap settings; time daily setting; pick-up and drop-out valves; timing point valves at x2, x4 and x6; instantaneous pick-up and setting; instantaneous drop-out (OK or not OK); target pick-up valves, target seal (OK or not OK); the ground relay; directional relay; reverse power relay settings. The Contractor shall submit the report once annually on the fifth (5th) business day prior to the end of the Base Year, Option Year 2 and Option Year 4.

3.7 Communication Manhole Report.

The Contractor shall submit a report on the condition of the electrical manholes and underground distribution system following the annual pumping, inspection and maintenance. The report shall include manhole locations, manhole conditions, the condition of communication cables in the manholes, inspector’s name, date of inspection and any relevant remarks. The Contractor shall submit the report annually by 15 October.

4.0 Reporting Requirements

4.1 Utility Outage

4.2 Underground Distribution System Inspection Report

4.3 Maintenance Logs

4.4 Scheduled Power Outage Condition Report

4.5 Underground Distribution System Report

4.6 Medium Voltage Transformer Report

4.7 Medium Voltage Transformer Oil Analysis Report

4.8 Relay Calibration Report

4.9 Communication Manhole Report

5.0 Reference

5.1 Technical Exhibits

a. TE 6.1 Outage Log

b. TE 6.2 Unpaved Roads and Parking Areas

c. TE 6.3 RIA Sign Inventory

d. TE 6.4 Sign Replacement Requirements

e. TE 6.5 Electrical Distribution Maintenance Procedures

f. TE 6.6 Electrical Distribution Map

g. TE 6.7 Electrical Distribution Equipment

h. TE 6.8 Auxiliary Emergency Generators

i. TE 6.9 Historical malfunctioning lighting units data