A07 Amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W52P1J21R5001

X 9B. DATED (SEE ITEM 11)

14-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0004

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Feb-2021

CODE

ARMY CONTRACTING COMMAND - ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

W52P1J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W52P1J21R5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

The purpose of this Amendment is the following:

1. To revise section A incorporating revised period of performance language

2. To revise Section L incorporting additional language regarding proposal submission

3. To revise Section L & M incorporating revised language for performance periods

4. To add CLIN 5014 for the 60 day Phase Out.

5. To incorporate revised Attachment 4, Facility Maintenance Vertical, dated 8 February 2021.

6. To incorporate revised Technical Exhibit 4.21, Cranes and Crane Rails, dated 8 February 2021

7. To incorporate revised Attachment 007, Pricing Matrix, dated 8 February 2021.

8. To extend the solicitation closing date to 3:00 PM CST, 23 February 2021

9. To answer the following Contractor Questions

Q1. Can the Government confirm that the testing of Crane(s) and Crane Rails is required to be accomplished annually during the Base Year and each of the (5) Option Years for a total of 5 times during the PoP?

A1. The requirement for crane testing has been rmeoved from the PWS. The Governmnet requires the testing of “crane rails” ONLY. Testing to be conducted once (1) annually (for a total of 5 times) during the PoP for all buildings listed in TE 4.21.

Q2. Can the Government confirm that the only “Crane” to be tested and maintained is the one crane in Building 160?

A2. Building 160 is the only building with a crane. However, it is not used in daily operations. The requirement for crane testing has been removed from the PWS.

Q3. Is the water treatment getting pulled from the BOSS.

A3. The water system services required to be performed for this requirement are located in Attachment 7.

Q4. In the most recent revision to the Solicitation for Rock Island BOSS Solicitation # W52P1J21R5001, offerors now must include the Section I clauses in their proposal responses for Volume V, Subfactor 4, Solicitations, Offer, and Award Documents and Certifications/RepresentationsCertifications. However, if offerors were to include all of Section I clauses, it would be about 42 pages of added content. If we removed the clauses in full, it still would be roughly 38 pages. This conflicts with the 20 page limit for Contract Documentation as a whole. Will the Government please clarify if it only wants to see only pages of Section I that require fill-in information, or if it wants to see the entire section I included with fill-ins for this solicitation? Depending on the answer, we recommend changing the page count to unlimited to help remedy the discrepancy and incorporate clauses into all offeror's proposal responses?

A4. The Government is only requesting the pages of Section I that require fill-in information.

Q5. The Government provides data on document "A07 TE 1.2 Estimated Workload Data DETAIL" showing total average number of DMOs and OWOs (combined) of 4,521 DMOs/OWOs as well as an average value of $2,939,894.36 for DMOs/OWOs (combined). Further, the DMO/OWO combined values for average number of DMOs/OWOs (4,521) and total average cost of DMOs/OWOs ($2,939,894.36 ) is inclusive of

AFH, Tenants/Customers and Garrison. However, on document "A07 TE 1.2 Estimated Workload Data Summary", the Government uses these same numbers as DMOs (only) and no reference to the OWOs. Are these numbers for OWOs and DMOs or are they for DMOs only?

A5. TE 1.2 data is consistent throughout, showing the total number of orders for the provided six (6) years of historical data of 26,952 at a total cost of $17,435,371.45. This represents an average of 4,492 DMOs and OWOs annually with an average annual cost of $2,905,895.24. Details for OWOs vs DMOs can be determined by sorting the data or reviewing the included pivot table tabs. The gold colored tabs include DMOs and OWOs combined, as explained in the Explanation of TE 1.2 Tab.

Q6. On document "A07_ATTACHMENT_0007_Pricing_Matrix_11_January_2020.xlsx", the Government provides labor hours (12,985) by labor category on Tab titled "Tenant Cust. DMO (T&M) -Tab 2 ". Are these 12,985 labor hours for Tenant/Customer only and do not apply to AFH or Garrison labor hours? Also, are they for DMOs only and not inclusive of OWOs? Finally, are these 12,985 labor hours representative of the 4,521 DMO/OWO events or for the proposed 6,000 DMOs and are the 6,000 DMOs required in Factor 1, Subfactor F, DMO/PWO Management only for DMOs or included as DMO/OWOs?

A6. The hours on Tab 2 are exclusively for Tenant Customer DMOs (this is a Time and Material CLIN).

Army Family Housing and Garrison are not included in this number. There are only DMOs, not OWOs, for tenant customer work so the labor hours are only for DMOs. The labor hours represent the historical record not the proposed amount.

Q7. The Pricing Matrix file appears to have calculation errors on Row 110, Cells H110 to K110, i.e. Total Evaluated Price does not equal to cell M112 do not equal.

Would the Gov confirm the following would be the corrected formula =SUM(H12,H13,H22,H31,H40,H49,H50,H54,H55,H61,H70,H74,H80,H86,H87,H93,H97)+SUMPRODUCT( $F$12:$F$100,H12:H100)+H107+H108.

Or, provide an updated Price Matrix file.

A7. The pricing matrix has been updated and is incorporated with this Amendment.

Q8. Is a Bid Bond required?

A8. Refer to Clause 52.228-1, Bid Guarantee.

10. All other terms and conditions remain unchange.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Feb-2021 03:00 PM to 23-Feb-

2021 03:00 PM.

The following have been modified:

SOLICITATION NARRATIVE

SOLICITATION SUMMARY

1. The U.S. Army Contracting Command – Rock Island requests a proposal for the Base Operations Support Services on the Rock Island Arsenal (RIA), Rock, Island IL. All Contract Line Item Number (CLINs) will be firm fixed price, with the exception of unscheduled customer Demand Maintenance Orders (DMOs) and Unscheduled Emergency work. All work is to be done IAW the Overarching Performance Work Statement (OA-PWS) and all Attachments, dated August 10, 2020.

2. The proposed award will be for one 12 month base period and four five subsequent 12 month option periods. The proposed award also provides for a six month extension in the event that Federal Acquisition Regulation (FAR) 52.217-8, Option to Extend Services is exercised.

The periods of performance are as follows:

Base Year Day 1 after issuance of Notice to Proceed (NTP) through Day 365 after issuance of NTP

Option Year One Day 366 after issuance of NTP through Day 730 after issuance of NTP

Option Year Two Day 731 after issuance of NTP through Day 1095after issuance of NTP

Option Year Three Day 1096 after issuance of NTP through Day 1460 after issuance of NTP

Option Year Four Day 1461 after issuance of NTP through Day 1825 after issuance of NTP

Six Month Option Day 1826 after issuance of NTP through Day 1826 after issuance of NTP to Extend

Base Period Day 1 after issuance of Notice to Proceed (NTP) through Day 182 after issuance of NTP

Option Period One Day 183 after issuance of NTP through Day 548 after issuance of NTP Option Period Two Day 549 after issuance of NTP through Day 913 after issuance of NTP Option Period Three Day 914 after issuance of NTP through Day 1278 after issuance of NTP Option Period Four Day 1279 after issuance of NTP through Day 1643 after issuance of NTP Option Period Five Day 1644 after issuance of NTP through Day 1826 after issuance of NTP Six Month Option Dat 1827 after issuance of NTP through Day 2008 after issuance of NTP To Extend

Please note the Base Period of Performance includes a 60 day phase in plan. Therefore the base period consists of a 60 day phase in period and 4 months of full performance.

Option Period 5 Period of Performance includes a 60 day phase out plan. The 60 day phase out plan will take place during the 6 months of full performance.

3. This Request for Proposal (RFP) is issued as a 100% competitive 8(a) Set-Aside.

4. Offeror questions regarding the solicitation and work contained in the OA-PWS and all Attachments are due to the POC no later 1:00 pm CT, January 14, 2021 in order to assure that all Offeror questions can be answered and posted for all Offerors knowledge prior to solicitation closing.

5. The closing date and time for receipt of offers is 3:00 pm CT, January 28, 2021..

6. Explicit access documents may be obtained by having an active Joint Certification Program (JCP) account.

You can obtain an active account by visiting:

https://public.logisticsinformationservice.dla.mil/jcp/search.aspx and submitting the necessary documents.

When requesting access, provide your CAGE CODE in the “Reason for Request” block.

Once your account is active, you may request access to documents in beta.sam (https://beta.sam.gov).

*** PLEASE NOTE, THE PERSON APPROVED FOR YOUR BUSINESS IN JCP, MUST BE THE

SAME PERSON WHO REQUESTS ACCESS IN FBO OR YOU WILL BE DENIED. ***

7. Customer DMOs will be time and materials (T&M). For evaluation purposes, a ceiling amount is provided in the Price Matrix, Attachment 0007. This ceiling is not a guarantee of dollars to be awarded during any performance year.

8. Prices are required in accordance with the Price Matrix, Attachment 0007

9. If the awarded Contractor is unable to fill “Key Personnel” with the Individual whose resume and letter of commitment was submitted with their proposal, the Contractor shall submit for approval to the Contracting Officer a replacement that has equal or better qualifications. Key Personnel positions include:

Volume II – Factor 1, Subfactor H, Contract Management

General Manager Operations and Maintenance Superintendent Quality Control Manager Quality Control Inspectors General Fund Enterprise Business System Preventative Maintenance Coordinator

AND

Volume II – Factor 1, Subfactor E, Electrical Distribution Facilities Maintenance Horizontal

Medium Voltage Equipment Maintainers

10. The Government intends to award one contract pursuant to this solicitation. The award will be made to the offeror whose proposal offers the best overall value to the Government based on the integrated assessment of non-price and price evaluation factors. The evaluation factors include: technical, past performance, and price.

11. Offerors are cautioned to ensure their proposals are fully complete, including all fill-ins and blanks in the RFP. Any offeror submitting a proposal agrees by submission that its proposal and the prices contained therein will be valid for 90 days after receipt of proposals.

12. This solicitation is issued Subject to Availability of Funds. This solicitation is currently unfunded. Funds will be certified, subject to availability of funds (see FAR 52.232-18).

13. Please note that funding constraints require the Government to incorporate DFARS clause 252.232-7007, “Limitation of Government’s Obligation” (Apr 2014) to allow for incremental funding of the contract as necessary.

14. Evaluation of offers shall be IAW the evaluation guidelines and specific evaluation procedures in Section M of this solicitation. All offerors shall submit their proposals and any proposal revisions, if required, in strict accordance with the instructions set forth in the solicitation and any issued amendments. The Government must be able to access information along with any submitted changes within proposals readily and easily and will not be responsible for not being able to view necessary information that was not submitted IAW the instructions set forth in the solicitation.

15. Evaluation quantities and weights are included in the price matrix. The evaluation quantities and weights are estimates based on planning quantities at this time and are not obligatory under this contract. They are not binding and shall not be relied upon for execution purposes. Not meeting, or exceeding the evaluation quantities should be expected and will not constitute revision of the price matrix. If the Government requirements do not result in the estimated evaluation quantities, it shall not constitute the basis for an equitable price adjustment.

16. Offerors are cautioned to read Section L, Proposal Instructions, carefully to ensure that any proposal submitted in response to this solicitation and any issued amendments includes all technical, past performance, and price information required by the solicitation. Failure to provide the required supporting documentation may result in an offer being rejected.

17. The NAICS code for this solicitation is 561210.

18. Terms of the solicitation and specifications remain unchanged unless a formal amendment to the solicitation is issued.

19. Proposal is to be submitted in U. S. Dollars.

20. The Government may choose to use Digital Signatures generated from a Common Access Card. This has the same legal affect and binding authority as a hand signature.

21. An Offeror is required to be registered in the System for Award Management (SAM) database when submitting an offer, and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation.

SAM replaces CCR/FedReg, and ORCA. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.sam.gov/SAM/ or by calling 866-606-8220.

22. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated into this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

23. The prevailing wage determinations will be incorporated each performance year of the resultant contract and will be in effect for that entire performance year. The most recent applicable wage determinations are:

DB Wage Decision: IL20200001- Building Date: 11-27-2020 https://www.wdol.gov/dba.aspx Attachment 0002

DB Wage Decision IL 20200012 -Heavy and Highway Date: 09-18/2020 https://www.wdol.gov/dba.aspx Attachment 0002

DB Wage Decision IL 20200048-Residential Date:10/2/2020 https://www.wdol.gov/dba.aspx Attachment 0002

SCA Wage Determination No. 15-5012 Revision No. 12 Date of Revision: 6/24/20 https://www.wdol.gov/sca.aspx Attachment 0003

24. This RFP should not be discussed with any Government employee except the Procuring Contracting Officer, Ms. Kathy Ward, or her representative, Julie Culliton. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive acquisition.

25. The Government representative for this RFP is Julie Culliton. Any formal communications such as a request for clarifications, discussions, and/or information concerning this solicitation should be submitted in writing to Ms. Julie Culliton at julie.k.culliton.civ@mail.mil. Please indicate the RFP number, W52P1J21R5001, in the subject line.

26. NOTICE OF BEST VALUE CRITERIA All offerors are hereby notified that award of this acquisition will not be based on price alone, but on a hybrid trade-off process IAW FAR 15.101-1, in which evaluation will be based on the evaluation criteria, as stated elsewhere in this document.

Award will be made on an all or none basis. An award will be made to the Offeror whose proposal is determined to be the best overall value to the Government.

Award will be made using formal source selection procedures IAW FAR 15.1. See Section L and Section M for additional information.

27. The Government reserves the right to: limit the competitive range for the purpose of efficiency, award without discussions, and award to other than the offeror with the lowest total evaluated price.

28. The Government reserves the right, at time of award, to request a detailed pricing breakout to be used for planning purposes.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L NARRATIVE

L.1 SUBMITTAL REQUIREMENTS

The Offeror’s proposal shall consist of the following five (5) volumes.

I – Factor 1, Subfactor A, General Fund Enterprise Business System (GFEBS) Operation (Technically Acceptable)

Factor 1, Subfactor B, Government Bridge Operations and Maintenance (Technically Acceptable)

Factor 1, Subfactor C, Hydro-Electric Plant Operations and Maintenance (Technically Acceptable)

Factor 1, Subfactor D, Army Family Housing Management, Services and Maintenance (Technically Acceptable) ll - Factor 1, Subfactor E, Electrical Distribution Facilities Maintenance

Horizontal (Trade-Off) Factor 1, Subfactor F, DMO/PWO Management (Trade-Off) Factor 1, Subfactor G, Pavement Clearance (Trade-Off) Factor 1, Subfactor H, Contract Management (Trade-Off)

III – Factor 2, Cost/Price

IV – Factor 3, Past Performance

V – Solicitation, Offer and Award Documents and Certifications/Representations

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Each volume shall be submitted on a separate DVD and labeled accordingly. DVD’s shall be mailed to

Army Contracting Command – Rock Island 3055 Rodman Avenue Rock Island, IL 61299-8000 Attention: Julie Culliton

OR may dropped off between 2:00 and 3:00 CST, 23 February 2021 at

Army Contracting Command – Rock Island Rock Island Arsenal Building 60, 1st Floor

Pick up the phone located by the elevator and call Julie Culliton at 2-5354 OR (309) 782-5354 and wait by the elevator for Ms. Culliton to pick up your proposal. A MASK MUST BE WORN AT ALL TIMES WHEN ON THE

INSTALLATION AND INSIDE ANY INSTALLATION BUILDING.

Please note that all DVD’s must be in receipt by the closing date and time stated in Block 9 of the solicitation.

Any changes made (as a result of negotiations or proposal revisions) shall be tracked using a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

Printing shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Number Volume Title DVDs Maximum Pages*

I Technical Subfactors A,B,C,D 2 160

II Technical Subfactors E,F,G,H 2 320 III Cost/Price 2 10 IV Past Performance 2 72** V Solicitation, Offer and Award Documents, and Certifications/Representations 2 20

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read.

**The Offeror shall submit past performance information for no more than three contracts for each functional area, but may submit past performance information for up to nine contracts to address all of the seven (7) functional responsibilities. For each contract submitted for itself or a proposed subcontractor, the offeror may submit up to eight pages. The Past Performance information shall include a narrative regarding the Offeror’s determination that a proposed major subcontractor will play a significant role in successful performance of the contract. The eight pages does not include the Past Performance Evaluation Questionnaire (Attachment 0009). The total maximum pages for Volume lV is 72 pages.

L.2 PROPOSAL FORMAT

The submission shall be clearly labeled and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two pages.

The following additional restrictions apply:

Volume Packaging Offeror shall submit its proposal in Adobe PDF (Portable Document Format) with the exception of the price matrices. All files shall be in read-only format. Scanned PDF documents must be legible and shall have the ability to be viewed in Adobe Acrobat. The Offeror shall not lock or password protect any file. All DVD files shall be virus scanned, searchable, reproducible, accessible, and printable. Bookmarks must be utilized to easily locate sections of the proposal. Files that require signature must be submitted using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

Content Requirement All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents and the Narrative discussion. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

VOLUME I – Factor 1, Subfactor A. GFEBS Operation

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 - GFEBS – Contract administration requires extensive use of the Army-mandated, Web-based enterprise resource planning system known as General Fund Enterprise Business System (GFEBS). The Offeror shall provide their proposed staffing plan and demonstrate that it is sufficient to fully support the use of GFEBS, as referenced in the Overarching Performance Work Statement, Sections 2.4.3.5, 2.4.6, 2.5.4, 2.6.3, 2.7, 2.8, 2.9.9, 2.10, and Section 2.2 of Attachment –2, Section 1.3 of Attachment 4, Sections 1.3, 2.1.5 of Attachment 5, Section

1.2 of Attachment 6 in the PWS. The offeror shall detail how the identified personnel will be utilized to support GFEBS, and demonstrate these personnel have (or will obtain) the requisite training, experience, and background to function proficiently within GFEBS.

KEY POINT #2 - Government Work Order Desk – The Offeror’s plan shall address the interaction required by the PWS with the Government Work Order Desk to receive, complete, and document DMOs using GFEBS, as referenced in Section 2.6 of the Overarching PWS as a part of overall GFEBS Operation. The Offeror’s plan shall include, but not be limited to, staffing; how DMOs will be handled during business hours; executing emergency DMOs during business and non-business hours; how DMO response time complies with the Government-assigned priority; and explain their method for maintaining historical performance records of completed DMOs using

GFEBS.

KEY POINT #3 – Resumes - The Offeror shall submit resumes in accordance with Section 2.4.3.5 of the Overarching PWS

VOLUME I – Factor 1, Subfactor B. Government Bridge Operations and Maintenance

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 – The Offeror shall submit a plan to operate and maintain the Government Bridge. The details of personnel, operation and maintenance requirements for the Government Bridge are included in Sections 1.0, 2.1, 2.2, 2.3, 2.4, 2.5 and 4.0 of Attachment 10. The Offeror is required to submit a detailed plan for the Government Bridge as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, coordination of river navigation, rail and vehicular traffic, operations procedures and maintenance procedures.

VOLUME I – Factor 1, Subfactor C. Hydro-Electric Plant Operations and Maintenance

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 – The Offeror shall submit a plan to operate and maintain the Hydro-Electric Plant. The details of personnel, operation, and maintenance requirements for the hydro-electric dam are included in Sections 1.0, 2.0 and

4.0 of Attachment 9. The Offeror is required to submit a detailed plan for the Hydro-Electric Plant as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, operations procedures and maintenance procedures.

VOLUME I – Factor 1, Subfactor D. Army Family Housing Management, Services and Maintenance

This portion of the proposal shall address the following, as a minimum:

KEY POINT #1 - The Offeror shall submit a plan to provide management, services and maintenance to 80 Army Family Housing units on Rock Island Arsenal and provide services to DOD personnel living off the installation.

The details of personnel, management, services and maintenance requirements for Army Family Housing are included in Sections 1.0, 2.0 and 4.0 of Attachment 5. The Offeror is required to submit a detailed plan for Army Family Housing as described in Section 5.1 of the Overarching PWS. The plan must include, but is not limited to the following, detailed personnel training and management, services procedures, and maintenance procedures.

VOLUME II – Factor 1, Subfactor E. Electrical Distribution Facilities Maintenance Horizontal

This portion of the proposal shall address the following, as a minimum:

The Offeror’s Electrical Distribution Facilities Maintenance Plan shall provide detailed information regarding the following requirements to ensure a well maintained electrical distribution system as detailed in the PWS:

KEY POINT #1 - The Offeror shall provide a detailed plan to provide electrical distribution maintenance personnel who meet the qualifications specified in Section 2.2.1 of Attachment 6 and provide resumes and letters of commitment for the medium voltage equipment maintainers.

KEY POINT #2 - The Offeror shall provide a detailed plan for the maintenance of overhead distribution system, underground distribution system, substations, switchgear, auxiliary generators and all component parts of the distribution system. The plan shall demonstrate effective maintenance of electrical distribution systems on RIA, as referenced in Technical Exhibit 6.5 and 6.7 and address original equipment manufacturer (OEM) maintenance recommendations for equipment in Technical Exhibit 6.7. At a minimum, the plan shall provide for maintenance in accordance with Technical Exhibit 6.5 and Section 2.2.1 of Attachment 6.

VOLUME II – Factor 1, Subfactor F, DMO/PWO Management

This portion of the proposal shall address the following, as a minimum

The Offeror shall present a plan to manage approximately 6,000 DMOs per year and 250 PWOs per year. The Offeror’s plan shall provide sufficient detail regarding the following DMO/PWO management requirements:

KEY POINT #1 - Ability to interact with the Directorate of Public Works (DPW) Work Reception Desk (WRD) both receiving DMOs and PWOs and returning status information on DMOs and PWOs to the DPW WRD

KEY POINT #2 - Sufficient personnel to receive, process, distribute, estimate, execute and conduct quality control on DMOs and PWOs. The personnel on the Offeror’s work control team shall have a minimum of one (1) year of experience charging time and materials on the orders, and running and analyzing maintenance order reports

KEY POINT #3 - Ability to execute DMOs at the stated priority levels as described in Section 2.6.2 in the Overarching PWS

KEY POINT #4 - Production of PWO estimates in accordance with Sections 2.9.3, 2.9.4 and 2.9.5 in the Overarching PWS

KEY POINT #5 - Process for submitting and maintaining as-built documents on executed DMOs and PWOs

KEY POINT #6 - Process for submitting DD1354 Transfer and Acceptance of Real Property forms including all required evidence

VOLUME II – Factor 1, Subfactor G, Pavement Clearance

This portion of the proposal shall address the following, as a minimum

The Offeror’s Snow and Ice Removal Plan shall provide detailed information regarding the following requirements to ensure snow and ice removal resulting in safe installation roads, sidewalks and entrances as detailed in the PWS.

KEY POINT #1 - The Offeror shall provide a detailed plan that includes, but is not limited to an inventory of materials for snow and ice removal; traffic and parking control procedures; communication methods; priorities between road users and equipment operating crews; designated areas on the installation to which snow and ice shall be hauled away when accumulation impedes traffic flow or visibility; and procedures for adding additional crews and equipment in the event of a unusual storm/weather events. The plan shall demonstrate effective snow and ice removal on RIA, as referenced in Attachment 3. The plan shall demonstrate the Offeror understands all aspects of snow and ice removal as detailed in Technical Exhibits 3.1, 3.2 and 3.3.

VOLUME II – Factor 1, Subfactor H, Contract Management

This portion of the proposal shall include resumes and letters of commitment of key personnel that demonstrate the following experience and qualifications, as a minimum

The Offeror shall provide the resumes and letters of commitment of all proposed personnel for the below requirements.

KEY POINT #1 - General Manager requires a baccalaureate degree from an accredited College or University and a minimum of five (5) years' experience in a position at an installation or facility of similar size, scope and complexity. The offerors plan shall identify who will be the Alternate General Manager in the absense of the General Manager. The Alternate General Manager must be able to perform the same duties during any absence of the General Manager.

KEY POINT #2 - Alternate General Manager will require qualifications similar to the General Manager and must be fully capable of performing the General Managers responsibilites in the General Managers absence.

KEY POINT #2 – Operations and Maintenance Superintendent (O&M Superintendent) requires a minimum of two

(2) years experience in managing facilities maintenance or construction supervision.

KEY POINT #3 - Quality Control Manager requires a minimum of two (2) years’ experience in process control, quality data analysis, quality auditing, statistical sampling and subcontractor quality control KEY POINT #4 - Quality Control Inspectors -requires personnel with a minimum of two (2) years’ experience in quality control of construction and/or maintenance of building equipment KEY POINT #5 - GFEBS Preventative Maintenance (PM) Coordinator requires an individual experienced in utilizing GFEBS on a military installation. The individual shall have a minimum of one (1) year of GFEBS experience specifically dealing with Property, Plant and Equipment, Business Intelligence and cProjects

VOLUME lll – Factor 2, Cost/Price

Offerors shall submit their proposals using the MS Excel Price Matrix (Attachment 0007). Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award. Please note that the Price Matrix has two (2) separate tabs. Tab 1 (Price Matrix Summary Tab) requires Firm Fixed Price (FFP) entries for all FFP CLINs, for the Base Year and all Option Years. Tab 2 (Tenant Customer DMO (T&M) is for the Time & Material (T&M) CLIN and requires fully burdened labor rates for all Labor Categories, for the Base Year and each Option Year, as well as the Offeror Equivalent Labor Category, which is in Column B. Tab 1 (Price Matrix Summary Tab) requires Firm Fixed Price (FFP) entries for all FFP CLINs. This applies to the Base Period and all Option Periods. Tab 2 -Tenant Customer DMO (T&M) is for the Time & Material (T&M) CLIN and requires fully burdened labor rates for all Labor Categories. This applies to the Base Period and all Option Periods.

Offerors must also complete Column B, which is the Offeror Equivalent Labor Category. The T&M CLIN (CLIN 0013) on Tab 1 is linked to the offeror’s input on the Tab 2, and will auto-fill once the Tab 2 is completed.

Offerors shall completely fill out the Price Matrix by entering the required information in the blue highlighted cells.

White or Gray shaded cells represent totals or Government developed surrogates; no action is required by Offerors in relation to white or gray shaded cells.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places.

(Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts shall be considered when proposing rates. The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

Trade rates need consider only wage determinations included with this solicitation.

The Price Matrix has been locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way.

If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award. The Price Matrix shall be completed as follows:

Offerors shall complete the Summary sheet (Tab 1) by entering its name, Commercial and Government Entity (CAGE) code and proposal date in the blue highlighted cells. Offerors shall also enter FFP amounts for all FFP CLINs in the blue highlighted cells. This is to be completed for the Base Year and all Option Years Base Period and all Option Periods. Some of the FFP CLINs are for unscheduled work; both Operational Work Orders (OWOs) and Demand Maintenance Orders (DMOs). Additionally, for some unscheduled work CLINs, there is only a single quantity of occurrences, and for others there are multiple quantities. For all FFP CLINs where the description is Unscheduled (OWO or DMO), offerors shall enter a price for a quantity up to the number of occurrences specified. For CLINs with multiple quantities of occurrences, each larger quantity is an “up to” quantity, and the range of occurrences is from one up to the maximum quantity specified. CLINs with multiple quantities are weighted but this is for evaluation purposes only and will not reduce the price proposed by an offeror.

For all cells on the Summary tab that are not highlighted in blue, they are either pre-populated, or they will populate automatically as they include formulas that will sum values of other cells from within the Summary tab; or they are linked to totals from other tabs of the Price Matrix.

Tab 2 is for Tenant Customer DMOs, and is a T&M CLIN. This will be unscheduled work at the time of contract award. Offerors shall complete Tab 2 by entering loaded labor rates in the blue, highlighted cells as well as Offeror Equivalent Labor Categories in Column B. Loaded labor rates are inclusive of fringe, any overhead, G&A, and profit.

The loaded labor rates are to be entered for all Labor Categories, for the Base Year and all Options Years. Base Period and all Option Periods. The Government has provided the Labor Categories and the estimated number of labor hours for each labor category. These are for evaluation purposes, only. The Government has also provided material a surrogate dollar amounts for Materials the T&M CLIN. These are also for evaluation purposes, only. The Offeror shall not change the surrogate dollar amounts. The Government provided surrogate numbers for materials are inclusive of any applicable indirect rate adders.

Cost Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested. Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

Price Information: All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data, or other than certified cost or pricing data, necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

VOLUME IV – Factor 3, Past Performance

This volume shall contain information regarding recent and relevant past performance.

The Offeror shall submit past performance information for recent, relevant Government (Federal, State, local) and/or commercial contracts for services directly related to the functional responsibilities outlined below. For purposes of this requirement, the terms “recent” and “relevant” are defined in Section M.

The Offeror shall submit past performance information demonstrating its own ability as well as its major subcontractors ability to perform and manage the following functional responsibilities in multiple buildings or geographically dispersed facilities:

• Operation and Maintenance Electrical Distribution Systems

• Maintain Vertical Facilities (including fire suppression, fire alarm, electrical, plumbing and structural systems, and asbestos maintenance)

• Pavement Clearance (snow removal)

• Conduct Pest Management Activities

• Maintain Horizontal Facilities (including roads, parking lots and sidewalks)

• Conduct Grounds Maintenance (including mowing, trimming, edging, tree trimming and tree removal)

• Management, Operations and Maintenance of Army Family Housing

For each contract reference, the Offeror must provide past performance information that includes, but is not limited to, project or client references with contact information; written descriptions of the nature of the effort, including work size and scope, and the tasks performed; the number of employees managed; the timeliness of performance;

the extent of the Offeror’s involvement (e.g., as prime contractor or subcontractor); the period of performance; the utilization of subcontractor technical support versus in-house technical support; and remote site management experience. Photos may also be provided.

For any contracts with adverse performance, the Offeror must identify every recent and relevant contract awarded that encountered any performance problems related to deliverables or services, as well as every recent and relevant contract that was terminated in whole or in part. For any contracts that did not/do not meet original schedule or technical performance requirements, the Offeror must provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror must also provide copies of any Cure Notices or Show Cause Letters received. For any contracts that were terminated in whole or in part, the Offeror must indicate the type and reason(s) for the termination.

Past Performance Questionnaire

For all contracts identified, a Past Performance Questionnaire, Attachment 0009, must be completed and submitted.

The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to julie.k.culliton.civ@mail.mil and kathleen.m.ward20.civ@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format and include the following fields: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mailed to POC (month/day).

VOLUME V – Factor 4, Solicitations, Offer, and Award Documents and Certifications/Representations

Certifications and Representations – Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the Standard Form (SF) 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – SF33 to include CAGE code, Solicitation, Offer and Award Section I – Contract Clauses Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/ Representations shall not be addressed separately from that submitted in VOLUME V - SOLICITATIONS, OFFER and AWARD DOCUMENTS and

CERTIFICATIONS /REPRESENTATIONS.

L.3 DISCUSSIONS

GENERAL INFORMATION. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

In accordance with FAR 15.306(d), discussion sessions with each Offeror may be held.

DISCUSSION LETTERS. If discussions are conducted, the Contracting Officer will send electronic discussion letters to each Offeror’s POC. The discussion letter will specify information requested and when responses are required.

The Offeror’s proposal shall be submitted electronically as set forth below.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M NARRATIVE

M.1 BASIS FOR AWARD

This is a competitive acquisition for the single award of a FFP contract, with the exception of Tenant Customer DMOs, which will be T&M. Award will be made to the responsible Offeror whose offer, conforming to the solicitation, represents the best overall value to the Government, given the outcome of the Government’s evaluation of each Offeror’s technical proposal, past performance and total evaluated price. In selecting the best overall offer for award, the Government will consider the quality offered, which includes all non-price factors, and the evaluated price.

The Government may award on the basis of a proposal with superior ratings, even though it may result in a higher price to the Government. No award will be made to an Offeror who has received a marginal or unacceptable rating in any factor of subfactor.

The Government reserves the right to not award at all, depending on the quality of the proposals, prices submitted, and the availability of funds. An award under the RFP in no way obligates the Government to obligate additional dollars or exercise any option periods.

ACC-RI intends to award a single contract as a result of this RFP. The Government reserves the right to reject any or all proposals and make no award if such action is in the best interest of the Government.

M.2 EVALUATION FACTORS

The Government will evaluate the following factors and subfactors using either the Technically Acceptable (TA) approach or the Trade-Off (TO) approach, as outlined below:

Factor 1- Technical

Subfactor A, GFEBS Operation Subfactor B, Government Bridge Operations and Maintenance Subfactor C, Hydro-Electric Plant Operations and Maintenance Subfactor D, Army Family Housing Management, Services and Maintenance Subfactor E, Electrical Distribution Facilities Maintenance Horizontal

Subfactor F, DMO/PWO Management Subfactor G, Pavement Clearance Subfactor H, Contract Management

Factor 2 - Cost/Price Factor 3 - Past Performance

M.3 TECHNICALLY ACCEPTABLE EVALUATION APPROACH

For evaluation factors or subfactors that are clearly definable, the TA approach will be used. Under this approach, the following factors and subfactors will be evaluated first and rated as Acceptable or Unacceptable. A rating of no less than Acceptable is required in each area in order for the Offeror’s proposal to be further considered for award.

GFEBS Operation (TA) (Factor 1, Subfactor A)

GFEBS Operation must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Government Bridge Operations and Maintenance (TA) (Factor 1, Subfactor B)

Government Bridge Operations and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Hydro-Electric Plant Operations and Maintenance (TA) (Factor 1, Subfactor C)

Hydro-Electric Plant Operations and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Army Family Housing Management, Services and Maintenance (TA) (Factor 1, Subfactor D)

Army Family Housing Management, Services and Maintenance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

Past Performance (TA) (Factor 3)

Past Performance must be rated Acceptable in order for the Offeror’s proposal to be evaluated for Technical Factor 1, Subfactors E, F, G and H.

The following adjectival ratings will be used to evaluate:

Subfactor A: GFEBS Subfactor B: Government Bridge Operations and Maintenance Subfactor C: Hydro-Electric Plant Operations and Maintenance Subfactor D: Army Family Housing Management, Services and Maintenance

TECHNICALLY ACCEPTABLE APPROACH RATINGS

Rating Description

Acceptable Based on the offeror’s submitted proposal, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s submitted proposal, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The following adjectival ratings will be used to evaluate Past Performance:

PAST PERFORMANCE RATINGS

Rating Description

Acceptable Based on the offeror’s…