Attachment_0008_-_PWS_8_-_Ammunition_Materiel_Management.pdf

Attachment 0008 June 20, 2018

PWS 8 – AMMUNITION MATERIEL MANAGEMENT (INDIRECT)

1. INVENTORY ACTION:

1.1. The Contractor shall implement and execute the inventory process and program in accordance with (IAW) Army Materiel Command Regulation (AMC-R) 740-27, chapters 1-5. The Contractor shall process requests for inventories in an established sequence, provide in-float controls over items placed under inventory control, consider receipt and issue in-float transactions during count analysis, and provide statistical data to assist in research and compilation of automated inventory reports IAW Army Regulation (AR) 740-26 and AMC-R 740-27.

1.2. The Contractor shall be responsible for 100 percent physical inventory and reconciliation of all assets for which Headquarters (HQ), Joint Munitions Command (JMC) is accountable. A complete scheduled inventory shall be conducted not less than once each Fiscal Year (FY) IAW AMC-R 740-27. The Contractor shall certify completion to local government staff and HQ, JMC Accountable Officer. All Category (CAT) I items shall be inventoried semi-annually. (CDRL A104)

1.3. Inventory program management: Contractor personnel shall assist the Government staff with documenting and conducting the monthly Quality Control Checks and quarterly Count Five program for the purpose of stock control and inventory accounting processes IAW AMC-R 740-27.

1.4. Any physical loss or gain shall be immediately reported to the Accountable Property Officer (ACTPO) for all stocks under HQ, JMC purview. The Contractor shall prepare and submit for approval a DA Form 444, Inventory Adjustment Report, or DD Form 200, Financial Liability Investigation of Property Loss, IAW AR 735-5, Chapter 13, as appropriate for both physical inventory and floor-to-book reconciliation adjustments. The Contractor shall respond to Requests for Investigation within 90 calendar days IAW AR 735-5. (CDRL A105)

1.5. The accountable records are maintained in the Contractor’s system of record and will be used as the Accountable Property System of Record (APSR) for full financial audit. The Contractor shall manage and maintain the APSR documentation for the movement and storage of all JMC and Singe Manager for Conventional Ammunition (SMCA) managed materiel received, stored, and issued, and shall reconcile inventory records. Accountable records to include transactional data, and supporting documentation, (transactions, count sheets, ammunition transfer records, etc.) for all ammunition shall be retained for 6 years, 3 months and will be the responsibility of the Contractor.

1.6. Accountability/Reporting: HQ, JMC will base reliance on custodial records from the APSR for financial reporting. The Contractor shall provide a monthly asset posture report to include mandatory financial reporting data fields (CDRL A106). The Contractor shall aide in any data cleansing or reconciliations needed to support HQ, JMC. Requests for additional asset posture reports may be requested as necessary by the ACTPO or Assistant ACTPO.

1.7. Requests for special inventories may only be generated by the ACTPO or Assistant ACTPO.

1.8. An automated record shall be maintained for all changes to record of wholesale conventional ammunition stocks, ammunition components, and packaging material in the field service and Procurement of Ammunition (PA) funded accounts to include but are not limited to; receipts, shipments, condition code changes, lot number changes, quantity changes, and ownership changes (CDRL A107). Shipments must be removed from record in 3 working days. Ownership changes must be posted to the accountable record within 10 calendar days IAW AR 725-50.

1.9. Audit Support: The Contractor shall provide support for site visits as requested to include, but not limited to, process walkthroughs, process interviews, and pre- /post-visit phone calls. The Contractor shall also provide documentation to include, but not limited to, standard operating procedures; contractor system screen shots;

asset postures; DD Forms 200, 250, 1348; DA Forms 444 and 1149; and JMC Form 740-2 within 3 days of Government request.

2. RECEIPT ACTIONS:

2.1. The Contractor shall place SMCA managed materiel received into storage and complete documentation related to those functions IAW AMC-R 740-27 and within the designated AR 725-50, chapter 5, table 5.1 timeframes. Security Category I and II material receipts must be posted to the accountable record within 24 hours. (CDRL A107)

2.2. The Contractor shall use the Department of Defense (DoD) Web Supply Discrepancy Report (WebSDR) website per Defense Logistics Management (DLM) 4000.25, Volume 2, Chapter 17, for reporting/responding to Supply Discrepancy Reports (SDR). SDRs should be submitted directly to the depot/Ammunition Supply Point (ASP)/other source's Routing Identification Code (RIC) using the DoD WebSDR website. Take appropriate actions to satisfy valid customer complaints and/or adjust records to reflect valid over/short shipments. (CDRL A108)

2.3. Concealed Discrepancy Reports: The Contractor shall handle concealed discrepancy reporting and investigations IAW AMC 740-27. (CDRL A109)

2.4. End items produced on PA fixed price orders, which are awaiting ballistic acceptance, are not the property of the Government, and therefore, they shall not be receipted in or posted to the accountable record.

3. STORAGE:

3.1. Asset Storage: All ammunition components, end items, and explosives on post, regardless of ownership, shall be stored in accordance with approved AMC and DoD drawings (AMC Drawing 19-48-75-5 and Department of the Army Pamphlet (DA Pam) 75-5, 15 Nov 84, Explosives - List of Storage and Outloading Drawings for Ammunition), and DA Pam 385-64, 24 May 11, Rapid Action Revision 10 Oct 13, Safety - Ammunition and Explosives Safety Standards, chapter 4, 5 and 14, as well as all updates to these drawings/pamphlets. These items shall be segregated and identified using site location, grid location, lot number and condition code.

3.2. Storage Planning and Management: The storage planning activity shall approve all on-post receipt locations using Reports of Shipment or an equivalent advance shipment notification document and any subsequent location changes to the item's initial storage location IAW AMC-R 740-25, 6 May 15, Storage and Supply Activities

- Ammunition Stock Location System, chapter 1, paragraph 1-5.d.

3.3. Storage Location Changes: IAW AMC-R 740-25, chapter 1, paragraphs 1-5.d, and 1-5.e, the storage planning activity shall provide approval before on-post location changes are accomplished. DA Form 4508 (Ammunition Transfer Record) or an equivalent document shall document and control on-post location changes. A central control register shall be maintained for tracking each Ammunition Transfer Record or equivalent materiel movement document processed. A minimum acceptable accuracy level of 98 percent will be maintained for storage location records.

3.4. Magazine Data Card (MDC): MDCs will be prepared and maintained for all Government accountable, Class V inventory items. IAW AMC-R 740-25, Chapter 1, paragraphs 1-5.i, paragraph 1-5.j, and Appendix B, AMC Form 1385 (Magazine Data Card) will be prepared and placed on ammunition stacks at the grid locations. The Magazine Data Card will be present and accurate for current quantity and grid location.

3.5. Storage Practices: Storage locations, to the maximum extent possible, shall be free of debris in accordance with DA Pam 385-64, chapter 2, paragraph 2-7. Good housekeeping concepts (pest control, sweeping out of dirt, removal of trash, etc.) will be used in storage locations. Loose components of ammunition, packing materials, conveyors, forklifts, skids, dunnage, empty boxes, and other similar material shall not be stored in a magazine containing ammunition or explosives.

3.6. Storage Capacity/Space Use: The Contractor shall implement and execute a system that accurately and completely identifies Gross Square Feet (GSF), Net Square Feet (NSF) available for storage, occupied NSF available for storage, vacant NSF available for storage, and occupancy level, monthly IAW AR 740-1, chapter 4.

Monthly reports will be available upon request and for Command Assessments or Supply Depot Operations Assessments.

4. ISSUE ACTIONS:

4.1. The Contractor shall be responsible for shipping of materiel, ownership changes, and the documentation related to that function IAW AMCR 740-27 and AR 725-50. The Contractor shall plan for shipment of materiel to include lot selection and obligation IAW the Uniform Materiel Movement and Issue Priority System Time Standards (UMMIPS) response times, AR 725-50, chapter 2, Table 2-1 and 2-2.

4.2. The Contractor shall prepare material for shipping to include: packing, crating, marking (including Two Dimensional (2D) barcodes), stowage, and weight limitation of shipments to conform to Department of Transportation (DOT) laws, DoD regulations, International Maritime Dangerous Goods (IMDG) code, and Air Force Joint Manual (AFJMAN) 24-204/Technical Manual 38-250, Preparing Hazardous Materiel for Military Air Shipments. The Contractor shall withdraw, verify material from storage, consolidate materiel into the optimum number of handling units, ensure materiel is properly marked and is safe to ship IAW AMC and DoD approved drawings and Military Standards 129P (MIL-STD-129P) with change 4, 19 Sep 07.

4.3. Ammunition Shipments:

4.3.1. Shipments of ammunition off the firm fixed price production contract shall be IAW the Department of Defense Activity Address Codes (DoDAAC) provided without receiving a Material Release Order. Costs associated with Packing, Crating, and Handling (PC&H) for matrix items shall be shall be included in the matrix price.

4.3.2. Direct shipments of ammunition from the Army Field Service Account on site shall be IAW a Material Release Order from HQ, JMC. Shipments will be paid by an Army Transportation Account Code (TAC). There shall be no PC&H costs associated with direct shipments from the Army Field Service Account.

5. SURVEILLANCE ACTIONS:

5.1. The Contractor shall perform surveillance of ammunition and explosive material IAW DA Pam 742-1, dated 22 Nov 16, as supplemented by JMC Regulation 702-2 dated 11 Jun 08, and current Ammunition Information Notices published by HQ, JMC Surveillance Division, and DoD 4145.26-M.

5.2. The assigned Government Quality Assurance Specialist, Ammunition Surveillance (QASAS) serves as the focal point on matters pertaining to ammunition surveillance within the scope of the specified references. The QASAS will furnish guidance to the contractor on ammunition surveillance, consistent with the specified references, as required.

6. TRANSPORTATION:

6.1. The Contractor shall perform in a manner which reflects best commercial practice and ensures compliance with applicable regulatory requirements of the DoD and DOT

6.2. Issue Shipping

6.2.1. In support of an effective traffic management program, the Contractor shall prepare the Transportation Data Report IAW CDRL A110.

6.2.2. The Contractor shall be responsible for preparing route requests, notice of availability, outbound documentation including, but not limited to, the bill of lading. For violations, notify the Installation Transportation Officer (ITO) and submit the Transportation Discrepancy Reports (TDR) electronically to Surface Deployment Distribution Command (SDDC) through the Global Freight Management/Electronic Transportation Acquisition (GFM/ETA) system IAW Defense Traffic Management Regulation (DTR) 4500.9-R, Chapter 210. Routing requests and bills of lading shall be prepared and issued electronically using the Global Freight Management/Electronic Transportation Acquisition system.

6.2.3. The Contractor shall advise the ITO regarding adequacy of commercial carrier service and equipment supporting the installation. The Contractor shall document carrier failures IAW the Carrier Performance Program as detailed in DoD 4500.9-R Chapter 207.

6.2.4. The Contractor shall book all Defense Transportation System required Over the Road (OTR) shipments through the Global Freight Management tool within SDDC’s Electronic Transportation Acquisition website. If at any time, HQ Department of the Army directs use of other means for OTR shipment acquisition, it will then become the system of acquisition to be used.

6.3. Assistance to Carriers Transporting Government-Owned Material:

6.3.1. When requested, the Contractor shall assist outside carriers for the purpose of promoting safety, expediting transportation, and delivering shipments of explosives and other dangerous articles. The Contractor, acting as an independent contractor, and not an agent of the Government, within the means of its expertise and capability (within a 100 mile radius of plant/depot), shall extend any technical assistance and aid.