Attch_0003_TROPO_PWS_Appendix_B_v2_Provisioning_Requirements.pdf

UNCLASSIFIED

AN/TRC-XXX

Troposcatter System

Appendix B

Provisioning Requirements

13 June 2017

Prepared by:

Project Manager, Tactical Network

ATTN: SFAE-CCC-TN

Aberdeen Proving Grounds, MD 21005

DISTRIBUTION A. Approved for public release: distribution unlimited. Other request for this document shall be referred to PEO C3T/PM Tactical Network, 6010 Frankford St., Aberdeen Proving Grounds, MD 21005.

Provisioning Requirements

Provisioning Requirements Statement ARP NO.:

Troposcatter Transmission Systems

Provisioning Activity (address and zip code)

USA C-E LCMC, Aberdeen Proving Ground, Maryland. 210051848

ATTN: AMSEL-LCC-WIN

A. This Provisioning Requirements Statement (PRS) is furnished and will be prepared in accordance with Statement of Work (SOW). Deliverable Provisioning Technical Documentation (PTD) and Engineering Data for Provisioning (EDFP) Requirements will be specified on Contract Data Requirements List (CDRL).

B. When the PRS is furnished after contract award the Contractor shall submit a priced proposal within 30 days after receipt of this PRS. This PRS may be modified or changed by a supplemental agreement to the contract.

C. A Statement of Prior Submission (SPS) submitted in accordance with SOW result in reduction or elimination of PTD and EDFP requirements specified on CDRL and conference requirements of this PRS.

Provisioning Requirements

1. Guid Conf X IS BE REQ'D IS NOT REQ'D. IF REQ'D CONF WILL BE HELD AT

a. Place

Aberdeen Proving Ground, Maryland

b. Date

SEE BLOCK 16, NOTE 1

c. Time TBD d. Estimated No. of Days 2

2. Prov Conf X IS REQ'D IS NOT REQ'D IF REQ'D CONF WILL BE HELD AT

a. Place

Contractor's Facility/Aberdeen Proving Ground, Maryland

b. Date

SEE BLOCK 16, NOTE 2

c. Time TBD d. Estimated No. of Days TBD

e. The Contractor X IS REQ'D IS NOT REQ'D TO HAVE A SAMPLE OF THE COMPONENT/END

ITEM AT THE CONFERENCE

SAMPLE ARTICLE WILL BE VIEWED X WILL BE DISASSEMBLED AT CONFERENCE

3. Provisioning Preparedness Review Conference

IS REQ'D X IS NOT REQ'D

4. Manufacturers or Commercial Manuals

ARE REQ'D X ARE NOT REQ'D

5. Incremental Submission of PTD

X IS AUTHORIZED IS NOT AUTH

6. Provisioning Screening X is required is not required

RESULTS X ARE REQ’D ARE NOT REQ'D TO BE ON THE PL

7. Resident Provisioning Team (RPT)

WILL BE ESTABLISHED X WILL NOT BE ESTABLISHED

8. Interim Release

IS AUTHORIZED X IS NOT AUTHORIZED

9.EDFP

HARDCOPY X DIGITAL FORMAT

10. EDFP will be sequenced by:

X PLISN REFERENCE NUMBER REFERENCE DESIGNATION OTHER

11. THE INITIAL PIO WILL BE SUBMITTED WITHIN -N/A DAYS AFTER APPROVAL OF EDFP OR WITHIN

N/A DAYS AFTER COMPLETION OF PROVISIONING CONFERENCE OR WITHIN N/A DAYS AFTER

ACCEPTANCE OF THE PPL

12. Tools and Test Equipment

X WILL BE WILL NOT BE INCLUDED IN PPL (SEE BLK 16, NOTE 5)

13. PPS

X is IS NOT REQUIRED (SEE BLK 16, NOTE 6)

14. Repair Kits and Repair Part Sets

X WILL BE WILL NOT BE INCLUDED IN THE PPL

15. Common and Bulk Items List

(SEE BLK 16, NOTE 7)

16. NOTES:

1. Within 21 days after contract award, the contractor shall contact the PCO at USA C-E LCMC, Aberdeen Proving Ground, Maryland 21015, to establish a date for the Start of Work Meeting/Provisioning Guidance Conference in conjunction with the JILSMT, if required by Contractor for further clarification of the requirements.

The Contractor shall prepare and present at the Guidance Conference a delivery schedule in Milestone Chart format for:

a. Engineering Data For Provisioning (EDFP) e. Technical Manuals (TMs)

b. Maintenance Allocation Chart (MAC) f. Packaging Instructions

c. Provisioning Parts List (PPL) g. Conferences/IPRs

d. Repair Parts and Special Tools List (RPSTL)

2. IPR/Provisioning Conference dates and duration will be established at the Guidance Conference.

3. When multiple PCCNS are required for Provisioning, the submission of completed individual PCCNS before the final delivery date is encouraged.

4. Digital Format is required for all EDFP submissions.

5. Only SPECIAL TOOLS and TEST EQUIPMENT will be listed.

6. PPS will be finalized at the Guidance Conference.

7. Only BULK MATERIAL required for the fabrication of items in the PPL which are source coded "M" (MAKE) will be listed.

BULK MATERIAL source coded "P" (PROCURED) will be listed at the end of the PPL.

DICTIONARY OF ABBREVIATIONS

CONF ........... CONFERENCE PIO...............PROVISIONED ITEM ORDER

CNTR ........... CONTRACTOR PL.................PARTS LIST

DRF .............. DATA REQUIREMENT FORM PPL..............PROVISIONING PARTS LIST

GUID ............ GUIDANCE PPS..............PROVISIONING PERFORMANCE SCHEDULE

IPR .............. IN-PROCESS REVIEW PROV...........PROVISIONING

NR ............... NUMBER REQ'D..........REQUIRED

PAR ............. PARAGRAPH PRS..............PROVISIONING REQUIREMENT STATEMENT

PCL ............. POST CONFERENCE LIST

Provisioning Data Requirements

DATA REQUIREMENTS FORM

PROVISIONING REQUIREMENTS

CARD

BLOCK

R E Q D

S F P P

P P L

D C N

DATA ELEMENT TITLE L

CROSS FUNCTIONAL REQUIREMENT

(SEE SOW)

SYSTEM/EI PCCN A-1 X X X

SYSTEM/EI PLISN A-2 X X X

SYSTEM/EI TYPE OF CHANGE CODE A-3 X X X

SYSTEM/EI QUANTITY PER ASSEMBLY C-32 X X X

SYSTEM/EI QUANTITY PER END ITEM (‘REF’ is no longer valid) C-33

USABLE ON CODE D-43 X X X

CAGE CODE A-5 X X X

REFERENCE NUMBER A-6 X X X

ITEM NAME A-12 X X X

REFERENCE NUMBER CATEGORY CODE A-7 X X X

REFERENCE NUMBER VARIATION CODE A-8 X X X

SHELF LIFE A-13 X X X

PRODUCTION LEAD TIME B-24 X X X

SPECIAL MATERIAL CONTENT CODE D-47 X X X

SPECIAL MAINTENANCE ITEM-CODE D-49 X X X

PRECIOUS METAL INDICATOR CODE B-27 X X X

PHYSICAL SECURITY PILFERAGE CODE (CIIC) B-26 X X X

ADP EQUIPMENT CODE B-28 X X X

DEMILITARIZATION CODE B-23 X X X

CONTRACTOR TECHNICAL INFO CODE E-61

UNIT OF MEASURE B-16 X X X

ARN CAGE CODE A-5 X X X

ADDITIONAL REFERENCE NUMBER A-6 X X X

ARN REFERENCE No. CATGRY CODE A-7 X X X

ARN REFERENCE No. VARIATION CODE A-8 X X X

UNIT OF MEASURE (UM) PRICE B-17 X X X

LSA CONTROL NUMBER (LCN) H-77 X X X

ALTERNATE LCN CODE H-78 X X X

PROV LIST ITEM SEQUENCE NO (PLISN) A-2 X. X X

QUANTITY PER ASSEMBLY C-32 X X X

OPTION 1

OPTION 2 X X X

TYPE OF CHANGE CODE A-3 X X X

INDENTURE CODE A-4 X X X

ATTACHING PART/HARDWARE X X X

going to true NHA direct X X X

INDENTURE FOR KITS X X X

OPTION 1 X X X

QUANTITY PER END ITEM X X X

DATA REQUIREMENTS FORM

PROVISIONING REQUIREMENTS

CARD

BLOCK

R E Q D

S F P P L

P P L

D C N

ESSENTIALITY CODE A-11 X X X

SOURCE,MAINT AND RECOVER CODE B-22 X X X

MAINTENANCE REPLACEMENT RATE I C-34 X X X

MAINTENANCE REPLACEMENT RATE II C-35 X X X

OPTION 1 X X X

MAINT REPLACEMENT RATE MODIFIER C-36 X X X

REPLACEMENT TASK DISTRIBUTION E-59

MAINTENANCE TASK DISTRIBUTION E-57 X X X

REPAIR CYCLE TIME E-58 X X X

OPTION 1 X X X

NEXT HIGHER ASSEMBLY (NHA) PLISN C-29 X X X

C-30

OVERHAUL REPLACEMENT RATE C-31 X X X

PROVISIONING REMARKS H-79 X X X

REFERENCE DESIGNATION D-44 X X X

OPTION 1 X X X

OPTION 5 X X X

REFERENCE DESIGNATOR OVERFLOW CODE D-45 X X X

REFERENCE DESIGNATION CODE D-46 X X X

TECHNICAL MANUAL (TM)-CODE J-80 X X X

FIGURE NUMBER J-81 X X X

ITEM NUMBER J-82 X X X

TM FUNCTIONAL GROUP CODE J-86 X X X

TM CHANGE NUMBER J-83 X X X

PROVISIONING NOMENCLATURE K-91 X X X

CHANGE AUTHORITY NUMBER F-66 X X X

REPLACED OR SUPERSEDING (R/S) PLISN F-70 X X X

R/S PLISN INDICATOR F-71 X X X

INTERCHANGEABILITY CODE F-67 X X X

SERIAL NUMBER EFFECTIVITY F-68 X X X

Additional Screening Data

1. Contractor sample letter of e-mail submittal:

prvsngscrng@dla.mil

SUBJECT: Request for Provisioning Screening

Separate Attachment:

Following information is being furnished in accordance with Chapter 5, Chapter 2.

Input DIC (LSR or LSF) See Volume 8 for formatting

Activity Code CL

Destination Code (your CAGE Code)

Type of Screening (P, S, or F) See Volume 5, Chapter 2

Single Output/Multiple Output (1,2,3, or 4) See Volume 10, Table 11

Number of Records

File Name Save the submitted file with .txt extension

Point of Contact:

Name

Phone Number

FAX Number

See 4100.39-M Volume 5, Chapter 2 for other types of screening submissions and sample letters.

1.1. DLSC SCREENING INTERPRETATION - The contractor shall interpret DLSC screening results and provide data for requirements specified below to update the Provisioning Technical Documentation (PTD) for the applicable

Parts Lists inputs to CECOM for each PLISN line matched to a National Stock Number (NSN). The output shall be interpreted utilizing DOD 4100.39-M Volume 8 and 9, and the following guidelines:

1.1.1. Identification of Segment Codes for each NSN matched are as follows:

Segment - J - Identifies CAGE Code/Reference Numbers submitted

Segment - 1 - Notification of canceled/replacement CAGE Code.

Segment - L - Fine header data, identifies matched NSN.

Segment - A - Identification data, i.e. item name, DEMIL, etc.

Segment - B - Moe Rule data, identifies manager and user of NSN.

Segment - C - Identifies all CAGE Code/Reference Numbers assigned to NSN.

Segment - E - Standardization data.

Segment - H - Catalog management data.

1.1.2. Segments identified are located in Card Column 40 of the output and are the only segments required to be reviewed.

1.1.3. Identification of output Document Identifier Codes (DIC) which will be encountered upon receipt of screening results are as follows:

KSR - Search results - Header record/identifies contractor CAGE Code performing screening.

KNR - No match/negative reply - no match for CAGE Code/Reference Number screening.

KRE - Notification of return - identifies error conditions

KMR - Match results - identifies CAGE Code/Reference Number matched to an NSN.

KMS - Classified match - identifies NSN which is security classified. Output will not be identified.

KMA - Association match - identifies submitted CAGE Code/Reference Number matched to an identical

Reference Number associated a different CAGE Code which has an established relationship.

KME - Exact match - identifies CAGE Code/Reference Number matched to a single NSN.

KMP - Partial match - identifies CAGE Code/Reference Number matched to more than one NSN.

KMT - Preferred NSN - output as a result of matched NSN reflecting Item Standardization Code 3 or E.

This DIC reflects replacement NSN with file data appearing directly under last DIC of replaced NSN.

1.2. The following interpretations of each segment will apply in the selection of the proper National Stock Number

(NSN) and data elements required by the government.

Segment J: Identifies each CAGE Code/Reference Number screened. First output DIC will always be KSR followed by either KMS, KMR, or KNR, which will reflect classified, error, match, or negative reply conditions/data received from DLSC.

Note: If match is identified to an additional Reference Number when submitting more than one

Reference Number, matched Reference Number will be placed in the Reference Number field and

CAGE Code in the Cage Code field of the Provisioning Technical Documentation (PTD).

Segment 1. Identifies DLSC Change data which will reflect both the canceled and replacement CAGE Code.

Segment L: Identifies the National Stock Number (NSN) for which the File Data is being furnished.

Segment A: Identifies data elements common to the identification of the item of supply. The item name will be extracted from the DLSC response, card columns 50-70, and applied to the Provisioning Technical Documentation

(PTD).

Segment B: Identifies individual service/services which are recorded as either the Primary/Secondary Inventory

Control Activities (PICA/SICA) and data receivers/collaborators. First criteria is to select NSN with MOE Rule beginning with Letter A - Army and check collaborator field card columns 59-64 and receiver fields card 66-71 for

Activity Code CL CECOM when a CAGE Code/ Reference Number is matched to multiple NSNs for a given

PLISN line. Identity of Activity Code CL reflects CECOM as user of the matched NSN. Data required will be extracted from the selected NSN and applied to the Provisioning Technical Documentation (PTD). See Para: 3.#.9 below, for filter to be utilized as further guidance in the determination of the correct NSN to be utilized. This interpretation does not apply for CAGE CODE/Reference Numbers matched exactly to one NSN which will automatically provide data elements required to be extracted and applied to the Provisioning Technical

Documentation (PTD).

Segment C: Identifies all CAGE Code/Reference Number of the matched NSN. If the Reference Number Variation

Code (RNVC) I or 9 is reflected in card column 46 for the CAGE Code/Reference Number matched, selection of an equivalent CAGE Code/Reference Number must be made due to code identifying Reference Number as non-definitive. Non-Definitive numbers will not be accepted by CECOM. RNVC must equal 2 or 3 and replacement

CAGE Code/Reference Number will be selected from this segment and input into the Reference Number and CAGE

Code fields of the Provisioning Technical Documentation (PTD). as replacement CAGE Code/Reference Number.

Further selection must cite RNCC 2 or 3 as first precedence criteria.

NOTE: This does not apply to items identified by Specification/Source Control drawings. These drawings shall be the primary reference numbers only. For Specification Control Drawings, the manufacturer’s data is to be entered only as additional Reference Numbers.

Segment E: Identifies standardization data which reflects replacement and replaced NSN due to DOD

Standardization Program. NSN matched to CAGE Code/Reference Number will be reflected in the left most column. Standardization status codes are reflected in Card Columns 41 and 63 of the output. Status codes 3 or E specifies item of supply is not authorized for Procurement. When either code is reflected in C/Column 41 check will be made for replacement NSN Column 50-62. Replacement NSN will reflect standardization code of 1, B, 5, 6, or 2 in Card Column 63. When this condition is encountered, replacement NSN will be displayed directly under last output (DIC) for replaced NSN, and will reflect DIC KMT and all corresponding segment data for review. This condition will require selection of new replacement CAGE Code/Reference Number from Segment C and entered in the Reference and CAGE Code fields of the Provisioning Technical Documentation (PTD) for first and all subsequent appearances to bring all PLISN lines into synchronization. Reference Number Variation Code (RNVC) must equal 2 or 3 and Reference number Category Code (RNCC) must be 2 or 3 in sequence order.

Segment H: Identifies each services' catalog management data which will be utilized to apply pertinent data to the

Provisioning Technical Documentation (PTD) data tables to satisfy the government's requirements. Data will be extracted from cards J and 2 of the output.

(1) Card J:

(a) Check for MOE Code - DA - Army, Card Columns 55-56.

(b) If no DA code, check for DF, DM, DJ, or DS. If no code exists, contractor must input data elements which are required to be extracted from screening as follows:

Compare the Unit of Issue, (UI), card columns 50-65, with the Unit of Measure, (UM), of the

Provisioning Technical Documentation (PTD). If they are identical, extract the Unit of Issue Price, (UI

PRICE), Card Columns 70-78 and input this data to the Unit of Measure Price (UM Price), field of the

Provisioning Technical Documentation (PTD). However, if the UI and the UM are not identical, the UM

Price shall be calculated using the UI Price and the UI Conversion Factor from DOD 4100.39-M.

(2) Card 2:

Extract Shelf Life Code from card column 46. Apply to the Provisioning Technical Documentation (PTD).

Extract Recoverability Code from Card Column 48 and apply to the fifth position of the SMR Code in the

Provisioning Technical Documentation (PTD). If MOE Code DA is not encountered, check for MOE Code

DF, DM, DN, and DS for other service Recoverability Codes which will require check of Army Maintenance

Allocation Chart (MAC) to determine if Army and other Service Recoverability Codes are compatible. This is essential for supply management and repair concepts. This rule only applies for NSNs matched at DLSC when no DA code is on DLSC output.

Data elements identified are required to be input by the contractor for all required fields in the Provisioning

Technical Documentation (PTD).

1.3. The filter as described below shall be utilized as additional guidance to select best NSN answer for output

DICS; KSR, KMR, KMP, KMS, and KMT when single or multiple responses are received for a given CAGE

Code/Reference Number screened.

Definitive answer (RNCC 2 or 3) over non-definitive answer (RNCC 1 or 4).

Unclassified answer over classified answer.

Non-controlled (no Reference Number Category (RNCC 1 or 7)) present in the response set over controlled.

Source Controlled (RNCC 1) over Specification Controlled (RNCC 7).

Exact match with NSN over match with superseded NSN.

Note: If resident activity CL - CECOM is not a user on the exact match NSN, interpret KMT superseded NSN in the data set for multi-matches. If CECOM Activity is determined a user, select superseded NSN and determine replacement CAGE Code/Reference Number and apply all specified government required data to the Provisioning Technical Documentation (PTD).

With MOE Rule over no MOE Rule (Segment B).

More users over less users (MOE Rules Segment B).

Standardization status code preference 1, B, 5, 6, 2, C, 3, E.

1.4. Additional guidance can be obtained by contacting Provisioner from List of Attendees at the Provisioning

Guidance Conference.

Note: If CAGE Code/Reference Number screened reveals RNVC 1 or 9 and is the only Reference Number assigned to the NSN, determination must be made to insure item of supply is technically acceptable. If determined not acceptable, replacement CAGE Code/Reference Number must be obtained and applied to the Reference Number and

CAGE Code entries in the Provisioning Technical Documentation (PTD). This requirement will apply to all CAGE

Code/Reference Numbers encountering DLSC matches whether entered as the prime or additional CAGE

Code/Reference Number the Provisioning Technical Documentation (PTD).

Fixed Length Record Format: Input Segment 2-Reference Number (LSR) Submittal

CARD COLUMN (CC) DATA ELEMENT REMARKS

All entries will be in accordance with DoD 4100.39-M.

1 - 3 Document Identifier Code Use “LSR”.

4 - 6 Package Sequence Number

7 Priority Indicator Code Use “4”.

8 - 9 Activity Code

10 - 26 Submitter’s Control Number CC 10-13: The Julian Date

CC 14: Use “M”

CC 15-20: PCCN

CC 21-26: PLISN

(Left Justified).

27 - 31 Destination Code

32 Type of Screening Code Use “F”.

33 - 36 Output Data Request Code Use “9910 or “0174”.

37 Statistical Indicator Code Use “A”.

38 Single/Multiple Output Code

39 Blank

40 DIDS Segment Code Use “2”.

41 Reference Number Category Leave Blank.

Code (P type screening only)

42 Reference Number Variation Code Leave Blank

(P type screening only)

43 Federal or NATO Supply Code Use the Federal Code for for Manufacturers Manufacturer (FSCM) or

NATO Supply Code for

Manufacturer (NSCM).

48 - 49 Reference Number Mandatory entry.

80 Continuation Indicator Code Use “1”.

FIGURE 1. Reference Number Data Screening Requests – See 4100.39-M Volume 8 and 9 for more information

Fixed Length Record Format: Input Segment 3 - National Item Identification (LSF) Submittals

CARD COLUM (CC) DATA ELEMENT REMARKS

All entries will be in accordance with DoD 4100.39-M.

1 - 3 Document Identifier Code Use “LSF”.

4 - 6 Package Sequence Number

7 Priority Indicator Code Use “4”.

8 - 9 Activity Code

10 - 26 Submitter’s Control Number CC 10-13: Julian Date

CC 14: Use “M”

CC 15-20: PCCN

CC 21-26: PLISN

(Left Justified).

27 - 30 Blank

31 - 39 National Item Identification Mandatory Entry.

Number

40 DIDs Segment Code Use “3”.

41 Blank

42 - 46 Output Data Request Code Use “9910” or “0174”.

52 Blank

53 Statistical Indicator Code Use “A”.

54 Blank

55 Single/Multiple Output Code

FIGURE 2. NIIN Screening Requests - See 4100.39-M Volume 8 and 9 for more information

Provisioning Data Element Definitions

(Includes elements of the Provisioning Parts List (PPL) Report and the Provisioning Bill of Material (PBOM).)

B.1. PURPOSE: This pamphlet is a reference handbook that provides information about each of the data elements shown on the PPL Report and stored in the LMP PBOM File at C-E LCMC.

B.2. SCOPE: This pamphlet is applicable to the Logistic and Readiness Center at C-E LCMC, Aberdeen Proving

Ground, Maryland 21005-@enter four digit ZIP code extension, and contractors supporting that organization.

B.3. INTRODUCTION

The Data Element Guide is a Reference Handbook for data elements stored in the Provisioning Bill of Material

(PBOM) File. The data elements are organized according to their Record and Block A,B,C, etc.).

The reference information is given in three categories:

I. Definition: Tells what the data element is (functional description).

II. Significance: Tells if the data element is mandatory and/or if it has other significance.

III. General Comments: Provides additional information that may be useful to the reader.

This Guide is not intended to duplicate MIL-PRF-49506 or DOD 4100.39-M.

The above references should be used in conjunction with this guide.

The PPL Report is provided for Block by Block clarification.

B.4. Data Element Guide Terms:

B.4.1. PROVISIONING CONTRACT CONTROL NUMBER

Definition - Six character code that identifies a unique equipment established on the PBOM. The PCCN is the major key of the PMR. It is assigned by the procuring activity. Once established, the PCCN cannot be changed.

Significance - PCCN is a mandatory entry in Block 1 of the PPL Report.

General Comments - The first position of the PCCN must contain a "G" for a C-E LCMC submission. The remaining five positions are alphanumeric or whatever manner C-E LCMC deems appropriate.

B.4.2. PROVISIONING LIST ITEMS SEQUENCE NUMBER (PLISN)

Definition

A five position, alphanumeric code left justified used to sequentially number all items in an end item/system.

PLISNs are normally assigned as a four character built with the fifth position used as an add/change field for DCN transactions. The Model Record PLISNs are always AAAA through AAAHZ. The PLISN is located in Block 2, of the PPL Report.

Significance

The letters I and O are not used in PLISN Built. PLISN range for a PPL Built is A001. PLISN range for the SFPPL is Y001. Special Tools and Test Equipment PLISN range shall be T001, Long Lead PLISN range is Z001.

The fifth position of the PLISN should be left Blank unless it is a DCN add transaction is being submitted.

NOTE: If a part is used more than once within an end item/system it shall have a different

PLISN for each occurrence.

General Comments

The fifth position of the PLISN should be used to indicate additions to the breakdown. For this purpose, the letters

A through Z inclusive (except I and O) and the numbers 0 through 9 inclusive shall be used. Start with the letter A for the first addition and continue sequentially through the alphabet and then through the numeric characters. An add entry, identified by the letters A, B, C, etc., in the fifth position of the PLISN, is sequenced for inserting new items in the provisioning list either as a first or subsequent (same as) item entry which will be used for either regular additions or replacement items. If the item listed is not an addition, the fifth position should be left blank.

A PLISN, is key data, thus, cannot be changed. To correct a PLISN, the incorrect PLISN must be deleted and the correct PLISN added.

B.4.3. TYPE OF CHANGE CODE (TOCC)

The Action Code is a one-character, alpha entry in Block 3 of the PPL Report. The TOCC is a Code that identifies adds changes and deletes made to the Provisioning Parts List (PPL).

This block, which is blank on initial submissions of provisioning data, shall be used as a Type of Change Code to indicate deletions, modifications, typographical errors and quantity changes (increases, decreases). Action Codes are defined below:

Blank = Initial input by Contractor.

M = Modified as result of administrative or engineering change.

Q = Quantity field changes.

T = Typographical error.

D = Deleted item by a Contractor.

The TOCC is mandatory entry for changes/updates and deletes.

B.4.4. INDENTURE CODE

One character alpha code that indicates relationship of line item to the end item in top-down breakdown structure.

Mandatory entry on original submission of PPL Report Block 4. Indenture codes are assigned using alpha characters from A to Z (excluding I&O)

A code which illustrates a lateral and descending “family tree” relationship of each line item to and within the system or end item and its discrete components (units), assemblies and subassemblies, and sub-subassemblies beginning with “A” for the system, “B” for the system components, “C” for assemblies, “D” for subassemblies, etc.

All parts indicated on drawings will be listed in the breakdown in proper indenture without specific identification that the parts are utilized as “attaching parts.”

Note: For Attaching Part/Hardware Option 4 all parts indicated on drawing will be listed in the breakdown in proper indenture without specific identification that the parts are utilized as “attaching parts”. For

Indenture for Kits Option 1, Kits shall be assigned an indenture lower than the subassembly/assembly/component/end item for which it is used and parts of the kit shall be identified by entering an asterisk.

Indenture Code cannot be deleted, to correct an Indenture Code error submit a change transaction.

B.4.5. COMMERCIAL AND GOVERNMENT ENTITY CODE

A five character code left justified which uniquely identifies the manufacturer of the part number assigned by

Defense Logistics Services Center (DLSC)

Mandatory entry in Block 5 of the PPL Report.

Change actions are not permitted to CAGE Codes. To update CAGE code, a delete/add transaction is required.

B.4.6. MANUFACTURERS PART NUMBER (MFG-PART-NO/MFG-PN) REFERENCE NUMBER

The MFG-PN is a number assigned by a manufacturer. When used in conjunction with a CAGE it uniquely identifies a specific item of equipment. It may or may not be the same as the drawing number. The CAGE plus the

PN is sometimes referred to as the Reference Number.

A PN is a 32 character, alphanumeric, left justified field located in Block 6 of the PPL Report. The PN is mandatory entry for initial PPL submission.

The CAGE must be used in conjunction with the PN.

The PN may or may not be the same as the item drawing number.

Entry of PNs, drawing numbers, or catalog numbers shall be in accordance with DOD 4100.39-M.

The MFG-Part-No is identified on the contractor's submission of a PPL.

To add, change or delete a P/N the TOCC Block must have an entry.

The order of precedence is listed below:

a. First Precedent Reference Number. When the line item is identified by a government or industry association specifications, drawing, or standard number which completely identifies the item including its physical, mechanical, electrical, and dimensional characteristics, this number is the preferred number and shall be furnished in this block. When a government or industry association specification or standard number does not fully identify the item, the actual manufacturer’s identifying reference number shall be entered. The specification or nonidentifying number shall be listed as an additional reference number.

b. Second Precedent Reference Number. When the contractor identifies an item as “source control,” “altered,” or “selected” only the contractor’s assigned number will be entered in this block.

c. Third Precedent Reference Number. The item identifying part, drawing or catalog number of the actual manufacturer who supplies the item is entered in this block. The manufacturer is the company or government activity exercising design control over the item. Reference numbers assigned by the prime contractor to identical parts identified by a different manufacturer’s reference number shall be entered as an Additional

Reference Number (ARN).

B.4.7. REFERENCE NUMBER CATEGORY CODE (RNCC)

The RNCC designates the relationship of a reference number (Part Number) to an NSN or another reference number: The RNCC is part of the initial PPL submission.

The RNCC is a one-position, alphanumeric code located in Block 7 of the PPL Report. The applicable codes and definitions can be found in DoD 4100.39-M, Table 6.

The TOCC Block must have an entry when updates/changes, or deletes are required.

B.4.8. REFERENCE NUMBER VARIATION CODE (RNVC)

A code assigned to reference number to indicate that the cited number is item identifying, is not item identifying or is a reference number for information only.

One character code, located in Block 8 of the PPL Report. Applicable codes can be found in DoD 4100.39-M, Table 7.

The RNVC is established on the initial submission of the PPL. Change/update to this field must adhere to the delete and add technique.

B.4.9. ESSENTIALITY CODE

A code that indicates the degree to which failure of a part (line item) affects ability of end item to perform its intended operation.

The EC is a one position alpha code for end items and a one position numeric code for support items. The EC is located in Block 11 of the PPL report.

The Code with Explanations is listed in MIL-PRF-49506, Appendix B.

The TOCC Block must have an entry when add, change or delete transactions are required.

B.4.10. ITEM NAME

The name with appropriate modifiers, which describes the item being established as, contained in the Federal Item name Directory for Supply Cataloging, H6-1. Go to overflow card or check LMP.

The item name is mandatory on PPL report Block 12. The item name is left justified.

The TOCC Block must have an entry when add, or delete transactions are required.

B.4.11. SHELF LIFE (SL)

A code indicating the shelf life period for an item possessing deterioration or unstable characteristics.

Mandatory data element at C-E LCMC on all items. The SL Code is a one position, alphanumeric code in Block 13, of the PPL Report.

DOD 4100.39-M, Table 50 can be used for a list for approved shelf life codes.

B.4.12. UNIT OF MEASURE (UM)

The Unit Measure is a physical measure or count that describes how the item identified in Block 6 (MFR-PN) of the

PPL report is measured.

The UM is mandatory data element for all PLISN record build; it cannot be deleted. Entry must be a two-position, alpha character. The UM is established on initial load of the PPL.

The UM is located in Block 16 of the PPL Report.

DOD 4100.39-M, Table 81 can be used as reference materiel.

B.4.13. UNIT MEASURE PRICE

The price for one unit of measure of the part stated in dollars and cents. The last two positions are cents, the decimal point is understood.

The Unit Measure Price is mandatory for PLISN build. The UM Price is a ten-position, numeric field, right justified. The last two positions represent cents; the decimal point is understood. The UM Price is located in Block

17 of the PPL Report.

The UM Price must be numeric and greater then zero. The UM Price is established with the initial submission of

PPL.

B.4.14. SOURCE MAINTENANCE RECOVERABILITY CODE

The SMR Code is a composite of three distinct codes:

The first two positions contain the Source code, which indicates how the item will be obtained when it is needed.

The next two positions (the third and fourth of the SMR) contain the Maintenance code which identifies the lowest levels authorized to remove/ replace (third position) and perform complete repair (fourth position).

The fifth position contains the Recoverability code, which indicates the level, which is authorized to dispose of the item.

The SMR Code is a five position, Alpha Code, and it is left justified. The SMR Code is located in Block 22 of the

PPL Report.

The SMR Code is mandatory.

With the exceptions of items coded XA and XC, any line having a SRC-CD must also have a Maint-Lvl and Recov-

CD.

Maintenance levels must be compatible with the Maintenance Allocation Chart.

The following codes list the authorized SRC-CDs with a brief definition of each code:

Code Definition

PA Item procured and stocked for anticipated or known usage.

PB Item procured and stocked for insurance purposes because essentiality dictates that a minimum quantity must be available in the supply system.

PC Item procured and stocked which otherwise would be coded PA except that it is deteriorative in nature.

PD Support item, excluding support equipment, procured for initial issue or outfitting and stocked only for subsequent or additional initial issues or outfittings. Not subject to automatic replenishment; i.e., installation kits, Modification Work Order (MWO) kits, and special purpose crew/operator tool kits.

PE Support equipment procured and stocked for initial issue or outfitting to specified maintenance repair activities.

PF Support equipment which will not be stocked but which will be centrally procured on demand.

PG Item procured and stocked to provide sustained support for the life of the equipment. It is applied to an item peculiar to the equipment which, because of probable discontinuance or shutdown of production facilities, would prove uneconomical to reproduce at a later time.

KD An item of depot overhaul/repair kit and not purchased separately. Depot kit defined as a kit that provides items required at the time of overhaul or repair.

KF An item of maintenance kit and not purchased separately. Maintenance kit defined as a kit that provides an item that can be placed at unit or intermediate categories of maintenance.

KB Item included in both a depot overhaul repair kit and a maintenance kit.

MO Item to be manufactured or fabricated at the unit category of maintenance.

For equipment being supported under a three-level maintenance concept, “O” will denote

Aviation Unit Maintenance (AVUM) or on-site category of maintenance for fixed telecommunications systems.

MF Item to be manufactured or fabricated at the Intermediate Direct Support (IDS) maintenance category

Equipment being supported under a three-level maintenance concept, “F” or “H” will denote Aviation Intermediate Maintenance (AVIM) or off-site category of maintenance for fixed telecommunications systems.

MH Item to be manufactured or fabricated at the Intermediate General Support (IGS) maintenance category.

ML Item to be manufactured or fabricated at the Specialized Repair Activity (SRA).

MD Item to be manufactured or fabricated at depot maintenance category.

AO Item to be assembled from stock numbered components at the unit category of maintenance.

AF Item to be assembled at the IDS maintenance category.

AH Item to be assembled at IGS maintenance category.

AL Item to be assembled at the SRA.

AD Item to be assembled at depot maintenance category.

XA Item is not procured or stocked, because the requirements for the item will result in the replacement of the next higher assembly.

XB Item is not procured or stocked. If not available through salvage, requisition.

XC Installation drawing, diagram, instruction sheet, field service drawing that is identified by manufacturer’s part number.

Maintenance Code (Third Position ) tells who is authorized to remove, replace, and use the support item. The codes and definitions are listed below:

O Support item is removed, replaced, and used at organizational (or AVUM/on-site) category of maintenance.

F Support item is removed, replaced, and used at direct support (or AVIM/off site) category of maintenance.

H Support item is removed, replaced, and used at general support (or AVIM/off-site) category of maintenance.

K Repairable item. Item is removed or used at contractor facility

L Item is removed, replaced, or used at designated specialized repair activity.

D Support item is removed, replaced, and used only at depot.

In order for an item to be repairable (4th position O,F,H,D, L, or K) it must have at least one repair part authorized for removal and replacement (3d position) at the same level, or maintenance repair time must be allocated on the MAC for some specific maintenance action at the same level.

Maintenance Repair Code (Fourth Position) This position will indicate whether or not the item is to be repaired, and will identify the lowest category with the capability to perform complete repair. The following codes list the authorized Maintenance Repair Codes with a brief definition of each code:

O The unit (AVUM/on-site) category of maintenance is the lowest level capable of complete repair.

F The IDS (AVIM/off-site) category of maintenance is the lowest level capable of complete repair.

H The IGS (AVIM/off-site) category of maintenance is the lowest level capable of complete repair.

L The SRA is the lowest activity capable of complete repair.

K Repairable support item. Complete repair capability exists at a designated contractor facility.

D The depot category of maintenance is the lowest level capable of complete repair.

B No repair is authorized. The item may be reconditioned by adjusting lubricating etc., at the user level.

No parts or special tools are required for the maintenance of this item.

Z Nonrepairable. No repair is authorized.

Definition - The RECOV-CD is assigned to a support item to show the manner of disposition of an unserviceable item.

The Recoverability Codes and Definitions are listed below:

Code Definition

Z Nonrepairable. When unserviceable, condemn and dispose at category indicated in third position.

O Repairable. When uneconomically repairable, condemn and dispose at organizational (AVUM) level.

F Repairable. When uneconomically repairable, condemn and dispose at DS (AVIM) level.

H Repairable. When uneconomically repairable, condemn and dispose at GS (AVIM) level.

K Repairable. When uneconomically repairable, condemn and dispose at contractor facility.

D Repairable. When beyond lower category repair capability, return to depot for disposal.

L Repairable. When uneconomically repairable, condemn and dispose at a (SRA).

A Special handling required (precious metal, high dollar value, etc)

B.4.15. DEMILITARIZATION CODE (DEMIL-CODE)

Demilitarization code indicates the degree of demilitarization required upon disposal of the item.

Demil-CD is required for P coded lines items.

The Demil-CD is located in Block 23 of the PPL Report.

The Demil-CD is a one-position, alphabetic code and its mandatory for the initial PPL load for P coded items.

The Codes and Explanation for Demil-CD are listed in DoD 4100.39-M, Table 38.

B.4.16. PRODUCTION LEAD TIME (PLT)

The time, in months, between award of a new contract and shipment of the first deliverable quantity.

Mandatory for initial PPL Load

The PLT-months is a two position, numeric field, and it is right justified.

The PLT is located on the PPL Report in Block 24.

The TOCC Block must have an entry when updates/changes or deletes are required.

B.4.17. HARDNESS CRITICAL ITEM

A code which identifies an item at any assembly level which is mission critical and could be designed, repaired, manufactured, installed or maintained for normal operation and yet degrade system survivability in a nuclear, biological, or chemical hostile environment, if hardness were not considered.

Mandatory for initial PPL load.

One position alpha code in Block 25 of the PPL Report.

The Alpha Code used in this Block is Y=Hardness Critical and N=not Hardness Critical.

The TOCC Block must have an entry when updates/changes or deletes are required.

B.4.18. CONTROLLED ITEM INVENTORY CODE (CIIC)/PHYSICAL SECURITY PILFERAGE CODE

(PSPC)

The CIIC/PSPC is a code, which indicates the security classification/security risk pilferage, controls for storage handling and issuing of DOD assets.

The PSPC is a mandatory data element. It is a one position, alphanumeric code submitted during initial PPL load to the PMR. The PSPC code is located in Block 26 of the PPL Report.

For applicable codes see DOD 4100.39-M, Table 61.

B.4.19. PRECIOUS METAL INDICATOR CODE (PMIC)

A code which indicates the amount and type of precious metal contained in a specific reference numbered item.

When Precious Metal exists in an item of supply Block 27, on the PPL Report shall be completed.

General Comment

DOD 4100.39-M, Table 160, may be used as reference materiel.

B.4.20. ADP EQUIPMENT CODE (ADPEC)

A code which identifies an item of automatic data processing equipment (ADPE) or containing ADPE regardless of

Federal Supply Classification.

Mandatory for initial PPL load. The ADPEC is a one position, alpha character, listed on the PPL Report. The

ADPEC is located in Block 28.

General Comment

DOD 4100.39-M, Table 159, may be used as reference materiel.

B.4.21. NEXT HIGHER ASSEMBLY (NHA)

The PLISN assigned to the item's next higher assembly. This may be the PLISN assigned to the item's kit, or the

PLISN assigned to a major component which is a planned overhaul candidate for which the item is required.

The NHA is mandatory for initial PPL load.

It is a five position alphanumeric left, justified field. The NHA is located in Block 29 on the PPL Report.

The NHA is a key data element and cannot be updated with a change card. To correct the NHA PLISN delete the incorrect data and then establish the correct NHA-PLISN and associated data elements.

B.4.23. OVERHAUL REPLACEMENT RATE

The OVHL-Qty is the quantity of this item required in support of planned overhaul schedules. The quantity entered is based on the overhaul of 1 end items.

The Overhaul Replacement Rate is for Depot item only. The OVHL-Qty is a three-position alphanumeric, left justified field. The OVHL-Qty is located on the PPL Report in Block 31.

This data element is associated with the PLISN in Block 29 and cannot be updated. To correct invalid data, the

NHA-PLISN must be deleted and then established with the correct OVHL-Qty.

B.4.24. QUANTITY PER ASSEMBLY

The Qty-Assy identifies the total number of times an item appears in its NHA.

Mandatory at C-E LCMC for all line items. The Qty-Assy is a four position, alphanumeric field, left justified if alphabetic, right justified if numeric. Entry must be greater than zero LMP- no V or ref – V=1

The Quantity Per Assembly is listed on the PPL Report in Block 32.

The Quantity Per Assembly is submitted with the initial PPL submission.

For Option 1, enter the total number of times the line item is used in the assembly of which it is a part.

B.4.25. QUANTITY PER SYSTEM/END ITEM

The Qty-Per-Sys-EI is the total quantity of the item used in all applications within an EAA.

The Qty-Per-Sys-EI is mandatory for all line items. The Qty-Per-Sys-EI is a five character, alphanumeric field, left justified if alphabetic, right justified if numeric. Mandatory field on the PPL Report Block 33.

The Qty-Per-Sys-EI is entered at the first appearance of the item PLISN. The total quantity must be greater than zero.

Note: This option can only be used with Option 1 Quantity Per Assembly.

B.4.26. MAINTENANCE REPLACEMENT RATE 1 (MRR1)

The MRR1 computes the peacetime replacement rate factor which indicates the number of expected failures requiring removal and replacement of a support item in a NHA per 1 NHAs/end item per year.

MRR1 is mandatory for all P coded items expect "PB" (insurance items) and when the Maint-Lvl is D in the third position. MRR1 is an eight-position, numeric entry, right justified on the PPL Report Block 34.

The MRR1 must be greater than zero.

MRR1 is part of the initial PPL submission.

B.4.27. MAINTENANCE REPLACEMENT RATE II (MRRII)

MRRII computes the wartime replacement rate for the item indicating the number of expected failures, which will require removal and replacement of the support item below depot level in a given NHA Per equipment EI per year.

Mandatory when there is an MRR1. MRRII is an eight position, numeric entry, right justified on the PPL report

Block 35. MRRII must be greater than zero.

MRRII is part of the initial PPL submission. To update/change MRRII submit, a change Transaction.

B.4.28. MAINTENANCE REPLACEMENT RATE MODIFIER (MRR MOD)

A series of codes used to modify (Multiply) the MRR for environmental conditions by area of system/equipment deployment.

Mandatory for P coded items. Consists of seven subfields. The first six subfields identify the multiplier to use for the following geographic areas:

Conus (C); Europe (E); Pacific (P); Southern Command (S); Alaska (A); and Mideast (M) respectively. The codes and their multiplier s are as follows:

Code Multiplier Code Multiplier Code Multiplier

A 0.25 2 1.25 6 2.25

B 0.50 3 1.50 7 2.50

C 0.75 4 1.75 8 2.75

1 1.00 5 2.00 9 3.00

0 No Requirements

The seventh position identifies items subject to wearout failure patterns and will contain a W, otherwise leave blank.

MRR MOD is located in Block 36 of PPL Report. The subfields are alphanumeric right justified with the seventh subfield entry (W) for Wash Out Rate.

MRR MOD is part of the initial PPL submission. MMR MOD is mandatory when there is an entry in MMRI and

MMRII fields.

B.4.29. Deleted

B.4.30. Deleted

B.4.31. USABLE ON CODE (UOC)

ALSO KNOWN AS PROVISIONING CONTROL CODE (PCC)

This code identifies a specific model of a given equipment and will be provided to the contractor along with the

PCCN, by the requiring authority. When an item is applicable to multiple equipment configurations, multiple UOCs representing each configuration are assigned to the item.

The UOC is a key data element and a PLISN may not exist without UOC. The UOC for C-E LCMC is a three character code, left justified, and it is located on the PPL Report in Block 43. A comma should follow each added

UOC except the last.

The UOC is part of the initial PPL submission.

To add three or more UOCs use an OID card for the first two UOCs; separate by a comma. The third UOC place on the 02D card. A comma is not entered following the last UOC.

B.4.32. REFERENCE DESIGNATION (REF-DESG)

The Ref-Desg is used to uniquely identify and locate discreet units and parts of specific components of electrical and electronic parts in accordance with the American National Standards Institute (ANSI) Y32.16

The Ref-Desg is a 32 position alphanumeric field, that is left justified. The Ref-Desg is located in Block 44 of the

PPL Report. The Ref-Desg is established with initial submission of the PPL.

B.4.33. REFERENCE DESIGNATION OVERFLOW CODE (RDOC)

The RDOC indicates that the Ref-Desg entry exceeds the allotted number of spaces and requires additional spaces on the overflow card.

Mandatory when Ref-Desg data field has an entry and is greater than 32 characters in length. The RDOC is a one-position, alphabetic field. The RDOC is located in Block 45 of the PPL Report.

When the Ref-Desg block on the PPL report exceeds 32 characters, enter an A on the 01D card and a B on the 02D

Card.

B.4.34. REFERENCE DESIGNATION CODE (REF-DESG-CD)

The Ref-DESG-CG defines the type of data that is entered in the REF-DESG field.

The Ref-DESG-CD is an associated field of key data element Ref-DESG. The Ref-Desg-CD is a one position alphabetic field. The codes and their definitions can be found in MIL-PRF-49506, Appendix B.

This code should not be repeated on the overflow card. Ref-Desg-CD is located in Block 46 of the PPL report.

B.4.35. SPECIAL MATERIAL CONTENT CODE (SMCC)

The SMCC is used to identify items containing peculiar material requiring special treatment, precautions or management.

One character code on the PPL report Block 47. These codes are contained in DoD 4100.39-M, Table 102.

B.4.36. PROVISIONING LIST CATEGORY CODE (PLCC)

The Provisioning List Category Code is a code, which indicates whether the item is document on another list, or is a

Government furnished item.

One character alpha code on the PPL report, Block 48. Codes and their definitions are contained in MIL-PRF-

49506, Appendix B.

The PLCC is the Type of Item Code. The PLCC of "D" causes items to print in Section III of RPSTL. The TOCC

Block must have an entry when updates/changes, or deletes are required.

B.4.37. SPECIAL MAINTENANCE ITEM CODE (SMIC)

A code that indicates special maintenance categories applicable to the item.

One character alpha code on the PPL report Block 49. Codes and their definitions are contained in MIL-PRF-

49506, Appendix B.

B.4.38. MAINTENANCE TASK DISTRIBUTION (MTD)

The MTD reflects the percentage of items that can be repaired at each level of support and returned to stock. The field is divided in 7 subfields. Each subfield is two-character (numeric) right justified.

The MTD is located in Block 57 on the PPL Report.

The MTD is to be applied only to repairable items that are source Coded P.

MIL-PRF-49506, Appendix B may be used as reference materiel.

B.4.39. REPAIR CYCLE TIME (REP-CYC-TIME)

The REP-CYC-TIME is the elapsed time, in days, from the receipt of a failed item at a repair facility until the item is ready for reissue.

The REP-CYC-TIME is a 12-position, numeric field, right justified, divided into four subfields (ORD, DSU, GSU, and DEP).

The first three subfields represent the time from the removal of the part at a given level, to the repair and return of the item to the supply system at the same level.

The forth subfield represents that number of days from the removal of the item at ORG/DSU/GSU to the return of the item into CONUS DEP accountability records.

mandatory for LMP

The REP-CYC-TIME is mandatory for all P-coded repairable items

B.4.39. REPLACEMENT TASK DISTRIBUTION

The field is divided into five subfields, each of which indicates the percentage of the item that will be removed and replaced at the specific level of maintenance. The Block is divided as follows:

Organizational Level = O

Direct Support Level = F

General Support Level = H

Special Repair Activity = SRA

Depot = D

The REPL-TASK-DISTR is a 15 position numeric field, right justified (five, three position subfields), numeric, or

Blank. Total of entries must equal 100 percent. This is a mandatory entry.

The REPL-TASK-DISTR is established with submission of initial PPL.

NOTE: PPL Report Block 59 is the location for this data element.

B.4.40. CONTRACTOR TECHNICAL INFORMATION CODE (CTIC)

A code which indicates specific information regarding the technical process/data required to procure or produce the support item.

The CTIC is a two position, right justified field on PPL Report Block 61.

Applicable codes can be found in MIL-PRF-49506, Appendix B.

B.4.41. CHANGE AUTHORITY NUMBER

The CH-AUTH is the Engineering Order (EO) the Engineering Change Proposal (ECP), or the Modification Work

Order (MWO), which initiates or authorized the design change.

The CH-AUTH is a key data element with associated fields of the INTCH-CD, the Total Item Changes (TIC), and the replace or superseding PLISN. The CH-AUTH is a 15 position, alphanumeric field, left justified, Block 66 on the PPL Report.

An entry is required when the INTCH-CD is present or…