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FMSS LOGISTICS SERVICES RFP No. 2032H8-23-R-00004
SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS
TECHNICAL EXHIBIT 8: IRS TERRITORIES, Posts of Duty - OFFICE REPAIRS AND OTHER SERVICES WORKLOAD
TE 8 provides data concerning the average number of repairs, locksmith services, box, and property moves required on a monthly basis at the IRS territory locations. Definitions are provided for the following categories cited in the workload data:
Location – Provides information for the location indicated.
Paragraph Number and Description – Provides PWS paragraph reference.
Number of Office Repairs – Refers to the cumulative number of times a particular repair activity is performed each month by territory. Figures reflect the average monthly workload data for each year.
Number of Locksmith Activities – Refers to the cumulative number of times locksmith activities are performed each month by territory. Figures reflect the average monthly workload data for each year.
Number of Box Moves – Refers to the cumulative number of box moves performed each month by territory. Box moves involve the movement of boxes from one office to another at the same Computing Center or IRS Office location. On average, each box move involves the movement of 50 boxes. On average, each box weighs approximately 30 lbs and measures 16.5x7.5x11.5” in size.
Number of Property Moves – Refers to the cumulative number of property moves performed each month by territory. Property moves involve the movement of office property to include furniture, filing cabinets, boxes, and computer workstation equipment from one office to another within the same Computing Center or IRS Office location. On average, each property move involves the movement of property for 15 personnel who each have 170- 265 sq ft of office space.
Number of Other Logistics Services – Refers to the cumulative number of other logistics services performed each month by territory
Number of Recycle/Excess of Property – Refers to the cumulative number of recycle/excess of property services performed each month by territory.
Average Monthly Number of various Repairs, Locksmith, and Moving Services at Post of Duty's -- Base Period – (Months 1 – 12)
| BASE PERIOD |
| COST REIMBURSABLE |
Number of repairs, locksmiths, moving services and recycling/excessing
| Office Repairs |
| Locksmith Service |
| Inter Office Box Moves |
| Inter Office Property Moves |
| Other Logistic Services |
| Excess/Dispose of Property |
| Location |
| C.3.1 |
| C.3.2 |
| C.3.3.1 |
| C.3.3.2 |
| C.3.3 |
| C.3.3.1 |
| All Territories |
| 86 |
| 124 |
| 26 |
| 68 |
| 13 |
| 55 |
| Covington Annex |
| 4 |
| 6 |
| 2 |
| 3 |
| 1 |
| 4 |
| Kansas City |
| 10 |
| 12 |
| 2 |
| 4 |
| 1 |
| 8 |
| New Carrollton |
| 5 |
| 6 |
| 1 |
| 10 |
| 1 |
| 3 |
| New York/New Jersey |
| 7 |
| 11 |
| 5 |
| 4 |
| 1 |
| 3 |
| Philadelphia |
| 10 |
| 7 |
| 0 |
| 1 |
| 0 |
| 3 |
Average Monthly Number of various Repairs, Locksmith, and Moving Services at Post of Duty's -Option Period 1 (Months 13 – 24)
| OPTION PERIOD I |
| COST REIMBURSABLE |
Number of repairs, locksmiths, moving services and recycling/excessing
| Office Repairs |
| Locksmith Service |
| Inter Office Box Moves |
| Inter Office Property Moves |
| Other Logistic Services |
| Excess/Dispose of Property |
| Location |
| C.3.1 |
| C.3.2 |
| C.3.3.1 |
| C.3.3.2 |
| C.3.3 |
| C.3.3.1 |
| All Territories |
| 86 |
| 124 |
| 26 |
| 68 |
| 13 |
| 55 |
| Covington Annex |
| 4 |
| 6 |
| 2 |
| 3 |
| 1 |
| 4 |
| Kansas City |
| 10 |
| 12 |
| 2 |
| 4 |
| 1 |
| 8 |
| New Carrollton |
| 5 |
| 6 |
| 1 |
| 10 |
| 1 |
| 3 |
| New York/New Jersey |
| 7 |
| 11 |
| 5 |
| 4 |
| 1 |
| 3 |
| Philadelphia |
| 10 |
| 7 |
| 0 |
| 1 |
| 0 |
| 3 |
Average Monthly Number of various Repairs, Locksmith, and Moving Services at Post of Duty's -- Option Period II -- (Months 25 – 36)
| OPTION PERIOD II |
| COST REIMBURSABLE |
Number of repairs, locksmiths, moving services and recycling/excessing
| Office Repairs |
| Locksmith Service |
| Inter Office Box Moves |
| Inter Office Property Moves |
| Other Logistic Services |
| Excess/Dispose of Property |
| Location |
| C.3.1 |
| C.3.2 |
| C.3.3.1 |
| C.3.3.2 |
| C.3.3 |
| C.3.3.1 |
| All Territories |
| 86 |
| 124 |
| 26 |
| 68 |
| 13 |
| 55 |
| Covington Annex |
| 4 |
| 6 |
| 2 |
| 3 |
| 1 |
| 4 |
| Kansas City |
| 10 |
| 12 |
| 2 |
| 4 |
| 1 |
| 8 |
| New Carrollton |
| 5 |
| 6 |
| 1 |
| 10 |
| 1 |
| 3 |
| New York/New Jersey |
| 7 |
| 11 |
| 5 |
| 4 |
| 1 |
| 3 |
| Philadelphia |
| 10 |
| 7 |
| 0 |
| 1 |
| 0 |
| 3 |
Average Monthly Number of various Repairs, Locksmith, and Moving Services at Post of Duty's -- Option Period III (Months 37 – 48)
| OPTION PERIOD III |
| COST REIMBURSABLE |
Number of repairs, locksmiths, moving services and recycling/excessing
| Office Repairs |
| Locksmith Service |
| Inter Office Box Moves |
| Inter Office Property Moves |
| Other Logistic Services |
| Excess/Dispose of Property |
| Location |
| C.3.1 |
| C.3.2 |
| C.3.3.1 |
| C.3.3.2 |
| C.3.3 |
| C.3.3.1 |
| All Territories |
| 86 |
| 124 |
| 26 |
| 68 |
| 13 |
| 55 |
| Covington Annex |
| 4 |
| 6 |
| 2 |
| 3 |
| 1 |
| 4 |
| Kansas City |
| 10 |
| 12 |
| 2 |
| 4 |
| 1 |
| 8 |
| New Carrollton |
| 5 |
| 6 |
| 1 |
| 10 |
| 1 |
| 3 |
| New York/New Jersey |
| 7 |
| 11 |
| 5 |
| 4 |
| 1 |
| 3 |
| Philadelphia |
| 10 |
| 7 |
| 0 |
| 1 |
| 0 |
| 3 |
Average Monthly Number of various Repairs, Locksmith, and Moving Services at Post of Duty's -- Option Period IV (Months 49-60)
| OPTION PERIOD IV |
| COST REIMBURSABLE |
Number of repairs, locksmiths, moving services and recycling/excessing
| Office Repairs |
| Locksmith Service |
| Inter Office Box Moves |
| Inter Office Property Moves |
| Other Logistic Services |
| Excess/Dispose of Property |
| Location |
| C.3.1 |
| C.3.2 |
| C.3.3.1 |
| C.3.3.2 |
| C.3.3 |
| C.3.3.1 |
| All Territories |
| 86 |
| 124 |
| 26 |
| 68 |
| 13 |
| 55 |
| Covington Annex |
| 4 |
| 6 |
| 2 |
| 3 |
| 1 |
| 4 |
| Kansas City |
| 10 |
| 12 |
| 2 |
| 4 |
| 1 |
| 8 |
| New Carrollton |
| 5 |
| 6 |
| 1 |
| 10 |
| 1 |
| 3 |
| New York/New Jersey |
| 7 |
| 11 |
| 5 |
| 4 |
| 1 |
| 3 |
| Philadelphia |
| 10 |
| 7 |
| 0 |
| 1 |
| 0 |
| 3 |
This attachment is provided to give additional detail s to the nature and type of service calls the prospective offerors can expect to receive via the ERC/KISAM/Current Ticket System. Prospective Offerors shall take these additional details under consideration when preparing their proposals.
Call ID - Provides the identification number for the service ticket given by the ERC or Current Ticket system
Call Type -- Refers to the type of service call required
Ticket Description -- Provides narrative information provided by the customer or individual who put in the work ticket on the type of service required. **
***Note: Customer specific data such as location, telephone number and names were replaced with xxxx or fictional information for security purposes. Actual work order data will contain this information when supplied by the customer.
NON-CAMPUS
| Call ID |
| Call Type/Ticket Type |
| Ticket Description |
| RF01325157 |
| Repair of Keys/Locks Requiring Purchase |
| Appeals does not have a key for one of their high walled cubicle doors (Herman Miller?) , Floor 20 cubicle # 000 needs to be rekeyed and a new key provided. |
| IM01934152 |
| Repair or Adjust Furniture and Equipment |
| Cubical 0000 counter is broken and failed on the ground. Requesting to fix it as soon as possible. |
| RF01326226 |
| Repair of Keys/Locks Requiring Purchase |
| Re-keying the locks in Cube 51, 84, 86, 98. Cubes are assigned to new personal. |
| IM01923416 |
| Repair Lights - Workstation (Requiring Purchase) |
| Please forward this ticket to XXXX Other logistics SERVICES. Location: 123 Main St. I will be your POC: (John Smith: 000-000-0000). The furniture manufacturer is unknown. I would like to request 20 lightbulbs replacement for system furniture, GE 24” lights, 610mm 20 watts. Also 20 Philips light bulbs T8, 18”, 15 watts. |
| IM01933598 |
| Repair or Adjust Furniture and Equipment |
| Milwaukee 4th floor Suite workstation 04-054 has a broke desk . The desk portion that connects to the sit/stand desk. There is only one desk in this cubicle. |
| RF01331655 |
| Provide Other Logistics Services |
| Need picture hung above my desk. It fell off due to loud tapping noise in wall. |
| RF01256331 |
| Repair of Keys/Locks Requiring Purchase |
| Request to re-key two Herman Miller systems furniture workstations. Each workstation has 5 key cores that need to be removed and replaced (total of 10 cores needed) all cores in each workstation should match that workstation. Locksmith needs to unlock locked cabinets to re-key. (no key available, unable to read key #). Coordinate with John Smith 000-000-0000 |
| RF01322188 |
| Provide Locksmith Services |
| Replacement key needed for cabinet for new hire in E&G room 5206, Cubicle 5603. |
| RF01332472 |
| IT Property Disposal |
| **XXXX TICKET** IT pickup requested at NC1151, 7751 Brier Creek Parkway, Raleigh NC, 27617, POC is John Smith, John.c.smith@irs.gov, 000-000-0000. Items will be taken to ABC Greenz Inc. located at 1006-A Morrisville Pkwy, Morrisville NC, 27560, POC is John Smith, john.smith@americangreenz.com, 000-000-0000 |
| RF01328723 |
| Provide Locksmith Services |
| PLEASE PROVIDE 4 COPIES OF EACH OF THE FOLLOWING KEYS FOR DESKS AND OVERHEADS AND OR FILING CABINETS. K 210, K 224, H6000. |
| RF01328533 |
| Provide Other Logistics Services |
| Please forward this ticket to XXXX for Other Logistics Services. Schedule Date: 00/00/000. Time: 9:00AM. Location: 819 Taylor St., Ft. Worth, TX 76102. Request XXXX Locksmiths as the vendor. Contact Name: John Smith, 000-000-0000. Need vendor to install approx. 7’ long whiteboard in CI Conference room 6A18C. POC is IRS-CI manager John Smith 000-000-0000 |
| RF01328753 |
| Non-IT Property Disposal |
| Items need disposal in 3rd floor cage area. See attached document for more detail. Cage excess SOW JFB.pdf |
| RF01321494 |
| Move Property |
| Please pick up a total of five (5) 5-draw file cabinets from POD XX2542 (123 Main St, Jacksonville, FL 32207) and deliver to POD XX0061 (123 Main St, Miami, FL 33130), POC in Jacksonville is John Smith 000-000-0000. POC in Miami is Jane Smith 000-000-0000. |
| RF01288042 |
| Move Boxes |
| This is a restack for XX0171 Beckley, WV and the only items getting moved is the cubicle contents from one workstation to another. 6 boxes per person. 288x6 =1,750 filled boxes to be moved. Number increased for a cushion so all is covered. The box dimensions are: Length - 23" Height - 12" and the Width is 15" Does June 9th and 10th or June 16th and 17th feasible to have a set date to schedule the move? Thank you. |
| RF01326159 |
| Provide Locksmith Services |
| To provide protection of Taxpayer's information and personal items at the POD location. Modular furniture lock repair- lock core needs to be re-inserted- lock #53R. Furniture make is STEELCASE. |
| IM01934673 |
| Repair Lights - Workstation (Requiring Purchase) |
| Need to order 30 Overhead Cabinet Light Bulbs. Herman Miller Workstation. T8 17 Watt, GE F17T8-SP35-ECO. |
| RF01328181 |
| Move Property |
| SF120 Report number EX-8010-BE-22-123 was prepared and approve by the IT Supervisor. Requesting IT equipment pickup/disposal at: XX0171, 110 NORTH HEBER ST, BECKLEY, WV. Point of contact is: John Smith |
| IM01939602 |
| Repair or Adjust Furniture and Equipment |
| Please forward to XXXX for services. Need to have 2 - 24" wide x 36" high & 1 - 36" wide x 36" high Haworth workstation panels removed from a 8" x 8" workstation. Need to have 2 - 24" wide x 62" high & 1- 36" wide x 62" high Haworth workstation panels removed from the end of a printer bank and reinstalled to the 8 x 8 workstation. Left over lower panels need to be moved to storage room in the basement. POC: Jane Smith 000-000-0000, Location 1919 Smith St. 16th floor. |
| RF01326699 |
| Provide Locksmith Services |
| Lock fell out of cubicle drawer, important files need to stay locked up |
| RF01327381 |
| Provide Locksmith Services |
| We need a key made for HON cabinet with lock #119E. We do not have any keys for this cabinet and cannot lock SBU/PII data in it. |
Attachment J-5, TE 8
