II_2 - RFP No. 2032H8-23-R-00004 - Amendment 00003 SF30 - 6-15-2023.pdf

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES 1 175

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

2. AMENDMENT/MODIFICATION NUMBER 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

9B. DATED (SEE ITEM 11)

05/16/2023

00003

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

9A. AMENDMENT OF SOLICITATION NUMBER

2032H8-23-R-00004

Mathew Nelker Procurement

MD US

Tel: 240-613-7381 Email: mathew.nelker@irs.gov

Please see continuation on Page 2.

CONTINUE

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Mathew Nelker Contracting Officer

06/15/2023

3. EFFECTIVE DATE

06/15/2023

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

X

X

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES 2 175

The purpose of this Amendment 00003 is to provide government responses to two (2) follow-up contractor questions submitted in response to RFP Number 2032H8-23-R-00004. The Q&A Excel sheet is attached to this Amendment 00003.

Additionally, Amendment 00003 amends Sections B, C.2.1.3, C.4, and L.4.1 to signify that Above Capacity Storage (CLIN X008 & Section C.2.1.3) and Real Estate Projects (CLIN X010 & Section C.4) are OPTIONAL. Section B has also been amended to signify that CLIN X009 - Fixed Fee is only for CPFF CLINs X002-X007. All changes are highlighted (including revisions from Amendment 00001 & Amendment 00002) on Pages 3-175 of Amendment 00003.

RFP No. 2032H8-23-R-00004 Amendment 00003

Section B

B.1 GENERAL

The contractor shall provide all personnel, equipment, tools, materials, and supplies for the tasks described in the Performance Work Statement (PWS).

All offerors shall complete the Grand Total Summary Schedule, Section J, Attachment J- 2, in accordance with the instructions in Section L, Instructions to Offerors.

The costs for the Basic Services are Firm-Fixed Price (FFP). The costs for services rendered at the Posts of Duty, and Above Capacity Storage (Optional) are Cost Plus Fixed Fee (CPFF). The costs for Real Estate Projects (Optional) (C.4) at all locations are CPFF, and To Be Determined. The Real Estate Project scenarios/estimations are for proposal preparation purposes only. The contract ceiling will include the estimated amounts for the Real Estate Project work.

The contractor shall meet all performance objectives and performance threshold requirements of the PWS as stated in RFP Attachment 1 – Quality Assurance Surveillance Plan (QASP). All requested services will be initiated by the issuance of a work order ticket generated by the IRS’ Employee Resource Center (ERC) / Knowledge, Incident/Problem Service and Asset Management (KISAM) system on an as needed basis.

The contractor may cancel a service request if the request is incomplete and further guidance is not received. If the service request has a five (5) day or less cycle time, the request maybe canceled after 24 hours’ notice to the Government. If the service request is a six (6) day or longer cycle time, the request may be canceled after 48 hours’ notice to the Government.

The contractor shall not exceed the amount of funding approved on any service call, or the ceiling amount obligated under each contract line-item number (CLIN). The Government and contractor will jointly review any request that would increase/decrease the workload requirements that are currently within the contract. If it determined that a workload increase/decrease is required due to building closures/openings, transportation route changes, staffing levels, vehicle requirements, cubic feet storage or any other costs and the request is within the scope of the contract, a separate CLIN will be issued via a modification to increase/decrease the Basic Services cost.

Any non-local travel (distance greater than 25 miles from the site of the vendor who will be performing the services) associated with the Posts of Duty requirements shall be included in the total cost of the service call. No travel costs will be authorized as part of any service call related to the Campus, Computing Centers, and their local Posts of Duty.

Service Calls for the Posts of Duty that are estimated to be $3,000 or less will require a courtesy copy of the quote to be sent to the Sub-COR as information only. Service calls estimated to exceed $3,000 will require a formal quote showing all costs, including subcontractor costs, if applicable, and shall be submitted to the Contracting Officer for approval prior to the start of any services.

B.2 SCHEDULE OF ITEMS

The contractor shall provide the services listed below in accordance with the specifications set forth in the Performance Work Statement.

(a) Base Period – Date of Award through 12 Months

CLIN

SUPPLIES

OR SERVICES

QTY

UNIT

OF

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Fixed Price – Campus and Computing Center Requirements

Warehousing, Transportation, Repairs, Other Logistics Services, Labor Support, Excessing/disposal/recycling and Work Order Processing

MO.

Cost Plus Fixed Fee – Posts of Duty Requirements (CLINs 0002-0007)

0002 Locksmith Services 1 AJ. $ $

0003 Office Repairs 1 AJ. $ $

0004 Box Moves 1 AJ. $ $

0005 Property Moves 1 AJ. $ $

0006 Labor Support 1 AJ. $ $

0007 Excessing/Disposal/Recycling 1 AJ. $ $

0008 Above Capacity Storage (Optional)

1 AJ. $100,000.00 $100,000.00

Fixed Fee (CLINs 0002-0007)

Not to Exceed

Real Estate Projects (CPFF)

(OPTIONAL)

0010 Real Estate Projects (Fixed Fee % applied to each separate project quote) (Optional)

1 AJ. $ $

Total Base Period Price $

(b) Option Period 1 – Months 13 through 24

UNIT OF

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Fixed Price – Campus and

Repairs, Other Logistics Services, Labor Support, Cost Plus Fixed Fee – Posts of Duty Requirements (CLINs 1002-1007)

1002 Locksmith Services 1 AJ. $ $

1003 Office Repairs 1 AJ. $ $

1004 Box Moves 1 AJ. $ $

1005 Property Moves 1 AJ. $ $

1006 Labor Support 1 AJ. $ $

1007 Excessing/Disposal/Recycling 1 AJ. $ $

1008 Above Capacity Storage

Fixed Fee (CLINs 1002-1007)

1010 Real Estate Projects (Fixed Fee project quote) (Optional)

Total Option Period 1 Price $

(c) Option Period 2 – Months 25 through 36

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Fixed Price – Campus and

Repairs, Other Logistics Services, Labor Support, 2002-2007)

2002 Locksmith Services 1 AJ. $ $

2003 Office Repairs 1 AJ. $ $

2004 Box Moves 1 AJ. $ $

2005 Property Moves 1 AJ. $ $

2006 Labor Support 1 AJ. $ $

2007 Excessing/Disposal/Recycling 1 AJ. $ $

2008 Above Capacity Storage

Fixed Fee (CLINs 2002-2007)

2010 Real Estate Projects (Fixed Fee project quote) (Optional)

Total Option Period 2 Price $

(d) Option Period 3 – Months 37 through 48

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Fixed Price – Campus and

Repairs, Other Logistics Services, Labor Support, 3002-3007)

3002 Locksmith Services 1 AJ. $ $

3003 Office Repairs 1 AJ. $ $

3004 Box Moves 1 AJ. $ $

3005 Property Moves 1 AJ. $ $

3006 Labor Support 1 AJ. $ $

3007 Excessing/Disposal/Recycling 1 AJ. $ $

3008 Above Capacity Storage

Fixed Fee (CLINs 3002-3007)

3010 Real Estate Projects (Fixed Fee project quote) (Optional)

Total Option Period 3 Price

(e) Option Period 4 – Months 49 through 60

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Fixed Price – Campus and

Repairs, Other Logistics Services, Labor Support, 4002-4007)

4002 Locksmith Services 1 AJ. $ $

4003 Office Repairs 1 AJ. $ $

4004 Box Moves 1 AJ. $ $

4005 Property Moves 1 AJ. $ $

4006 Labor Support 1 AJ. $ $

4007 Excessing/Disposal/Recycling 1 AJ. $ $

4008 Above Capacity Storage 1 AJ. $100,000.00 $100,000.00

Fixed Fee (CLINs 4002-4007)

4010 Real Estate Projects (Fixed Fee project quote) (Optional)

Total Option Period 4 Price

(f) Summary Total Estimated Contract Value

The Total Estimated Value of this award as set forth within B.2 (a) through (f) is as follows:

Period of Performance Price

Base Period (including Optional Real Estate Projects)

Option Period 1 (including Optional Real Estate Projects)

Option Period 2 (including Optional Real Estate Projects)

Option Period 3 (including Optional Real Estate Projects)

Option Period 4 (including Optional Real Estate Projects)

Sub-Total, excluding Fixed Fee $

Fixed Fee – Base Period (CLINs 0002-0007) $

Fixed Fee – Option Period 1 (CLINs 1002- 1007)

Fixed Fee – Option Period 2 (CLINs 2002- 2007)

Fixed Fee – Option Period 3 (CLINs 3002- 3007)

Fixed Fee – Option Period 4 (CLINs 4002- 4007)

Sub-Total Fixed Fee $

TOTAL ESTIMATED CONTRACT

VALUE

B.3 COST PLUS FIXED FEE (CPFF) TYPE CONTRACT

The total CPFF ceiling amount of this contract is (to be completed by offeror) $_______________________. Total costs are in accordance with the Schedule of Items set forth in Section B.2 at the unit prices specified, not to exceed the total amount for any item.

B.4 ACQUIRING SUPPLIES AND SERVICES FROM GSA AND OTHER GOVERNMENT

CONTRACTS

The CO may allow the contractor to order directly from GSA schedules or other Government contracts if it is in the best interest of the Government and is permitted by regulation. If the contractor is allowed to order from GSA schedules or other Government contracts, the CO will issue a letter granting permission to the contractor to engage in this activity.

B.5 RECORD KEEPING AND MAINTAINING DOCUMENTATION TO SUPPORT

COSTS AND PRICES

The contractor is solely responsible for properly keeping records and maintaining documentation to support costs and prices for all required labor, materials, travel, transportation, and all other costs. If the contractor fails to properly and accurately maintain records and documentation to support prices and costs, the CO may deny part or all of the invoiced amounts for supplies or services.

B.6 STATUTORY LIMITATIONS COST PLUS FIXED FEE

In accordance FAR 15.404-4 (c)(4)(i) (C), a fixed fee negotiated against a Cost-plus Fixed Fee CLIN shall not exceed 10 percent of the contract’s estimated cost, excluding fee.

B.7 COST REIMBURSEMENT

B.7.1 ABOVE CAPACITY STORAGE

The need for above capacity storage shall be approved by the Contracting Officer prior to acquiring the storage. The contractor shall provide a fully supported cost estimate to the Contracting Officer for approval. Above Capacity Storage will be placed on a Cost-plus Fixed Fee (CPFF) basis. For proposal preparation purposes, offerors shall propose $100,000.00 per 12-month performance period, totaling $500,000.00 for the entirety of the contract. No fixed fee shall be included in the cost estimate.

B.7.2 PRICING UNITS

All work order requests are priced per work order request and not per item. Property moves are limited to 15 persons with up to 265 sq. ft. of office space each. The move may include the movement of up to five (5) boxes each, their computer, peripheral equipment, credenzas, bookcases, file cabinets, etc.

Section C

Performance Work Statement (PWS) FMSS Logistics Services

C.1 OBJECTIVE

The objective of this PWS is to acquire logistics services for the Internal Revenue Service (IRS) nationwide. All Technical Exhibits (TE) mentioned herein are in the Section J list of attachments of this solicitation.

The IRS requires logistics services that will provide:

Warehousing, transportation, repairs, other logistics services, and work order processing that directly or indirectly support 88,000 + IRS employees located at approximately 500 offices throughout the 48 contiguous United States, including fifteen Campus locations, as shown in Section J-5, TE 2.

• A fully Automated Management Information and Inventory (AMIS).

• Dependable, sustainable logistics services for the IRS workforce to support the processing either directly or indirectly of more than 250 million tax returns and the collection of nearly $3.3 trillion in revenue.

• Adaptable and flexible services to meet the changing requirements at all IRS offices within the contiguous United States.

• Property to the customer in a timely, safe, undamaged, clean, and usable condition.

• Protection to personnel and property.

• Cost effective services.

NOTE: At no time will the vendor be required to provide personal services for an employee to include delivery or pick-up from an employee's residence, loading or unloading from a privately owned vehicle (POV) and/or any service considered to be of a personal nature.

C.2 CAMPUS AND COMPUTING CENTER LOCATIONS – FIRM FIXED PRICE

(FFP)

The contractor shall provide all necessary labor, materials, equipment, supplies, and supervision necessary to perform all Basic Services requirements. Basic Services consists of warehousing, transportation, locksmith, repair and other logistics services for the campus and computing centers, and their local posts of duty (POD). Local PODs are considered any IRS Office, within a 60-mile radius of a site staffed by a Logistic Services Contract (LSC) contract employee shown in Section J-6, TE2. The contractor is not responsible for the storage, transportation, movement, repair, or recycling/disposal/excessing of any property that contains hazardous materials in levels requiring a permit. Examples of permissible items for movement: Movement includes but is not limited to the movement of refrigerators with coolant intact, microwaves, monitors, paint cans, X-ray machines with current "leak test" certification, etc. Workload requirements are outlined in TE 3, 4, 5, 6 and 7.

Exception: The contractor will review all requests for storage, transportation, movement, or disposal/excessing of property containing permissible amounts of material considered hazardous by OSHA Hazard Communication Standard (29 CFR 1910.1200), but only in quantities not requiring a Hazardous Material (HM) Safety Permit, to determine if there would be additional cost beyond the basic service pricing (fixed price). The Contracting Officer (CO) would make a determination once this cost is provided as to whether or not to have the work accomplished under a cost reimbursement CLIN

The contractor shall perform all work within the scope of "Basic Services" at the firm, fixed price of the contract regardless as to whether or not the work is affiliated with a funded project.

NOTE: In the event of a pandemic, or other events that impact daily IRS operations, the contractor must provide a Continuity of Operations Plan (COOP) for transporting hazardous materials such as hand sanitizer, sanitizing wipes and cleaning supplies as needed throughout the duration of the event. The COOP shall include adherence to all DOT regulations governing the transport of hazardous materials.

C.2.1 WAREHOUSE SERVICES

The Contractor shall provide point-to-point warehouse services such as receiving incoming deliveries, including palletized shipments, loading, and unloading, inspecting, controlling, reporting, tracking, preparing, storing, retrieving, shipping, excessing, disposing and work order processing. The contractor shall load or unload vehicles at the loading dock as needed without a requirement for a work order request. The contractor shall provide inside delivery of government property on a work order request as approved by the local sub-Contracting Officers Representative (Sub-COR). The contractor shall maintain warehouse loading docks in a neat, orderly, clean, and safe condition at all times.

The contractor shall be responsible for inventory of IRS property at Campus and Computing Center warehouse locations as well as off-site warehouse locations. The IRS will provide a list of offsite warehouse locations upon award of the contract. The IRS currently has property at offsite warehouses in Kansas City, Ogden, and Fresno. This list is subject to change.

The IRS has property stored at offsite locations that will be required to place in inventory and managed by the contractor. The square footage and territory location are listed below (this list is subject to change):

• Ogden--70,000 square feet o Contractor Leased

• Kansas City--20,000 square feet o IRS Leased

• Fresno--25,000 square feet o Contractor Leased

Every month, beginning from the date of award, the contractor shall provide a written report to the CO and Head Quarters Contracting Officers Representative (COR) Team, regarding the amount of storage available (Report shall contain the number of rack locations available and dimensions of the available racking), including "Above Capacity". The Government will utilize this report to determine available space that could be utilized for other purposes. Workload data for warehouse services is provided in TE 3, Warehouse Services Workload.

Where applicable, warehouse keys will be made available to Building Management and Physical Security. Keys for vendor owned, leased, and operated sites will not be provided.

C.2.1.1 Receive Property

The contractor shall receive and prepare, palletize, wrap, or band inventory for storage or delivery.

Deliveries may be received from incoming shipments, customers inside the building or customers at alternate locations. The contractor shall retrieve property from its current location on a work order request and store it in accordance with the receiving requirements. As required the contractor shall contact the Sub-COR for disposition of unanticipated or unsatisfactory deliveries (Refer to TE 5).

The contractor shall receive property into inventory by the part, that identifies the manufacturer, model or system workstation series, serial number (if applicable), date of manufacture or age of property, color, size, cost, condition code (1 New, 4 Used, 7 Repairable), intended to be reused on a funded upcoming project (if applicable), warehouse location, quantity, date and time property received. The contractor shall use an approved decision based receiving process to place items in inventory (Refer to TE 14 for example of decision based receiving process). The HQ COR will identify and provide additional names or decision requirement fields for the contractor to add to the AMIS at no additional cost to the government.

Prior to receiving or placing any property into inventory the contractor shall test and confirm property is functioning as designed and intended (cabinet or desk drawers are aligned correctly, and open and close or lock properly, etc..).

Any property that is damaged, stained or is not deemed to be functioning as designed and intended the contractor will contact the local Sub-COR to notify the Property Officer/Analyst for final determination. If determination is made to repair and store the property, a work order request will be submitted to repair property prior to placing in inventory.

To identify manufacturer, model or system workstation series, the contractor shall locate and use the manufacturer labels on the property. If there is no label and the contractor is unable to determine manufacturer and model/series the contractor shall contact local Sub-COR to notify the Property Officer/Analyst for assistance.

C.2.1.2 Store Property

Upon contract award the contractor shall inventory all stored property within 90 calendar days.

During the inventory process the contractor shall identify any property that is stained, damaged, or that does not work as designed and intended. The contractor shall contact the local Sub-COR to notify the Property Officer/Analyst for final determination regarding storage. If determination is made to repair and store the property, a work order request will be submitted to repair property prior to placing in inventory.

The contractor shall receive all property into the AMIS in a method to ensure consistency and reduce errors (Refer to TE 14 for example). If Contractor has questions regarding property, they will reach out to the local Sub-COR to contact the territory Property Analyst/Officer for assistance.

To comply with FAR 102-36.35 the inventory property shall be received into the inventory AMIS by the part type not the pallet and the contractor shall consolidate like parts for ease of identifying parts for reuse and maximizing warehouse storage. If a pallet contains multiple different part types, then that pallet shall have a unique identifier [Pallet ID (PID) or License Plate Number (LPN)] for each part type.

The contractor shall receive and prepare, palletize, wrap, or band property for storage using safe, efficient storage techniques that provide protection against damage and deterioration i.e., shrink wrap/covering the tops of chairs, cabinets, etc. Prior to storing any property into inventory, the contractor will test and confirm property is functioning as designed and intended (cabinet or desk drawers are aligned correctly and open and close properly, etc..).

For property that is damaged, stained or is not deemed to be functioning as designed and intended the contractor will contact the local Sub-COR to notify the Property Officer/Analyst for final determination regarding storing. If determination is made to repair and store the property, a work order request will be submitted to repair property prior to placing in inventory.

The contractor shall receive and store property into inventory by the part and shall consolidate with other like parts already in inventory. The contractor shall contact the local Sub-COR to notify the Property Analyst/Officer who would be considered the Point-of-Contact (POC) for questions regarding receiving or storing or condition of property. The contractor shall make available to the Sub-CORs a detailed monthly report of all property that has been in storage more than nine (9) months with no activity. The report shall identify the name of who entered/supplied the item(s) received, receipt date, last activity date, territory name, facility where stored, storage assignment number, manufacturer, manufacturer model or system series (if applicable), description (all fields from decision-based receiving), dated PID/LPN number, warehouse location, quantity items in inventory, and the amount of time the property has been in storage. The report shall also provide data fields within the AMIS to include the following: Project name (should only be used when setting aside property for an upcoming funded project), date of project, property condition code, age of property, cost, stock replacement or Campus event. The volume of property by location and types of property stored at each warehouse are provided in TE 4.

Exception: When a work order request is submitted to set aside the required parts for a funded project, those parts shall be received under a single Pallet ID. If the project is canceled, a work order request will be submitted to return all pulled parts back to available inventory by the part type.

Access to warehouses managed by the contractor is restricted to contract employees, physical security, building management and those with a business case need. Access to the warehouse does not give the authority to add or remove items from inventory or change the inventory in any way.

C.2.1.3 Provide Above Capacity Storage (Optional)

The contractor shall provide above capacity storage as approved by the CO. Above capacity storage shall be executed and effective only after all other storage facilities are at full capacity.

The contractor shall notify the CO, in writing when 90% of the available storage space is occupied.

The need for above capacity storage will be approved in writing by the CO prior to acquiring the storage. The contractor shall provide a fully supported cost estimate to the CO. A negotiated price for above capacity storage will then be incorporated into the contract via modification.

C.2.1.4 Provide Short-Term Storage Facilities

When necessary, the COR on behalf of FMSS, may request the contractor to identify and lease a facility i.e., warehouse or storage trailer on a short-term basis to accommodate mission critical storage needs. Leases shall not be entered into that 1) exceed current Fiscal Year (FY) funding and

2) cannot be terminated with a 90-day notice, without penalty and at no cost to the IRS. All funding for such leases will be provided by the requesting Territory.

When the contractor enters into a lease on behalf of the IRS, the IRS will not be held liable for any costs incurred past the defined needs of the space requested.

C.2.1.5 Recycle/Excess/Dispose of Property

Upon receipt of a work order, the contractor shall recycle/dispose/excess property to include pipeline tax processing equipment, office furniture and published products as described in TE 4 and TE 5. The contractor shall prepare, palletize, wrap, or band, transport, document, report, and track property through recycle/disposal/excess process. The contractor shall be required to palletize equipment at the loading dock or in the truck if the building where work is being requested is unable to accommodate pallets or pallet jacks. For disposals, Non-IT and IT, the Territory Property Officer/Analyst shall identify a disposal location/facility for all property in the work order request.

Information Technology (IT) equipment shall only be recycled/excessed/disposed of using UNICOR locations or UNICOR trailers at the campus or computing center site; donations to local school systems, educational non-profit organizations, or use of an R2/e-Stewards/Sustainable Electronics Recycling International, USPS Blue Earth and any other certified recycler that has been approved by the IRS/National Office Property and Asset Management Program Manager as designated by the local Territory Property Officer/Analyst.

The contractor shall be allowed to let property authorized for recycle or disposal to accumulate and transport the property together provided the request(s) is/are completed within the allowable cycle time of the initial work order request. If the contractor allows property to accumulate to make trips to designated recycler or disposal facility more efficient as opposed to taking the property on an individual work request, the contractor shall not require an additional ticket to transport property to the facility.

Recycle/Excess/Dispose of Property shall only be used when property is being transferred out of IRS possession. The contractor shall be provided a signed and approved either Standard Form (SF)

120 or Form 120 and Form 122 from the Property Officer/Analyst prior to taking it to a recycler, landfill, other destination that transfers the property out of IRS possession.

Note: Recycle/Excess/Disposal of Property under Basic Services is limited to 384 square feet of non-palletized property or 26 pallets of palletized property per work order request.

C.2.1.6 Warehouse Pickup and Delivery

The contractor shall provide warehouse pickup and delivery services. This includes the pickup of property from the warehouse and delivered to the requestor for use and/or pickup from the requestor and delivered to the warehouse for storage. The contractor shall use manufacturer labels and decision based receiving to place items into storage. Prior to the delivery of items stored in the warehouse, the contractor shall clean property that has gathered dust during storage and verify the property is still in good working order as confirmed prior to receiving into inventory and repair as needed. If the property is for use and requires assembly/disassembly such as cubicles, this is not a warehouse pickup and delivery ticket, it is a "Move Property" ticket.

Exception: Conventional furniture requiring assembly/disassembly such as "L" desks, "U" desks, tables shall be completed under a Warehouse Pickup and Delivery

C.2.2 TRANSPORTATION SERVICES

The contractor shall provide point-to-point transportation services such as preparing, palletize, wrap, or band securing, receiving, picking up, loading, and unloading, delivering, inspecting, controlling, tracking, reporting, shipping, and all work order processing requests. The contractor shall use, maintain, repair, and manage contractor-supplied vehicles approved by the Government.

The contractor shall not use shared vehicles when transporting tax documents. The contractor shall make vehicles available for inspection upon request by the Government.

Buildings serviced on scheduled and unscheduled routes may not have a loading dock, service area or parking for contractor vehicle. The contractor shall be required to provide delivery of property regardless of the buildings loading dock, service area, parking availability or weather.

C.2.2.1 Conduct Scheduled Routes

The contractor shall transport property on regularly scheduled and recurring routes to locations as depicted in TE 6. The contractor shall propose transportation schedules to the Sub-COR for the routes depicted in TE 6. During IRS' peak tax season, the contractor shall make the necessary number of trips per schedule to transport all property from point-to-point. The contractor shall load, unload, and maintain orderly and usable loading docks along scheduled routes.

Maintain is defined as leaving the loading dock as it was found. The contractor is not responsible for sweeping, cleaning or handling other vendors discarded packing materials/debris.

Buildings serviced on scheduled and unscheduled routes may not have a loading dock, service area or parking for contractor vehicle. The contractor shall be required to provide delivery of property regardless of the buildings loading dock, service area availability, parking availability or weather.

C.2.2.2 Provide Special Handling

The contractor shall transport tax documents as described in IRM10.5.1. Tax documents represent approximately 75% of all Campus and Computing Center workload. The contractor shall only accept tax documents in secured, closed, boxed, wrapped, or covered containers, unless being transported via batch cart(s).

The contractor shall transport tax documents in enclosed, locked, and secured vehicles at all times to protect against being compromised, damaged, spillage, or loss. The contractor shall notify the Sub-COR immediately if documents are compromised, damaged, spilled or lost.

NOTE: If the Government requires seals to be used in lieu of locks before transporting, the seals will be provided by the Government.

C.2.2.3 Perform Unscheduled Pickups and Deliveries

The contractor shall perform point-to-point services for unplanned pickups and deliveries outside of scheduled routes and locations. Additionally, the contractor shall provide property pickups and deliveries at other Federal Agencies and Audit sites in non-IRS locations. Pickups or deliveries to other Federal Agencies and Audit sites shall not exceed an average of 1 per month per campus location. The IRS will provide the contractor with a list of items to be picked up or delivered. Prior to arriving at the determined location, the contractor shall be responsible for providing required information to access the facility and shall sign for the property upon pickup. Under Basic Services this scope will be limited to 384 square feet of property.

Some pickups and deliveries to other Federal Agencies, Audit sites and at non-IRS locations may require the transportation, assembly and or disassembly of furniture. These requests will be completed under "Move Property" and these combined shall not exceed the allowable average allotment.

Buildings may not have a loading dock, service area or parking for contractor vehicle. The contractor shall be required to provide delivery or pick up of property regardless of the buildings loading dock, service area, or parking availability or weather.

Facilities may require a Certificate of Insurance prior to contractor being allowed to enter facility, the contractor shall provide all necessary documentation to pick-up or deliver property to designated facility.

C.2.2.4 Transport Certified and Registered Mail

The contractor shall transport Certified and/or Registered mail to/from the main Territory Campus location to/from the post office. The contractor shall pick up, sign for and deliver Certified and/or Registered Mail to a centralized distribution location at the main Campus. The contractor shall also open post office boxes as identified by the Government and deliver the contents to the centralized distribution location. The process for picking up, signing/stamping, and delivering certified/registered mail could take up to an hour dependent upon the location.

http://irm.web.irs.gov/Part10/Chapter5/Section1/IRM10.5.1.aspx

C.2.3 REPAIR SERVICES

The contractor shall not be responsible for completing incomplete or faulty project work for services performed by third-party vendors. This does not include work performed by third-party vendors hired by the contractor.

The contractor shall provide repair services, and adjustments or minor modifications to Government property to include: all pipeline tax processing equipment (up to 10 pieces per request) as requested by the work order. Examples of Pipeline Tax Processing Equipment and the typical repairs to them is provided in TE 16. This does not include office equipment such as computers, typewriters, calculators, copiers, fax machines, scanners, etc. The contractor shall track, log, inspect, control, report, and process work orders as required for completing repairs. A cap to the contractor’s risk is provided at $5,000.00 per repair of individual pipeline tax processing equipment. Any repair to pipeline tax processing equipment above the $5,000.00 threshold (at campus locations) will require negotiation and approval by the CO.

Modifications are defined but not limited to the following: using 3rd party parts or clone parts, installing laptop desk anchors, installing gun safes onto a desk, chair arm pads, arms, hydraulics, wheel casters, wheel base, adding additional hardware to stabilize or secure property, altering from its original form but maintaining original intended function. The contractor shall not perform modifications that will void warranty.

At submission processing locations the contractor shall go to the designated locations to pick up broken staplers daily and deliver repaired staplers as repaired (maximum of 3 business days from pick up). The contractor shall e-mail the Sub-COR for a repair office machine ticket when a group of staplers (10 pieces per work order request) have been repaired and delivered back to the designated drop off location.

The cost of the repairs for parts only shall not exceed $250 or 60% in replacement costs (to be determined by the Government). For repairs that exceed these limits, the Government will make the determination to continue with the repair or purchase new. If the Government determines that repair is the choice, the contractor shall make the repair as part of basic services. If the Government decides to purchase new, this will become the responsibility of the Government. The contractor shall notify the Sub-COR in writing via e-mail of repairs exceeding these limits. Workload is provided in TE 7 for the Campus and Computing Center locations.

The contractor shall be required to obtain any training, authorization, and or certification at no cost to the government to be able to perform adjustments, realignments, and warranty repairs.

The contractor will be responsible for contacting and scheduling repairs that are under warranty by the manufacturer when using subcontractors and or until contractor staff is authorized to make adjustments, realignments, and warranty repairs. The contractor shall adhere to warranty terms and conditions. The Government will provide the contractor with any available warranty information following award.

The contractor shall not be responsible for the purchase of major systems furniture components, such as but not limited to the following: walls/panels, doors storage units, power infeed’s, panel connectors, etc., repair or replacement of kitchen appliances (microwaves, refrigerators, toaster ovens, etc.). These services will be the responsibility of the Government.

The contractor shall be responsible for connecting and/or disconnecting the workstation power supply compatible side of the electrical infeed (whip) that connects into the workstation similar to the other electrical components of the workstation such as the raceways, flex connectors, harnesses, etc. The contractor shall not be responsible for removing or installing the electrical infeed into the buildings power supply.

The contractor shall be responsible for the repair or replacement of minor systems furniture components such as cantilevers, work surface supports, connectors, and electrical components such as race ways, harnesses, flex connectors and outlets within the systems furniture.

The contractor shall identify the vendor and cost within the work order notes for any repair or locksmith that is changed to "Requiring Purchase".

C.2.3.1 Repair Property

The contractor shall perform repairs, adjustments, and minor modifications to Government property as requested by the work order. The contractor shall be responsible for the purchase, removal, storage, replacement and proper disposal of lights for systems furniture in accordance with the latest applicable Federal, State, local and environmental regulations for managing the removal, storage, and disposal of light bulbs (fluorescent, LED, or other type). The Government will provide sizes and quantities of bulbs to the contractor for pricing purposes.

The contractor is not responsible for the purchase, replacement or disposal of light bulbs associated with desktop lamps or fixtures located in the buildings’ ceilings.

C.2.3.2 Provide Locksmith Services

The contractor shall make keys, repair, install, re-key, and replace locks on office property (cabinets, wardrobes, display cases, key lock boxes, etc.) as requested by the work order. Keys are limited to 30 per work order request or two per replacement lock number with a maximum of six workstations (workstations will average 5 locks per workstation) or 18 non-workstation cores/keys per ticket. The contractor shall label all key replacements with the lock number associated with that key.

At Campuses, Computing Centers, and locations directly supported by contractor staff, If the customer is unable to provide the lock/key number and states as such in the work order request, the contractor shall be required to go to location to obtain lock/key number required to process the work order. The contractor shall be required to provide keys as requested through the work order (key numbers must be provided in the work order request) using the closest available campus location with either a key duplicator or key code machine that can support the request regardless of territory. The contractor shall make the key and ship it to the customer.

Contractor shall not be required to replace locks on lockers that use padlocks or combination locks but shall repair lockers, so mechanisms align correctly. The contractor shall provide and or replace keys and lock cores for lockers that use standard furniture locks and keys.

The contractor is not responsible for any locksmith services pertaining to duplicating master keys, control keys, combination locks, padlocks, safes, lockers or doors affixed to the building that are exclusive of furniture.

The contractor shall provide keys for a cabinet type safe that use a standard type of furniture key that would be used on cabinets, systems or conventional furniture which can be duplicated using a generic key duplicating machine or be obtained from a 3rd party vendor as a standard key.

Contractor shall be required to remove padlocks (key or combination) or laptop cables using bolt cutters or similar device on a work order service request provided physical security or a manager is present.

Hoteling Cabinets:

For cabinets that are designed to accommodate multiple users and have integrated locking systems, even if not originally ordered to accommodate multiple users, the contractor shall modify and install lock housings, provide cores, and keys so each cabinet tier can lock independently.

(Example of cabinet designed to accommodate multiple users Herman Miller/Meridian Stackable File)

Cabinets that are designed to accommodate multiple users but were not ordered that way, the contractor shall not be responsible for purchasing the lock housings, this shall be the responsibility of the government.

For cabinets that are not designed to accommodate multiple users the contractor shall propose alternative solutions. If government accepts proposed solutions the requesting territory shall fund the request outside of Basic Services.

The number of modifications shall not exceed 10 cabinets per service request.

C.2.3.3 Repair Workstation Lights

The contractor shall be responsible for the purchase, removal, storage, replacement, and proper disposal of light bulbs (fluorescent, LED, or other type) for all systems furniture in accordance with the latest applicable Federal, State, local and environmental regulations for managing the removal, storage, and disposal of light bulbs. The Government will provide sizes and quantities of bulbs to the contractor for pricing purposes. Furniture light bulb types and sizes change the contractor is not required to stock furniture lightbulbs but shall provide the bulb needed to complete the work order request.

The contractor shall not be responsible for the purchase, replacement, or disposal of employee-owned desktop-type lamp light bulbs or fixtures located in the buildings’ ceilings.

C.2.4 OTHER LOGISTICS SERVICES

The contractor shall provide all labor, equipment, materials, and supplies, to include boxes and tape, to support office moves. The contractor shall provide services to move property and boxes securely covering contents point-to-point including, but not limited to, disassembling, reassembling, controlling, reporting, tracking, repairing, transporting, placing, and processing work orders. The contractor shall only provide boxes and tape for moves which they are performing. In order for the contractor to provide boxes and tape, the request for boxes and tape must be on the same work order request as the move request.

IRS property shall not be limited to office property and can include but is not limited to step ladders, shelving, racking, bike racks, portable crowd/security barriers, bags, equipment, etc...

Packing and unpacking does not refer to the packing and unpacking of desks, cabinets, bookcases, credenzas, etc., or any personal property. This is the responsibility of the Government. The contractor is not responsible for the movement of any desk, cabinet, credenza, bookcases, etc., that has not been emptied of its contents.

"Other Logistics Services" is defined as the movement of up to 5 items or the movement of a single person to include their computer (excluding assigned laptop), peripherals, chair and up to 5 boxes between buildings point-to-point considered "Campus or Computing Center" locations or within a 5-mile radius of a Territory Campus site.

"Labor Support" is defined as the movement of items to set up for "Special Events", palletizing property that is staying within the same room, and hanging items such as pictures, whiteboards, etc...

Note: A service request to mount or unmount property shall not exceed 5 per ticket request.

Any service request to hang items that exceed this amount shall be completed under Move Property.

As requested on a work order request the contractor shall be required to move or transport document shred bins (IRS or other contractor owned) between buildings and or to deliver empty bins from staging area and return full bins to staging area. When moving or transporting another vendor shred bins should they be damaged, a cap to the Logistic Services contractors risk is $250.00 per bin.

C.2.4.1 Move Boxes

A request for Box Moves includes the movement of boxes only. Boxes will not be supplied by the vendor for box moves and must be acquired through one of the GSA office supply vendors. If it is necessary to move property along with the boxes, this will be classified as a "Move Property" ticket.

The contractor shall move boxes as requested through work orders*. The maximum number of boxes permitted on a single request is 200 whether palletized or not. The Government considers a pallet of boxes as one (1) box. If the boxes are required to go on or come off the pallet, then each box is counted.

*In lieu of work order requests, the Philadelphia Campus requires daily sweeps three (3) times per day to pick up and deliver from multiple centralized drop points. Drop point locations will be provided to the successful offeror after award.

All boxes delivered to a building occupied by the IRS that are addressed to the IRS, are considered IRS property, and shall be delivered as described in the work order request. The contractor shall not be responsible to sign for the delivery, this will be the responsibility of the Government.

The contractor shall prepare, palletize and transport boxes in sequential or numerical order as required when delivering to Federal Record Centers, National Archives and Records Administration (NARA), or Federal tax courts.

C.2.4.2 Move Property

The contractor shall support office moves as requested through work orders. The contractor shall provide and keep on hand, at a minimum 100 legal tote size moving boxes, 20 rolls of tape per Campus and Computing Center locations, available at any given time. The contractor shall provide up to 5 boxes per person and 1 roll of tape per 20 boxes to support property moves as defined in the request for services. The contractor shall only provide boxes and tape for moves which they are performing. In order for the contractor to provide boxes and tape, the request for boxes and tape must be on the same work order request as the move request.

The contractor shall perform box and body moves which consist of a one (1) person move to include their computer (excluding assigned laptop), peripheral equipment, chair and up to five (5) boxes of non-personal property.

Property moves are limited to 15 persons per "Move Property" requests (up to 265 square feet per person, or 384 square feet of property not associated with a personnel move). The movement of a person is considered moving from Point A to Point B regardless of workstation type i.e., systems furniture, conventional furniture. The 15 persons moves limit excludes "tingle and/or prototype work-tables" or similar that are used by employees during their tour-of-duty (TOD). The move may include boxes, move ready computers and peripheral equipment (excluding assigned laptops), credenzas, bookcases, file cabinets, etc., (must be emptied). Any requests for services in excess of these limits will be considered outside the scope of "Basic Services". Work requested beyond this scope can be accomplished but will require Territory funding.

The disassembling, moving, and reassembling a workstation, regardless of the dimensions or configuration before or after counts as one person. For workstations being disassembled and sent to the warehouse for storage this shall be considered the movement of property not associated with a personnel move

C.2.4.3 Labor Support

Labor Support is defined as the movement of 1-5 items within the same office building, hanging or unhanging of pictures, whiteboards etc., changing time on wall clocks, supporting special events;

providing labor and supplies to palletize equipment

The following types of services are required under "Other Logistics Services":

(1) Microphone set ups and removal; hanging/removing pictures, signs, banners, and bulletin boards; hanging, removing, and changing clock time and batteries (supplied by the customer). It does not include the mounting or unmounting of security equipment, televisions, monitors, projectors, or similar media devices or their respective hardware.

Excep…