TE 17B Attachment - SOW Example for 31-100 persons project.pdf
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- Solicitation number
- 2032H8-23-R-00004
About this file
This statement of work outlines logistics services required to support a relocation project for the Internal Revenue Service. The contractor will provide labor, equipment, and supervision to dismantle and reinstall furniture at two IRS locations, transport items to an off-site warehouse, and make post-move adjustments. The project involves moving 31 employees from one building to another in two phases from March 2023 through July 2023. Services include preparing the new location by moving workstations and storage units, then relocating employees' desks, files, and other items. The contractor must verify quantities, inspect sites, and submit an inventory. Insurance documentation and security protocols are also specified.
The related solicitation is for ongoing logistics support services for the IRS, including warehousing, transportation, repairs and work order processing to support approximately 88,000 employees across 500 offices. Services must provide automated inventory management, reliable support for IRS operations, flexibility to adapt to changing needs, timely delivery of property, and cost effectiveness. The contract will be awarded under FAR Part 15 procedures with NAICS code 493110 and a $34 million size standard. The incumbent contract is also cited.
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Text version
MOVE SERVICES STATEMENT OF WORK
Project Title: FRE-CA7333 CA-NEW Acq RentRedux Project Number: FRE2220505
Internal Revenue Service Fresno Internal Revenue Service FMSS Project POCs – Kings Canyon Pavillon (KCP) - Celia Smoljan; Northpointe (NP) Greg Smith and Irene Cruz
SCOPE OF WORK
DATE:
PROJECT TITLE: FRE-CA7333 CA-NEW Acq RentRedux
PROJECT LOCATIONS:
Kings Canyon Pavilion – 4967 E. Kings Canyon, Fresno/CA 93727 Northpointe – 3211 S. Northpointe Dr., Fresno/CA 93725
Warehouse – 5425 E Home Ave. # 107/108, Fresno, CA 93727
PROJECT SUMMARY:
Fresno FMSS staff will release Lease CA7333, Kings Canyon Pavilion on 07/31/2023. FMSS’ intent is to relocate (31) SBSE Civil Enforcement Advice & Support Operations (CEASO) employees and their equipment into existing workstations at CA7226, Northpointe (NP). Consolidation of current NP Business groups, SBSE Exam & SBSE Collection is necessary to accommodate the relocated CEASO employees.
Period of Performance (POP) is , 202 , through 21, 2023
GENERAL SCOPE OF WORK
1. REQUIREMENTS
Contractor is responsible for verification of all work and inventory included in this scope of work (SOW) and all required for quotes. Visually verify the types and quantities of items to be moved, disassembled, and dismounted prior to submitting a proposal. Verify what specialty skills, tools, equipment, supplies, and protection are necessary to ensure all items are delivered in the same condition they were in before the move.
Contractor to provide all labor, supplies, packing materials, equipment and supervision needed to de-install and relocate all items identified in this SOW. All work shall be performed in a workmanlike, efficient, safe, and secure manner, with care taken to protect existing building conditions and work that may still be in place.
Project Number: FRE2220505
2. SITE INSPECTION
The contractor is required to inspect the site prior to submitting a proposal. Failure to inspect the premises will not constitute grounds for a claim after the contract is awarded. Coordinate with the Project Manager for access. Field-verify existing and proposed conditions, all quantities included in this scope of work and all dimensions critical to proper completion of the work.
The Contractor and the contractor’s on-site supervisor/team leader shall visit the sites for a pre-move meeting 10 days after award and 1 week prior to project commencement to clarify any questions.
3. SCHEDULE
Move services shall be conducted in 2 phases. Proposed dates and times for services are as follows (subject to change):
Phase 1: 3, 2023, through 10, 2023 – Prepare Northpointe site for CEASO move. .
Phase 2: 17, 2023, through 21, 2023 – Move 30 CEASO employees with their furniture and equipment from KCP to NP. Task 2 work to be performed on weekends.
Tasks #3 and #4 to be performed to during normal working hours, 7:30am-4:00pm.
Phase 1 – CEASO - NorthPointe (NP) Move Preparation - through 3 All TASKS to
Contractor shall at (NP):
Provide a certified electrician to disconnect 4 power pole electrical whips from workstations terminating at ceiling (top of the power poles).
Remove all data lines from the indicated 1 workstations, terminating 17 of them on the top of the corresponding power poles.
Relocate one power pole and 4 data cables to 4 reinstalled workstations as indicated on the supplied drawing.
Add duplex outlet to existing power pole that is in front of workstations 1531 and 1532.
Remove 1 wall mounted electrical whip and replace with a quadplex electric outlet.
Contractor shall at (NP):
Provide a certified Herman Miller (HM) furniture installer to Disassemble 1 Herman Miller AO2 workstations.
Separate and inventory components by size and type, identifying powered and non-powered panels, Prepare all for shipment to storage2 using pallets, Gaylord boxes, and shrink wrap.
Project Title: FRE-CA7333 CA- Project Number: FRE2
Display outside of each pallet/box a label showing an identification number and its inventory.
Submit inventory to Project Manager (PM) in Excel format at completion of this phase task.
Transport to the warehouse during business hours.
Contractor shall at (NP):
Disassemble ( O.96 and (1) W.48 HAWORTH UNIGROUP workstations.
Separate components by type, palletize, shrink wrap, and store on-site as indicated on floorplan.
Contractor shall at (NP):
Prepare ( ) 4-DR file cabinets for shipment to storage using pallets, shrink wrap and strapping.
Label each pallet with an identification number and its inventory.
Submit inventory to Project Manager (PM) in Excel format at completion of this phase task.
Transport to the warehouse for storage during business hours.
Contractor shall at (NP):
Relocate and install 4 of the disassembled HM workstations as indicated on the supplied drawing.
Contractor shall at (NP):
Disassemble (1) HAWORTH UNIGROUP, 32’x10’ storage room.
Separate and inventory components by size and type, identifying powered and non-powered panels, Prepare all for shipment to storage using pallets, Gaylord boxes and shrink wrap.
Display outside of each pallet/box a label showing an identification number and its inventory.
Submit inventory to Project Manager (PM) in Excel format at completion of this phase task.
Transport to the warehouse during business hours.
Contractor shall at (NP):
Disassemble (1) HAWORTH UNIGROUP O.96 workstation and 2 touchdown workstations.
Reinstall onsite the O.96 workstation inside FMSS/IT room #124 as indicated on floor plan.
Project Title: FRE-CA7333 Project Number: FRE222
v) Inventory and prepare the 2 touchdown workstations for shipment and transport to the warehouse.
Phase 2- CEASO - Kings Canyon Pavilion (KCP) move to (NP) - /17/23 through /2023
Phase 2: TASK 2 to be performed on weekends.
Tasks 3 and 4 to be performed during business hours (7: 0-4:30pm).
Contractor Shall at (KCP):
Shrink wrap and transport 62 U-Line wire shelving mobile carts with their files from the KCP location to the NorthPointe (NP) location and place as indicated on drawing.
IRS will number all mobile shelving units to correspond to the numbers on the Northpointe floorplan for placement at the (NP) location.
Contractor shall at (KCP):
Transport ( ) 6’x4’ tables, ( ) 4 tier cabinets and approximately (150) boxes and e-crates and all miscellaneous tagged items such as, carts, chairs, foot stools, white boards, printers, IT equipment, etc., to NP location and place as indicated on floorplan.
Work to be performed after hours (after 4:30pm) and/or on the weekend.
Contractor Shall at KCP:
Disassemble HAWORTH UNIGROUP workstations.
Separate and inventory panels by size, notating if powered or non-powered.
Separate and inventory all other systems components by size and type, work surfaces, overheads, tack boards, etc.
Prepare for shipment by palletizing and shrink wrapping for storage.
Label each pallet/box with an identification number and its inventory.
Submit inventory to Project Manager (PM) in Excel format at completion of this phase.
Transport to the warehouse for storage.
Work to be performed during business hours, 7: 0am-4:00pm.
Post Move Adjustments - Contractor shall at (NP):
Provide labor and equipment on 2/ /2023 following the Phase 2 CEASO move to correct punch list items, make ergonomic and other minor adjustments.
Pick up and remove all boxes used by employees after the move and plug in electrical cords as needed.
Provide a minimum of two laborers for four hours (8 hours), with an option to add time on an hourly basis.
Work to be performed during business hours, 7:30am-4:00pm.
Project Number: FRE2220505
GENERAL INFORMATION:
BUILDING CONDITIONS
The King’s Canyon Pavilion does not have a delivery dock. All items pick-up at KCP must be delivered through main entrance to front of building or through back door. All items would need to be loaded in to truck by lift gate or by ramp.
The Northpointe building will have 2 docks with electric ramps dedicated for the move services.
Trucks delivering items from KCP must have bed of truck approximately 6’ above the ground to be able to access the adjustable lift gate in the dock.
Warehouse has one delivery dock. Deliveries to the warehouse must be coordinated with the IRS POC.
SPECIAL INSTRUCTIONS
Provide a copy of your company’s Certificate of Insurance with your proposal After hours work will take place on the weekends, 6:00 a.m. to 6:00 p.m.
Business hours work will take place Monday through Friday, 6:00 a.m. to 6:00 p.m.
Workday shall not exceed 12 hours (8-hour workday + 4 hours overtime); any workday beyond the scheduled timeframe must be requested through the Project Manager at least 48 hours in advance Protect all existing work in place: walls, floors, doors, hardware, trim and furnishings. Remove materials after job completion. Field-verify the paths of travel and the protective materials required during site inspection. Any damage caused by the contractor to any government property will be restored to its original condition at the contractor’s expense.
SECURITY
Contractor employees must always carry picture ID when working on the IRS premises.
The vendor shall provide a list of all employees that will be on the site, including truck drivers, to the IRS COTR listed on this order within 3 business days prior to first installation date.
Possession and/or use of firearms, alcoholic beverages, or drugs on Government premises are prohibited.
Vehicles, persons, and property entering Government property are subject to search.
The Contractor will observe all emergency evacuation requirements while on the job.
Project Number: FRE2220505
7. BID REQUIREMENTS
Each proposal must include a pricing summary and/or worksheet with a pricing breakdown as follows:
a) Specify the days and hours needed for each phase of work, as described above, and include the cost for each phase
b) Itemize additional labor costs for after-hour services, if any.
c) Itemize minimum and hourly costs to provide labor on site the day after the CEASO move to correct punch list items and make ergonomic and other minor adjustments
d) Provide a copy of your company’s Certificate of Insurance with your proposal.
File details come from the government source that posted it. Updated .