Government Responses to Contractor Questions for RFP No. 2032H8-23-R-00004 - FMSS Logistics Services.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 2032H8-23-R-00004
About this file
This document provides responses to contractor questions regarding solicitation number 2032H8-23-R-00004 from the Internal Revenue Service for logistics services. The IRS requires a contractor to provide warehousing, transportation, repairs, inventory management, and work order processing to support approximately 88,000 employees across 500 offices. Key requirements include a fully automated inventory system, flexible services to support tax return processing and revenue collection, timely delivery of undamaged property, and cost-effective operations. The response document clarifies proposal due dates, pricing terms, security clearance needs, and lease considerations for offsite storage facilities. It also updates applicable wage determinations.
View the file
Other files
Show 40 more
Latest 50 of 64 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Amendment 00002 Q&A RFP No. 2032H8-23-R-00004 - FMSS Logistics Services - Government Responses to Contractor Questions
| Question # | RFP Section | Paragraph | Page | Contractor Question | Government Response |
| 1 | C.2.4 | 7 | 21 | Can the Government confirm that all styles of shred bins IRS property and if the movement of other contractors paid duties infringe on their national contract? | Shred Bins (including consoles, 65gl, 95gl, 175gl, etc.) will either be IRS or other contractor owned. Does not infringe on other contract duties. |
| 2 | C.2.1.1 | 1 | 13 | As required the contractor shall contact the Sub-COR for disposition of unanticipated or unsatisfactory deliveries (Refering to TE 5). Can the Government confirm if it was intended to be TE14, since TE 5 is for Stored Publish Product? | TE14 is an example of decision based receiving that the vendor's inventory system must use for certain products. Unanticipated or unsatisfactory deliveries are for published products. TE5 is correct. |
| 3 | C.2.3.2 | 1 | 19 | 18 non-workstation cores/keys per ticket. Can the Government provide examples of non-workstation cores/keys? | Examples of non-workstation cores/keys include the following (list is not all inclusive): cabinets in an open area not assigned to a person/cubicle; furniture lockers that use a standard furniture core/key; and a file room with storage cabinets. |
| 4 | C.2.4.3 | 3 | 23 | Individual items include but are not limited to the following: conventional desks; credenzas; bookcases; bookshelves; rolling stock, chairs, free standing partitions, cabinets; tables; canteen equipment; Can the Government clairfy what items are considered Canteen Equipment? | Canteen Equipment is considered to be vending machines, microwaves, tables, chairs, free standing equipment, etc. |
| 5 | C.2.4.3 | 1, Item (4) | 23 | (4) Assembling of IRS property includes but is not limited to metro carts, supply carts, utility carts, cart dolly, trolley, hand trucks, furniture. Can the Government confirm if there are any other type of furniture beside"L" desks and "U" desk that contractor will be required to assemble (reference C.2.1.6, page 16)? | There are other types of property that will require assembly. This is for conventional furniture that attaches/connects together using butterflies, wingnuts, hasps, plates and screws or similar. |
| 6 | C.2.5.2 | 4 | 26 | If IRS requests to store ABHS in the spaces occupied and managed by the contractor then such storage shall be in accordance with OSHA 1910.106 Flammable Liquids, NFPA 30 and local fire codes. Will Government be responsible for providing cabinet specifically designed to store flammables? | If an IRS site has these specific cabinets available for the contractor to use, they will be allowed to use them to store flammable liquids. If not, the contrator will be responsible for providing the cabinets. |
| 7 | Technical Exhibit 9 | Provide Other Logistic Services | Perform other services including repairing clocks, hanging bulletin boards, pictures, and signs. Can the Government provide examples of type of repairs for clocks, and do the repairs include the digital clocks mounted on the building or office? | Examples include setting/changing clock times, removing and installing batteries, reattaching shield to analog clock body if still in condition to do so, and plugging in digital clocks. | |
| 8 | RFP | B.2 (a) | 4 | To price CLIN X009 Fixed Fee, should the Fixed Fee amounts from CLIN X008 Above Capacity Storage and CLIN X010 Real Estate Projects be included in that total? If so, how much should CLIN X010 be estimated at? | No. CLIN X009 - Fixed Fee, shall not include any proposed Fixed Fee amounts for CLIN X008 - Above Capacity Storage or CLIN X010 - Real Estate Projects. The Fixed Fee percentage (%) that an offeror proposes under CLIN X009 will be used for any CLIN X008 - Above Capacity Storage and CLIN X010 - Real Estate Projects, requests unknown at the time of contract award. Offerors' proposed fixed fee for CLIN X009 - Fixed Fee, shall only include a Fixed Fee for CPFF CLINs X002 - X007, based upon the Section B - Contract Line-Item Number (CLIN) Scenarios and Sample Costs Breakdown desribed in Attachment J-1. The fixed fee proposed under CLIN X009 for CPFF CLINs X002-X007 will be funded at the time of award. For proposal preparation purposes only, offerors shall propose $100,000.00 per 12-month performance period for CLIN X008 - Above Capacity Storage, totaling $500,000.00 for the entirety of the contract. Upon award of the contract, the $500,000.00 total proposed amount for CLIN X008 - Above Capacity Storage, will be incorporated into the Contract Ceiling only and will not be funded. CLIN X008 will only be funded on an as needed basis and will not be funded at contract award. The Fixed Fee percentage (%) that an offeror proposes under CLIN X009 will be used for any future CLIN X008 - Above Capacity Storage request that is unknown at the time of contract award. A new funding CLIN will be provided for CLIN X008 as needed, and will include the offeror's proposed fixed fee percentage (%) within the amount. For proposal preparation purposes only, offerors shall submit a detailed Cost Proposal for CLIN X010 - Real Estate Projects, using the information and scenarios described in Technical Exhibit 17, Technical Exhibit 17A and Technical Exhibit 17B (also Attachment J-1) . Upon award of the contract, the offeror's proposed total amounts for CLIN X010 - Real Estate Projects, will only be incorporated into the Contract Ceiling and will not be funded at award. Real Estate Projects will only be funded on an as needed basis as described in C.4. The Fixed Fee percentage (%) that an offeror proposes under CLIN X009 will be used for any future Real Estate Project (CLIN X010). A new funding CLIN to include the awardee's proposed Fixed Fee percentage (%) will be added to the contract for each specific Real Estate Project. |
| 9 | RFP PWS | C.2.1 Warehouse Services | 12 | The RFP PWS section on Warehouse Services, which is part of the FFP Basic Service requirements, states that the IRS has property stored at offsite locations that must be managed by the contractor, and these include warehouse locations in Ogden (70,000 sq ft) and Fresno (25,000 sq ft) that are Contractor Leased. Can the Government clarify: |
(1) How are the costs for the Contractor to lease these facilities to be handled, and how are they to be proposed in the pricing proposal?
(2) Are they to be bid as part of the FFP price?
| (3) If so, what costs should be bid for this? Should the cost for all labor and related support to operate these warehouses be proposed as part of the FFP price? | The costs associated with the requirement identified under C.2.1 - Warehouse Services, shall be included within the Firm, Fixed-Price (FFP) for Basic Services. The cost for all labor and related support to operate these warehouses shall be be included within the Firm, Fixed-Price (FFP) for Basic Services. | |||||
| 10 | RFP PWS | C.2.1.3 Provide Above Capacity Storage | 15 | * This paragraph states that "A negotiated fixed price for above capacity storage will then be incorporated into the contract via modification." Is this to be part of the FFP Basic Services CLIN, or part of CLIN X008 Above Capacity Storage? | ||
| * If part of CLIN X008, that is a CPFF CLIN and not a FFP CLIN - can the Government please clarify how it would be fixed price if part of CLIN X008. | This is to be part of CLIN X008 - Above Capacity Storage. The word "fixed" has been removed from C.2.1.3. Amendment 00002 amends the last sentence of C.2.1.3. A negotiated price for above capacity storage will then be incorporated into the contract via modification. | |||||
| 11 | RFP PWS | C.6 AMIS | 33-37 | Can the Government please clarify where should Offerors include proposed price for C.6 AMIS task support in their pricing proposals? | All pricing for the requirement undentified under C.6 - Automated Management Information and Inventory System (AMIS), shall be included within the Firm, Fixed-Price (FFP) for Basic Services. | |
| 12 | RFP PWS | C.7.4 Alternative Facilities | 39 | This paragraph states that the "contractor shall assume relocation costs and all other costs associated with the alternative space." Is this to be proposed as part of the FFP CLIN or the CPFF CLIN? | This shall be proposed within the FFP CLIN for Basic Services. | |
| 13 | RFP PWS | C.3.1 Repair Services | 27-28 | Can the Government clarify does Task C.3.1 Repair Services correlate with CLIN X003 Office Repairs that is to be priced ? | Yes, confirming that Task C.3.1 - Repair Services within the PWS, correlates with CPFF CLIN X003 - Office Repairs. | |
| 14 | C.14 Phase In Period | 46 | Can the Government please add a phase-in CLIN to the Section B to price the 90 days phase in period as stated in section C.14? | No. The Base Period is for 12 Months. Within the 12-Month Base Period, the Government provides a 90-day Phase-In Period for a successor contractor to conduct the following (not limited to): | ||
| • | Attaining full performance apart from the AMIS. | |||||
| • | Coordinating and affecting a smooth transition of work. | |||||
| • | Providing and using an interim management information system to manage PWS requirements until AMIS is approved by the Government. | |||||
| • | Submitting implementation plans for approval. | |||||
| • | Submitting information for Background investigations and obtaining ID Media. | |||||
| • | Completing a joint GFE inventory with the local Sub-COR. | |||||
| • | Allowing for orientation and observation of facilities and workforce. | |||||
| 15 | C.14 Phase In Period | 46 | Section C.14 discusses a 90 day phase in period, while the Base Period CLIN 0001 includes 12 months in section B. Can the government please advise whether the 90 day phase in period is outside the 12 month Base Period? If not, can the government please adjust CLIN 0001 to reflect 9 months? | Please see response to Question #14. | ||
| 16 | L.3 | 3 (Submission Date) | 149 | Given the magnitude and complexity of the proposal requirements would the Government allow for an extension of the due date up to 2-weeks? | Amendment 0001 extended the proposal submission deadline. Proposals are due on June 30, 2023, at 12:00 Noon EDT. Proposals received after 12:00 Noon EDT on June 30, 2023, will not be accepted. | |
| 17 | C.2 Camps and Computing Center - Fixed Price | Can the Government please verify Building Codes located in TE2 are within the radius levels defined as Fixed Price Property Type? | Yes, any building located within the radius circle is part of Basic Services (FFP). An updated Technical Exhibit (TE) 1 attachment has been released under Amendment 00002. | |||
| 18 | L.4.2, M.3.1 | Relevant Experience (1), Factor 2 - Relevant Experience | 154 | In section L.4.2 the it is requested Past Experience is presented in similar scope, magnitude, complexity. However, in Section M.3.1 it is stated that the projects will be evaluated by similar size, scope, complexity. Can the Government please confirm which standard will be applicable, and if magntidue and size are defined the same way? | Magnitude and size are defined the same way. For consistency, Section M.3.1 of the RFP has been amended to change "size" to "magnitude." The highlighted revision can be found in the amended RFP released under Amendment 00002. | |
| 19 | What qualities is the IRS looking for from a successful contractor? | The IRS requires logistics services that will provide warehousing, transportation, repairs, other logistics services, and work order processing that directly or indirectly support 88,000 + IRS employees located at approximately 500 offices throughout the 48 contiguous United States, including fifteen Campus locations, to include: | ||||
| • | A fully Automated Management Information and Inventory (AMIS). | |||||
| • | Dependable, sustainable logistics services for the IRS workforce to support the processing either directly or indirectly of more than 250 million tax returns and the collection of nearly $3.3 trillion in revenue. | |||||
| • | Adaptable and flexible services to meet the changing requirements at all IRS offices within the contiguous United States. | |||||
| • | Property to the customer in a timely, safe, undamaged, clean, and usable condition. | |||||
| • | Protection to personnel and property. | |||||
| • | Cost effective services. | |||||
| 20 | What is the major challenge that the IRS has experienced on this program? | The IRS requires logistics services that will provide warehousing, transportation, repairs, other logistics services, and work order processing that directly or indirectly support 88,000 + IRS employees located at approximately 500 offices throughout the 48 contiguous United States. All specific requirements are stated with the RFP and its attachments. | ||||
| 21 | What are the biggest success stories from this contract? | The IRS requires logistics services that will provide warehousing, transportation, repairs, other logistics services, and work order processing that directly or indirectly support 88,000 + IRS employees located at approximately 500 offices throughout the 48 contiguous United States. All specific requirements are stated with the RFP and its attachments. | ||||
| 22 | When is the anticipated award date? | IRS anticipates awarding the contract before December 31, 2023. | ||||
| 23 | There was no information provided referencing a site visit or industry day. Previous RFPs for this opportunity included site visits. We request that a site visit be established to allow contractors to better understand the work being performed. Without a site visit the incumbent has a disproportional advantage. | A site visit will not be held. All work requirements are thouroughly detailed within the RFP to include the PWS, QASP, Twelve (12) Attachments, and Seventeen (17) Technical Exhibits. There is no disproportional advantage and all offerors have received the same, detailed information. | ||||
| 24 | Will contracting provide Form DD254 to cover investigations? | Form DD254 is a Department of Defense form that is not applicable to IRS contracts. For reference, Amendment 00002 provides the following two (2) RFP Attachments to Section J: Attachment J-10 - Contractor Employee On-Boarding Requirements & Attachment J-11 - Contractor Onboarding Job Aid for Post-Award Orientation Meeting. | ||||
| 25 | C.2.2.2 and C.2.24 | pg. 16-17 | Do the people transporting the tax documents require security clearance? | A Tier 1 Background Investigation is required for contractor employees transporting tax documents. Per Section C.2.4.4 of the PWS, the contractor shall be required to use the government owned forms inventory system. In order to use the system requires a Tier 2 or Moderate Risk background Investigation level. The contractor shall have at a minimum 3 employees with a favorably adjudicated Tier 2 level investigations at each of the following locations: Austin, Kansas City, Detroit, and Ogden. | ||
| 26 | Does this contract require DOT registration for vehicle operations? | The contractor must determine all federal/state/local regulations and requirements to operate their vehicles. | ||||
| 27 | L.4.3 & F.6 | pg. 154-155 & pg. 51-54 | Section L.4.3 says that the 10 Plans (Staffing Plan, Quality Control Plan (QCP), Phase-In Plan, Strike Contingency Plan Physical Security Plan, Safety Program Plan, Continuity of Operations Plan (COOP), Government Furnished Property (GFP) Plan, and Plan of Action for Unresponsive Subcontractor Vendors) shall be submitted within the proposal under the Management Approach section, however, Section F.6 indicates a variety of due dates, all of which occur after either award or base period. When are these plans due? | All Plans described in Section L.4.3 shall be submitted by the offeror as part of their Volume II, Part 3 Technical Proposal before the submission deadline of June 30, 2023, at 12:00 Noon EDT. The various Plans will be finalized with the awardee following contract award and the kick-off meeting as described in Section F.6. |
| 28 | C.2.3.2 | 19 | Do the locksmith’s/hoteling cabinet’s personnel require security clearance? Do they require additional state level certifications/licenses? | A Tier 1 Background Investigation is required for contractor employees. It is not anticipated that additional state level certifications or licenses are required. Per Section C.2.4.4 of the PWS, the contractor shall be required to use the government owned forms inventory system. In order to use the system requires a Tier 2 or Moderate Risk background Investigation level. The contractor shall have at a minimum 3 employees with a favorably adjudicated Tier 2 level investigations at each of the following locations: Austin, Kansas City, Detroit, and Ogden. |
| 29 | C.2.1 | 12 | How would a new contractor take over the COCOs in Ogden and Fresno? Are these leases assumable? If not, what additional considerations need to be considered when looking for a new cite (i.e., installing cameras, security, etc.) | Contractors are responsible for securing their own lease locations as they are not assumable. The leased spaces must meet OSHA requirements and the vendor is responsible for all stored items. Vendors must determine what requirements they need to put in place to ensure all stored items are safe and secure. |
| 30 | Due to the requirements of this solicitation (i.e., the creation of the AMIS system, the finding of numerous Key Personnel, potential lease of facilities, etc.) we request an extension to allow non-incumbent bids to be more competitive. | Amendment 00001 extended the proposal submission deadline. Proposals are due on June 30, 2023, at 12:00 Noon EDT. Proposals received after 12:00 Noon EDT on June 30, 2023, will not be accepted. | ||
| 31 | Attachment J-1 provides the sample cost for scenarios per CLIN. CLIN X002-X007 have two work orders each. The template provided does not show a breakout of cost per work order. Do you want the cost per work order broken out and then totaled? | Yes. | ||
| 32 | Can we edit attachment J-1 to match our cost accounting system? | Yes. | ||
| 33 | Can we edit attachment J-1 to show Total Cost before fee and then the Total Price? | Yes. | ||
| 34 | Can the J-1 tables be submitted in excel to allow for traceability and show application of costs? | Yes, the cost & price proposal for Attachment J-1 shall be submitted in Excel. | ||
| 35 | Some of the provided wage determinations have been updated please confirm the most recent revision of the wage determinations will be incorporated in to the contract? | Amendment 00002 provides updated wage determinations (Attachment J-3) for the following six (6) locations: Andover, Atlanta, Brookhaven, Main IR & New Carrollton, Martinsburg, and Philadelphia. |
File details come from the government source that posted it. Updated .