T1628 Bid Amendment 4 12.27.19~2.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

December 27, 2019

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 20DPP00471 T1628 – Enhanced Motor Vehicle Inspection Maintenance System

Quote Submission Due Date: Thursday, November 7, 2019 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Friday, February 28, 2020 (2:00 p.m. Eastern Time)

Bid Amendment #4

The following constitutes Bid Amendment #4 to the above referenced Bid Solicitation:

· An extension of the Quote Submission due date from Wednesday, January 15, 2020 to Friday, February 28, 2020;

· Answers to a portion of the electronic questions. Answers to the remaining electronic questions will be posted in a subsequent Bid Amendment;

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, refer to the revised Bid Solicitation entitled “T1628 Revised Bid Solicitation 12/27/19”; and

· Optional Site Visit Sign-In Signature Sheet.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #20DPP00471 T1628 – Enhanced Motor Vehicle Inspection Maintenance System

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: These questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed?

It is recommended that users utilize Internet Explorer and Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.) of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

The State can only award to one Vendor {Bidder}, so if two or more entities wish to form a single purpose Joint Venture entity for the purpose of bidding on this procurement and performing the scope of work, they may do so. That entity may take on any formal or informal corporate structure, including an L.L.C., a Corporation, and L.L.P. or a simple partnership. If the Joint Venture is not submitting the bid, as stated in Bid Solicitation Section 1.4.8, Joint Venture, each party that will be part of the Joint Venture must individually sign the State’s Offer and Acceptance form and fully comply with all the forms and certification requirements set forth in the Bid Solicitation.

Safety inspections on commercial vehicles will continue to be performed by the Vendor {Contractor}. These vehicles can also be inspected at the Private Inspection Facility (PIF).

As stated in Bid Solicitation Section 3.21.1, Inspection Equipment Maintenance, (C), “The Vendor {Contractor} shall be responsible for all costs associated with the maintenance and repair of all inspection equipment for the full term of the Blanket P.O. including operation of any legacy equipment utilized during the Implementation Phase identified in the Scope of Work.”

The current Vendor {Contractor} shall operate the VID for one (1) year from the date of new award.

No, the legacy system does not need to access previous test information for the new system during the transition period.

Yes, database in this context refers to the NGVID Operational Data Store (NGV-ODS) that will be used for reporting and queries. Reports are run against a “shadow database” to minimize any interactions within the production environment.

The following diesel meters are currently being used to conduct the diesel opacity tests:

1. Beakley Model 1300;

2. Bosch RTT 100;

3. Cal Test 1000;

4. OTC 3405 S;

5. Wager Model 6700;

6. Model 7500; and

7. Red Mountain Diesel Meters Model #1667.

A station level management system is not required; however, a reporting system is required. Please see Bid Solicitation Section 3.43, NGVID Reporting, for all information on reporting. Examples of reporting are also available in Appendix 3.2A.

No, the Vendor {Contractor} shall not design/supply a Desktop Application. The Management Console shall be web based.

File formats that can be uploaded to the document repository are document type files (pdf, docx, xlsx, etc.), *.EXE files are not documents so they can be prevented from inclusion in the document repository.

Yes, if the Office of Information Technology (OIT) system is down or offline, the service level standard will not be imposed. Section 3.6.1 has been revised – please refer to attachment T1628 Revised Bid Solicitation 12.27.19.

Yes, the non-production downtime excludes scheduled downtime for maintenance.

A Vendor {Contractor} may operate as many lanes and configurations as it deems necessary to meet customer service requirements. It may also propose alternative solutions utilizing the current facilities. However, all current facilities must be utilized.

B. More specifically, are Vendors permitted to propose the closure of facilities necessary to reduce the overall CIF network size and associated costs?

No. All current facilities must be utilized; however, the Vendor {Bidder} may propose the number of lanes at each station and how those lanes will be configured.

No, the current appointment system has had mixed results. Appointment stations have limited on-site or street queuing. There is no conclusive proof that the appointment stations leveled the monthly day to day volume any differently than the other stations. In addition, they have generated complaints either by customers unaware there are appointment stations, or by customers with appointments not taken at their appointed time and waiting for inspection.

No, neither emissions re-inspections nor safety inspections will be redirected to the PIFs.

Because the Vendors {Bidders} have been given an opportunity to visit and inspect all of the CIFs, it is expected that they can arrive at an estimated cost of such services for each location, and include this amount in their quoted per-vehicle inspection cost. Please refer to Appendix 3.2H for historical data on capital maintenance and repairs since 2009. This will provide a benchmark for these expenses.

The current system was installed in 2008 and is currently in working conditions that cover terms such as inspection transaction fee costs, payments, and other necessary terms and conditions.

Please refer to the answer to question #29.

The equipment must be Windows-based.

and Section 3.30.1, NGWorkstation Overview, A.2 A. Page 78, Section 3.29.3.C and 3.30.1.A.2 reference air cards - What is the model of air card and hardware interface to them that the Vendor needs to support?

Verizon MiFi8800L.

B. Do the existing air cards connect via Wi-Fi? If no, please specify how they connect (e.g., PCI, USB, etc.).

The current Verizon MiFi8800L air cards connect to the workstations via WiFi. Each MVC Bus Inspection Unit (BIT), Mobile Inspection Team (MIT) and Heavy- Duty Diesel Inspection Team (HDD) workstation shall connect via MiFi Unit with a unique SSID and password.

The station controllers are used only in the centralized facilities. Communications must be to the NGVID, and the SLA Section 3.49 describes the connectivity that is required. The decentralized NGWorkstations must communicate directly with the VID.

Yes, the business users must be trained.

The Vendor {Contractor} is responsible for the diagnostic mode defined in Bid Solicitation Section 3.30.3, Additional Inspection Software Requirements, J.

No, Biometrics are no longer required at the CIF or PIF.

Please confirm that the RTM required in the 30 days of the contract covers the entire NGSystem set of requirements for the VID, CIF/SIF/PIF/PFF/BIT/MIT, web portal, public web site, etc.. Will the State confirm that the required SME’s will be available to attend sessions for the first 30 days of the contract to allow for the contractor to meet this requirement and to meet the 60day requirement to provide written specifications to the State for review.

Yes, the RTM required in the first 30 days of the Blanket P.O. covers the entire NGSystem set of requirements. The required SMEs will be made available to attend sessions for the first 30 days of the Blanket P.O.

Yes, logical separations are acceptable.

Yes, that is correct

Not confirmed. As stated in Section 3.50.1 (A), the Vendor {Contractor} shall operate the customer Hotline from 8:00 a.m. to 5:00 p.m. Monday through Friday and from 8:00 a.m. to 12:00 p.m. on Saturday.

The primary power source of the OBD module is the battery located within the module itself. Any power source that is not the primary source would be considered secondary.

No, as stated in Appendix 3.4A.3.2, “The OBD module shall not receive any commands from the NGVID to perform a test.”

Changes to the exclusion list shall be for the duration of the Blanket P.O.

Yes, the device is intended to be used with the cable attached, so testing will be conducted on the device in the configuration how it would normally be used.

Appendix 3.4A.14.2 states, “If the contractor has a reason to believe a conflicting requirement listed in this specification will adversely affect the performance of the OBD module, an explanation should be submitted to the State along with supporting documentation, evidence, and data. After examination of the documentation and supporting data certain requirements contained herein may be removed by the State.”

Appendix 3.4A.6.1 states, “The OBD module shall have an indicator light to inform the operator the device has sufficient power to perform an OBD test.” The light is to inform the operator there is enough power to conduct an OBD test regardless of whether the power source is primary or secondary.

The State has considered other methods for sticker issuance and has determined that the current method is the most reliable. The State currently uses this significant process for its sticker issuance as well as the PIF and finds it has no excessive administrative burden if managed properly by using efficient inventorying processes. Refer to Question #23. MVC is also exploring new sticker programs.

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