Spec 2021-02-19 Combined Document revised.pdf

100% Submittal

Renovate Laboratory–Building 310

DAYTON OH, VETERANS ADMINISTRATION MEDICAL

CENTER

4100 West Third Street Dayton, OH 45428

3131 Newmark Drive Suite 200 Miamisburg, OH 45342

HEAPY ENGINEERING

1400 West Dorothy Lane Dayton, OH 45409

VAMC #552-18-101

JPA #17006.00

January 8, 2021

RENOVATE LABORATORY TABLE OF CONTENTS

BUILDING 310

VAMC DAYTON, OHIO

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00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 12-15 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-20 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 03-19 01 57 19 Temporary Environmental Controls 01-11 01 74 19 Construction Waste Management 09-13 01 81 13 Sustainable Construction Requirements 10-17 01 99 99 Project Closeout

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 13.19 Asbestos Floor Tile, Floor Tile Mastic, and Other Mastic Materials

Abatement Specifications 09-15

02 83 33.13 Lead-Based Paint Removal and Disposal 08-16

DIVISION 03 – CONCRETE

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 20 00 Finish Carpentry 08-16 06 41 16 Plastic Laminate Clad Architecture Cabinets 08-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Acoustical Insulation 10-17 07 21 13.01 Thermal Insulation 10-17 07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-17

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16 08 31 13 Access Doors and Frames 02-16 08 33 00 Coiling Door 09-18 08 41 13 Aluminum-Framed Entrances and Storefronts 10-15

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08 51 13 Aluminum Windows 02-16 08 71 00 Door Hardware 01-20 08 71 13 Automatic Door Operators 02-16 08 80 00 Glazing 10-15 08 83 00 Mirrors 09-18 08 90 00 Louvers and Vents 05-15

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 02-15 09 06 00 Schedule for Finishes 04-15 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 09-18 09 30 13 Ceramic Porcelain Tiling 10-15 09 51 00 Acoustical Ceiling 02-18 09 65 13 Resilient Base and Accessories 02-16 09 65 16 Resilient Sheet Flooring 05-18 09 65 19 Resilient Tile Flooring 05-18 09 67 23 20 Resinous Epoxy Base with Vinyl Chip Broadcast 09-18 09 68 00 Carpeting 10-15 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

10 14 00 Signage 10-15 10 26 00 Wall and Door Protection 10-15 10 28 00 Toilet, Bath and Laundry Accessories 02-16 10 44 13 Fire Extinguisher Cabinet 08-18 10 51 13 Metal Lockers 02-16

DIVISION 11 – EQUIPMENT

11 05 12 General Motor Requirements 02-16 11 41 21 Walk In Coolers and Freezers 05-15 11 53 13 Fume Hoods 05-15 11 53 61 Custom Fabricated Lab Equipment 11-11

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 31 00 Manufactured Metal Casework 05-15 12 32 00 Manufactured Wood Casework 09-15 12 36 00 Countertops 12-18

DIVISION 13 – SPECIAL CONSTRUCTION

13 34 23 01 Pre-Engineered and Pre-Fabricated Relocatable Building Units 08-19

DIVISION 14 – CONVEYING EQUIPMENT

14 92 00 Pneumatic Tube System

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

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DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 05 19 Meters and Gages for Plumbing Piping 09-15 22 05 23 General-Duty Valves for Plumbing Piping 09-15 22 07 11 Plumbing Insulation 09-15 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 11-19 22 13 00 Facility Sanitary and Vent Piping 09-15 22 40 00 Plumbing Fixtures 09-15 22 63 00 Gas Systems for laboratory and Healthcare Facilities 09-15 22 66 00 Chemical Waste Systems for Laboratory and Healthcare Facilities 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC)

23 05 11 Common Work Results for HVAC 02-20 23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 02-20 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 02-20 23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 07 11 HVAC and Boiler Plant Insulation 02-15 23 08 00 Commissioning of HVAC Systems 02-20 23 09 23 Direct-Digital Control System for HVAC 09-11 23 21 13 Hydronic Piping 02-20 23 22 13 Steam and Condensate Heating Piping 02-20 23 23 00 Refrigerant Piping 02-20 23 25 00 HVAC Water Treatment 02-20 23 31 00 HVAC Ducts and Casings 02-20 23 34 00 HVAC Fans 02-20 23 36 00 Air Terminal Units 02-20 23 37 00 Air Outlets and Inlets 02-20 23 40 00 HVAC Air Cleaning Devices 23 81 00 Decentralized Unitary HVAC Equipment 23 82 00 Convection Heating and Cooling Units 23 82 16 Air Coils

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17 26 05 26 Grounding and Bonding for Electrical Systems 01-17 26 05 33 Raceway and Boxes for Electrical Systems 01-18 26 08 00 Commissioning of Electrical Systems 11-16 26 09 23 Lighting Controls 01-18 26 24 16 Panelboards 01-18 26 27 26 Wiring Devices 01-18 26 29 11 Motor Controllers 01-18 26 51 00 Building Lighting Interior 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 06-15 27 05 26 Grounding and Bonding for Communications Systems 06-15 27 05 33 Raceways and Boxes for Communications Systems 10-18

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27 10 00 Control, Communication and Signal Wiring 06-15 27 11 00 Communications Equipment Room Fittings 06-15 27 15 00 Communications Structured Cabling 01-16 27 41 31 Master Antenna Television Equipment and Systems 06-15 27 51 16 Public Address and Mass Notification Systems 10-18 27 52 23 Nurse Call and Code Blue Systems 10-18

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 13 Conductors and Cables for Electronic Safety and Security 10-18 28 08 00 Commissioning of Electronic Safety and Security Systems 11-16 28 13 00 Physical Access Control System 28 23 00 Video Surveillance 28 31 00 Fire Detection and Alarm

RENOVATE LABORATORY GENERAL REQUIREMENTS

BUILDING 310 12-01-18

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SUBMITTAL CHECKLIST

1.5 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.6 CONSTRUCTION SECURITY REQUIREMENTS

1.7 OPERATIONS AND STORAGE AREAS

1.8 ALTERATIONS

1.9 DISPOSAL AND RETENTION

1.10 RESTORATION

1.11 AS-BUILT DRAWINGS

1.12 WARRANTY MANAGEMENT

1.13 USE OF ROADWAYS

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.15 TEMPORARY USE OF EXISTING ELEVATORS

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 NEW TELEPHONE EQUIPMENT

1.19 TESTS

1.20 INSTRUCTIONS

1.21 GOVERNMENT-FURNISHED PROPERTY

1.22 RELOCATED EQUIPMENT ITEMS

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Renovate Laboratory, Building 310.

B. Offices of John Poe Architects, 3131 Newmark Drive, suite 200, Miamisburg, 45342, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

C. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All contractors’ workforces are required to obtain and wear on a daily basis an ID Badge from VA Police. The process to obtain an ID

Badge includes a background check. Any member of the contractor’s workforce, including subcontractors who report to work without their VA issued ID Badge shall be asked to leave the property. Replacement ID Badges shall be furnished at the contractor’s expense.

1.3 STATEMENT OF BID ITEM(S)

A. Only one contract will be awarded as a result of this solicitation. It is the intentions of the government to award a single contract to include all requirements of BID ITEM I, but in the event the bid exceeds funds made available for award, award will be made on BID ITEM II (Deduct

Alternate 1), or BID ITEM III (Deduct Alternate 2), continuing in that sequential order, if sufficient funds are available for award.

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B. BID ITEM I, (Base Bid): All work specified or shown in the bid documents. Work includes all demolition, general construction, plumbing, mechanical, electrical work and fire protection work, necessary for removal of existing construction and certain other items and construction of new work shown. Contractor shall have 925 days from Notice to Proceed to complete Work associated with BID ITEM I, BASE BID.

C. BID ITEM II: (Deduct Alternate 1)- Contractor shall perform all work as described in BID ITEM I

(BASE BID) except:

1. Deduct mobile metal lab casework and replace with fixed metal lab casework.

2. Contractor shall have 925 days from Notice to Proceed to complete Work associated with

BID ITEM II.

D. BID ITEM III: (Deduct Alternate 2)- Contractor shall perform all work as described in BID ITEM II except:

1. Deduct all work associated with installation of Chemistry walk-in cooler 2E116. Revised plan is depicted on drawing Sheet A154, Deduct Alternate 2 Plan.

2. Contractor shall have 925 days from Notice to Proceed to complete Work associated with

BID ITEM III.

E. BID ITEM IV: (Deduct Alternate 3)- Contractor shall perform all work as described in BID ITEM III except:

1. Deduct all work associated with renovation of phase 4 office area. Extent of deleted work is defined on drawing Sheet A003: Composite Floor Plan.

2. Contractor shall have 925 days from Notice to Proceed to complete Work associated with

BID ITEM IV.

F. BID ITEM V: (Deduct Alternate 4)- Contractor shall perform all work as described in BID ITEM IV except:

1. Deduct work and finishes associated with third floor sanitary piping.

2. Contractor shall have 925 days from Notice to Proceed to complete Work associated with BID

ITEM V.

1.4 SUBMITTAL CHECKLIST

A. The Contractor shall provide to the government a complete and accurate checklist showing all submittals, certifications, tests, and inspections required per drawing and specification section.

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The submittal checklist shall be provided to and accepted by the government before the contractor can mobilize at the Dayton VA Medical Center for the purpose of performing construction work. The acceptance of this submittal checklist by the government does not relieve the contractor from the requirement of obtaining an approved submittal prior to performing work in accordance with the design specifications and drawings. At a minimum the submittal checklist shall be updated monthly by the contractor with a copy sent to the Contracting Officer, A&E and

COR.

B. The following information at a minimum shall be shown on the submittal checklist:

1. Nomenclature, specification section, and paragraph number of submitted item.

2. Date Submitted

3. Date approved or rejected as applicable.

1.5 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Sets of drawings shall be made by the Contractor, at Contractor's expense, from electronic copies of the drawings furnished by Issuing Office.

1.6 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The General Contractor shall submit the security plan to the COR a maximum of 15 days after receipt of the Notice to Proceed.

2. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

3. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees (to include all subcontractors) shall not enter the project site without an appropriate Dayton VA Medical Center badge. They shall also be subject to inspection of their personal effects when entering or leaving the project site. The badging process is expected to take a minimum of six weeks. A badging briefing is provided in the solicitation. Before performing any work at the Dayton VA Medical Center, contractor personnel shall be appropriately badged in accordance with the following procedures:

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a. Contractor shall submit the first, middle, and last name, date of birth, and social security number of personnel expected to work on site to the VA COR, who shall sponsor all personnel associated with the contract. A form outlining these requirement’s shall be provided at the preconstruction meeting. The contractor shall distinguish between personnel expected to work 15 days or less, greater than 15 days but less than 180 days.

Contractor shall submit names throughout the contract period as well, and the same process applies.

b. For contractor personnel working fifteen days or less on site, the contractor shall report to the Police Station, Building 127, to obtain a temporary “Station” badge.

c. For contractor personnel working greater than fifteen days, contractor shall establish an appointment for obtaining a Non-PIV badge from the Human Resources Department

(HR) located at the Dayton VA Medical Center, Building 330 (ninth floor), using the following internet address: https://va-piv.com. Appointments shall take a minimum of two weeks to be scheduled.

i. During the appointment at HR, the contractor shall be fingerprinted. Contractor shall verify the requirement for a follow-on appointment with Human Resources in order to pick up the completed badge. “Non-PIV” badges are issued a minimum of two weeks following this appointment.

ii. Contractors approved to work but who do not yet have a “Non-PIV” badge shall obtain a “Station” badge following the procedures previously identified. “Station” badges shall not be issued back-to-back to a single individual. If a contractor’s “Station” badge has expired, and the contractor has not received a “Non-PIV” badge, that contractor shall not be permitted to work on the site.

iii. After receipt of the “Non-PIV” badge, contractor personnel shall return to the Police

Station any “Station” badges previously issued to the same individual.

iv. Contractor shall monitor expiration dates of expiring badges and reinitiate the previous process shall personnel be required to work on site beyond the expiration date.

v. Contractors shall report lost/missing badges within 24 hours to the COR.

vi. Contractor shall ensure “Non-PIV” badges are collected and turned into COR upon contract completion.

2. No photography of VA premises is allowed without written permission of the Contracting

Officer.

https://va-piv.com/

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3. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

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b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Separate permits shall be issued for General Contractor and its employees for parking in designated areas only. Obtain parking passes from Police Services, Building 127.

1.7 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR. The

Contractor is not guaranteed storage in the immediate vicinity of the worksite but shall be afforded space for storing nonhazardous material on DVAMC property.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and

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01 00 00 -7 noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

1. The Medical Center shall maintain its operation 24 hours a day 7 days a week. The

Contractor shall schedule work Monday through Friday, 0700-1500, not including federal holidays, unless otherwise specified herein. Therefore, any interruption in service shall be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractors responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. All phasing plans are shown on construction documents for clarity of scope.

3. To ensure such executions, Contractor shall furnish the COR with a schedule of phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor as follows:

a. Shop Drawing Submittal Period: The first ninety (90) days shall be used or the submission and approval of shop drawings and the obtainment of all necessary construction materials by the contractor. All materials shall be in the possession of the contractor prior to commencing Phase 1 construction unless otherwise agreed to by the

Government. Materials shall be stored by the contractor, off site.

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b. Government Relocation Period (GRP): The time frames shall vary as noted below.

These periods are to permit the Government to move functional areas. Relocation periods following construction periods shall not commence until ALL work associated with the previous phase is complete and accepted by Government.

c. Overall project schedule: total duration 925 days- 2.5 years.

1). 90 days: Phase 0:

a. Shop drawing period,

b. Construct temporary facilities.

2). 45 days: GRP- (Government Relocation Period):

a. Chemistry department moves into temporary facility.

3). 30 days: Phase 1:

a. Demo phase 1 area. Prepared for temporary move.

4). 40 days: GRP:

a. Microbiology and Histology to move into vacated Chemistry area.

5). 160 days: Phase 2:

a. Demo phase 2 area

b. Construct Phase 2 areas (Microbiology, Histology, and other areas indicated on construction drawings).

6). 40 days: GRP

a. Microbiology and Histology move to completed areas.

7) 30 days: Phase 3:

a. Erect temp walls for blood draw.

b. Demo phase 3 area to prepare for next temporary move.

8) 40 days: GRP

a. Blood Draw and Offices move into vacated Chemistry area.

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9). 160 days: Phase 4:

a. Demo phase 4 area.

b. Construct Phase 4 areas (Phlebotomy and offices)

10). 40 days: GRP

a. Blood Draw and Offices move to completed areas.

11). 160 days: Phase 5:

a. Demo Phase 5 area.

b. Construct phase 5 area (Chemistry Lab).

12). 45 days: GRP

a. Chemistry moves to completed area.

13). 45 days: Phase 6:

a. 60 days: Removed temporary facilities.

H. All campus Buildings shall be occupied during performance of work; but immediate areas of alterations shall be vacated.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations shall not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces and lighting, to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations shall continue during the construction period.

I. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

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2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY

AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical.

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6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

L. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.8 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both the Contracting

Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

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4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

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1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the

Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the

Environmental Protection Agency (EPA) and the Department of Transportation (DOT) as outlined in Code of Federal Regulation (CFR), Titled 40 and 49 respectively. The EPA's Toxic

Substance Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform Hazardous Waste Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who shall annotate the contract file and transmit the Manifest to the

Medical Center's Chief.

a. Copies of the following listed CFR titles may be obtained from the Government Printing

Office:

40 CFR 261 ...................Identification and Listing of Hazardous Waste

40 CFR 262 ...................Standards Applicable to Generators of Hazardous Waste

40 CFR 263 ...................Standards Applicable to Transporters of Hazardous Waste

40 CFR 761 ...................PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions

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49 CFR 172 ...................Hazardous Material tables and Hazardous Material

Communications Regulations

49 CFR 173 ...................Shippers - General Requirements for Shipments and Packaging

49 CRR 173...................Subpart A General

49 CFR 173 ...................Subpart B Preparation of Hazardous Material for Transportation

49 CFR 173 ...................Subpart J Other Regulated Material; Definitions and Preparation

TSCA.............................Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

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B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets ofas-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term

“status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

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4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

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2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions.

Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty

Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.

If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

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2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1-Air Conditioning Systems

a. Air conditioning leak in part of the building, if causing damage.

b. Air conditioning system not cooling properly.

Code 1 Doors

a. Overhead doors not operational, causing a security, fire or safety problem.

b. Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

Code 3-Doors

a. Overhead doors not operational.

b. Interior/exterior personnel doors or hardware not functioning properly.

Code 1-Electrical

a. Power failure (entire area or any building operational after 1600 hours).

b. Security lights.

c. Smoke detectors.

Code 2-Electrical

a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

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Code 3-Electrical

a. Exterior lights not operational.

Code 1-Gas

a. Leaks and pipeline breaks.

Code 1-Heat

a. Power failure affecting heat.

Code 1-Plumbing

a. Hot water heater failure.

b. Leaking water supply pipes.

Code 2-Plumbing

a. Flush valves not operating properly

b. Fixture drain, supply line or any water pipe leaking.

c. Toilet leaking at base.

Code 3- Plumbing

a. Leaky faucets.

Code 3-Interior

a. Floors damaged.

b. Paint chipping or peeling.

c. Casework damaged.

Code 1-Roof Leaks

a. Damage to property is occurring.

Code 2-Water (Exterior)

a. No water to facility.

Code 2-Water (Hot)

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a. No hot water in portion of building listed.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two/ record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor

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01 00 00 -21 at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National

Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use;

maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.