JA - Milestone Video Recording System_Redacted.pdf

OFOC SOP Revision 09 Page 1 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-1390

Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-20-2-6932-0006

Nature and/or Description of the Action Being Processed:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use “Milestone” Video Management System referenced in Section 28 23 00 for Project #552-18-101 Renovate Laboratory Building 310.

Description of Supplies/Services Required to Meet the Agency’s Needs:

As a part of the project to Renovate at the Dayton VAMC, the existing video recording system will be expanded to provide more efficient monitoring of the patients and will be controlled by the existing Milestone Video Management System.

Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Milestone system is used throughout the medical center to achieve integration of our video camera system and to meet our requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The video management system that is utilized at the Dayton VAMC is the Milestone System and must be used in order to tie into the existing system. This procurement will be competed / synopsized on www.beta.sam.gov and will indicate the requirement for brand name specification the Milestone Video Management System. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be

OFOC SOP Revision 09 Page 2 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020 determined to be fair and reasonable to the government based on competition. This solicitation will be publicized via www.beta.sam.gov under Contracting Opportunities.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was not conducted. The cost for services will be compared with commercially published price lists and catelogs for similar products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Ravindra R. Wani Project Engineer/COR Dayton VAMC - Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diana J. Pittman Date Contracting Officer

NCO 10

Ravindra R.

Wani 344872

Digitally signed by Ravindra R. Wani 344872 Date: 2020.07 08 07:56 02 -04'00'

Diana J.

Pittman 251505

Digitally signed by Diana J.

Pittman 251505 Date: 2020 08.07 13 38:35 -04'00' 8/7/20