JA - Cisco Switches_Redacted.pdf

OFOC SOP Revision 09 Page 1 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-1390

1. Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-20-2-6932-0006

2. Nature and/or Description of the Action Being Processed:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use “CISCO” switches for use in data closets to serve Wireless Access Points referenced in Section 27 21 00 for Project #552-18-101 Renovate Laboratory Building 310.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As a part of the project Wireless Access Points will incorporate CISCO switches. CISCO switches are used in all new and existing data closets to serve data outlets. Other data switches are not compatible.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Cicso has proprietary communication protocols on their switches, which by their very nature are designed to be used with other Cisco and only other Cisco products. Because the switches are proprietary, only that manufacturer can create a switch which will operate with the existing switching environment. The reason for proprietary switches is due to the performance risk to the network.

The switch allows computers to talk to other computers and could cause a possible loss of network and therefore loss of data.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

It has been proven that interchanging switch manufacturers in a network will lead to outages. Any outage to the network will impact patient care. Cisco is needed to interface with the current equipment and keep the network up and running smoothly. This solicitation will be publicized via Contracting Opportunities on www.beta.sam.gov

OFOC SOP Revision 09 Page 2 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Determination of fair and reasonableness of cost will be based upon a complete price analysis and Independent Government Cost Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was not conducted. The cost for services will be compared with commercially published price lists and catelogs for similar products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Data switches play a critical role in patient care. Besides the necessity of keeping the network running, if something were to happen to the equipment, which would also compromise the network, the equipment would be able to be fixed with parts that are kept on-site for the Cisco network. A single source manufacturer of the data network switches keeps the integrity of the network intact and allows for prompt technical support whenever problems occur.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

CISCO

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ravindra R. Wani Date Project Engineer/COR Dayton VAMC - Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diana J. Pittman Date Contracting Officer

NCO 10

Ravindra R.

Wani 344872

Digitally signed by Ravindra R. Wani 344872 Date: 2020 07.08 07:51:39 -04'00'

Diana J.

Pittman 251505

Digitally signed by Diana J.

Pittman 251505 Date: 2020.08 07 13:32:37 -04'00'

8/7/20