JA - PACS_Redacted.pdf

OFOC SOP Revision 09 Page 1 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-1390

1. Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-20-2-6932-0006

2. Nature and/or Description of the Action Being Processed:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use Physical Access Control System (PACS) manufactured by Honeywell components for Project #552-18-101 Renovate Laboratory Building 310.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As part of a project to renovate the Renovate Laboratory B310 at the Dayton VAMC, PACS devices, consisting of controls/communications panels, electronic security management systems, door control modules, card reader/keypad combinations, portal control devices, or status indicators, and entry control will used.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The PSCS devices that are to be installed as part of this project represent an extension of the existing Honeywell PACS at our facility. As such, each new device must tie into and communicate with the existing Facility PACS, which is manufactured by Honeywell. Each device in a PACS, whether it’s a card reader or control panel, constantly communicates with the front end of the PACS. This allows the system to monitor each and every device, so that it can only receive alarms, but also can detect failures of the devices as well – which is a critical element in any PACS. Software conflicts would make it difficult to impossible for devices by another manufacturer to communicate with the existing Honeywell System, and could result in circumventing the Physical Security of the Medical Center.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Research has shown that in the industry, it is standard for each PACS to have their own proprietary software which prohibits communication between different manufacturers. There is just too much at risk from an operations standpoint to attempt to intermingle manufacturers on a PACS; this facility has a Honeywell PACS, and we should only add devices to it that are manufactured by Honeywell. This procurement will be publicized on www.beta.sam.gov under Contracting Opportunities.

OFOC SOP Revision 09 Page 2 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market Research was not conducted. The cost for services will be compared with commercially published price lists and catalogs for similar equipment and parts.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Maintenance and system familiarity, which secondary to the issues of warranty or UL listing, are other important factors to consider. Engineering is charged with maintaining this system, Police Service is responsible for administering the system, and the rest of the facility is charged with responding appropriately. Attempting to introduce a PACS of a different manufacture with different software would no doubt compromise the ability of Police Service to maintain the physical security of the facility eifficiently, let alone the other issues of how it would be able to communicate with the existing PACS.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the

VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ravindra R. Wani Date Project Engineer/COR Dayton VAMC - Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diana J. Pittman Date Contracting Officer

NCO 10

Ravindra R.

Wani 344872

Digitally signed by Ravindra R. Wani 344872 Date: 2020.07 08 07:57 51 -04'00'

Diana J.

Pittman 251505

Digitally signed by Diana J.

Pittman 251505 Date: 2020.08.07 13:40:20 -04'00'

8/7/20