JA - Fire Alarm_Redacted.pdf

OFOC SOP Revision 09 Page 1 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-1390

1. Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-20-2-6932-0006

2. Nature and/or Description of the Action Being Processed:

The requirement for the contractor to use Edwards/EST manufactured components for the “Renovate Laboratory B310”. Project Number 552-18-101.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As part of a project to renovate the Renovate Laboratory B310 at the Dayton VAMC, the existing fire alarm system will be modified and re-integrated into the existing fire alarm system; this will include connecting additional devices into the existing hospital’s fire alarm system in order to maintain proper fire protection measures.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Edwards/EST system is used throughout the medical center to achieve integration of fire alarm systems in all buildings.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The fire alarm system that is used at the Dayton VAMC is Edwards/EST. Edwards/EST must continue to be used for integration and maintainability purposes. All IT addressable devices must be compatible with the existing system. No other manufacturer can provide addressable devices that are compatible. This solicitation will be publicized via Contracting Opportunities on www.beta.sam.gov.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on competition.

OFOC SOP Revision 09 Page 2 of 2 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Multiple manufacturers produce can provide devices that are compatible with the Edwards/EST fire system, e.g., sirens and visual alarms, The exceptions associated with the J&A are the device’s that are addressable, e.g., smoke detectors, heat detectors, and pull stations, and these devices will need to be provided by the original equipment manufacturer.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the martketplace during future construction initiatives to determine if products have become available which meet the needs of the

VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ravindra R. Wani Date Project Engineer/COR Dayton VAMC - Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diana J. Pittman Date Contracting Officer

NCO 10

Ravindra R.

Wani 344872

Digitally signed by Ravindra R. Wani 344872 Date: 2020.07 08 07:46 28 -04'00'

Diana J.

Pittman 251505

Digitally signed by Diana J.

Pittman 251505 Date: 2020.08.07 13:36:11 -04'00' 8/7/20