HQC Visitor Access Security Procedure.pdf
PDF 85 KB Posted
- Solicitation number
- SPE602-20-R-0704
- Issued by
-
Defense Logistics Agency Energy
About this file
This document contains instructions for visitors accessing the McNamara Headquarters Complex in Fort Belvoir, Virginia. The instructions outline a new preregistration process for visitors in the Defense Biometric Identification System database, including having visitors provide their information online up to 30 days prior to their scheduled appointment. Visitors will receive a confirmation with a QR code and number, which their sponsor must send to the HQ Visitor Access office via digitally signed email at least five business days in advance. At the facility, visitors will present their photo ID and confirmation to receive a paper visitor pass to enter through Gate 1 and undergo security screening before meeting their sponsor.
The related federal contract opportunity is a solicitation for the annual bulk fuel procurement for the Rocky Mountain/West Coast/Offshore region in 2020. Interested offerors must submit electronic bids using the Bulk Offer Entry Tool by February 12, 2020 at 3PM. The ordering period is from date of award through September 30, 2021, with deliveries from October 1, 2020 through September 30, 2021 and a 30-day carryover period via tanker, barge, truck, or pipeline on both FOB origin and destination terms. A pre-proposal conference will be held on January 22, 2020 at the McNamara Headquarters Complex for which specific security instructions must be followed to attend.
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HQC Visitor Access Security Procedures
DoD security regulations require that all visitors to the McNamara Complex must be cleared prior to accessing the facility. In order to reduce wait times visitors are now able to preregister online in DBIDS prior to arriving at the HQC VCC. Preregistering in DBIDS will enable the visitor’s sponsor to easily submit a request to HQC Security for the required background checks without having to handle the visitor’s personal identifiable information (PII).
• HQC Visitors are members of the public, family members, commercial vendors, and contractors without an official federal government issued photo identification.
o Individuals with a current DoD/Government CAC (PIV), military retiree or dependent ID card holders are not considered visitors and are authorized entry to the complex without preregistering in DBIDS.
• DBIDS now offers an option for visitors to pre-enroll online using the following steps:
o Step 1: Sponsor provides visitor with link to DBIDS pre-enrollment website (https://dbids-global-enroll.dmdc.mil/preenrollui/#!/) and their work email/phone number.
o Step 2: Visitor goes on line not more than 30 days prior to their scheduled appointment:
• Enters their personal information.
• At the end of the process the visitor will receive a final confirmation page that lists a QR and six digit number code.
o Step 3: Visitor sends copy of confirmation (QR/#) to their sponsor.
o Step 4: Sponsor sends a digitally signed email to HQVisitorAccess.HQDLA@dla.mil with a copy of the visit confirmation, and date of the visit.
• Due to high demand, recommend when possible that the sponsor submits their request five (5) business days in advance of the visit.
o Step 5: At time of visit, visitor will take their state issued photo identification, such as a Driver’s License, and visit confirmation print-out from DBIDS to the HQC VCC located just outside the complex’s Gate-1.
o The Visitor Desk will verify the individual in DBIDS, and issue a paper visitor’s pass.
o The visitor will use this pass to enter complex through the gate, park and enter the building.
o All visitors will still need to enter the Pod-4 or Pod-10 entrances and undergo security screening.
• DTRA visitors will undergo additional processing and badging upon entering the Pod-10 lobby area.
o Visitors requiring escort will be held in the lobby until sponsor arrives.
For additional information contact the HQC Visitor Access Office at HQVisitorAccess.HQDLA@dla.mil.
https://dbids-global-enroll.dmdc.mil/preenrollui/#!/ mailto:HQVisitorAccess.HQDLA@dla.mil mailto:HQVisitorAccess.HQDLA@dla.mil
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