Attachment 1-Version 2_C_ E QAPS.pdf

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DEFENSE LOGISTICS AGENCY ENERGY Page 1 of 5

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

DISTRIBUTION STATEMENT – A: APPROVED FOR PUBLIC RELEASE. DISTRIBUTION IS UNLIMITED

C16.23 FUEL, NAVAL DISTILLATE (F-76) (DLA ENERGY DECEMBER 2018)

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE DLA ENERGY PRODUCT CODE

9140-00-273-2377 Fuel, Naval Distillate F76

In delivering supplies and services under this contract, the Contractor shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. The Contractor shall also comply with all applicable International Agreements, Treaties, Conventions, and the like to which the United States is a signatory or with whose terms the receiving activity has otherwise agreed to comply, including but not limited to, the requirements of MARPOL 73/78, Annex VI Regulations 14 & 18. The Contractor shall be responsible for determining the existence of all such requirements prior to the time deliveries are made.

This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits.

The list of such requirements contained in this contract is not intended to be a complete list, and the Contractor shall be responsible for determining the existence of all such requirements. Selected regional environmental requirements are highlighted in the SPECIFCATIONS (CONT’D) clause. In the event that an International, Federal, State, and / or local environmental requirement, as identified above, is more stringent than a requirement contained in this contract, the Contractor shall deliver product(s) that complies with the more stringent requirement. Product(s) that fails to meet the more stringent requirement will be considered nonconforming supply. Product(s) to be supplied shall fully meet the requirements of the applicable specification(s). In the event that compliance with the more stringent requirement causes the contractor to incur additional costs, the contractor may request an equitable adjustment.

Unless otherwise indicated by the Contractor in writing, prior to award, the product offered shall be required to fully meet all applicable specifications. The supplier shall provide to the receiving vessel a “Statutory Sample” of at least 400-mL in volume, taken from the receiving vessel’s inlet bunker manifold, together with a Bunker Delivery Note (BDN). This sample will be sealed and carry a sample tag that provides the documentation required per MARPOL 73/78, Annex VI Regulation 18.

a) Naval Distillate Fuel (F76) shall conform to the requirements of Military specification MIL-DTL-16884P dated 26 Sept 2017.

Nomenclature for Naval Distillate Fuel (F76) is shown above.

b) SPECIFICATION MODIFICATIONS:

1) Flash Point: All batches of F-76 that are presented for Government acceptance at origin shall meet a minimum flash point requirement of 62.5 degrees Celsius (°C).

2) F-76 offered from a location other than where refined (excludes synthesized material as defined in section 3.2.2 and 3.2.3 of MIL-DTL-16884P) requires testing for FAME content by test method ASTM D7963, BS EN 14078, or IP 579. ASTM D7963 is considered to be the referee test method.

3) In Australia all deliveries of F-76 shall have a minimum Flash Point of 62.5°C at the custody transfer point.

c) MATERIALS: The F-76 supplied under this contract shall not contain un-hydrotreated light cycle oils or contain any stabilizer additives, or any other additive or material not explicitly allowed per section 3.2 of MIL-DTL-16884P.

1) For F-76 containing a synthetic component, the synthetic component shall be certified to Tables A-I and A-II of MIL-DTL- 16884P.

It is not necessary to analyze each batch of the synthetic component for compliance with Table A-II once it is demonstrated that the process scheme is adequately controlled and if no significant changes to existing production operations have been made, such as a turnaround event on a refinery unit used to produce the synthetic component or a change in feedstock material. The signed F-76 synthetic component certification page shall be supplied for each shipment which includes synthetic paraffinic materials attesting that no changes to the production process have been made and certifying that the last certificate of analysis, dated and including Table A-II results, is still valid.

d) ADDITIVES:

1) Lubricity Improver Additive (LIA) – Lubricity additives are allowed in F-76. The LIA additive(s) used shall conform to MIL- PRF-

32490 (SH) w/INT/ AMENDMENT 1, Additive, Lubricity Improver, Diesel, dated 7 March 2017 and found in ASSIST and shall be listed in the electronic Qualified Products List (QPL)-32490, located in the Qualified Products Database (QPD) found at https://assist.dla.mil/ (or http://quicksearch.dla.mil) . Instructions on how to use ASSIST are located in QAP C1.02. Either Grade A or Grade B material is suitable for treatment of de-sulfurized F-76. Additive concentration shall not exceed the maximum allowable concentration applicable to the specific additive selected for inclusion in finished F-76.

2) Information pertaining to qualification of additives not currently listed on QPL-32490 may be obtained from Commander, Naval Sea Systems Command, ATTN: SEA 05S, 1333 Isaac Hull Avenue, SE, Stop 5160, Washington Navy Yard, DC 20376-5160, USA, or by e-mailing CommandStandards@navy.mil.

3) Dyes and Markers - Red dye required in off-highway diesel fuel in accordance with 40 CFR Part 80 as modified by the Environmental Protection Agency's interim final rule published in the Federal Register dated July 14, 1994 shall not be added to F-

76. The finished product shall show no visual evidence of red dye. This F-76 product is for military, off-highway use only and must be segregated at all times from any diesel fuel used on-highway. NOTE: Red dye does not apply to Atlantic/Europe/Mediterranean or Western Pacific Overseas Bulk purchase programs unless offering refinery is located in the United States or one of its possessions.

https://assist.dla.mil/ https://assist.dla.mil/ http://quicksearch.dla.mil/ mailto:CommandStandards@navy.mil

DEFENSE LOGISTICS AGENCY ENERGY Page 2 of 5

e) BATCH SAMPLING: The Contractor shall provide one 20 mL sample per each individual tank in a procurement batch.

NOTE: This sample is in addition to those required in accordance with Quality Assurance Provision (QAP) E1

QUANTITY OF SAMPLE WHEN SAMPLED SUBMISSION PERIOD

20 mL Upon completion of each individual procurement batch Shipped within 30 days of delivery of procurement batch

“Batch” Definition in accordance with MIL STD 3004, 3.1.9: A specific quantity of product that is processed or utilized as a single unit and tested to meet test criteria and specifications.

The sample from each tank/batch shall be either an all-level sample or a composite of upper, middle, and lower samples. A copy of the full-specification test report shall accompany each sample. The sample container will be any 20 mL amber borosilicate vial with a polytetrafluoroethylene (PTFE) lined screw cap. A tracking number for the samples shall be provided to: Thomas Loegel at Thomas.loegel@nrl.navy.mil or (202) 404-1157. Samples shall be shipped to:

US Naval Research Laboratory ATTN: Thomas Loegel, Code 6181 F76 Component Analysis Forensic Project 4555 Overlook Ave., S.W.

Washington D.C. 20375-5320

The paperwork provided with these samples shall include the following information:

Contract Number Contractor’s Name Product Refinery Location Quantity of Tank/Batch

For samples containing synthetic components, include the following additional information:

Manufacturer of synthetic component Batch Number Date of Test Report Quantity of Tank/Batch Percent Composition Production Process of Synthetic Component Feedstock

f) TRACEABILITY:

1) F-76 fuel supplied under this contract shall maintain traceability with respect to additives and materials, which is defined as the ability to trace the individual batch of fuel back to the original point of manufacture through documentation.

2) All traceability documentation shall be sufficient to guarantee that at no point have any unauthorized materials or additives been blended into the final product or any of its associated blend components per section 3.2 Material of MIL-DTL-16884P.

3) For all F-76 supplied, the traceability documentation shall consist of statement(s) attesting to the materials composition, which includes materials derived from non-petroleum sources, additives and their concentration levels.

4) If F-76 is produced by means of blending, the traceability requirement and documentation for additives and materials shall apply to each blending component used from the point of manufacture through the blend operation. Materials composition, additives and their concentration levels shall be included. The requirement and intent of traceability for blend components is not to obtain full certificates of analysis of each individual blend component, but for certification that no unapproved additives or materials are present in blend components used.

5) The form titled: “F-76 Traceability Signature Page” (attached below) shall be used to document conformance with the provisions of this traceability paragraph. The offeror/supplier shall comply with this requirement utilizing one of the three options below and notification shall be provided to both the contracting office and PQIS@dla.mil during the pre-award phase which option was chosen for compliance. Documents provided in conjunction with individual shipments shall be uploaded into Wide Area Work Flow as attachments under the quality tab.

mailto:Robert.morris@nrl.navy.mil mailto:PQIS@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY Page 3 of 5

Signature

Prepared by:

Quality / Technical Support Office Approval:

Contracting Approval:

i) OPTION 1 – As part of the offeror submission package the offeror shall provide the traceability signature page from each entity in the supply chain providing and/or handling F-76 product and/or blending components all the way back to the point of manufacture. For each individual shipment, the supplier will submit a traceability page signed only by the awardee.

ii) OPTION 2 – As part of the offer submission package the offeror shall provide the traceability signature page, signed only by the offeror. Upon award and prior to the first shipment the awardee shall provide the signed traceability signature page from each entity in the supply chain providing and/or handling F-76 product and/or blending components all the way back to the point of manufacture. For each individual shipment, the supplier will submit a traceability page signed only by the awardee.

iii) OPTION 3 – As part of the offeror submission package, the offeror shall provide the traceability signature page, signed only by the offeror. For each individual shipment, the awardee shall provide the signed traceability signature page from each entity in the supply chain providing and/or handling F-76 product and/or blending components all the way back to the point of manufacture.

Regardless of the option chosen, the traceability sheet signed by offeror shall be submitted to both the contracting office and to PQIS@dla.mil during pre-award phase.

For OPTION 1 or OPTION 2, the purpose of the awardee submitting a signed traceability page with each shipment is to confirm that the initial traceability certification is still valid at the time of F-76 product shipment.

6) If at any point during the contract period the traceability information provided under OPTION 1 or OPTION 2 becomes invalid (i.e. the supply chain is altered or the source of F-76 product or a blending component changes), the supplier shall notify both the contracting office and PQIS@dla.mil and updated documentation shall be provided.

DEFENSE LOGISTICS AGENCY ENERGY Page 4 of 5

F-76 Traceability Signature Page

Contract or Solicitation Number:

CLIN:

Order Number:

Shipment Number:

Traceability OPTION selected per paragraph e.5 (circle or otherwise indicate which one of the three options is chosen):

OPTION 1 OPTION 2 OPTION 3

F-76 fuel supplied under the above contract, CLIN, order number and shipment number maintains traceability with respect the materials composition, additives and their concentration levels. This signed statement certifies that at no point have any unauthorized un-hydrotreated light cycle oils, other unauthorized materials, or additives been blended into the final product or any of its associated blend components per the most recent revision of MIL-DTL-16884 at date of contract award. All materials and additives are listed below. The percentage of each material as defined in sections 3.2, 3.2.2, and 3.2.3 (i.e. refined hydrocarbon distillate fuel, Fischer-Tropsch, Hydroprocessed Renewable Diesel, etc.) and the concentration level for each additive are also shown. For the purposes of the offeror submission this signed statement attests that no unapproved additives or materials will be added to batches or components of batches of F- 76 for delivery under government contracts.

Signature:

Printed Name:

Title:

Company Name:

Date:

Material Percent

Additive Concentration Responsible Party for Injection

F-76 Synthetic Component Certification

Contract or Solicitation Number:

CLIN:

Order Number:

Shipment Number:

Synthetic paraffinic materials supplied as indicated with the above contract, CLIN, order number, and shipment number is derived from either Fischer-Tropsch (FT) or Hydroprocessed Renewable Diesel (HRD) methods. This signed statement certifies that since the last certificate of analysis (COA), including table A-II or B-II results of MIL-DTL-16884P, Appendix A or B, no changes, including feedstock material, production location, or production processes have been made. In addition, no turnaround events have been executed on any units utilized to produce the synthetic paraffinic materials since the last COA, including table A-II or B-II, properties were tested. Please supply the date of the most recent COA and an identifying number for that report in the space provided below.

DATE OF COA: _

LAB REPORT ID NUMBER

Signature:

Printed Name:

Title:

Company Name:

Date:

b) SPECIFICATION MODIFICATIONS:

d) ADDITIVES:

NOTE: This sample is in addition to those required in accordance with Quality Assurance Provision (QAP) E1 a)

f) TRACEABILITY:

F-76 Traceability Signature Page

F-76 Synthetic Component Certification

2018-12-03T09:30:04-0500

YEN.CHENG.H.1539446041

2018-12-06T07:18:25-0500

RALPH.ERIN.S.1229663042

2018-12-06T10:00:38-0500

MARTIN.DOUGLAS.A.1297748064

DEFENSE LOGISTICS AGENCY ENERGY Page 1 of 2

C16.64-1 TURBINE FUEL, AVIATION (JP8) (INLAND EAST GULF/OFFSHORE) (ROCKY

MOUNTAIN /WEST) (WESTPAC) (ATL/EUR/MED) (PC&S) (DLA ENERGY OCT 2018)

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE DLA ENERGY PRODUCT CODE

9130-01-031-5816 Turbine Fuel, Aviation JP8

Supplies delivered under this contract shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits. The list of such requirements contained in this contract is not intended to be a complete list, and the Contractor shall be responsible for determining the existence of all such requirements. Selected regional environmental requirements are highlighted in the SPECIFICATIONS (CONT’D) clause. In the event that a Federal, State, or local environmental requirement is more stringent than a fuel specification contained in this contract, the Contractor shall deliver product that complies with the more stringent fuel specification. Product that fails to meet the more stringent fuel specification will be considered to be a nonconforming supply. Product(s) to be supplied shall fully meet the requirements of the applicable specification(s) as cited above. In the event that compliance with the more stringent fuel specification causes the contractor to incur additional costs, the contractor may request an equitable adjustment.

(a) Aviation Turbine Fuel (JP8) shall conform to MIL-DTL-83133K, dated July 18, 2018. See nomenclature above.

(b) INCIDENTAL CONTAMINANTS. Particulate Matter and Fatty Acid Methyl Ester (FAME) content shall not exceed the limits outlined in Table IV of MIL-DTL-83133K dated July 18, 2018.

(c) SPECIFICATION MODIFICATIONS. Aviation Turbine Fuel (JP8) shall conform to MIL-DTL-83133K modified as follows:

(1) TESTING

(i) FILTRATION TIME TESTING. For filtration time testing round upwards when reporting the filtration time, in minutes. For example, a filtration time of 10 minutes, 18 seconds, would be reported as 11 minutes.

(ii) MICROSEPAROMETER (MSEP) RATING LIMITS. See MIL-DTL-83133K, Table 1, Note 15 for MSEP test method selection criteria.

(A) Prior to initial production under this contract, the Contractor shall elect, on a one-time basis, which MSEP limit will be met for the balance of the contract. If the Contractor introduces fuel system icing inhibitor (FSII), corrosion inhibitor/lubricity improver (CI/LI), and/or static dissipater additive (SDA) after verification of product conformance with the MSEP requirement, the product is not required to meet a fixed limit on subsequent MSEP tests.

(B) If the Contractor elects to verify conformance with the MSEP requirement on a sample of product that does not contain FSII and CI/LI, an additional MSEP test shall be performed on a hand blend containing aviation turbine fuel, FSII, CI/LI, and antioxidant (AO) (AO only if required). The FSII shall be included in this hand blend at a concentration of 0.07 to 0.10 volume percent and the amount of the CI/LI included shall be within the concentration range specified in QPL-25017. The additional MSEP result of this hand blend is a REPORT ONLY requirement, and shall be recorded corresponding to item 750X on the Standardized Report Form (see Attachment ). This result shall be recorded with an asterisk next to it, and with a footnote below, stating, “*MSEP result is a ‘Report Only’ requirement. Original result of________(fill in actual result) on product containing the following additives:___________(fill in combination of additives).”

(iii) WORKMANSHIP. The workmanship criteria in MIL-DTL-83133K, paragraph 3.5, is revised to read, “At the custody transfer point, the finished fuel shall be clear and bright and visually free from undissolved water and particulate matter in accordance with approved test methods. ASTM D4176 or ASTM D6986 may be used. In case of dispute as determined by sample results taken from the custody transfer point, the fuel shall be clear and bright at 21 degrees Celsius (°C) (70 degrees Fahrenheit [°F]) and shall contain no more than 1.0 mg/L of particulate matter. The sample in dispute shall be taken into an area where the sample is permitted to slowly equilibrate to 21°C (70°F); this shall apply to either D4176 or D6986.”

(A) ASTM D6986 shall be the referee test method, see requirements, as drafted, in MIL-DTL-83133K, section 3.5.

(B) For ASTM D 4176, Procedure 2, with a result of Rating 1, maximum. If the sample fails ASTM D4176 only because it contains visible particulate matter, but meets the particulate matter requirements of 1.0 mg/L maximum as stated in MIL-DTL-83133K, Table IV, the workmanship criteria is met.

(2) SPECIAL LOCATION REQUIREMENTS

(i) Rocky Mountain/West. Aviation fuel movement via the Chevron Pipeline (Utah, Idaho, or Washington state entry points) shall be limited to total sulfur content of 0.15 mass percent, maximum.

(ii) Alaska. For fuels refined in Alaska and delivered to Alaska locations, the total acid number shall be relaxed to 0.020

DEFENSE LOGISTICS AGENCY ENERGY Page 2 of 2

Quality/Technical Support Office Approval mg KOH/g maximum.

(d) ADDITIVES. Additives are required for deliveries of JP8 per MIL-DTL-83133K, unless addition is excluded by specific solicitation line item, applicable contract clause, or other contractual requirement.

(1) The CI/LI additive(s) used shall be of the type and concentration cited in QPL-25017. To locate this information: (1) Go to the Acquisition Streamlining and Standardization Information System (ASSIST) Quick Search website (URL http://quicksearch.dla.mil/), (2) type "QPL-25017" in the Document ID field, press the Search button, (3) click the QPL- 25017 search result under Document ID, (4) click the "Qualification" link under Overview [or the "View QPD data" link under Revision History], and (5) click the “MIL-PRF- 25017 CATEGORY 1” link under Govt Designation. The concentration range for each additive is listed under the “Source Notes” link under the far right column of the table.

(2) Metal deactivator additive (MDA) shall not be used in JP8 unless the Contractor has obtained written consent from the Contracting Officer.

(3) The requirement for SDA (see MIL-DTL-83133K, paragraph 3.3.3 and fuel electrical conductivity requirement in Table I) shall not apply unless stated otherwise in the Schedule. Line injection of additives (FSII, CI/LI, and SDA) from shipping tank to delivery conveyance is permitted under the following conditions:

(i) A laboratory hand blend containing the required additives and aviation turbine fuel shall be tested to verify compliance with the specification.

(ii) Additives shall be proportionately injected throughout the entire loading process to ensure the additive is homogeneously blended into the product. The Contractor shall maintain records evidencing the homogeneous blending of all line-injected additives. Such records shall include meter or tank gauge readings or test results taken at intervals to provide confidence in the injection process.

(iii) When FSII is line injected, additive concentration shall be verified based on a representative sample from each shipping conveyance.

(iv) When SDA is line-injected, and insufficient time is available for the fuel to reach equilibrium before departure of the shipping conveyance, the Contractor shall verify conductivity level on a representative sample from each shipping conveyance. The receiving activity will measure the conductivity and advise DLA Energy if it does not meet the specification requirements.

(4) SPECIAL LOCATION REQUIREMENTS (ATL/EUR/MED ONLY)

(i) For deliveries to La Spezia, Italy, the CI/LI shall be 3.5 g/m3 above the minimum effective concentration as identified in QPL-25017. See paragraph (c)(1) above.

(ii) When AO is added to the hydrotreated portion of the finished product, the percentage of the blend that has been hydrotreated shall be reported.

(iii) The requirement for SDA (see MIL-DTL-83133K, paragraph 3.3.3 and fuel electrical conductivity requirement in

Table I) shall not apply unless stated otherwise in the Schedule.

http://quicksearch.dla.mil/) http://quicksearch.dla.mil/)

2018-10-03T09:25:36-0400

MEREDITH.MICHAEL.E.1290973453

2018-10-12T08:49:14-0400

BANISZEWSKI.DANIEL.J.1287388698

2018-10-05T13:22:25-0400

CATLIN.JOSHUA.D.1276289540

DEFENSE LOGISTICS AGENCY ENERGY Page 1 of 2

C16.08-1 TURBINE FUEL, AVIATION (JET A) (DLA ENERGY MARCH 2020)

Jet A shall conform to the requirements of ASTM D 1655, Standard Specification for Aviation Turbine Fuels, except as modified below, at the custody transfer point

NATIONAL STOCK NUMBER PRODUCT NOMENCLATURE

DLA ENERGY PRODUCT

CODE

9130-00-359-2026 Turbine Fuel, Aviation, Jet A JAA

Supplies delivered under this contract shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits.

(a) SPECIFICATION MODIFICATIONS

(1) Microseparometer (MSEP).

(i) The following MSEP ratings apply in the presence of the additives listed below. Values apply at point of manufacture:

Jet-A Additive MSEP Rating, min.

Fuel System Icing Inhibitor (FSII) 85

Corrosion Inhibitor/Lubricity Improver (CI/LI) 80

Fuel System Icing Inhibitor (FSII) and

Corrosion Inhibitor/Lubricity Improver (CI/LI)

(2) Fatty Acid Methyl Ester (FAME)

(i) For offerors that will be offering Jet A FOB Destination TT, which involves staging jet fuel at a terminal via a multi-product pipeline, a Certificate of Quality of the issue tank must include testing for FAME for Acceptance of the fuel. The Test method to be used is either IP 585, IP 583, IP 590, IP 599, or ASTM D 7797. The Referee Method is IP 585. Current

ASTM D1655 Jet A specification allows no more than 50 parts per million of FAME in jet fuel.

(b) ADDITIVES.

(1) Additives shall not be premixed with other additives before injection into the fuel.

(2) FUEL SYSTEM ICING INHIBITOR (FSII). When required by contract line item-

(i) FSII shall be added to the fuel and shall be Diethylene Glycol Monomethyl Ether (DIEGME) conforming to ASTM

D4171, Standard Specification for FSIIs, Type III or MIL-DTL-85470B, dated June 15, 1999 Inhibitor, Icing, Fuel

System, High Flash, NATO Code Number S-1745.

(ii) FSII shall be added to the fuel so that the resulting concentration in the final blend is between 0.07% and 0.10% by volume.

(iii) When using the 20-ounce aerosol can to introduce FSII during over the wing refueling, determine the fuel quantity and calculate the amount of required additive. This additive shall be added gradually during filling to permit proper blending in the fuel. One can of aerosol additive will inhibit 180 gallons of fuel to 0.087 percent by volume. The use of aerosol

FSII is not permitted for U.S. Navy aircraft refueling.

(3) CORROSION INHIBITOR/LUBRICITY IMPROVER (CI/LI). When required by contract line item-

(i) The additive must conform to MIL-PRF-25017H with Amendment 1, dated August 4, 2011 Inhibitor, Corrosion/Lubricity

Improver, Fuel Soluble (NATO S-1747), found in ASSIST and shall be listed in the electronic Qualified Products List

(QPL)-25017, located in the Qualified Products Database (QPD) found at https://assistdocs.com.

(ii) The concentration of CI/LI added to the fuel must be between the minimum effective concentration and the maximum allowable concentration as listed for the CI/LI in QPL-25017.

(4) STATIC DISSIPATER ADDITIVE (SDA). When required by contract line item-

(i) SDA shall be added to the fuel and the conductivity limits of 50 to 600 picosiemens per meter (pS/m) at ambient temperature or 29.4oC (85oF), whichever is lower, unless otherwise directed by the procuring activity.

https://assistdocs.com/

DEFENSE LOGISTICS AGENCY ENERGY Page 2 of 2

(ii)

(5) METAL DEACTIVATOR (MDA). MDA shall not be used unless the supplier has obtained PRIOR written consent from the procuring activity.

(6) Product shall be homogeneously mixed. Until all aviation turbine fuel tanks are coated, it is acceptable to perform stratification tests in lieu of circulating tanks to achieve homogeneity.

(c) REPORTS. Refer to the MATERIAL INSPECTION AND RECEIVING REPORT (QAP E40.01) contract provision for reporting requirements.

(1)

Quality / Technical Support Office

Approval:

dmn0002

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2020-03-03T10:03:47-0500

TAYLOR.LORI.L.1391585080

2020-03-03T10:24:10-0500

BANISZEWSKI.DANIEL.J.1287388698

2020-03-03T11:38:09-0500

RALPH.ERIN.S.1229663042

PDF (DLA)DLA FORM 1889, OCT 2011

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET 1 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

Print Form Email Form Clear Export Data Import Data About Check for Newer Version Contact Us

REV DESCRIPTION DATE APPROVED

ENERGY QAP E1.21 February 2014

REVISIONS

(a) This contract provision applies to JET A / JET A-1, with or without additives, shipped into fungible pipeline systems or transported by tank truck/trailer and rail car.

(b) Quality Control Plan - The contractor shall, as a minimum, have a company plan in effect that supports all aviation fuel produced for this contract. The following minimum elements are required:

(1) Full specification testing shall be performed on each batch tank offered under this contract and those results shall be documented on a Certificate of Quality (CoQ);

(2) Procedures for injecting all additives at all locations within the contractor's facility.

This includes where and when each individual additive will be injected, no premixing is allowed, and how to assure that all additives are homogeneously blended into the aviation fuel;

(3) Procedures for inspecting rail cars for suitability to load the aviation fuel furnished under this contract;

(4) When shipping via pipeline, ensure that the aviation fuel being introduced complies with the pipeline company's specification for fungible product;

(5) Documentation

(i) When shipping via pipeline, a copy of the CoQ shall be provided to the

Quality Assurance Representative and pipeline company prior to shipment;

(ii) All additives injected by the contractor shall be listed either on the CoQ or on the shipping document. Either the concentration of the additive in the jet fuel or the quantity of additive injected is required on the documentation;

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

05/05/2014

APPROVED BY

DATEREVIEWED BY

04/30/2014

PREPARED BY

DRAWING NUMBERSCALE

CODE ID NO.

52838

SIZE

NSN

MULTIPLE

ITEM

ENERGY QAP E1.21

DLA Land & Maritime DLA Troop Support DLA Aviation clear

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

DLA Energy

SHEET 2 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

ENERGY QAP E1.21 February 2014

(iii) A copy of the CoQ and Bill of Lading shall be provided to the truck driver for all tank truck/trailer and railroad representative for all rail car shipments. This documentation will be provided to the Government Representative prior to discharge at the receiving location.

(c) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contract.

(d) The contractor may provide transportation to/from/between contractor facilities and operations to the Quality Assurance Representative (QAR) or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DRAWING NUMBERSCALE CODE ID NO.

PDF (DLA)

DLA FORM 1889, OCT 2011

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

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description: ENERGY QAP E1.21 revdate: February 2014 revapproved:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN RD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

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ENERGY QAP E1 September 2013

E1 CONTRACTOR INSPECTION RESPONSIBILITIES

(a) This contract provision applies to:

(1) All aviation fuel, lubricating oil, and additive shipments.

(2) All Bulk and Posts, Camps, and Stations non-aviation fuel shipments via pipeline or waterborne transport.

(b) QUALITY CONTROL PLAN.

(1) The Contractor is required to provide and maintain an inspection system, and a written description (Quality Control Plan

(QCP)) of that system, acceptable to the Government. The Contractor has the option to provide and maintain an inspection system that, as a minimum, incorporates the requirements of ISO9001, Quality Management Systems. If the Contractor chooses to comply with the ISO9001 quality system requirements and format, all the specific Quality Assurance Provisions of this contract must be included in the resulting ISO9001 document that will serve as the QCP. A copy of the QCP, in English, shall be presented to the Government Quality Assurance Representative (QAR) for their review and acceptance prior to commencement of production or services. An acceptable QCP is required prior to Government inspection and acceptance of supplies or services. The QCP shall be reviewed and updated when deemed necessary by the Contractor or the Government, to include changes necessary to prevent the recurrence of quality problems. The Contractor must sign and date the original QCP, as well as each subsequent revision. Revisions shall also be presented to the QAR for review and acceptance prior to implementation. When acceptable to the Government, the original QCP, and any revisions, shall be signed and dated by the QAR.

(2) The Contractor shall require subcontractors to provide and maintain inspection systems adhere to all the requirements in this contract provision.

(3) The QCP shall include the identification of key operational positions, a schematic diagram of plant facilities pertinent to the inspection system, indicating all inspection points, and a description of the following operations related to the supplies or services to be furnished under the contract:

(i) RECEIVING, BLENDING AND COMPOUNDING. Procedures used to ensure the quality of additives blended into product supplied under this contract. Procedures to identify and ensure the quality of component base stocks used to produce finished product.

Procedures to be used for adding, prior to batching, all required additives at all locations. When procedures for in-line blending of non-aviation products in accordance with the IN-LINE BLENDING OF NON-AVIATION PETROLEUM PRODUCTS contract provision are used, the QCP will provide for establishing blend ratios, and identify the responsible personnel within the Contractor's organization authorized to establish the blend ratios. When line injection of additives is required by the contract, the QCP will provide procedures for proportionately injecting additives throughout the entire loading process to ensure the additive is homogeneously blended into the product, as well as procedures for maintaining records evidencing the homogeneous blending of all line injected additives. In addition to the testing in (iii) below, a laboratory hand blend of jet fuel with all additives required by the contract shall be tested, prior to shipment, to verify compliance with the specification;

(ii) SAMPLING. Procedures for sampling additives, blend tanks, shipping tanks, lines, and conveyances/containers in accordance with API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, (ASTM D 4057) Manual Sampling of Petroleum and Petroleum Products, and/or Section 2, (ASTM D 4177) Automatic Sampling of Liquid Petroleum and Petroleum Products.

Procedures include sample location, frequency, quantity, and retention. For all tanker, barge, and pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable provided that they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in Table II of this contract provision. See Table I, Minimum Sampling and Testing Requirements, and Table II, Sample Retention;

(iii) TESTING. Types of test series and individual test methods/procedures to be performed on samples taken from each location identified in (ii) above. See Table I, Minimum Sampling and Testing Requirements, and Table III, Definitions of Test Series;

(iv) CALIBRATION. Program for testing and measuring equipment in accordance with ISO 10012, Measurement Manage

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ENERGY QAP E1

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Systems - Requirements for Measurement Processes and Measuring Equipment, or equivalent local regulation, as appropriate;

and, a program for meters used to determine quantity complying with the API MPMS, Chapters 4, 5, and 6, or equivalent foreign standard. For items not covered by API, ASTM, or IP publications, the applicable manufacturer's recommended calibration method(s), outlined in the applicable industry publication, shall be used if acceptable to the Government;

(v) STORAGE AND HANDLING. Procedures for quality/quantity determination. Includes a description of storage and handling equipment, such as tanks, lines, valves, and manifolds; identification of dedicated/common product systems, including description of line segregation and controls to assure capability for proper gauging, sampling, draining of water, filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling;

(vi) LOADING AND SHIPPING - GENERAL. Procedures for product movement and related quality/quantity checks from shipping tank(s) to custody transfer point (CTP). Description of transfer system from shipping tank to CTP. A dedicated system, including lines, pumps, loading arms, and hoses, is preferred, but an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems is acceptable. An isolated common system using single valves designed to ensure positive isolation, such as twin seal single valves, are also acceptable. Systems with single valve (other than twin seal) isolation require specific procedures be included in the QCP to ensure product integrity prior to the CTP. When single valves (other than twin seal) are present in the system, the Contractor shall provide their quality control procedures, from the first single valve to the CTP, at time of bid to the Contracting Officer for a determination of acceptability. Procedures for conditioning and testing of isolated systems that last carried a product other than that intended for movement under this contract. For in-line blending of non-aviation products, where approved in this contract, requirements must comply with the IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS contract provision.

(vii) LOADING AND SHIPPING - TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS. For direct deliveries using Contractor-supplied tank cars and tank trucks in dedicated same grade aviation fuel service, refer to the section of API 1595 entitled “Loading of Road/Rail Cars” for loading and shipping procedures. All other tank car, tank truck, and intermodal container loadings shall be in accordance with the following procedures: Confirm all compartments have been prepared in accordance with Table IV, Conversion Chart for Tank Cars, Tank Trucks, and Intermodal Containers, below. Whenever possible, ensure the same preparation procedures used for compartments are applied to hoses, manifolds, etc. Ensure that conveyances carrying lubricating oil are dry and free from loose rust, scale, and dirt. Provide for investigation of discrepancies in either recorded quality or quantity. When required by the contract, seal conveyance and record seal numbers on the shipping document. Strainers and filters shall be located as near the loading or filling point as practicable and shall be used as outlined below for all deliveries except deliveries into tanker, barge, or pipeline.

(A) All aviation fuel shall be passed through strainers of 60 mesh or finer screen;

(B) All lubricating oil products, including preservatives, having a kinematic viscosity of 20.0 centistokes or less at 100 degrees Fahrenheit shall be passed through a 100 mesh or finer screen;

(C) All lubricating oil products, including preservatives, having a kinematic viscosity greater than 20.0 centistokes at

100 degrees Fahrenheit, but less than 22.0 centistokes at 210 degrees Fahrenheit, shall be passed through a 60 mesh or finer screen; and

(D) The Contractor shall furnish and periodically inspect strainers and filters pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof.

(viii) LOADING AND SHIPPING - TANKERS AND BARGES.

(A) For f.o.b. destination Contractor-supplied tankers/barges. Procedures for the preparation of vessel cargo systems, in accordance with Energy Institute (EI) HM 50, Guidelines for the Cleaning of Tanks and Lines for Marine Tank Vessels Carrying Petroleum and Refined Products, that ensure the vessel is suitable to load the intended product(s).Particular attention should be given to vessels that previously carried a Fatty Acid Methyl Ester (FAME) cargo. As a minimum, f.o.b. destination Contractors must ensure that all cargo systems on the vessel intended for loading product under this contract, to include tanks, lines, manifolds, and pumps, are washed, gas freed, and inspected. In the event a solvent de-greaser is utilized in the tank preparation process, a minimum of two rinses must be performed by the vessel prior to loading Aviation Turbine Fuel. Vessels that will be carrying JP8 will be allowed to load without cleaning based upon the following criteria: the last cargo prior to loading JP-8 is Jet A/A1, and the second and third to last cargoes were clean middle distillate or lighter petroleum products (no black oils, lubricating oils, vegetable oils, palm oils, biodiesel with FAME content greater than or equal to 15 % or other similar products). The vessel will drop all lines and strip dry all cargo tanks of the previously carried Jet A/Jet A1 prior to loading JP-8. These procedures, and others deemed necessary by the Contractor, shall be included to ensure that the product meets the specification requirements at the CTP.

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(B) For f.o.b. origin Government-supplied tankers/barges. Procedures for maintaining a time log of all significant events/delays including vessel notice of readiness, vessel arrival, mooring, vessel deballasting, inerting and conditioning of cargo tanks, inspections, hose connections and disconnections, starts, stops, vessel release, or any other event that affects laytime of the vessel. Procedures for assuring condition of loading line (full of tested product, all air bled, and pressure packed) and gauging shore tanks, both before and after loading.

In the event an automated metering system is to be used as the means of shore quantity determination, manual gauges of all storage tanks designated for shipment shall be taken prior to commencement of loading. Procedures for preload discussion between Contractor, vessel, and QAR to include, but not be limited to, prior two cargoes, cleaning procedures, loading plan, loading rates, sampling requirements, and after loading sampling and gauging. [Prior to loading - gauge, sample, and test intransit cargoes designated for load on top. Gauge and sample (1 gallon) any other product on board, except for JPTS, and retain those samples.] All cargo quantities shall be calculated and volume corrected both before and after loading. Procedures for commencement of loading into one tank (up to 3 feet), then switching to at most two other vessel tanks while first-in sampling and testing is being accomplished (Table I). Procedures for the transportation of samples from the vessel to the testing facility.

Monitoring the loading (including line blending and additive injection) from source to vessel, investigating irregularities immediately and stopping loading, if necessary. Procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity (mandated if shore to ship variance is in excess of the following: 0.2% (0.002) for cargos not requiring cleaning, gas freeing, or drop/strip; 0.3% (0.003) for cargos requiring drop/strip; or 0.5% (0.005) for cargos requiring cleaning and gas freeing, or figures are suspect) on loaded conveyance.

(C) For both f.o.b. origin and destination tankers/barges. Procedures for immediately notifying the QAR when irregularities occur or are suspected, and on all occasions when loading is interrupted. Authority to release a Government-furnished vessel rests with the Government QAR after compliance and completion by the Contractor of all required operations, including the preparation of the DD Form 250-1.

(ix) RECORDS AND REPORTS. Procedures for completing and distributing required documentation both prior to and after the release of the vessel. Documentation shall include, as a minimum, test reports for all products and additives, additive blending and/or injection records, vessel notice of readiness, customs documents, bills of lading, vessel ullage reports, and the DD Form 250/DD Form 250-1 and continuation sheet(s) (or the Paperless Ordering and Receipt Transaction System [PORTS] or equivalent). Other documentation may be required on an as needed basis, such as vessel port logs, calibration records, and results of quality or quantity discrepancy investigations. These records and reports will include by whom, where, and how they were prepared, as well as retention information. The DD Form 250-1 and DD Form 250-1 continuation sheet(s) will be signed by the Contractor and the vessel representative in the appropriate blocks before presenting them to the QAR for signature. The DD Form 250 and DD Form 250-1 shall identify the type, brand name, and amount of all additive(s).

(x) CORRECTIVE ACTION. Actions to be followed to effect correction of any deficiency affecting product quality or quantity, such as handling of off-specification product (waivers, conveyance rejections, etc.). The corrective action procedures shall include notification of the QAR.

(4) The QCP shall identify one individual to serve as a point of contact for quality/quantity matters relating to the inspection system description in the plan.

(5) The Contractor is responsible for all inspection systems, QCPs, and product quality and quantity.

(c) The Contractor shall perform all inspections and acceptance tests required by the specifications of the supplies to be furnished under this contract or, shall have such tests performed, in a laboratory acceptable to the Government. For f.o.b. destination Contractor-supplied tankers/barges, the Contractor shall provide the QAR, prior to the first shipment, with the name and location of the laboratory to be used for testing at each discharge point. The Contractor shall also notify the QAR of any subsequent laboratory changes prior to the affected shipments. If any laboratory is determined to be unacceptable to the Government, the Contractor must designate another laboratory that is acceptable, before acceptance testing can take place. Acceptance tests will normally be performed at the acceptance point. However, when such tests are performed at origin on supplies to be accepted at destination, documentation that will enable verification of the original test results shall be provided to the Government prior to acceptance at destination. Regardless of the method of delivery, products furnished under this contract must meet all specification requirements at the CTP.

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(d) Prior to loading, the Contractor shall inspect all shipping conveyances for suitability to load the supplies furnished under this contract, except for Government-furnished tankers and barges Authorization for the Contractor to participate in the inspection of Government-supplied tankers and barges rests with QAR. The QAR has the right to inspect any Government-supplied conveyance prior to loading and, in the event the Contractor and the QAR disagree on the suitability to load such a conveyance, the determination of the QAR shall govern. If the SHIPMENT AND ROUTING contract provision is included in the contract, Government-furnished transportation equipment that is unsatisfactory for loading shall be reported by the Contractor in accordance with the provisions contained in that contract provision. Procedures to determine suitability to load tank trucks and tank cars shall include, but not be limited to, visual inspection of interior compartments to assure cleanliness and dryness. Manifolds and hoses must be drained and be clean and dry for the intended product. If the Contractor intends to witness operations at any point up to, and including, government acceptance, the Contractor is responsible for contacting the facilities to be visited and obtaining the required access.

(e) When requested by the U.S. Government, the Contractor shall furnish no more than five (ten in the case of jet fuel) 1-gallon samples of liquid product from any individual batch or lot of the supplies to be furnished under this contract. Such samples shall be furnished without charge to the Government and shall be packed, marked, and shipped by the Contractor, at their expense.

(f) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contract. These records shall include, but not be limited to, DD Form 250-series documents, documentation of internal inspections of all conveyances, laboratory certificates for all required testing (including those for the shipping tanks for f.o.b. destination tankers/barges), and documentation of quantity determinations.

(g)…