Amendment - 0004_Signed.pdf

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Opening/Closing Date Changed to:

2024 DEC 05 / 2025 FEB 11 Time

3:00 PM

See Continuation Sheet(s)

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2025 JAN 21

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CONTINUATUION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED

SP4702-24-R-0005 - 0004

PAGE 2 OF 2 PAGES

SP4702-24-R-0005 amendment 004 is issued to accomplish the following:

1. Extend the solicitation closing date and time.

2. Incorporate attachments to the Performance Work Statement (PWS).

3. Provide answers to questions submitted on 18 DEC 2024.

4. Re open the period vendors are able to ask questions due to the new attachments.

5. Publish the Site Visit Roster.

6. Update Attachment 3 - FPCS Eval Factor 3 Sample TO PWS.

7. Update Attachment 2 - FPCS Pricing Sheet.

1. Solicitation closing time is extended from 24 JAN 2025 at 3:00 PM Eastern Standard Time to 11 FEB 2025 at 3:00 PM Eastern Standard Time.

2. The following attachments were incorporated into the Performance Work Statement:

a. Attachment 1: Inventories from Host Sites

b. Attachment 2: PWS Acronym List

c. Attachment 3: Service Call Work Authorization

d. Attachment 4: Purdue Level Information

3. Provide answer to all questions submitted by contractors on 18 DEC 2024.

4. Re open the period vendors are able to submit questions from 21 JAN 2025 to 28 JAN 2025 at 3:00 PM Eastern Standard Time.

5. Publish the New Cumberland Site Visit Roster from 12 DEC 2024.

6. Update Attachment 3 - FPCS Eval Factor 3 Sample TO PWS. Exhibit 8 - Fire Protection Drawing Schedule was removed from List of Exhibits and Exhibit 8 was removed from the PWS.

7. Update Attachment 2 - FPDS Pricing Sheet

No other changes or updates are made thought this amendment.

TO Pricing Sheet

FPCS Maintenance Company Name:

Base Period (5/23/2025 - 5/22/2026)

CLIN Cost element / Labor Categories Site Est Hours Rate Total

TBD Project Manager Contractor 416 $ - 0

TBD Project Superintendent Contractor 832 $ - 0

TBD Site Safety and Health Officer Contractor 700 $ - 0

TBD Sprinkler Fitter/Pipefitter Contractor 2080 $ - 0

TBD Fire Alarm System Mechanic/Electrician Contractor 2080 $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Government $ - 0

Add additional appropriate LCATS or DELETE this line.

TBD Est. Material Cost (Not to Exceed) $130,000.00

TOTAL 6108

Option 1 Period ((5/23/2026 - 5/22/2027)

CLIN Cost element / Labor Categories Site Est Hours Rate Total

TBD Project Manager Contractor 416 $ - 0

TBD Project Superintendent Contractor 832 $ - 0

TBD Site Safety and Health Officer Contractor 700 $ - 0

TBD Sprinkler Fitter/Pipefitter Contractor 2080 $ - 0

TBD Fire Alarm System Mechanic/Electrician Contractor 2080 $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Est. Material Cost (Not to Exceed) $130,000.00

TOTAL 6108

Option 2 Period ((5/23/2027 - 5/22/2028)

CLIN Cost element / Labor Categories Site Est Hours Rate Total

TBD Project Manager Contractor 416 $ - 0

TBD Project Superintendent Contractor 832 $ - 0

TBD Site Safety and Health Officer Contractor 700 $ - 0

TBD Sprinkler Fitter/Pipefitter Contractor 2080 $ - 0

TBD Fire Alarm System Mechanic/Electrician Contractor 2080 $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Est. Material Cost (Not to Exceed) $130,000.00

TOTAL 6108

Option 3 Period ((5/23/2028 - 5/22/2029)

CLIN Cost element / Labor Categories Site Est Hours Rate Total

TBD Project Manager Contractor 416 $ - 0

TBD Project Superintendent Contractor 832 $ - 0

TBD Site Safety and Health Officer Contractor 700 $ - 0

TBD Sprinkler Fitter/Pipefitter Contractor 2080 $ - 0

TBD Fire Alarm System Mechanic/Electrician Contractor 2080 $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Est. Material Cost (Not to Exceed) $130,000.00

TOTAL 6108

Option 4 Period ((5/23/2029 - 5/22/2030)

CLIN Cost element / Labor Categories Site Est Hours Rate Total

TBD Project Manager Contractor 416 $ - 0

TBD Project Superintendent Contractor 832 $ - 0

TBD Site Safety and Health Officer Contractor 700 $ - 0

TBD Sprinkler Fitter/Pipefitter Contractor 2080 $ - 0

TBD Fire Alarm System Mechanic/Electrician Contractor 2080 $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Government $ - 0

TBD Est. Material Cost (Not to Exceed) $130,000.00

TOTAL 6108

5-YEAR TOTAL

NOTE: No travel expected for this location.

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ ROM Summary

Rought Order of Magnitude

Summary

Base Year Opt. Year 1 Opt. Year 2 Opt. Year 3 Opt. Year 4 Total

Labor Total per Year $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Materials (Estimated) $1,846,519 $2,942,002 $3,101,420 $3,051,302 $3,752,489 $ 14,693,732.00

Yearly Totals

Grand Total

NOTE: No separate reimbursement CLIN for travel, it should be inclued in FFP at the Task Order level.

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ LCATs - Base

Base Year 1 Contractor to fill in green highlighted cells.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Program Manager 1, 2, 3, 4, 5 900 $ - 0

Project Manager 1, 2, 3, 4, 5 1,350 $ - 0

Quality Control Manager 1, 2, 3, 4, 5 750 $ - 0

Engineer 2 4,075 $ - 0

Inspection and testing technician 2 4,025 $ - 0

Lead Fire Protection Engineer 2, 3, 4 3,475 $ - 0

CADD Specialist 2, 3, 4, 5 4,829 $ - 0

Fire Alarm Technician 3 6,000 $ - 0

Sprinkler Technician 3, 4 7,045 $ - 0

Special Hazards Technician 3, 4 1,720 $ - 0

Fire Systems Engineer 4 1,045 $ - 0

Senior Fire Alarm Technician 4 1,045 $ - 0

Systems Administration 5 517 $ - 0

Network Engineer 5 575 $ - 0

Senior IT Security Engineer 5 707 $ - 0

IT Security Engineer 5 707 $ - 0

SUBTOTALS: 38765 $ - 0

add additional labor categories & rates as needed.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Safety and Health Program Manager 1, 2, 3, 4, 5 TBD

Site Safety and Health Officer 2, 3, 4 TBD

Sprinkler Fitter 3, 4 TBD

Project Superintendent 3, 4 TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

SUBTOTALS: $ - 0

BASE YEAR TOTAL $ - 0

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ LCATS OPT Y1

Option Year 1 Contractor to fill in green highlighted cells.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Program Manager 1, 2, 3, 4, 5 900 $ - 0

Project Manager 1, 2, 3, 4, 5 1,350 $ - 0

Quality Control Manager 1, 2, 3, 4, 5 750 $ - 0

Engineer 2 4,075 $ - 0

Inspection and testing technician 2 4,025 $ - 0

Lead Fire Protection Engineer 2, 3, 4 3,475 $ - 0

CADD Specialist 2, 3, 4, 5 4,829 $ - 0

Fire Alarm Technician 3 6,000 $ - 0

Sprinkler Technician 3, 4 7,045 $ - 0

Special Hazards Technician 3, 4 1,720 $ - 0

Fire Systems Engineer 4 1,045 $ - 0

Senior Fire Alarm Technician 4 1,045 $ - 0

Systems Administration 5 517 $ - 0

Network Engineer 5 575 $ - 0

Senior IT Security Engineer 5 707 $ - 0

IT Security Engineer 5 707 $ - 0

SUBTOTALS: 38765 $ - 0

add additional labor categories & rates as needed.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Safety and Health Program Manager 1, 2, 3, 4, 5 TBD

Site Safety and Health Officer 2, 3, 4 TBD

Sprinkler Fitter 3, 4 TBD

Project Superintendent 3, 4 TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

SUBTOTALS: $ - 0

OPT YEAR 1 TOTAL $ - 0

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ LCATS OPT Y2

Option Year 2 Contractor to fill in green highlighted cells.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Program Manager 1, 2, 3, 4, 5 900 $ - 0

Project Manager 1, 2, 3, 4, 5 1,350 $ - 0

Quality Control Manager 1, 2, 3, 4, 5 750 $ - 0

Engineer 2 4,075 $ - 0

Inspection and testing technician 2 4,025 $ - 0

Lead Fire Protection Engineer 2, 3, 4 3,475 $ - 0

CADD Specialist 2, 3, 4, 5 4,829 $ - 0

Fire Alarm Technician 3 6,000 $ - 0

Sprinkler Technician 3, 4 7,045 $ - 0

Special Hazards Technician 3, 4 1,720 $ - 0

Fire Systems Engineer 4 1,045 $ - 0

Senior Fire Alarm Technician 4 1,045 $ - 0

Systems Administration 5 517 $ - 0

Network Engineer 5 575 $ - 0

Senior IT Security Engineer 5 707 $ - 0

IT Security Engineer 5 707 $ - 0

SUBTOTALS: 38765 $ - 0

add additional labor categories & rates as needed.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Safety and Health Program Manager 1, 2, 3, 4, 5 TBD

Site Safety and Health Officer 2, 3, 4 TBD

Sprinkler Fitter 3, 4 TBD

Project Superintendent 3, 4 TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

SUBTOTALS: $ - 0

OPT YEAR 2 TOTAL $ - 0

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ LCATs OPT Y3

Option Year 3 Contractor to fill in green highlighted cells.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Program Manager 1, 2, 3, 4, 5 900 $ - 0

Project Manager 1, 2, 3, 4, 5 1,350 $ - 0

Quality Control Manager 1, 2, 3, 4, 5 750 $ - 0

Engineer 2 4,075 $ - 0

Inspection and testing technician 2 4,025 $ - 0

Lead Fire Protection Engineer 2, 3, 4 3,475 $ - 0

CADD Specialist 2, 3, 4, 5 4,829 $ - 0

Fire Alarm Technician 3 6,000 $ - 0

Sprinkler Technician 3, 4 7,045 $ - 0

Special Hazards Technician 3, 4 1,720 $ - 0

Fire Systems Engineer 4 1,045 $ - 0

Senior Fire Alarm Technician 4 1,045 $ - 0

Systems Administration 5 517 $ - 0

Network Engineer 5 575 $ - 0

Senior IT Security Engineer 5 707 $ - 0

IT Security Engineer 5 707 $ - 0

SUBTOTALS: 38765 $ - 0

add additional labor categories & rates as needed.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Safety and Health Program Manager 1, 2, 3, 4, 5 TBD

Site Safety and Health Officer 2, 3, 4 TBD

Sprinkler Fitter 3, 4 TBD

Project Superintendent 3, 4 TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

SUBTOTALS: $ - 0

OPT YEAR 3 TOTAL $ - 0

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

IDIQ LCATs OPT Y4

Option Year 4 Contractor to fill in green highlighted cells.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Program Manager 1, 2, 3, 4, 5 900 $ - 0

Project Manager 1, 2, 3, 4, 5 1,350 $ - 0

Quality Control Manager 1, 2, 3, 4, 5 750 $ - 0

Engineer 2 4,075 $ - 0

Inspection and testing technician 2 4,025 $ - 0

Lead Fire Protection Engineer 2, 3, 4 3,475 $ - 0

CADD Specialist 2, 3, 4, 5 4,829 $ - 0

Fire Alarm Technician 3 6,000 $ - 0

Sprinkler Technician 3, 4 7,045 $ - 0

Special Hazards Technician 3, 4 1,720 $ - 0

Fire Systems Engineer 4 1,045 $ - 0

Senior Fire Alarm Technician 4 1,045 $ - 0

Systems Administration 5 517 $ - 0

Network Engineer 5 575 $ - 0

Senior IT Security Engineer 5 707 $ - 0

IT Security Engineer 5 707 $ - 0

SUBTOTALS: 38765 $ - 0

add additional labor categories & rates as needed.

Labor Categories Task Areas Estimated Number of Hours Ceiling Labor Rate for CONUS Amount

Safety and Health Program Manager 1, 2, 3, 4, 5 TBD

Site Safety and Health Officer 2, 3, 4 TBD

Sprinkler Fitter 3, 4 TBD

Project Superintendent 3, 4 TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

SUBTOTALS: $ - 0

OPT YEAR 4 TOTAL $ - 0

&F &A

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

Task Order Performance Work Statement (PWS) Susquehanna Fire Protection Control Systems (FPCS)

1. BACKGROUND

The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense (DoD) agency providing worldwide logistics support to the missions of the Military Departments and the Combatant Commands.

DLA Information Operations (J6) executes program management responsibility through their Enterprise Capabilities Portfolio, Installation Support Program Management Office (PMO), providing enterprise-wide policy, program and worldwide operational support for DLA’s Fire Protection Control Systems (FPCS).

In support of these missions, DLA Installation Management (DM) maintains the DLA life, health, and safety systems including fire and life safety equipment/systems. DM serves as the functional and doctrinal proponent for all fire and life safety system requirements, policy, and procedures including industry standards, United Facilities Criteria (UFC) and National Fire Protection Association (NFPA) and DoD installation policy.

2. OBJECTIVE

This Task Order is to provide project management; operations, maintenance, and sustainment; and some OT/IT/cybersecurity related support for the Fire Protection Systems for Defense Distribution Center, Susquehanna located in New Cumberland, PA. DLA is the Authority Having Jurisdiction (AHJ) at New Cumberland, PA.

The objective of this TO is to support Fire Protection Systems located throughout the Defense Distribution Center, Susquehanna site in a state of readiness such that if called on in the event of an emergency, there is a high level of confidence that these systems will perform their intended function. Fire Protection Control Systems as used throughout this document refers to either mechanical or electrical systems utilized for the suppression of fires and the notification of fires and emergencies to building occupants and firefighting personnel.

3. TASK ORDER SCOPE

Refer to IDIQ PWS Section 3.0 Scope and the site specific details listed in this section.

This Task Order scope includes providing support for the Fire Protection Systems at Defense Distribution Center, Susquehanna located in New Cumberland, PA in the following task areas.

a. TASK AREA 1 – Project Management

b. TASK AREA 3 – Operations, Maintenance, and Sustainment Support

c. TASK AREA 5 – Support for OT and IT, Cybersecurity, and Radio Frequency and

Spectrum Management

For this TO PWS, the FPCS includes the following:

Fire suppression systems vary in type and size depending on the intended service and the location of the system. There are typically multiple systems located within a single building. This TO will initially service fire suppression systems at 52 facilities on the Installation.

Fire alarm systems are comprised of various devices and electronic components depending on the contents of the building and equipment / systems being monitored. Typically, each building is served by multiple fire suppression systems all of which require various fire alarm initiating and notification devices. These devices may be tied back to a single alarm panel or multiple fire alarm panels within the building. This TO will initially service fire alarm systems in 66 buildings on the Installation.

Mass notification systems are comprised of various devices and electronic components including but not limited to speakers, strobes, amplifiers, control panels, and textual signs depending on the requirements of the building and the occupants of the building. These devices are tied back to the Mass Notification Control Panel and tied into the fire alarm system. This TO will initially service mass notification systems in 35 buildings on the Installation and 4 outdoor giant voice towers.

With the ongoing effort of building consolidation and expansion, the Government reserves the right to ADD to or DELETE from the TO fire suppression, fire alarm systems, and mass notification systems anytime during the period of the TO as the need arises.

The fire alarm components and systems to be serviced under the TO include the following:

a. Radio Transmitter Units

b. Fire Alarm Control Panels

c. Mass Notification Control Panels

d. Extender Signal Panels

e. Amplifiers

f. Local Operator Console

g. Manual Pull Stations

h. Heat Detectors

i. Smoke Detectors

j. Duct Detectors

k. Horns/Speakers

l. Strobes

m. Combination Horn/Speaker/Strobes

n. Bells

o. Water Flow Switches/Pressure Switches

p. Tamper Switches

q. Monitor and control modules

The fire suppression systems and equipment to be serviced under this TO include the following:

a. Wet-Pipe Sprinkler Systems

b. Dry-Pipe Sprinkler Systems

c. Pre-Action Sprinkler Systems

d. Deluge Systems

e. Fire Pumps

f. Hose Systems and Standpipes

g. Dry and Wet Chemical Extinguishing Systems

h. Fire Hydrants

i. Installation Water Tower

j. Nitrogen Generation Systems

k. Air Compressors

4. TASK ORDER TASK AREA REQUIREMENTS

Refer to IDIQ PWS Section 4.0 Task Area Requirements and additional site specific details listed in this section.

The basis of all work defined herein is taken from the National Fire Protection Association (NFPA), 25 entitled Standard for the Inspection, Testing, and Maintenance of Water Based Fire Protection Systems; NFPA 72, National Fire Alarm and Signal Code; UFC-3-601-02 entitled Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems; and UFC-4-021- 01 entitled Design and O&M: Mass Notification Systems. The contractor shall adhere to the applicable technical requirements of the IDIQ for all work performed under this TO.

List of Exhibits:

a. Exhibit 1 - Building / Systems Inventory List - Fire Suppression Systems (3 Sheets)

b. Exhibit 2 - Building / Systems Inventory List - Fire Alarm and Mass Notification Systems

(3 Sheets)

c. Exhibit 3 - Extracts of Design drawings Fire Suppression Systems, Inspection and Testing

Requirements (24 Sheets)

d. Exhibit 4 - Letters (approvals, warranty, waivers) Fire Alarm and Mass Notification

Systems, Inspection and Testing Requirements (7 Sheets)

e. Exhibit 5 - Impairment Procedure (8 Sheets)

f. Exhibit 6 - Service Call Work Authorization Form (1 Sheet)

g. Exhibit 7 - Not Used

h. Exhibit 8 - Not Used

i. Exhibit 9 - Technical Definitions (5 Sheets)

The Building / Systems Inventory List – Fire Suppression Systems (Exhibit 1) is provided to identify each building located on this installation containing sprinklers or other fire suppression systems that will be serviced by this TO. The Building / Systems Inventory List - Fire Alarm and Mass Notification Systems (Exhibit 2) is provided to identify all buildings that contain fire alarm and mass notification systems that will be serviced by this TO.

4.1 Task Area 1 - Project Management

Refer to IDIQ PWS Section 4.1 Task Area 1 - Project Management and additional site specific details listed in this section.

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4.1.1 Project Management Plan

Refer to IDIQ PWS Section 4.1.1 for Project Management Plan portion.

4.1.2 Meetings

Refer to IDIQ PWS Section 4.1.2 Meetings and additional site specific details listed in this section.

The Project Manager will be required to meet at least once with the COR at the kickoff meeting during the first 10 business days of the TO and in process review meetings thereafter as often as necessary as determined by the KO and COR.

4.1.3 Status Reports - Not required for this TO.

4.1.4 Staffing

Refer to IDIQ PWS Section 4.1.4 Staffing and additional site specific details listed in this section.

a. Change to Contractor’s Personnel Roster

1. If personnel are added or changed during the TO performance period, an updated roster with individual information on new employees shall be provided to the COR prior to any new employees’ arrival for work at Defense Distribution Center, Susquehanna.

2. Additions to the roster must be received 5 working days prior to new personnel wishing to gain access to the facility.

4.1.5 Phase-In Training

Refer to IDIQ PWS Section 4.1.5 Phase in Training.

4.1.6 Work Effort and Control

Refer to IDIQ PWS Section 4.1.6 Work Effort and Control.

4.1.7 Work Schedule

Refer to IDIQ PWS Section 4.1.7 Work Schedule.

4.1.8 Work Records/Reports

Refer to IDIQ PWS Section 4.1.7 Work Records/Reports and additional site specific details listed in this section.

a. Documentation and Records Contractor shall refer to UFGS Section 01 78 00, CLOSE-OUT SUBMITTALS Paragraph 1.5, Project Record Documents for specific requirements regarding documentation for future use by the Government.

1. Reports

The Contractor shall maintain management, maintenance, and repair records and prepare management, maintenance, and repair reports as set forth herein. All records and copies of reports shall be turned over to the KO within ten working days after TO completion. The Contractor shall maintain a comprehensive work (history) file for each fire protection system – to be identified by Building Number and System Number.

i. The Contractor shall prepare detailed files for each system individually. Each file shall contain a listing of all equipment in each system in each building and structure. The list shall include the specific name of all components within the system; the manufacturer’s make and model number. The file shall also contain all manufacturer's literature, brochures, pamphlets, maintenance instructions, operator's instructions, and parts list manuals; warranty information; a copy of all completed Service Call Work Authorization forms; Impairment Worksheets;

Fire Watch Logs; Final System Test Worksheets; and Preventive Maintenance Inspection Record forms.

ii. ALL FORMS ARE TO BE SUBMITTED FOR APPROVAL AT THE START

OF THE TO PRIOR TO COMMENCING WORK.

4.1.9 Enterprise Configuration Management - Not required for this TO.

4.1.10 Risk and Interface Management - Not required for this TO.

4.1.11 Configuration Audit - Not required for this TO.

4.1.12 Transition Support

Refer to IDIQ PWS Section 4.1.12 Transition Support

4.1.13 System Documentation - Refer to IDIQ PWS Section 4.1.13 System Documentation additional site specific details listed in this section.

The Contractor shall record any modifications to a fire protection system and / or the installation of new equipment made by the Contractor on the as-built electronic drawings. All AutoCAD drawings provided for all systems within the scope of the TO shall be submitted twice a year during the TO period at 6 month intervals. The AutoCAD drawings will clearly identify as-built work that has been done through revision marks and revision clouds around affected work.

4.1.14 Training - Not required for this TO.

4.2 Task Area 2 - Not required for this TO.

4.3 Task Area 3 - Operations, Maintenance, and Sustainment Support

Refer to IDIQ PWS Section 4.3 Task Area 3 – Operations, Maintenance, and Sustainment Support and additional site specific details listed in this section.

a. General Requirements:

1. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to provide inspection, testing, and maintenance of fire suppression, fire alarm, and mass notification systems on the Defense Distribution Center, Susquehanna site.

2. All work shall be performed by personnel specifically qualified and trained to work on fire protection systems and equipment. See section 10, Personnel Requirements below for specific requirements for these individuals. All work shall be completed in accordance with the requirements specified herein.

3. All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable Federal, State, and Local standards; and all applicable building and safety codes, including but not limited to the National Fire Protection Association, National Electrical Code, International Plumbing Code, and International Building Code.

4. During and at completion of work, debris shall not be permitted to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each workday if work is in progress.

5. During the term of the TO, the Government may add, replace, renovate, or improve fire suppression systems and equipment at the Government's expense and by means not associated with this TO. Changes, replacements, or deletions, which result in an increase or decrease in TO requirements, will result in adjustments to the TO price and shall be coordinated through the KO.

6. Equipment, components, and parts, other than that installed under this TO, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the KO. The Contractor shall report all defects in material or workmanship, defective parts, or improper installation and adjustments found to the COR so that necessary corrective action may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties.

Available warranty information will be furnished to the Contractor by the COR.

7. There may be construction occurring within or around various buildings that are included as part of this TO throughout the term of this TO. Other Contractors and / or Government personnel shall be engaged in similar and supporting work which will require close cooperation and coordination. In the event that conflicts do occur with other Contractors that cannot be satisfactorily resolved, the matter shall be referred to the KO for resolution.

8. Corrective repair or replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted or directed by the COR, replacements shall match existing in dimensions, finish, color, and design.

9. The Contractor shall inspect, test, and maintain all fire suppression systems and equipment as defined in Exhibit 3.

10. When PM or RM services require that either a fire suppression, fire alarm, or mass notification system be impaired, the Impairment Procedure outlined in Exhibit 5 shall be followed.

11. The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government. Any materials, components, or equipment that the Contractor purchases under this TO shall be provided with Operation and Maintenance Data available from the manufacturer. Follow the submission requirements for this type of information as described in UFGS Section 01 78 00, Close-Out Submittals.

b. REPLACEMENT PARTS/PRODUCTS

1. The Contractor shall provide all equipment, materials, and services to perform the requirements of the IDIQ PWS and this TO.

2. The Contractor shall use only new parts or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to or better than the specification of the original equipment. The invoice shall indicate if a “like new” part has been installed or used in the repair of the equipment.

3. All materials and parts used in fulfillment of this TO will conform to the applicable UFGS specification section for that material or part as defined throughout this PWS. Material data sheets for materials and components that the Contractor plans to procure for storage and use during the life of the TO shall be submitted to the Government prior to procurement at the beginning of this TO. Likewise, material data sheets for any materials or components that are not to be purchased immediately but that may be used at some point during the life of this TO shall be submitted for approval at the beginning of this TO.

4. If additional components or equipment becomes necessary during remedial maintenance and these components have not been approved, submit material data sheets for proposed equipment or components for approval prior to procurement, time permitting.

5. If the original manufacturer has updated the quality of parts for current production, parts supplied under this TO shall meet or exceed the updated quality of these parts.

The Contractor shall retain the parts replaced for at least 30 working days after completion of the job and make these parts readily available for inspection by the COR upon request.

6. When disputes arise concerning material, equipment, and components required for a service call; any material, equipment, and components already installed without prior Government approval shall, at no cost to the Government, be removed, replaced, and/or reworked by the Contractor so that compliance with the Government's requirements are satisfied.

7. Manufacturer's descriptive data and certifications for all materials and equipment shall be submitted to the Government for approval prior to installation. Conform to the submittal procedures and requirements provided in UFGS Section 01 33 00, SUBMITTAL PROCEDURES. Submittals for approval shall be delivered to the KO a minimum of 20 working days prior to use. Manufacturer's descriptive data and certificates shall include the name of the manufacturer, model number or other identifying information, and a catalog cut. Include information describing the performance, capacity, rating, and application/installation instructions of these materials and equipment which clearly illustrate that the proposed item meets all applicable standards and the required function for this part.

8. One potential exception to the requirement of submission of material and equipment for approval by the Government would be for Emergency Service Calls.

In the event that a situation of this nature occurs, the Contractor shall utilize materials and equipment that has been previously approved by the Government for similar systems on the Installation to the extent possible. In the event that such components are not available, utilize components that, in the Contractors experience, have a proven track record and is designed for the service within which it is to be installed. Submit information for this material or equipment to the COR after the fact for historical record.

9. Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions set forth in this TO. Upon request by the COR, the Contractor shall be required to provide invoices and/or proof of pricing for the Contractor purchased part.

10. Equipment lubricants and oils used in the performance of this TO shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

4.3.1 Systems Engineering Sustainment

Refer to IDIQ PWS Section 4.3.1 Systems Engineering Sustainment.

4.3.2 Preventive Maintenance (PM) (Scheduled)

Refer to IDIQ PWS Section 4.3.2 Preventative Maintenance and additional site-specific details listed in this section.

The Contractor shall provide a Maintenance and Sustainment Plan that includes the requirements of IDIQ Section 4.3.2 Preventative Maintenance, and the requirements detailed below. This maintenance service shall require the systematic inspection and testing to verify proper system operation; detect failures either before they occur or before they develop into major defects;

minimize malfunction, breakdown, and deterioration of systems and equipment; and identify any repairs required to bring fire protection equipment up to the manufacturer's operating standards to maintain a high degree of reliability.

The Contractor shall provide periodic PM services for fire suppression systems listed in Exhibit 1 and fire alarm and mass notification systems listed in Exhibit 2. Detailed maintenance requirements are provided in Maintenance Task Tables provided in Exhibit 3 for fire suppression systems and Exhibit 4 for fire alarm and mass notification systems in accordance with UFC 3-601- 02 and UFC 4-021-01 and the current editions of NFPA 25 and NFPA 72.

The System Inventory Lists and the Maintenance Task Tables described above are subject to change by the Government when component or system addition(s), modification(s), and/or deletion(s) are required due to the removal or addition of suppression, alarm, and/or mass notification systems resulting from demolition, refurbishment, repurposing of existing buildings, or construction of new buildings.

The Contractor shall inspect test and maintain fire suppression systems, fire pumps, and water distribution systems in accordance with IDIQ section 4.3.2.b.5.

The Contractor shall inspect test and maintain Fire Alarm and Mass Notification Systems in accordance with IDIQ section 4.3.2.b.5 and as follows:

Electrical connections required to operate alarm and notification systems shall be maintained back to the source of electricity up to but not including circuit breakers and disconnects.

Wires (other than telephone lines) connecting remote station alarm systems shall be maintained throughout the fire alarm system.

When inspection and/or testing determine that a part, component, or other piece of equipment requires replacement or repair, this work shall be completed under Remedial Maintenance. See paragraph 4.3.3 Remedial Maintenance.

All testing, inspection, and PM services of fire protection systems shall be completed during normal daylight business hours between Monday and Friday except as indicated below.

Inspection and testing services for fire suppression systems required in high public exposure areas such as administration buildings, childcare, or security facilities shall be conducted outside of normal working hours. The following matrix is provided to define those buildings and fire suppression system types that will require off-hour inspection and testing. The Contractor shall coordinate with the COR to obtain after-hours access to these buildings and systems.

High Occupancy Buildings – Requiring After Hours Inspection and Testing

Building Number

Building Type

Building Usage

Number / Type of Systems

Wet-Pipe Sprinkler/Hose Systems

Dry-Pipe/Pre- Action Sprinkler

54 Converted Warehouse Administration and Training

81 Multi-Story Concrete Office Structure

Administration 1 1

104 Single Story Concrete

Administration 1

255 Single Story Concrete

Child Care 1

403 Modular Office for Temporary Use

High Occupancy Buildings – Requiring After Hours Inspection and Testing

Building Type

Building Usage

Number / Type of Systems

Wet-Pipe Sprinkler/Hose

Dry-Pipe/Pre-

Sprinkler

404 Modular Office for Temporary Use

430 Multi-Story

Administration 7 1

(Annex)

Multi-Story

Annex

Administration 2

2012 Single Story Concrete

Shipping and Receiving

2055 Single Story Concrete

Administration 1 1

System Totals 16 13

Transportation associated with moving from building to building on the Installation including the movement of testing apparatus, tools, and materials for PM or RM work shall be included in the contract unit price for the associated Service.

The Contractor shall schedule PM. The PM requirements for all fire protection systems are provided in Exhibits 3 and 4. Exhibits 3 and 4 include additional PM requirements beyond UFC 3-601-02 and UFC 4-021-01. The Contractor shall submit a detailed PM schedule to the KO for approval at least 10 working days prior to the start date of the services to be provided under this TO. Follow the requirements set forth in UFGS Section 01 32 01.00 10, Project Schedule for preparation of this document. The PM schedule shall conform to and include the following requirements:

The Contractor’s testing and inspection schedule shall be arranged such that the workload is evenly distributed over a 12 month period. Due to limited Government resources, the Contractor will not be permitted to complete all testing and inspection in a condensed period of time. To limit the interference and disruptions that fire suppression system inspection and testing cause to Operations personnel, no more than 2 buildings may be tested and inspected at any one time.

The schedule shall cover the entire term of the TO and shall include, for each fire protection system listed in Exhibits 1 and 2, the location (facility/building number); work to be performed (e.g., monthly PM); and the week of the month that PMs will be performed.

The schedule shall be in a format such that the completion of each PM inspection shall be indicated on the schedule showing date of service and the individual performing the service. This information shall be entered electronically on the schedule or form for documentation.

Once the Contractor's PM schedule is approved, the Contractor shall perform PM inspections without further authorization by the KO.

The Contractor shall strictly adhere to the scheduled PM dates to facilitate Government verification of work. If the Contractor finds it necessary to reschedule a PM, a written request shall be made to the KO or COR detailing the reasons for the proposed change at least five (5) working days prior to the originally scheduled PM date. No scheduled PM dates shall be changed without the prior approval of the COR.

The Government reserves the right to review the Contractor’s PM schedules at any time to confirm that PM is being conducted as scheduled.

All repairs required as a result of PM inspections and testing shall be accomplished under Remedial Maintenance (RM) with the approval of the COR.

The Contractor shall submit a list of equipment deficiencies noted during the PM inspections and testing, at least monthly, which are beyond the PWS for preventive maintenance as described in this document. These reports shall provide a detailed description of identified deficiencies.

The COR may issue a Service Call Work Authorization for correction of the deficiencies noted.

The work may also be performed by means other than this TO or the work may be deferred.

If at the time of the inspection or test the Contractor feels it would be more economical to make such repairs while conducting the inspection, such as while a valve is open for cleaning and inspection, the Contractor may notify the COR by phone of the defect and request a Service Call Work Authorization to make the repair at that time. If the COR authorizes the work, the Contractor may proceed at that time.

The Contractor shall complete and maintain a Preventive Maintenance Inspection Record form for each item of equipment and system listed in Exhibit 1. The Contractor shall maintain the completed forms in a history file throughout the term of the TO as defined in paragraph 23.0 Documentation and Records below.

4.3.3 Remedial Maintenance (RM) (Unscheduled)

Refer to IDIQ PWS Section 4.3.3 Remedial Maintenance and additional site specific details listed in this section.

This type of maintenance service includes all work necessary to diagnose equipment malfunctions and restore the equipment to normal operating condition. The Contractor shall submit a Service Call Work Authorization form for ANY work that is done as Remedial Maintenance.

Wet-pipe and dry-pipe sprinkler systems constitute 85% of all fire suppression systems on the Installation. For remedial repairs being completed under this TO, all materials, parts, and components together with their installation shall conform to the requirements of UFGS Section 21 13 13, Wet-Pipe Sprinkler Systems, Fire Protection and UFGS Section 21 13 16, Dry-Pipe Sprinkler Systems, Fire Protection.

Other types of fire suppression systems that require remedial repairs as directed by the COR or the KO shall be repaired utilizing materials, parts, and components together with their installation that conform to the requirements of the following specification section associated with that type of system:

a. UFGS Section 21 12 00, Standpipe Systems

b. UFGS Section 21 13 18, Preaction Sprinkler Systems, Fire Protection

c. UFGS Section 21 13 19, Deluge Sprinkler Systems, Fire Protection

d. UFGS Section 21 23 00, Wet Chemical Fire Extinguishing Systems

e. UFGS Section 21 30 00, Fire Pumps

Any remedial maintenance required for Fire Alarm or Mass Notification systems to be completed under this TO shall conform to the requirements set forth in UFGS Section 26 20 00, Interior Distribution System and UFGS Section 28 31 76, Interior Fire Alarm and Mass Notification System, Addressable.

The notification of an RM service requirement shall, in most cases, be initiated through a service call from the KO or the COR. The Contractor shall receive the call for RM services in one of two ways as follows:

During Regular Working Hours: The COR will advise the Contractor by phone of any service call requests received during regular working hours as well as the service call classification based on the definitions in the IDIQ. . The Contractor shall provide a description of the problem or requested work, date and time received, location, classification, and other appropriate information on a Service Call Work Authorization form (Exhibit 6). A copy of this form shall be forwarded to the KO or COR for written approval.

Routine Service Calls below, the Contractor shall obtain written approval prior to initiating work on the routine service call including the purchase of any required materials or components.

There may be instances where the Contractor identifies an RM requirement as a result of inspection or testing activities. In these cases, the Contractor shall complete the Service Call Work Authorization form and submit the completed form to the COR for approval prior to initiating any work on this Service Call Work Authorization form.

After Regular Working Hours: The Contractor shall receive service call requests directly from the KO or COR after regular working hours, on weekends, and holidays. Calls received after normal working hours shall be classified by the COR as Urgent or Emergency in accordance with the definitions in the IDIQ.

For urgent or emergency service calls, the Contractor shall be authorized under the direction of the KO or COR, to make immediate required repairs to a Fire Protection system. The Contractor’s authorization is limited to the amount initially discussed between the Contractor and the KO or COR. If, in the opinion of the Contractor, initial costs set forth appear to be inadequate during remedial repairs, contact the COR and provide a revised estimate of the projected costs for the repair. The Contractor shall not exceed the verbal cost limit set by the KO or the COR without authorization.

Urgent and Emergency repairs and their associated labor costs shall continue until completion of the repair. The duration of this service call classification continues regardless of the time of day.

Upon completion of the urgent or emergency remedial repairs, the Contractor shall fill out and complete the Service Call Work Authorization form. This form shall be submitted to the COR for approval. Maintain an approved copy of this form in the Contractor’s record under the system that the repair was made to.

Service Call Classification Remedial Service call classifications shall fall into one of three categories. The call classification shall be determined in the IDIQ section 4.3.3.

Completed Calls: Within one working day after completion of each service call, the Contractor shall add the following information to the Service Call Work Authorization form and return to the

COR:

a. Description of work actually completed.

b. Brief description of material and parts used, including quantities.

c. Date and time work began.

d. Date and time work was completed.

e. Hours of labor (by trade) expended.

f. CLIN to charge work against.

g. Signature or initials of the Contractor's craftsman performing the work (or supervisor), indicating that the work has been completed.

The Contractor shall maintain sufficient off-the-shelf materials and equipment on hand to support service call work requirements. Lack of availability of materials or equipment shall not relieve the Contractor of the requirement to complete the service call work within the time limits specified in paragraph 9.1, Response Time below.

If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the KO or COR in writing providing the make, model, serial number and estimated date for return of the equipment. The Contractor shall be reimbursed for actual transportation costs to and from the remote work location. The Contractor will begin repairs only after approval by the KO or COR.

Several additional specifications are provided within this PWS in the event that, during a remedial maintenance effort, the Contractor would require further direction on issues that are not specifically related to a fire protection system. These areas could include, but are not limited to, mechanical systems, firestopping materials where new or existing wall or floor penetrations need to be sealed, painting of any piping or components to match existing systems, and any fire protection related signs that may be damaged or require addition to a sprinkler riser or other part of a fire protection system. The associated UFGS specifications for these types of the issues are as follows:

a. UFGS Section 07 84 00, Firestopping

b. UFGS Section 09 90 00, Paints and Coatings

c. UFGS Section 10 14 20.00 10, Fire Protection System Signage

d. U|FGS Section 23 03 00.00 20, Basic Mechanical Materials and Methods

PERFORMANCE SCHEDULE

The Contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, seven days a week, including weekends and holidays. The Contractor shall provide primary and secondary local or toll free telephone numbers for receipt of all service calls. All telephone calls shall be answered by an individual fully familiar with the Contractor's work control procedures and the terms and conditions of this TO. Service calls shall be considered received by the Contractor at the time and date the telephone call is placed by the COR or KO. This includes leaving a voice message on an answering machine. In the event that that the Government was unable to make live contact with the Contractor, the Contractor shall make live voice contact with the COR or the KO within one hour. The COR shall define the type of service call being made.

The Contractor’s response to service calls shall depend on the type of service required as follows:

Response Time will be in accordance with IDIQ requirements.

FIRE PROTECTION

At the end of every workweek, submit a list of all systems (panel, valve, and other related items) that have been put under the impairment procedure during that week. Indicate on the list which systems have been put back into full service and which remain impaired. This is in addition to the regular submission of Impairment and Testing Worksheets required by Exhibit 5, Impairment Procedure.

4.3.4 Decommissioning Support

Refer to IDIQ PWS Section 4.3.4 Decommissioning Support.

4.4 Task Area 4 - Not required for this TO.

4.5 Task Area 5 - Support for OT and IT, Cybersecurity, and Radio Frequency and Spectrum Management

Refer to IDIQ PWS Section 4.5 Task Area 5 – Support for OT and IT, Cybersecurity, and Radio Frequency and Spectrum Management and additional site specific details listed in this section.

4.5.1 OT and IT Related Support

Refer to IDIQ PWS 4.5.1 OT and IT Related Support section and the applicable sub-paragraphs, which include a, b. c, e, f, and j (d, g, h, and i are not included in this effort). Exceptions and the site specific details are listed in this section.

Additional site specific details:

Refer to IDIQ PWS 4.5.1.a, there are no appliances or databases included in this effort.

Refer to IDIQ PWS 4.5.1.f.1 and 4.5.1.f.6 are not included in this effort.

Refer to IDIQ PWS 4.5.1.e.5, this is not included in this effort.

The Contractor shall provide support to all components within Fire Alarm and Mass Notification systems

a. Fire Alarm and Mass Notification System Panel Security

1. Building Fire Alarm and Mass Notification panels run the panel manufacturer’s programming protocol. As such, all scope requiring work within a panel program shall be performed by a representative certified by the manufacturer of the corresponding panel.

b. Reporting System Security

1. Fire Protection systems report to the Dispatch head-ends through a dedicated radio frequency (RF) system. The existing system is SigCom.

2. Repair or replacement work on the Installation RF system shall only be done by a factory certified technician.

c. Fire Alarm and Mass Notification Panel Updates

1. Any time a manufacturer releases a version update or patch for the existing panel, it shall be…