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SP3300-21-R-5005

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

ORDERING YEAR: ONE

1 February 2022 through 31 January 2023

Firm-Fixed Price (Applicable to CLIN 0001) 0001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6 and Attachment J.2) PoP: Nine Months (1 May 2022 – 31 January 2023)

__________ EA $1.00 ________________

Cost Reimbursement (Applicable to CLINs

0002, 0003, 0004 & 0005)

0002 Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Estimated Cost $94,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________

0003 Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

Estimated Cost $54,000.00

Not-to-Exceed (NTE) 1 LOT ________________

0004 Material Support Costs (inclusive of CLINs 0001 and 0006) *

Estimated Cost $1,260,000.00

Not-to-Exceed (NTE) 1 LOT ________________

0005 Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

Estimated Cost $15,000.00

Not-to-Exceed (NTE) 1 LOT ________________

Cost-Plus Fixed Fee (Applicable to CLIN 0006) 0006 Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Estimated Cost $187,500.00 Fixed Fee ____% ________________ Total Cost (Estimated Cost-Plus Fixed Fee) 1 LOT ________________

Contract Data Requirements List (CDRL) in accordance with DD Form 1423 – Attachment J.6 CDRLs. (Note: Contractor shall not price these items separately)

1 LOT NSP NSP

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Firm-Fixed Price (Applicable to CLIN 0008) 0008 Services to Perform Transition per C.1.8 (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6) PoP: 3 Months (1 April 2021 – 30 June 2021)

3 Months __________ ________________

TOTAL ESTIMATED COST – YEAR ONE ________________

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

ORDERING YEAR: TWO

1 February 2023 through 31 January 2024

Firm-Fixed Price (Applicable to CLIN 1001) 1001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6 and Attachment J.2)

1002, 1003, 1004, & 1005)

1002 Scheduled and Unscheduled Equipment

Estimated Cost $125,000.00

Not-to-Exceed (NTE) 1 LOT ________________

1003 Non –Capital Equipment New or Replacement

Estimated Cost $72,000.00

Not-to-Exceed (NTE) 1 LOT ________________

1004 Material Support Costs (inclusive of CLINs 1001 and 1006)*

Estimated Cost $1,680,000.00

Not-to-Exceed (NTE) 1 LOT ________________

1005 Travel for Training and Conferences (PWS

Estimated Cost $26,400.00

Not-to-Exceed (NTE) 1 LOT ________________

Cost-Plus Fixed Fee (Applicable to CLIN 1006)

1006 Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.5, Schedule B

Estimated Cost $250,000.00 accordance with DD Form 1423 – Attachment J.6 CDRLs. (Note: Contractor shall not price these

TOTAL ESTIMATED COST – YEAR TWO ________________

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

ORDERING YEAR: THREE

1 February 2024 – 31 January 2025

Firm -Fixed Price (Applicable to CLIN 2001) 2001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN

2002, 2003, 2004, & 2005)

2002 Scheduled and Unscheduled Equipment

Not-to-Exceed (NTE) 1 LOT ________________

2003 Non –Capital Equipment New or Replacement

Not-to-Exceed (NTE) 1 LOT ________________

2004 Material Support Costs (inclusive of CLINs 2001 and 2006)*

Not-to-Exceed (NTE) 1 LOT ________________

2005 Travel for Training and Conferences (PWS

Not-to-Exceed (NTE) 1 LOT ________________

Cost-Plus Fixed Fee (Applicable to CLIN 2006) 2006 Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B accordance with DD Form 1423 – Attachment J.6 CDRLs. (Note: Contractor shall not price these

TOTAL ESTIMATED COST–YEAR THREE ________________

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

ORDERING YEAR: FOUR

1 February 2025 - 31 January 2026

Firm-Fixed Price (Applicable to CLIN 3001) 3001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN

3002, 3003, 3004, & 3005)

3002 Scheduled and Unscheduled Equipment

Not-to-Exceed (NTE) 1 LOT ________________

3003 Non –Capital Equipment New or Replacement

Not-to-Exceed (NTE) 1 LOT ________________

3004 Material Support Costs (inclusive of CLINs 3001 and 3006)*

Not-to-Exceed (NTE) 1 LOT ________________

3005 Travel for Training and Conferences (PWS

Not-to-Exceed (NTE) 1 LOT ________________

Cost-Plus Fixed Fee (Applicable to CLIN 3006) 3006 Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B accordance with DD Form 1423 – Attachment J.6 CDRLs. (Note: Contractor shall not price these

TOTAL ESTIMATED COST–YEAR FOUR ________________

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

ORDERING YEAR: FIVE

1 February 2026 – 31 January 2027

Firm-Fixed Price (Applicable to CLIN 4001) 4001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN

4002, 4003, 4004, & 4005)

4002 Scheduled and Unscheduled Equipment

Not-to-Exceed (NTE) 1 LOT ________________

4003 Non –Capital Equipment New or Replacement

Not-to-Exceed (NTE) 1 LOT ________________

4004 Material Support Costs (inclusive of CLINs 4001 and 4006)*

Not-to-Exceed (NTE) 1 LOT ________________

4005 Travel for Training and Conferences (PWS

Not-to-Exceed (NTE) 1 LOT ________________

Cost-Plus Fixed Fee (Applicable to CLIN 4006) 4006 Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B accordance with DD Form 1423 – Attachment J.6 CDRLs. (Note: Contractor shall not price these

TOTAL ESTIMATED COST -YEAR FIVE ________________

TOTAL ESTIMATED COST– FIVE YEARS ________________

SECTION B – SUPPLIES OR SERVICES INSTRUCTIONS

This requirement is solicited as a full and open competition (unrestricted) for Warehousing and Distribution Services at DLA Distribution, Hill AFB, Utah. Any contract resulting from this solicitation will be awarded as a Single Award Indefinite Delivery, Indefinite Quantity contract with a five-year ordering period. The resultant contract will be a hybrid contract with Firm-Fixed Price, Cost Reimbursement No Fee, and Cost-Plus-Fixed-Fee line items. The place of performance is DLA Distribution, Hill Air Force Base, UT 84056.

CLINs X001 and 0008 – FIRM-FIXED PRICE

CLINs X001 – LABOR SUPPORT – FIRM-FIXED PRICE

WORKLOAD FLUCTUATION:

While historical and projected workload is provided, the projected workload is based upon current information and is subject to change based upon surges in need, customer demand shifts, changes in support approaches, changes in regulation, and worldwide events. The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload. In general, workload fluctuations within the 10% margin will not constitute a basis for a request for equitable adjustment (either upward or downward). Offerors should consider fluctuations within the range of 10% to be part of normal business operations and should price this risk into their price/cost proposals.

Offerors shall invoice in accordance with Section G-4.

All labor shall be paid on firm fixed price per month basis. Offerors shall propose a Quantity * $1.00 (Unit Price) to arrive at a Total Amount.

SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965):

CLINs X001 and X006 include labor subject to Service Contract Labor Standards. Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal keeping in mind the required APL and quality standards.

Offerors are reminded that turnover negatively impacts an offeror’s ability to meet APL and quality standards. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation are proposed, offerors may not receive increases when wage determinations are modified so offerors are reminded that any proposed escalations and labor premiums are carried out throughout all years of the pricing proposal. Offerors are encouraged to review FAR 52.222-43(d) which outlines how wage determination changes are incorporated.

The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.

CLINS X002, X003, X004, X005, AND X006 INVOICING AND EXCESS FUNDS

Offerors shall invoice CLINs X002, X003, X004, X005, and X006 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds will be removed via unilateral modification by the Government.

IDIQ MINIMUM AND MAXIMUM QUANTITIES:

As referred to in paragraph (b) of FAR Clause 52.216-22 Indefinite Quantity (reference Section I), the minimum value of the services is $9,551,369.12 for the entire contract. The maximum value of the services is $90,851,053.89.

IDIQ TASK ORDERS

The Government intends to issue a Task Order for a full year of performance.

Task Orders issued under the resultant contract may be issued unilaterally or bilaterally and determined by the Contracting Officer.

If requirements remain as identified in the basic contract, a Request for Proposal will not be issued, and a Task Order will be utilizing the pricing in the basic contract. If requirements vary from the basic contract, a Request for Proposal will be issued, and the Contractor will propose, in accordance with the competitive proposal, the number of hours for each applicable labor type. The Government and Contractor will negotiate pricing for the Task Order based on the number of hours agreed to by both parties. The labor rate, fringe benefits, G&A, and profit will remain as proposed for the basic contract. The proposal shall contain a consistent approach to staffing as identified in the Contractor’s proposal which is incorporated into the basic contract.

LIMITATIONS ON INDIRECT COST RATES –CLINs X002, X003, X004, X005, and X006:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR 31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart

31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

***The Limitations on Indirect Cost Rates applies to cost type CLINs. Rates subject to the limitation include fringe, overhead, material handling, and/or General and Administration (G&A).

INDIRECT RATES AFTER AWARD:

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDHU Site Specific Requirements

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Fixed Price CLINs X001 and X008:

FAR CLAUSE TITLE DATE

E-1 52.246-4 Inspection of Services – Fixed-Price AUG 1996 E-2 52.246-16 Responsibility for Supplies APR 1984

Clause(s) Applicable to Cost-Reimbursement CLIN X002-X006:

E-3 52.246-3 Inspection of Supplies – Cost-Reimbursement MAY 2001 E-4 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-5 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT.

When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-5. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-5)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

FAR CLAUSE TITLE DATE

F-1 52.242-15 Stop-Work Order AUG 1989

Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991

F-3 Ordering Period

Services shall be performed as prescribed by the basic contract and all attachments. Primary services are identified in Attachment J.1 – Performance Work Statement and Attachment J.2 – Supplement to Attachment J.1 - Site Specific Requirements.

Ordering Period – effective date of contract for a period of 60 months (5 Years) plus six months if FAR 52.217-8 Option to Extend Services is exercised.

(End of Text F-3) F-4 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 3rd working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies that one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 3rd working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 10th working day of the following month. Late Contractor requests will not be considered.

(End of Text F-4)

F-5 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List (CDRLs) deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. Letters of Concern may include request for reimbursement for lack of compliance to contract requirements if the services cannot be reperformed to ensure compliance per E-1 through E-4. If a response is not received or the Contractor concurs with the assessment, the Government will proceed with a deduction per F-6. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern is inaccurate or if other circumstances contributed to the concern(s). The Contracting Officer will review the response and make the final determination of whether a deduction will be assessed. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further negotiation.

Letters of Concern regarding Acceptable Performance Levels will automatically be assessed as a deduction per F-6 if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause does not limit the Government’s ability to pursue other types of remedies available to it for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-5) F-6 Deductions

If the Government determines that there are contractual compliance issues and a Letter of Concern is issued in accordance with F-5, the Government may identify a deduction in the Letter of Concern. The deduction amount shall be commensurate with the level of work associated with the contractual non-compliance and will be assessed for situations where work cannot be reperformed to be compliant with contractual requirements. All Acceptable Performance Levels (APLs) are considered significant performance measurements and are valued at $2,500.00 per month, per APL.

In accordance with FAR clause 52.246-4 Inspection of Services – Fixed Price, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from the CLIN either through negotiations (reference F-5), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-6 Inspection of Services – Cost Reimbursement, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from fee only and will be accomplished either through negotiations (reference F-5), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

(End of Text F-6)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The minimum guaranteed amount will be certified as available and obligated at contract award. It is anticipated that the minimum guaranteed amount will be paid to the contractor under the first task order.

Clause(s) Applicable to All CLINs

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions OCT 2005

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001 and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001, and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) To be completed at time of award

Service Acceptor (DoDAAC) DoDAAC where COR/POC is located To be completed at time of award

Accept at Other DoDAAC To be completed at time of award LPO DoDAAC

DCAA Auditor DoDAAC DoDAAC of cognizant DCAA Office for Successful Offeror To be completed at time of award

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

david.gilson@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. WAWF submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in WAWF.

(End of Text G-3)

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (AUG 2018). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Firm-Fixed Price (FFP) CLINs X001 and 0008 shall be paid at the Total Amount divided by the number of Months on a monthly basis and shall be documented using the report format in Section C-6.6, Mandatory Reports, Business Segments CDRL A010 CLINs X001.

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004 and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 – A014, CLINs X002, X003, X004 and X005 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C- 6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X006. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract.

Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X006 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance.

The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the

Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the

Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. Contractor furnished items, including personal protective equipment (uniforms, steel toed and other work boots, safety glasses, etc.) are to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR

42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS Contractor

Representative (CR) to the Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting Officer (KO)/Assessing

Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen (15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment. The evaluation will be returned to the AO for finalization. Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement: “The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government will finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment; or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

(End of Text G-7)

G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Karen D. Ghani Address: DLA Distribution 430 Mifflin Ave, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-5951

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

(a) Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the Contracting Officer's Representative (COR). NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the

PCO.

(c) The COR should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the KO’s representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

(2) Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR (ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action shall be taken by the contractor unless the KO has issued a contractual change.

(End of Text G-9)

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

Text Applicable to all CLINs

H-1 Competition in Supplies

Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The Government reserves the right to audit all purchase records during the period of performance of the contract to ensure that best value is obtained, and that costs are allowable and allocable to the contract.

(End of Text H-1)

H-2 Accounting System

In accordance with FAR 16.104(i) and DFARS Clause 252.242-7006 – Accounting System Administration, the Contractor shall have an accounting system which permits timely development of all necessary cost data in the form required by the contract.

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) periodic monitoring of the system; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that…