Attachment 8 - Questions from Industry and Government Responses 8_18_2021.pdf

SP3300-21-R-5005 0002

Attachment 8

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-21-R-5005. Each question has been redacted to ensure anonymity. The Government response is provided in the far right-hand column for each question.

# Question RFP Page RFP Para Reference Government Response

Was it the government’s intent to provide the Attachment J 29 Staffing Matrix without the workload data from TAB 1 TE 5.2 inserted in Tab 3 ordering period years 2-5?

Please workload to years 2-5.

Attachment J 29 Staffing Matrix Tab 1 TE 5.2 and Tab 3 Ordering period 2-5 columns E, G, I, & K

Attachment J 29

Yes correct. Attachment J 29 Staffing Matrix will be populated with the annual workload as part of the Request for Proposal (RFP) process prior to each Ordering period 2 through 5. Time standards proposed/accepted for award and updated annual projected workload will be utilized for Years 2 through 5

Was it the government’s intent to provide the Attachment J 29 without the formulas calculating workload hours for TAB 3 ordering period years 2-5 Columns F, H, J, & L? Please add calculations and reissue.

Attachment J 29 Tab 1 TE 5.2 and Tab 3 Ordering period 2-5 columns F, H, J, & L Attachment J 29 See Government response to Question #1

Was it the government’s intent to add a blank line in Cell A 112 of the TAB 3 in Attachment J 29 ordering period 2-5?

Attachment J 29 Tab 3 ordering period 2-5 Attachment J 29

Attachment J 29, TAB 3 in ordering period 2-5 is not blank. Data in this row is - C-

5.3.8 Issue of Material (Transshipments

Off-Base): Weight Band 2

Was it the government’s intent to have XX in cells A112 and A114 of Attachment J 29 TAB 2 ordering period 1 instead of the paragraph number? Please revise

Attachment J 29 Tab 2 ordering period 1 Attachment J 29 No. Amendment 0002 incorporates revised

Attachments J.29.

Was it the government’s intent to have hours and not FTEs in cells A14 and A24 of Attachment J 29 TAB 1 ordering period 2- 5? If no, please revise.

Attachment J 29 Tab 3 ordering period 2-5 Attachment J 29 No. Amendment 0002 incorporates revised

Attachments J.29. Correct to (FTEs)

What is the government’s preferences of font, size, page size, layout, or 11x17 page restrictions?

RFP L-4

L-4 PROPOSAL PREPARATION

REQUIREMENTS is hereby revised to add the following paragraph:

9. Page Size and Format:

a. The Offeror’s proposal shall be prepared on standard 8.5 x 11-inch E-File layout.

Except for the reproduced sections of the solicitation document and chart labels, the text size shall be no less than 10-point font. The text size in any Plan of Action and Milestones (POAMs) submitted shall be no less than 10-point font. Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by E-File.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall not exceed 11 X 17 inches in size. 11X17 page format may only be used for Attachments J.29 and J.30 and they are excluded from the page limitation.

c. The footer of each page submitted by the Offerors shall be marked “SOURCE

SELECTION INFORMATION -

SEE FAR 2.101 AND FAR 3.104.”

A revised RFP SP3300-21-R-5005 pages 2- 81 is provided as Attachment 6 to Amend 0002.

The SCA Wage Determination included in the RFP is Revision 12. A more current version (Rev 14) was released in July 2021 and is available on beta.sam.gov. Can the Government update the RFP’s SCA WD Attachment to replace Revision 12 with Revision 14?

RFP Attachment J.3 WD 2015- 5483 Rev 12

Attachment J.3, WD 2015- 5483 Rev 12 (entire file)

Attachment J.3 is revised to incorporated WD 2015-5483 Rev 14 and is provided as Attachment 3 to Amend 0002

The period of performance for Ordering Year One is 1 February 2022 through 31 January 2023 on Page 2 of the solicitation.

The period of performance for CLIN 0008, FFP Transition is (1 April 2021 – 30 June 2021). Will the Government update the POP under CLIN 0008 to align with Ordering Year One?

Attachment+1+-

+SP330021R5005+0001+8_9_21,

Section B, page 3 of 81.

The Period of Performance for CLIN 0008 is revised to read (1 February 2022 – 30 April 2022)

A revised RFP Pages 2 through 81 is provided as Attachment 6 to Amend 0002

The USG states that contractor provided items such as PPE, Uniforms, boots, etc should be included in indirect costs.

Allowable indirect costs and whether costs are treated as a direct cost or indirect cost is defined by a company's disclosure statement, if applicable, and cannot be adjusted or changed to comply with the terms of a specific RFP. Can the government reassess this guidance in light of the requirements of a company specific disclosure statement, which varies from offeror to offeror?

RFP

Reference G-6 Payment, Selected Items of Cost Reimbursement Contracts.

The Government does not consider “Contractor furnished items, including personal protective equipment (uniforms, steel toed and other work boots, safety glasses, etc.)” to be material as defined in CLIN X004 and is therefore, not directly reimbursable under this CLIN. If the contractor’s accounting system does not collect these costs as indirect costs, these costs shall be made part of CLIN X001 or X006; and defined in the cost proposal to enable separation of labor costs from direct costs associated with the effort when performing price analysis.

Reference H-8 Insurance. Is the offeror required to provide insurance for both Contractor Furnished Equipment (CFE) and Government Furnished Equipment (GFE), or CFE only?

RFP Reference H-8 Insurance.

The Service Provider will be responsible for damage it causes to both CFE and GFE. Reference RFP H-6 through H-8 for responsibilities and specifically H-6, Government-Furnished and Contractor Acquired Equipment/Vehicles, para b -motor vehicle liability insurance covering bodily injury and property damage, protecting the Contractor and the Government against third party claims arising from the ownership, maintenance or use of Government-furnished equipment/vehicle.

The government provides an overall FTE estimate to support the workload requirements at DDHU, but they do not provide an FTE estimate by work center. In order to properly assess the USG FTE estimate and any differences, will the government consider providing FTE estimates by work center, so the offeror can address any differences in our basis of estimate versus the USG's estimate?

RFP Reference J.29 Workload.

No. The Offeror shall provide total productive labor hours for each specific task listed by applying its proposed time standard to the projected workload provided.

Will the government provide a seniority roster so industry can assess the vacation and fringe impact related to the incumbent work forces's seniority date and related SCA obligations?

Reference I-59 52.222-41 Service Contract Labor Standards AUG 2018, paragraph n:

(n) Seniority list. Not less than 10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract.

While the government provides the descending order of importance for each evaluation factor, the guidance on the evaluation of the subfactors and how they impact the evaluation of the overall factor is not clear. While we note the identification of importance by subfactor, how is the overall evaluation for the factor impacted by the ratings for each subfactor when the subfactors are of equal importance. For example, under Staffing Approach, where all subfactors are of equal importance, if one offeror receives a rating of Acceptable for all four subfactors and another offeror receives an acceptable rating for 3 subfactors and a Good or Outstanding for the fourth subfactor, how will overall rating for Evaluation Factor 3 be rated? Will the subcontractor with the higher rating in one of the subcontractors receive a better rating for the overall factor?

RFP

Reference Section M, Evaluation Factors for Award

The Government will evaluate proposal submissions in accordance with the DOD Source Selection Guide; and as specified in the RFP.

Related to the previous question, and again using Evaluation Factor 3, Staffing Approach as an example, what differences in the four subfactors will result in a different or higher rating of the overall Evaluation Factor. Does the offeror need to get a better rating in 1, 2 or 3 subfactors to get an overall higher Factor rating? Does the offeror need to get a Good or Exceptional rating in one or multiple subfactors, and if so in how many of the subfactors? Please explain exactly how the USG determines the overall Factor rating based on the assigned Subfactor ratings?

RFP

Reference Section M, Evaluation Factors for Award.

See Government response to Question #13

The government states that they will use a 10% margin as this basis for a request for equitable adjustment (REA). We interpret this to mean that the offeror is not allowed to submit a request for equitable adjustment for a 9% increase in the workload but an REA can be submitted if the workload increases by 11%? Please confirm.

RFP Reference X001/FFP fluctuations in workload.

It is the awardees responsibility to request an equitable adjustment in accordance with DFARS 252.243-7002. While the assessment would be a general rule of thumb, each individual request for equitable adjustment will be reviewed and evaluated in accordance with all applicable regulations.

The government states that they will use a 10% margin as this basis for a request for equitable adjustment. How will the government calculate the workload increase? Can the government provide the calculation they will use to measure the workload increase?

RFP Reference X001/FFP fluctuations in workload.

The difference between the projected workload and actual workload. The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload.

Related to the previous question, will the Service Provider be afforded the opportunity to review and concur with the calculation of the workload difference? Or at a minimum verify and concur with workload numbers used in the government calculation are accurate?

Reference X001/FFP fluctuations in workload.

Yes – differences in workload beyond the limit provided in the RFP, will need to be supported and made part of the Service Provider’s Request for Equitable Adjustment REA for Government review and concurrence – reference DFARS 252.243-7002. Conversely the Government will provide its support for workload below the limit provided in the RFP for Service Provider review and concurrence.

Can the Government please clarify which set of historical workload is relevant and should be estimated? Attachment J.23 – TE

5.2 Projected Workload displays different

workload data than Attachment J.29, first tab.

N/A Attachment J.23 & Attachment J.29

Attachment J.23 – TE 5.2 Projected Workload and Attachment J.29 – Staffing Matrix, Tab 1 are corrected to provide the same information/data.

A revised J.23 – TE 5.2 Projected Workload is provided as Attachment 4 to Amend 0002

Can the Government please provide workload data for section C-4.4 Equipment Maintenance & ASM Maintenance?

Attachment J.29 allows input of hours, but no workload data was provided.

N/A Attachment J.29

TE 3.4, TE 3.5. TE 4.2, TE 4.3, TE 4.5

provide historical MHE data. Offerors to determine hours based on technical approach and Historical workload provided, and types of equipment.

There appear to be several discrepancies in the periods of performance for CLINs 0001 and 0008. Specifically, Section B indicates on page 2of 86: ORDERING YEAR: ONE 1 February 2022 through 31 January 2023 However, under CLIN 0001 it states: PoP:

Nine Months ORDERING YEAR: ONE 1 February 2022 through 31 January 2023Under CLIN 0008 it states: PoP: 3 Months (1 April 2021 – 30 June 2021) Please confirm the correct period of performance for these CLINs.

Section B

SF33

ORDERING YEAR: ONE 1 February 2022 through 31 January 2023 is correct.

CLIN 0001 will consist of a 9 Month Period (ORDERING YEAR ONE -1 February 2022 through 31 January 2023

The Period of Performance for CLIN 0008 is revised to read (1 February 2022 – 30 April 2022).

A revised RFP Pages 2 through 81 is provided as Attachment 6 to Amend 0002

Projected workload shows 80,254 NSN’s in storage. MIS and the pre-proposal slide show more than 100,000 NSN’s

J-23 and slide 11 of the pre-proposal slide deck See Government response to Question #18

22 How is the Government calculating the baseline for the workload fluctuation? RFP Pg. 8 Workload Fluctuation See Government response to Question #16

The Government states that DOD SAFE can “exchange unclassified files up to 8.0 GB.”

Is that 8.0 GB per file?

RFP Pg. 59 L-4 Proposal Preparation Requirements; 4. File Size

DOD SAFE allows - Up to 25 files per package; and 8 (eight) GB maximum per package.

The Government DOD SAFE drop-off request code email requires that vendors include an email address in their request. Is this email address for a designated company

POC?

RFP Pg. 59 L-4 Proposal Preparation

Requirements; 6. Electronic Submission

Yes – Please provide company POC/Individual Supporting the Proposal submission requirement - Vendors shall send an Email to david.gilson@dla.mil and karen.ghani@dla.mil by 2:00PM Eastern Standard Time on 23 August 2020 to facilitate a drop-off request for their electronic submission via DoD SAFE Web Application. A drop-off request code is required for an offeror to submit a proposal via DoD SAFE Web Application. A drop-off request is valid for 14 days. In the E-mail requesting a drop-off request, vendors must include the following:

Legal Name Email Address Company Name Cage Code

Attachment J-1, section C-1.2.2 Federal Holidays shows 10 holidays, but then in Attachment J-2, section C-1.2.2.1AF Additional Holidays it references Good Friday as being a Holiday to be taken some time other than Good Friday. Can the Government please clarify how many Holidays are observed on this contract?

Attachment J.2 - PWS DDHU Site Specific 7_6_2021

Pg. C-1

C-1.2.2.1AF Additional Holidays

A minimum of 12 with the addition of Juneteenth and Site Specifics J.2 Good Friday Holiday.

J.1 C-1.2.2 Federal Holidays is revised to incorporate the Juneteenth Day

J2 -C-1.2.2.1AF Additional Holidays is revised to remove the following:

IAW Wage Determination 2015-5483, Revision 10, dated 12/29/2019

A revised J.1 and J.2 is provided as Attachments 1 and 2 to Amend 0002

On sam.gov Current WD for 2015-5483 is Rev 14 dated 21 July 2021 however, the Government provided Rev 12 dated 21 December 2020. Please confirm Rev 12 is the correct WD revision for this RFP.

Attachment J.3 - WD 2015-5483 Rev 12 N/A See Government response to Question #7

Executive Order 14026 raised the contractor minimum wage to $15 per hour for new contracts issued after January 30, 2022.

How will labor categories with rates below $15 be addressed?

N/A N/A

It is anticipated that any changes as a result of Executive Order 14026 will be captured and made part of a revised SCA Wage Determination.

Reference: I-60 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts).

Offerors are encouraged to review FAR 52.222-43(d) which outlines how wage determination changes are incorporated.

28 Will the Government incorporate the latest WD Revision? RFP AMD 1 Attachment_J3_WD_2015-

5483_Rev12 See Government response to Question #7

29 Is there a Collective Bargaining Agreement associated with this solicitation? RFP AMD 1 N/A No

On page 70 of the RFP the Government states: Subcontracting Costs: The proposal shall include subcontract cost data in the same level of detail as provided by the prime contractor. Any subcontracting costs shall be supported. If this information is proprietary to subcontractors, it may be provided under separate cover.

Then on page 71 the Government states: If the Offeror is proposing a major subcontractor (defined as those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort), the Offeror shall complete the Subcontractor Labor table in the same manner as the Prime Labor Tables.

Question: If the data is deem proprietary by the subcontractor, how is the offeror to complete the Subcontract Labor table in the same manner as the Prime Labor Tables?

RFP AMD 1, Page 70, 71 Cost Proposal

Total Major Subcontractor Labor $ (Prime Proposal) must be the same/equal (=) to the Major Subcontractor’s proposal for Total Labor if submitted separately.

Will the Government allow the Offeror to modify the Subcontractor Labor Table to exclude the proprietary subcontractor information and apply Prime G&A to the Total Sub Total?

RFP AMD 1, Page 72, 74, 75 Subcontractor Labor Table

See Government response to Question 30. If the Prime is unable to obtain the information for the table if deemed proprietary – the roll-up or Total Major Subcontractor Labor $ (Prime Proposal) must be the same/equal (=) to the Major Subcontractor’s proposal for Total Labor if submitted separately.

The RFP states: The following statement must be in the header and the footer of each page of the electronic document:

“FOR OFFICIAL USE ONLY – SOURCE

SELECTION INFORMATION – SEE FAR

2.101 AND 3.104”

Please confirm whether it is acceptable to include this statement in the footer of each page only?

60 of 81 Section L See Government response to Question #6

The RFP provided Wage Determination 2015-5483 Rev. 12. There is a Rev. 14 on SAM.gov dated July 21, 2021. Will the Government update to the latest Wage Determination released?

N/A Attachment J.3 See Government response to Question #7

Please confirm the POP for CLIN 0008. It is currently listed as 1 April 2021 – 30 June 2021.

3 of 81 Section B See Government response to Questions #8 and #20

Volume II, Paragraph 3 of Section L regarding the Past Performance Questionnaire states the PPQs must be returned to the Contracting Officer and Acquisition Specialist.

Attachment J.34 only lists the Acquisition Specialist in Part I’s instructions for submission.

Please confirm who should receive the PPQs.

63 of 81 Section L, E-File II Past Performance and J.34

Volume II, Paragraph 3 of Section L Past Performance Questionnaire is revised to state submission to the Acquisition Specialist.

A revised RFP pages 2 through 81 is provided as Attachment 6 to Amend 0002

Would the Government please provide the breakout of how they determined 1780 productive hours as listed in Section L?

Section L, E-File III

Technical Proposal, Section (b)

2,080 hours less 120 vacation hours; 96 hours holiday; 40 hours sick leave; and 44 hours for training

Please advise if the Government’s estimated 1780 productive hours per FTE is applicable to all Supervisors, Leads, SMEs, and FTEs as referenced in Tab 2 Staffing Approach, Section (b), paragraph 4c and 4d.

Section L, E-File III

Technical Proposal, Section (b)

An Offeror shall determine its own productive hours. If the Offeror proposes productive hours that are different from the Government estimate of 1780 hours, the Offeror shall revise the estimate to what it deems is appropriate, with supporting rationale.

Would the Government please clarify the requirement for Section (b), paragraph 4c (explanation of total productive hours for all Supervisors, Leads, and SMEs) compared to Section (b), paragraph 4d (productivity analysis used to calculate the productive hours for FTE)?

66 of 81 Section L, E-File III Technical Proposal, Section (b) See Government response to Question #37

Please clarify which labor categories the Government would like the offeror to address in Section (b), paragraph 4c? There are no Lead or SME labor categories.

66 of 81 Section L, E-File III Technical Proposal, Section (b)

The offeror shall determine its own staffing mix to meet the requirements of attachment

J.1 PWS:

C-1.3.1 Key Personnel Requirements and C-1.3.2 Non-Key Personnel Requirements

Would the Government please advise if training hours should be considered as productive hours or non-productive hours?

66 of 81 Section L, E-File III Technical Proposal, Section (b) See Government response to Question #37

PWS C-1.8.6 table states: “C-1.5 Safety and Occupational Health (SOH) - Safety, and Occupational Health Plan (CDRL A002) - Not later than 45 calendar days prior to the start of full contract performance” CDRL A002 states: “A. SOH program plan shall be submitted NLT 30 days prior to the start of full performance for the first submission.”

Please clarify whether the SOH Plan is due not later than 30 or 45 days prior to the start of full performance.

J.1 PWS C-35 and CDRL A002 C-1.8.6

J.1 PWS, C-1.8.6 Required Plans, Programs and Procedures, C-1.5 Safety and Occupational Health is revised to read as follows:

C-1.5 Safety and Occupational Health (SOH) Safety, and Occupational Health Plan (CDRL A002) - Not later than 30 calendar days prior to the start of full contract performance

A revised J.1 PWS is provided as Attachment 1 to Amend 0002

PWS C-1.8.6 table states: “C-1.4 Facility Security - Physical Security SOP (CDRL A024) - Not later than 45 calendar days prior the start of full performance” CDRL A024 states: “The Physical Security Standard Operating Procedure (SOP) shall be submitted NLT 30 days prior to the start of full performance for the first submission.”

Please clarify whether the Physical Security SOP is due not later than 45 or 30 days prior to the start of full performance?

J.1 PWS C-35 and CDRL A024 C-1.8.6

J.1 PWS, C-1.8.6 Required Plans, Programs and Procedures, C-1.4 Facility Security is revised to read as follows:

C-1.4 Facility Security Physical Security SOP (CDRL A024) -Not later than 30 calendar days prior the start of full performance

A revised J.1 PWS is provided as Attachment 1 to Amend 0002

In Attachments J.23 and J.29 Tab 1 TE 5.2, Section C-5.2 Receiving provides projected workload for RDOs w/ Special Project.

Please clarify if this workload is already included in the C-5.2.4.2 Non-Procurement RDO Receipts data, or if this workload should be added to a new row within the J.29 Staffing Tab 2 and Tab 3 to calculate hours associated with this projected workload?

J.23, J.29 J.23, J.29

C.5.2 Receiving RDOs w/Special Projects identify Redistributions that have Special Project Codes associated / assigned to that work.

C-5.2.4.2 is a breakout of all Redistributions by weight bands; to include the RDOs with Special Projects.

In Attachment J.23 - TE 5.2 Receiving Projected Workload, there is workload quantity of 6,926 for Year 1 and zero for Years 2-5 on Row 15 for Rewarehouse Stow at Depot after Pick at Retail. Is this workload already included in the C-5.3.1 Stow of Receipts workload or should this workload be added to a new row on the J.29 Staffing Tab 2?

J.23, J.29 J.23, J.29

Workload for Rewarehouse Stow at Depot after Pick at Retail has been updated.

A revised J.23 – TE 5.2 Projected Workload is provided as Attachment 4 to Amend 0002

A revised J.29 – Staffing Matrix is provided as Attachment 5 to Amend 0002

Section L, E-File II, paragraph (2) (b) states the Government’s anticipated full performance level of ~295 Contractor FTEs while the Attachment J.29 Tab 2 cell 231G lists 280.14 FTEs. Can the Government please clarify the Government’s anticipated contractor FTE count?

63 of 81 Section L, E-File III, paragraph (2) (b)

Amendment 0002 corrects Section L, E-File II, paragraph (2) (b) to state the Government’s anticipated full performance level of ~280.14

DLA has historically released the Government estimated FTE count per functional task on the Staffing Matrix. Will the Government publish the estimated FTEs per functional task?

J.29 J.29 See Government response to Question #11

J.29 Instructions listed in Section L outlines “only one labor category shall be listed per row. The Offeror may add additional rows for specific tasks that will be performed by more than one labor category”. Does the Government require the offeror to calculate a composite time standard if additional rows are added for more than one labor category?

65 of 81 Section L, E-File III, paragraph (2) (b)

The Government does not require the offeror to calculate a composite time standard. The offeror may add an additional column to account for composite time standard, but it is not required. If a composite time standard column is added, this will alter the column designations included in Section L. Additional rows will require all information as delineated in Section L.

According to the abilityone.gov website, Frequently Asked Question #19:

“Department of Defense (DoD) prime contractors are allowed to receive credit toward their small business subcontracting goals if they subcontract with qualified nonprofit agencies participating in the AbilityOne Program. This authority can be found at 10 US Code 2410d.”

Please confirm DLA Distribution recognizes subcontracting with qualified nonprofit agencies participating in the Ability One program as counting toward small business subcontracting goals.

Section L, E-File I - Solicitation, Offer and Award

Documents - Tab 7 - Subcontracting Plan

Yes.

Can the Government provide the historical number of contractor overtime hours worked in support of the DDHU operation?

No. Offerors can review TE 5.1 DDHU Historical Workload. Additionally, Offerors need to consider workload fluctuations in meeting APLs.

Does the Government require any specific dress code or uniforms for contractor personnel outside of requirements listed in C-1.3.B?

Attachment J.1 PWS C-1.3.B

No. A dress code or uniform is not a requirement for this RFP.

J.3 Wage Determination, under **Hazardous Pay Differential** states "These differentials are only applicable to work that has been specifically designated by the agency for ordnance explosives and incendiary material differential pay."

Has the Government designated any position(s) that require a hazardous pay differential? To properly estimate this requirement, would the Government specifically identify the projected workload data for Material Potentially Possessing Explosive Hazard (MPPEH) associated with Attachment J.1 DDDC PWS Paragraphs 5.2.5.1; 5.3.4.1; and 5.5.6.1?

Attachment J.3

The Government does not have designated positions that would fall under the Hazardous Pay Differential IAW J.3.

There is no projected workload data for Material Potentially Possessing Explosive Hazard (MPPEH) as this effort is not currently performed at DDHU.

Table 1 shows that there should be only 1 E- FILE via DOD SAFE for Volume V-Cost Proposal. Should any text, narrative, or further cost explanation be provided in the required Microsoft Excel Cost Proposal document as well?

RFP page 64 of 86 L-4

Yes. To assist the Government in determining reasonableness for this effort, the Offeror shall provide sufficient detailed cost information with the proposal to support the costs proposed. Cost Proposal documentation that cannot be made part of the Microsoft Excel Format will be accepted as part of E-File V- Cost Proposal

J.1 & J.2 Does not specify Shift work hours of operations. Will the government provide the current shift work schedule of hours of operations

NA NA

Attachment J.2, Section C-1.2.3AF Duty Hours and Access to the Host Installation provides historical information. The Contractor is to propose its 2nd and/or 3rd shift operations to meet the workload requirements of TE 5.2, Projected Workload; and throughout performance to meet accelerated customer requirements if necessary. Current Shift Hours of Operation are proprietary to the current Service Provider.

Are the Contractor Required Equipment items listed in TE 4.6 Contractor Equipment List included in the ODCs covered in CLIN X0003 or X0004? If not, is there a CLIN the government expects them to be priced in?

Attachment J.1 Section C-4.2 pages C-45 through C-47

TE 4.6 Contractor Equipment List, Attachment J.1 Section C-4.2

CLIN X003

CLIN 0008 Services to Perform Transition PoP is listed as 1 April 2021 – 30 June 2021.

Based on the overall PoP for Ordering Year One, should the Transition Period PoP be 1 February 2022 – 30 April 2022?

RFP Section B Page 3 Section B, CLIN 0008 See Government response to Question #8

56 Will the Federal Holiday list be updated with Juneteenth for FY22? Attachment J.1 PWS Pg 9 PWS C-1.2.2 Federal

Holidays See Government response to Question #25

Will the Government provide the correct POP for CLIN 0008? CLIN 0001 shows a POP from 1 May 2022 – 31 January 2023.

While CLIN 0008 shows a transition POP from 1 April 2021 – 30 June 2021.

RFP Page 2-3 Section B See Government response to Question #8

The RFP states “The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.” Will the Government consider removing this clause because it favors the incumbent since contractors cannot guarantee the availability of resources from proposal submission to contract award?

If the clause is not removed, will the Government allow for substitutions upon contract award to allow for those candidates who are no longer available or to allow for hiring the incumbent personnel?"

Section H-4 (b)

No. Removal of H-4 Substitution or Addition of Key will not be considered.

Substitution shall be made in accordance with H-4 (e).

H-4, paragraphs d and f are revised as follows:

(d) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 workdays or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (e) below.

(f) In the event a requirement to increase the specified level of effort for a designated key personnel labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the KO a written request for approval to add personnel to the designated key personnel labor category. The information required is the same as that required in paragraph (e) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated key personnel labor category.

A revised RFP SP330021R5005 pages 2 through 81 is provided as Attachment 6 to Amend 0002.

Will the Government consider adding a notification response time from the KO to Contractor of five (5) days to approve or disapprove requests for substitution? Will the Government change “personnel” to “key personnel” for consistency on the substitution as noted in (a)-(h)?

RFP Page 28 Section H-4 (g)

Yes. For consistency between H-4 and H-12 the limit incorporated is seven (7) days. H-4 Substitution or Addition of Key Personnel, paragraph (g) is revised to read as follows:

g. The KO shall evaluate requests for substitution and/or addition of key personnel and promptly notify the Contractor, in writing, of whether the request is approved or disapproved within seven (7) days of the Contractor’s initial request.

A revised RFP SP330022R5005 pages 2 through 81 is provided as Attachment 6 to Amend 0002.

Will the Government consider adding a notification response time from the KO to Contractor of seven (7) calendar days to approve or disapprove changes to key personnel?

RFP Page 33 Section H-12

Yes. H-12 DLA Procurement Note - Changes to Key Personnel (OCT 2016), “last” sentence is revised to read as follows:

The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government within seven (7) days of the Contractor’s request for change.

A revised RFP SP330022R5005 pages 2 through 81 is provided as Attachment 6 to Amend 0002.

Is this 500-employee size standard an average over five (5) years or is it the amount of employees at the time of proposal submission?

RFP Page 54 Section K-11

Size under employee-based size standards is not affected by the Runway Extension Act or the SBA’s implementation of it; thus, calculation of the number of employees will continue as before under 13 C.F.R. §

121.106 -How does SBA calculate number of employees?

In Part - (1) The average number of employees of the concern is used (including the employees of its domestic and foreign affiliates) based upon numbers of employees for each of the pay periods for the preceding completed 12 calendar months.

Table 1 in Section L-4 states “… teaming arrangements … are not included in this page limitation” under the Technical Proposal section. However, in the E-File II – Past Performance Proposal section mentions teaming arrangements in the 3rd paragraph. Which volume should Teaming Agreements be included?

RFP Page 64 RFP Page 67

Table 1 3rd paragraph

E-File II – Past Performance Proposal.

The *Note for E-File II is revised to read as follows: *Note that the page limitation for E-File II Past Performance Proposal is 50 pages; however, documents pertaining to affiliates, sister companies, teaming arrangements and joint venture agreements, are not included in this page limitation.

The *Note for E-File III Technical Proposal is revised to read as follows: *Note that the page limitation for E-File III Technical Proposal is 100 pages; however, resumes, letters of intent, the Mission Essential Contractor Services Plan, Attachment J.29 Staffing Matrix, and J.30 Proposed Training Hours are not included in this page limitation

A revised RFP SP330021R5005 Pages 2 through 81 is provided as Attachment 6 to Amend 0002

The RFP states “Letters of Intent must include acknowledgement of the requirements in clause H-4.”

Will the Government consider removing this clause because it favors the incumbent since contractors cannot guarantee the availability of resources from proposal submission to contract award?

If the clause is not removed, will the Government allow for substitutions upon contract award to allow for those candidates who are no longer available or to allow for hiring the incumbent personnel?"

RFP Page 70 Section (a): Key Personnel No. Removal of H-4 Substitution or Addition of Key Personnel will not be considered.